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Home My WebLink About09-17-2012 cmroF. .�~* _� Public Works Committee September 17, 2012 - 3:30 PM - ' , Annex Room 2 ''1NASHtNGTON MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Aubum City Hall, One East Main Street, Aubum, Washington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were present. Also present during the meeting were: Mayor Pete Lewis, Councilmember John Partridge, Public Works Director Dennis Dowdy, City Engineer/Assistant birector Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Street Systems Engineer Seth Wickstrom, Project Engineer Leah Dunsdon, citizen Scot Pondelick, and Public Works Department Secretary Jenn'ifer Cusmir B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osbome seconded to approve the minutes of the September 4, 2012 Public Works Committee Meeting. Motion Carried Unanimously 3-0. B. Public Wroks Project No. CP1121 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council approve Final Pay Estimate No. 6 to Contract No_ 11-25 in the amount of$24,011.61 and accept construction of Project No. CP1121, 2011 Local Street Pavement Reconstruction Phase 2. Page 1 of 4 Street Systems Engineer Wickstrom explained that in the case of this project the cost for petroleum based product was lower because the project included a lot of other work such as sidewalks and gutters, but in the case of overlay projects the percentage of cost for petroleum based products would be higher, in response to a question asked by Chairman Wagrier Motion Carried Unanimously 0-0. III. RESOLUTIONS A. Resolution No. 4856 (Dunsdon) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Accept a Federal Grant to be Administered Through the Washington State Department of Transportation for the. Aubum Way South Corridor Safety Improvements, Muckleshoot Plaza to Dogwood Street SE Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council adopt Resolution No. 4856. Chairman Wagner asked about the volume of the audible crossing signal countdowns, stating that some of the audible countdowns at other locations are quite loud. Project Engineer Dunsdon stated that there are different versions of the audible crossing signals. Transportation Manager Para stated the newer versions are volume controlled and the technology is improving. Para explained that the newer signals will measure the ambient noise and adjust the volume accordingly Project Engineer Dunsdon stated that Exhibit A is a local agency agreement which authorizes design funds to begin design work but does not authorize Right-of-Way or construction funds so supplemental agreements will be needed when the project reaches those phases to authorize the.remaining funds with the State, in response to a question asked by Member Osbome. Project Engineer Dunsdon explained that the entire grant is being accepted however the Initial agreement with the State is only authorizing expenditure of the design portion, $320,210.00 of the approximately $2.3M grant, in response to a question asked by Chairman Wagner Motion Carried Unanimously 3-0. IV DISCUSSION ITEMS A. Capital Project Status Report (Gaub) Page 2 of 4 Item 6 — C207A—A Street NW Corridor— Phase 1. Assistant City Engineer Gaub explained'that the City is currently in discussion with BNSF Railroad and the WUTC and there is a settlement conference scheduled for next Tuesday If the parties come to a resolution, the opening of the corridor could likely move.forward. The Committee and staff discussed the negotiations between the City, BNSF and the UTC Assistant City Engineer Gaub reported that the signal at A Street NW and 3rd Street NW is operational and working, in response to a comment made by Member Osbome. The Committee discussed the new turn movements required to enter and exit the Post Office parking lot. Chairman Wagner stated that he has sesn pickup trucks parking on A Street NW, facing north, instead of using the Post Office Parking lot and recommended "No Parking" signs be installed. Mayor Lewis and the Committee agreed that signs sliould be installed. Transportation Manager Para reported that staff is considering the installation of c-curb on 3rd Street NW to prevent left turns into and out of the Post Office parking lot, however, if this is done, it would also preclude left turn movements into and out of the Alley south of 3rd Street and across from the Post Office. The Committee was not concerned with the additional left turn restrictions if the o-curbing is needed. Mayor Lewis and the Committee requested additional traffic data supporting the recommendation prior to any c-curb being installed. The Committee and staff discussed the installation of an official City "No Left Turn" sign at the exit of the Post Office parking lot. Item 22 — CP1108 —2011/2012 Citywide Storm Pond Cleanin4: Assistant City Engineer Gaub stated there was only one bidder for the project, which was relatively high, and the City rejected all bids. The project is being repackaged and it will go out to bid again, prbbably in Spring 2013. Item 27 & 28 —Auburn Way South Pedestrian Improvements: Assistant City Engineer Gaub stated that one project is federally funded and there is property acquisition associated with both projects prior to going to construction, in response to a question asked by Chairman Wagner regarding the project fnish cJates. Assistant City Engineer Gaub said the environmental piece for the widening of the road from Fir Street to Hemlock Street also needs to be completed Page 3 of 4 before construction can begin. item 26 — CP1107 — Fullmer Wellfield Improvements: Member Osborne asked for an estimate on how close staff is to the first decision check-point wifh the consultant. Utilities Engineer Repp answered that the consultant is currently preparing some preliminary modeling work and the next step will be for the consultant to report back to staff Assistant Director/City Engineer Selle stated that staff will bring the report and data back to the Committee once it is received from the consultant. The Committee requested the item be placed on the Action Items Matrix. Item B — MS0802 —Airport Roof Elastomeric Coatin� Vice-Chair Peloza reported the project is complete and was completed using less funds than anticipated. This project will be removed from the list. B. Action Tracking Matrix (Dowdy) Item A— Street Lighting (Evaluate 102nd Place SE Lighting): Transportation lulanager Para stated that PSE has not responded to his request and he will follow up with them. Vice-Chair Peloza asked about the double chipseal process. Street Systems Engineer VUickstrom explained that the road is sprayed with liquid asphalt and then covered with rocks and swept. The road is then sprayed a second time with liquid asphalt and a second layer of rocks is put down. The two layers are then covered with a "fog seal," which is a final layer of liquid asphalt. Street Systems Engineer Wickstroin confirmed that the sweeping can cause dust to rise. Street Systems Engineer Wickstrom said the estimated date of completion for the 320th Street location is this current week. V ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:04 p.m. Approved this 1 st day of October, 2012. � �'t'�-� C�o�, ' Rich Wagner, Chair ennifer Cusmir, Department Secretary Page 4 of 4