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_ —�° Council Operations Committee
� June 4, 2012 - 5:00 PM
° City Hall Conference Room 2
WASHINGTON MINUTES
I CALL TO ORDER
A. Roll Call
Chair Nancy Backus called the meeting to order at 5.06 p.m. in Conference Room
2 on the second floor of the Auburn City Hall located at 25 West Main Street in
Auburn.
Members in attendance included Chair Nancy Backus, Vice Chair Rich Wagner
and Member Bill Peloza. Also in attendance were Councilmember Largo Wales,
Assistant City Attorney Steven Gross and Deputy City Clerk Shawn Campbell.
B Announcements
There was no announcement.
C Agenda Modifications
There was no change to the agenda.
II CONSENT AGENDA
A. May 7, 2012 Regular Meeting Minutes
Vice Chair Wagner moved and Member Peloza seconded to approve the consent
agenda.
Motion carried unanimously 3-0
III DISCUSSION ITEMS
A. Resolution No. 4807
A Resolution of the City Council of the City of Auburn, Washington, revising the
City's policy on membership in professional organizations and in civic, service and
community organizations
Chair Backus stated she has received a request to not move Resolution
4807 forward until the full Council discusses it at the July Committee of the Whole
(COW) meeting. Vice Chair Wagner said the data provided shows most other
jurisdictions do not pay for councilmembers to attend service groups. He added
the amount claimed is minimal and it may be best to continue to pay for
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councilmembers to encourage interaction with the citizens in these groups. Chair
Backus suggested limiting the amount allowed or paying for dues and requiring
councilmembers pay their own lunches. Vice Chair Wagner suggested $300 for
dues and $100 a month for expenses. Member Peloza pointed out in section 4.2.1
the City encourages management staff to attend the civic organizations. He said
he does not believe the City should pay for staff and not councilmembers. Council
asked for information regarding surrounding jurisdictions paying for staff to attend
civic organizations be provided at the next meeting.
B. Frequency of COW Meetings
Chair Backus said she has enjoyed the discussions and synergy among the
Council with the recent Committee of the Whole (COW) meeting and the Council
Retreat. She suggested scheduling a COW meeting once a month on the second
or fourth Monday She said it is a great benefit to have all members hear the
information at the same time. Member Wagner stated it would be difficult to have a
COW after another meeting. Member Peloza said there will be five (5) COW's in
2012. Member Peloza suggested having a COW every other month. Chair
Backus said this will be a discussion item at the July COW
C Auburn Junior City Council Structure
Chair Backus said Vice Chair Wagner drafted operating parameters for the Auburn
Junior City Council. Vice Chair Wagner said he also added some selection criteria.
The committee went through the draft operating parameters section by section.
Deputy Mayor Backus said this item will move forward to the July COW for
discussion by the entire council.
IV ADJOURNMENT
There being no further business, the meeting adjourned at 6:06 p.m.
Approved this 1 st day of October, 2012.
Nancy B ku , Chair Shawn Campbell, Deputy City Clerk
Items submitted to the June 4, 2012 Council Operations Committee meeting:
Finance Department- Payment made to Services Clubs 2009-4/30/2012
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