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HomeMy WebLinkAbout07-11-2012 cmroF. .=�'��* • Les Gove Community Campus - July 11, 2012 - 5:00 PM 9 Annex Conference Room 2 VJASH I IVGTON MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 5:06 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osborne. Staff members present were Maybr Pete Lewis; Community Services Manager Michael Hursh; Parks, Arts and Rec�eatiori Directbr Daryl Faber; Planning and Development Director Kevin Snyder, Project/Construction Manager Steve Burke, and Planning Support Clerk Bobbie Hodgkinson. B. Announcements There were no announcements. C Agenda Modifications Discussion Item (Mayor Lewis). Les Gove Community Campus Neighborhood Meeting presented by Mayor Lewis. II. CONSENT AGENDA A. Minutes - May 22, 2012 (Snyder) vce-Chair Wales moved and Councilmember Osborne seconded to approve the May 22, 2012 minutes as written. Motion carcied unanimously 3-0 III. ACTION A. Resolution No. 4837 (Faber) Modification to Public Arts Contract with Vrginia Paquette Previously Authorized Under Resolution No. 4406. Director Faber provided a brief background and explained that the Council authorized the City to enter into a contract with Virginia Paquette to complete two public art works for the Community Center The first art piece was to be a glass Page 1 of 4 � �� piece over the registration counter and the second one was to be a wood piece surrounding the fireplace. The original contract was $85,000 of which Virginia Paquette has been paid 50 percent. Director Faber reported that the engineering and the timing of the glass piece does not make it feasible to complete. The staff recommendation is to complete the wood fireplace piece and end the contract after completion of the one piece. Director Faber noted that not completing the glass piece leaves approximately $25,000 to $30,000 remaining in the budget that can be used for a gallery-museum space in the Community Center Chair Wagner stated that he had participated in the Arts Commission discussion on the proposed modification and that the Commission had voted unanimously in favor of the proposed modification. Director Faber stated tHat he had spoken with Ms. Paquette and she too is supportive. Vice-Chair Wales moved and Member Osborne seconded to recommend approval of Resolution No. 4837 to the full City Council. Motion Carried Unanimously 3-0 B. Resolution No. 4835 (Snyder) Resolution No. 4835 - Non-Profit Facilitator Services for the Aubum Community Center at the Les Gove Community Campus. The Committee reviewed the Request For Proposal for Non-Profit Facilitator Services submitted by the National Development Council (NDC). Planning Director Snyder provided a handout of information from NDC's website showcasing some of their projects. Director Snyder stated he had spoken with NDC to clarify how they are paid. Normally, on smaller projects, they set up a bankruptcy remote single asset entity which is a subsidiary of NDC. There are two points at which they get paid. One is in the financing element of the real-estate transaction (e.g., bond issuance) whereby they would normally charge a 1.0 percent administrative fee. The other area is a lease relationship so the project is built and leased back to the City and they would charge a 1.0 percent administrative fee annually on the lease amount. Planning Director Snyder explained that typically the lease amount is negotiated, subject to City Council review and approval, and varies for each situation and certain factors would impact the overall lease costs. In connection with timing, Planning Director Snyder clarified NDC is structurally set up to do this rather quickly; they are already set up with the IRS for registering new entities so they can move quickly to establishing that new entity Director Snyder stated that reasonably we could expect to get through the entity setup and get the developer team on board, once approved by Council, approximately anywhere between 60 to 90 days. The Committee agreed that a Gant Chart or Timeline should be included in any contract documents if the Resolution is approved by the City Council with input from the NDC. Page 2 of 4 The Committee was very favorably impressed with references. Chair Wagner asked Planning Director Snyder if he planned to do reference checks. Director Snyder advised that he had not at this point and that he can conduct reference checks at the direction of Chair Wagner and Mayor Lewis. Planning Director Snyder stated he will request NDC to clarify in a letter to be attached to the proposal the following items: (1) the issue of value engineering and how and when that might occur, (2) the City's role in any potential hiring of a new architect, (3) the City's role in the governance of the 501(c)(3), (4) the City's role in the property management situation, specifically clarifying that the City is taking that responsibility and not necessarily hiring a separate individual, (5) under the occupancy phase, clarify that once the funding method has been determined that CDC and the City would joinUy agree to and identiTy the occupancy date and transfer date, (6) potential ranges of lease costs, (7) modification to Attachment 2 to include brief language on the governance structure and how it fits into this chart, and (8) modification to Attachment 3 clarifying that this is a typical structure and not necessarily the exact structure for the City and modify the numbers by rounding them. �ce-Chair Wales moved and Councilmember Osbome seconded to recommend approval of Resolution No. 4835 to the full City Council. Motion Carried Unanimously 3-0 IV DISCUSSION ITEMS A. Les Gove Neighborhood Meeting Mayor Lewis updated the Committee on his recent Les Gove Neighborhood meeting. The Mayor noted that there is a perception by the community that the City is ignoring them while spending a lot of money on the park. He stated that the neighborhood residents talked about how the City is pouring money into buildings but not into police patrols and lighting to keep the area safe. The Mayor noted that the residents were concerned about the safety of the area deterioratirig around the perimeter of the park with increased assaults, break ins, and increased traffic related accidents. Mayor Lewis noted that what they talked about most is that they want to be included in conversations and efforts for the park, and they consider the neighborhood and the park to be inseparable. Chair Wagner stated that what we haven't done is thought about the neighborhood as part of the park and it would be useful to expand the purview of this Committee to include the neighborhood. Mayor Lewis emphasized the importance of having a central park plan. He further added that if the City is going to commit to Les Gove as the City's central park, then we need to start looking at it that way Planning Director Snyder suggested an action plan be developed to support both park issues and neighborhood issues where a series of actions and timeframes Page 3 of 4 are developed and taken to the neighborhood to get buy-in. Mayor Lewis recommended having the Les Gove Community Campus (LGCC) meetings at Les Gove Park and invite the community to introduce themselves to the Committee, and the Committee can provide information on what is planned for the area. The Committee agreed it would be beneficial to have open meetings at Les Gove related to campus operations. The Committee discussed the idea of forming the "Les Gove Community Planning Group" made of neighborhood representatives to help plan for the park's continued development and operation. V ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 6.44 p.m. APPROVED this Z6�day of , 2012 �� �� � . �_i,/✓ '�-- � ����� .� `:�-�-s.a-- ��< Rich Wagner, Chair Bobbie Hodgkinson annin�Clerk �n.L / lic i s S J`"D�. /�obl�- . P �o���so,J Page 4 of 4