HomeMy WebLinkAbout09-04-2012 (2) cmroF .:��* • Public Works Committee
September 4, 2012 - 3:30 PM
Annex Room 2
'WASHlNGTON. MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, VNashington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were
present. Also present during the meeting were: Mayor Pete Lewis,
Councilmember John Partridge, Public Works Director Dennis Dowdy,
City Engineer/Assistant Director Dennis Selle, Assistant City Enginee�
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Rara, Finance Director Shelley Coleman, Customer Service
Manager Brenda Goodson-Moore, Planning Director Kevin Snyder,
Assistant City Attorney Doug Ruth, ProjecUConstruction Manager
Steve Burke, Traffic Operations Engineer Scott Nutter, Engineering
Aide Amber Mund, Owner of the hlome Plate Pub Henry DeHoog,
citizens Scot Pondelick and Wade Cooper, and Public Works Office
Department Secretary Jennifec Cusmir
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the August 20, 2012
Public Works Committee Meeting, as amended.
Member Osbome noted four Scribner's errors and asked that they be
corrected.
Motion Carried Unanimously 3-0.
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B. Right-of-Way Permit No. 12-21 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-21 for
Home Plate Pub Outdoor Se.ating Area, as amended.
Chairman Wagner invited the applicant, owner of the Home Plate Pub,
Henry DeHoog, and citize� Wade Cooper to join the Committee.
Engineering Aide Mund explained that the applicant has requested a
Right-of-Way Use Permit to fence off an area in the B Street Plaza and
provide an outdoor seating area for the Home Plate Pub, for five
years. Mund pointed out that the conditions of the permit included
provisions for cleaning and nuisances.
Chairman Wagner asked if the outdoor seating area will be staffed at
all times, as described in item 9 of the special conditions. The
applicant, Mr DeHoog answered and Engineering Aide Mund
confirmed that there will not be staff present outdoors at all times but
staff will be present in order to serve customers during the pub's hours
of operation. Mayor Lewis suggested changing the wording of the
condition to read, "Staff will be managing the patrons at all times.° City
Attorney Ruth suggested modifying the wording to read, "Supervision
shall be provided by applicant while patrons are present." The
Committee agreed that the suggested wording is acceptable.
Chairman Wagner asked why nuisance code ACC 8.12 was included
in the special conditions and if the code is applicable to a seating area
such as the one proposed by the applicant. Engineering Aide Mund
stated that code ACC 8.12 is included as a condition for all Right-of-
Way Use Permits. Assistant City Attorney Ruth explained that the
nuisance code does specifically apply to litter, food waste and the food
establishment code ACC 8.04 also specifically requires food
establishments, on their premises, to keep the area clean. Mayor
Lewis stated that the nuisance code does meet the public health
requirements for Right-of-Way Use Permits. Chairman Wagner
suggested that there may be other City codes that also need to be
included in the special conditions.
The Committee and staff discussed the inclusion of additional City
codes in the special conditions of the permit. Member Osborne
suggested instead of listing each applicable code, to included the
phrase, "must meet [all] City Code." The Committee and Assistant City
Attorney agreed.
Engineering Aide Mund answered questions asked by Vice-Chair
Peloza regarding the width of the Right-of-Way and the size of the
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proposed outdoor seating area.
Vice-Chair Peloza asked about smoking in the area. Assistant City
Attorney Ruth said that State Law addresses smoking regulations and
the City does not have any regulations that would apply to smoking
specifically Assistant City Attorney Ruth explained that State Law
prohibits smoking in any place of employment and said that although
he was not sure if the outdoor area would be considered a place of
employment by the State, he thinks it would be and therefore smoking
would not be allowed.
Mr DeHoog identified where the proposed doorway for the seating
area is located, in response to a question asked by Chairman
Wagner The Committee and Mr DeHoog discussed where patrons
may be allowed to smoke.
Mr DeHoog explained that the area would be used year-round, even
in inclement weather, in response to a questions asked by Vice-Chair
Peloza.
Member Osborne stated that he would like the Planning Director to
approve the fencing for the area. Engineering Aide Mund said that the
requirements for the fencing were provided by the Planning
Department so when the propbsal for the fencing is submitted it will be
circulated through the Planning Department for approval.
Mr Wade Cooper introduced himself to the Committee and explained
that he lives above the Home Plate Pub and the window of his
apartment is directly above the area being proposed for outdoor
seating. Mr Cooper reported to the Committee that he and other
residents of the apartments are concerned about the potential for
excessive noise and unruly conduct. Mr Cooper also stated that he
was concerned that an outdoor seating area for the pub may attract
unsavory people to the plaza.
Member Osborne and Vice-Chair Peloza stated that although Mr
Cooper's concerns are valid, both believe any potential for nuisance
can be controlled by the Auburn Police Department and both voiced
support of approval of the permit.
Chairman Wagner pointed out that the permit may be revoked if the
outdoor seating becomes a problem. Engineering Aide Mund
confirmed that to be correct.
Mr Cooper answered questions asked by Vice-Chair Peloza regarding
how many apartments face the B Streef Plaza. Mr Cooper pointed out
that not all outdoor seating areas have apartments located above
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them.
Motion Carried Unanimously 3-0.
C Right-of-Way Permit No. 12-26 (Mund)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-26 for
the Veterans' Day Parade.
Motion Carried Unanimously 3-0.
III RESOLUTIONS
A. Resolution No. 4853 (Repp)
A Resolution of the City Council_of the City of Auburn, Washington,
Autliorizing the Mayor and City Cle�k to Execute an Agreement
Befinreen the City of Auburn and the U.S. Geological Survey for Water
Resources Investigation
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend the City Council adopt Resolution
No. 4853.
Utilities Engineer Repp explained that the U S. Geological Survey
(USGS) is conducting a study in the Puyallup River wate�shed and
completing a regional groundwater model. Repp reported 4hat there
are a number of partners involved in the project and after reviewing
the scope of work and talking to the other partners and key agencies,
staff feels the project is a wortfiwhile endeavor for the cost. Repp said
that staff believed there will be substantial benefit for the City
Utilities Engineer Repp spoke about the benefits of the groundwater
model. Repp noted that the data files that are associated with the
City's groundwater model can be incorporated into the new model.
Utilities Engineer Repp and Chairman Wagner discussed what areas
are included in the modeling and the scope of the project.
Utilities Engineer Repp answered questions asked by Vice-Chair
Peloza regarding how the rriodel will relate to the wells in the City
Director powdy stated that the data collected may also provide staff
information about the affects of drought on the City's wells. That can
help with supply planning.
The Committee and staff discussed whether or not the Cities of
Algona, Pacific and Bonney Lake will also participate as partners.
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Motion Carried Unanimously 3-0.
B. Resolution No. 4854 (Dowdy)
A Resolu#ion of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Amend the Memorandum of
Agreement with Pierce County for the Purpose of Providing Road
Services
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend the City Council adopt Resolution
No. 4854
Transportation Manager Para reported that this is the second
amendment to the City's existing agreement with Pierce County The
amendment will provide the first finro years of service, relamping the
City's signals. Transportation Manager Para stated that stafF estimates
the relamping will take a total of three years to complete.
Transportation Manager Para stated that the City is procuring the new
lamps and Pierce County will be providing the labor to complete the
installation, in response to a question asKed by Chairman
Wagner Para stated there will be approximately 60 signals that the
City will be paying to have relamped. The remaining signals will be
relamped as part of a grant funded project.
Para explained that the City has already completed the initial
relamping going from incandescent lights to LEDs 7-10 years ago and
the average life of the lamps is 7 years. This contract will replace the
old LEDs with new LEDs. Transportation Manager Para answered
questions asked by Chairman Wagner regarding the longevity of the
LED technology
Traffic Operations Engineer Nutter addressed questions asked by
Chairman Wagner regarding the cost of each signal light.
Member Osborne asked if the light maintenance is included in the
agreement. Transpo►tation Manager Para answered that the
installation is all that is included ancl the City does not have the staff to
relamp all the signals.
Vice-Chair Peloza asked staff to verify that there is a termination
clause included in the original contract prior to the City Counc'il
Meeting.
Motion Carried Unanimously 3-0.
IV DISCUSSION ITEMS
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A. Bad Debt Write-Off (Coleman)
Finance Director Coleman stated that the accounts documented had
liens filed against the properties prior to the filing of bankruptcy and
staff is requesting to write-off the accounts and forward them to the
Legal Department.
Mayor Lewis discussed in what circumstances the City would receive
payment in cases of bankruptcy
Customer Service Manager Goodson-Moore explained that there was
a TJ Maxx shopping cart found in the City and because there is no TJ
Ma�oc store in the City, the company would not account for the cart, in
response to a question asked by Vice-Chair Petoza.
B. Resolution No. 4851 (Snyder)
A Resolution of the City Council of the City of Auburn Authorizing the
Mayor to Execute an Agreement with the Lowest Responsible Bidder
for Public Works Contract No. 12-18 Regarding the City Hall Phase 1
Remodel Project (Projects CP1009/CP0716)
Chairman Wagner asked why the HVAC replacement only applies to
part of the building. Project/Construction Manager Burke explained
that there is funding for an HVAC project for the entire building but the
work needs to be completed in phases as the architectural work is
completed.
Member Osbome asked what the budgeted amount for the project
is. Planning Director Snyder answered the budget is $626,500.00 for
the HVAC replacement for the entire City Hall building and
$539,060.00 for the tenant improvements. Planning Director Snyder
answered questions asked by Member Osborne regarding the budget
status.
ProjecUConstruction Manager Burke stated that the project should be
posted on the Builders' Exchange website within the next day or two,
in response to a question asked by Member Osborne.
C. Resolution No. 4838 (Para)
A Resolution of the City Council of the City of Aubum, Washington,
Setting the Time and Date for a Public Hearing Before the City Council
on the 2013-2018 Transportation Improvement Program (TIP)
There were no questions from the Committee.
D Resolution No. 4839 (Dowdy/Para)
A Resolution of the City Council of the City of Auburn, Washington,
Approving the 2013-2018 Transportation Improvement Program of the
City of Auburn Pursuant to R.0 W Chapter 35.77 of the Laws of the
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State of Washington
There were no questions from the Committee.
E. Capital Project Status Report (Gaub)
Item 7 — C207A—A Street NW Corridor Phase 1. Chairman Wagner
asked when the project will be open. Assistant City Engineer Gaub
stated that there is no exact opening date yet because there are some
railroad issues that are being worked out with the U T C. regarding the
existing rail crossing and the existing portion of the roadway Gaub
said there is also some final construction work being finished, such as
the removal of the crosswalk in front of the Post Office.
Assistant City Engineer Gaub stated that there is currently no o-
curbing proposed in the project on 3rd Street at the Post Office
driveway and the intent is to review whether or not c-curbing will be
needed after traffic adjusts to the new signal and the new driveway at
the northern end of the Post O�ce site. Chairman Wagner supported
that approach.
Item 5 — C410A — S 277th Wetland Mitigation Monitorina: Assistant
City Engineer Gaub verified that the_plant establishment noted in the
status column of the CPS Report refers to vegetation, in response to a
question asked by Vice-Chair Peloza.
Item 8 — CP1116 — Downtown Pedestrian Lightina
Replacement: Assistant City Engineer Gaub repoited that the last nine
lights are scheduled to arrive at the end of September and work is
suspended until the materials arrive.
Item 3 — CP1005 — South Division St Promenade Project: Assistant
City Engineer Gaub stated that the majority of the difference befinreen
the total budget and the estimated cost is due to the EDA funds which
are based on a percentage of the overall project and that the project
came in under the original estimates. Chairman Wagner asked that an
explanation be included in the sfatus column.
Item 14 — C201A — M St�eet SE Underpass: Assistant City Engineer
Gaub confirmed that the project is 38% complete. Gaub reported fhat
4th Street SE and 6th Street SE are both reopened to traffic, M Street
is still closed but construction of the walls has started. Assistant City
Engineer Gaub stated that M Street SE should be reopened to traffic
in late February/early Marcfi 2013, assuming there are no delays
caused by weather during fhe winter months.
Item 15 — EM0902 —Temporary Flood Control Barrier
Removal: Assistant City Engineer Gaub stated that work is going very
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well, in response to an inquiry made by Chairman Wagner Gaub said
a majority of the bags have been removed from half-way through
Brannan Park all the way to the south and restoration work has
commenced. All of the bags on the east side of the river have been
removed and the geo-wall at the drive-in theater/RPG site has almost
been completely removed.
Chairman Wagner asked what is happening to the sand from the bags
and barriers. Assistant City Engineer Gaub answered that some of the
materials are being resold and some is being reused/recycled.
Mayor Lewis reported that at King County's insistence, the City will
reestablish vegetation and fencing along the levee at the King County
line, respecting the King County easement along the levee. The
Committee, staff, and the Mayor discussed the location of the
easement and the restoration of the fencing.
Item 11 — CP1103 — 132nd Avenue SE Tacoma Pipeline 5
Intertie: Assistant City Engineer Gaub said that the project should be
completed by the end of the year, in response to a question asked by
Vice-Chair Peloza.
I_tem 12 - CP1206 — 2012 Pavement Patching, Chipseal and Overlay
Project: Vice-Chair Peloza reported that he has received nothing but
positive feedback on the patching job done on Lea Hill Road.
Item 21 — CP0915 — Well 1 Improvements — Transmission
Lines: Assistant City Engineer Gau6 ezplained that the final design
plans for the project are being reviewed and the project should go out
to for bids at the end of September, in response to a question asked
by Member Osborne.
Item 29 — CP1024 —AWS and M Street SE Intersection
Improvements: Chairman Wagner asked why there in no estimated
finish date for the project. Assistant City Engineer Gaub stated that it is
because the project is.not yet fully funded. Chairman Wagner asked
for that to be noted in the project status column.
Item 35 — CP1101 — 2011 Local Street Pavement Preservatian —
Phase 1. Chairman Wagner asked if there were any complaints about
the project on 22nd Street SE. Director powdy reported that there was
only one complaint, which received timely staff response to resolve but
it did not pertain to the road work. Mayor Lewis confirmed that to be
correct.
Item B — MS0802 —Airport Roof Elastomeric Coatina• Vice-Chair
Peloza reported that this construction of this project is complete and
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the roof coating has a 10-year warranty
F Action Tracking Matrix (Dowdy)
The Committee asked that a map of completed projects be included.
Assistant City Engineer Gaub asked if the map should include all
completed project or projects completed within a specific time
ftame. Chairman Wagner answered that the map should include all
complete projects for the year
The Committee and staff agreed that the map will show only
completed Public Works project for 2012. The Map will be the current
Active Capital Projects Map with the completed projects shown by
highlighter
Chairman Wagner and Mayor Lewis discussed the possibility of
developing a map including all the City's capital projects.
Mayor Lewis recommended making a specific item on the meeting
agenda, "Review of Completed Public Works Projects," which can be
reviewed at each meeting.
Member Osbome asked that "Sidewalk Program Funding Source" be
included on the Action Tracking Matrix.
Item A- Street Lighting (Evaluate 102nd Place SE Lighting� Assistant
Director/City Engineer Selle stated that PSE will examine the area and
verify there is the correct power available to install lights on 102nd
Place SE.
V ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4 51 p.m.
Approved this 17th day of September, 2012.
Y�'-<., c,`^ . l
Rich Wagner, Chair nnifer Cusmir, Department Secretary
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