Loading...
HomeMy WebLinkAbout09-04-2012 (2) cmroF .:��* • Public Works Committee September 4, 2012 - 3:30 PM Annex Room 2 'WASHlNGTON. MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, VNashington, 98002. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were present. Also present during the meeting were: Mayor Pete Lewis, Councilmember John Partridge, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Enginee� Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Rara, Finance Director Shelley Coleman, Customer Service Manager Brenda Goodson-Moore, Planning Director Kevin Snyder, Assistant City Attorney Doug Ruth, ProjecUConstruction Manager Steve Burke, Traffic Operations Engineer Scott Nutter, Engineering Aide Amber Mund, Owner of the hlome Plate Pub Henry DeHoog, citizens Scot Pondelick and Wade Cooper, and Public Works Office Department Secretary Jennifec Cusmir B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the August 20, 2012 Public Works Committee Meeting, as amended. Member Osbome noted four Scribner's errors and asked that they be corrected. Motion Carried Unanimously 3-0. Page 1 of 9 B. Right-of-Way Permit No. 12-21 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-21 for Home Plate Pub Outdoor Se.ating Area, as amended. Chairman Wagner invited the applicant, owner of the Home Plate Pub, Henry DeHoog, and citize� Wade Cooper to join the Committee. Engineering Aide Mund explained that the applicant has requested a Right-of-Way Use Permit to fence off an area in the B Street Plaza and provide an outdoor seating area for the Home Plate Pub, for five years. Mund pointed out that the conditions of the permit included provisions for cleaning and nuisances. Chairman Wagner asked if the outdoor seating area will be staffed at all times, as described in item 9 of the special conditions. The applicant, Mr DeHoog answered and Engineering Aide Mund confirmed that there will not be staff present outdoors at all times but staff will be present in order to serve customers during the pub's hours of operation. Mayor Lewis suggested changing the wording of the condition to read, "Staff will be managing the patrons at all times.° City Attorney Ruth suggested modifying the wording to read, "Supervision shall be provided by applicant while patrons are present." The Committee agreed that the suggested wording is acceptable. Chairman Wagner asked why nuisance code ACC 8.12 was included in the special conditions and if the code is applicable to a seating area such as the one proposed by the applicant. Engineering Aide Mund stated that code ACC 8.12 is included as a condition for all Right-of- Way Use Permits. Assistant City Attorney Ruth explained that the nuisance code does specifically apply to litter, food waste and the food establishment code ACC 8.04 also specifically requires food establishments, on their premises, to keep the area clean. Mayor Lewis stated that the nuisance code does meet the public health requirements for Right-of-Way Use Permits. Chairman Wagner suggested that there may be other City codes that also need to be included in the special conditions. The Committee and staff discussed the inclusion of additional City codes in the special conditions of the permit. Member Osborne suggested instead of listing each applicable code, to included the phrase, "must meet [all] City Code." The Committee and Assistant City Attorney agreed. Engineering Aide Mund answered questions asked by Vice-Chair Peloza regarding the width of the Right-of-Way and the size of the Page 2 of 9 proposed outdoor seating area. Vice-Chair Peloza asked about smoking in the area. Assistant City Attorney Ruth said that State Law addresses smoking regulations and the City does not have any regulations that would apply to smoking specifically Assistant City Attorney Ruth explained that State Law prohibits smoking in any place of employment and said that although he was not sure if the outdoor area would be considered a place of employment by the State, he thinks it would be and therefore smoking would not be allowed. Mr DeHoog identified where the proposed doorway for the seating area is located, in response to a question asked by Chairman Wagner The Committee and Mr DeHoog discussed where patrons may be allowed to smoke. Mr DeHoog explained that the area would be used year-round, even in inclement weather, in response to a questions asked by Vice-Chair Peloza. Member Osborne stated that he would like the Planning Director to approve the fencing for the area. Engineering Aide Mund said that the requirements for the fencing were provided by the Planning Department so when the propbsal for the fencing is submitted it will be circulated through the Planning Department for approval. Mr Wade Cooper introduced himself to the Committee and explained that he lives above the Home Plate Pub and the window of his apartment is directly above the area being proposed for outdoor seating. Mr Cooper reported to the Committee that he and other residents of the apartments are concerned about the potential for excessive noise and unruly conduct. Mr Cooper also stated that he was concerned that an outdoor seating area for the pub may attract unsavory people to the plaza. Member Osborne and Vice-Chair Peloza stated that although Mr Cooper's concerns are valid, both believe any potential for nuisance can be controlled by the Auburn Police Department and both voiced support of approval of the permit. Chairman Wagner pointed out that the permit may be revoked if the outdoor seating becomes a problem. Engineering Aide Mund confirmed that to be correct. Mr Cooper answered questions asked by Vice-Chair Peloza regarding how many apartments face the B Streef Plaza. Mr Cooper pointed out that not all outdoor seating areas have apartments located above Page 3 of 9 them. Motion Carried Unanimously 3-0. C Right-of-Way Permit No. 12-26 (Mund) Councilmember Peloza moved and Councilmember Osborne seconded to approve Right-of-Way Use Permit No. 12-26 for the Veterans' Day Parade. Motion Carried Unanimously 3-0. III RESOLUTIONS A. Resolution No. 4853 (Repp) A Resolution of the City Council_of the City of Auburn, Washington, Autliorizing the Mayor and City Cle�k to Execute an Agreement Befinreen the City of Auburn and the U.S. Geological Survey for Water Resources Investigation Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council adopt Resolution No. 4853. Utilities Engineer Repp explained that the U S. Geological Survey (USGS) is conducting a study in the Puyallup River wate�shed and completing a regional groundwater model. Repp reported 4hat there are a number of partners involved in the project and after reviewing the scope of work and talking to the other partners and key agencies, staff feels the project is a wortfiwhile endeavor for the cost. Repp said that staff believed there will be substantial benefit for the City Utilities Engineer Repp spoke about the benefits of the groundwater model. Repp noted that the data files that are associated with the City's groundwater model can be incorporated into the new model. Utilities Engineer Repp and Chairman Wagner discussed what areas are included in the modeling and the scope of the project. Utilities Engineer Repp answered questions asked by Vice-Chair Peloza regarding how the rriodel will relate to the wells in the City Director powdy stated that the data collected may also provide staff information about the affects of drought on the City's wells. That can help with supply planning. The Committee and staff discussed whether or not the Cities of Algona, Pacific and Bonney Lake will also participate as partners. Page 4 of 9 Motion Carried Unanimously 3-0. B. Resolution No. 4854 (Dowdy) A Resolu#ion of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Amend the Memorandum of Agreement with Pierce County for the Purpose of Providing Road Services Councilmember Peloza moved and Councilmember Osborne seconded to recommend the City Council adopt Resolution No. 4854 Transportation Manager Para reported that this is the second amendment to the City's existing agreement with Pierce County The amendment will provide the first finro years of service, relamping the City's signals. Transportation Manager Para stated that stafF estimates the relamping will take a total of three years to complete. Transportation Manager Para stated that the City is procuring the new lamps and Pierce County will be providing the labor to complete the installation, in response to a question asKed by Chairman Wagner Para stated there will be approximately 60 signals that the City will be paying to have relamped. The remaining signals will be relamped as part of a grant funded project. Para explained that the City has already completed the initial relamping going from incandescent lights to LEDs 7-10 years ago and the average life of the lamps is 7 years. This contract will replace the old LEDs with new LEDs. Transportation Manager Para answered questions asked by Chairman Wagner regarding the longevity of the LED technology Traffic Operations Engineer Nutter addressed questions asked by Chairman Wagner regarding the cost of each signal light. Member Osborne asked if the light maintenance is included in the agreement. Transpo►tation Manager Para answered that the installation is all that is included ancl the City does not have the staff to relamp all the signals. Vice-Chair Peloza asked staff to verify that there is a termination clause included in the original contract prior to the City Counc'il Meeting. Motion Carried Unanimously 3-0. IV DISCUSSION ITEMS Page 5 of 9 A. Bad Debt Write-Off (Coleman) Finance Director Coleman stated that the accounts documented had liens filed against the properties prior to the filing of bankruptcy and staff is requesting to write-off the accounts and forward them to the Legal Department. Mayor Lewis discussed in what circumstances the City would receive payment in cases of bankruptcy Customer Service Manager Goodson-Moore explained that there was a TJ Maxx shopping cart found in the City and because there is no TJ Ma�oc store in the City, the company would not account for the cart, in response to a question asked by Vice-Chair Petoza. B. Resolution No. 4851 (Snyder) A Resolution of the City Council of the City of Auburn Authorizing the Mayor to Execute an Agreement with the Lowest Responsible Bidder for Public Works Contract No. 12-18 Regarding the City Hall Phase 1 Remodel Project (Projects CP1009/CP0716) Chairman Wagner asked why the HVAC replacement only applies to part of the building. Project/Construction Manager Burke explained that there is funding for an HVAC project for the entire building but the work needs to be completed in phases as the architectural work is completed. Member Osbome asked what the budgeted amount for the project is. Planning Director Snyder answered the budget is $626,500.00 for the HVAC replacement for the entire City Hall building and $539,060.00 for the tenant improvements. Planning Director Snyder answered questions asked by Member Osborne regarding the budget status. ProjecUConstruction Manager Burke stated that the project should be posted on the Builders' Exchange website within the next day or two, in response to a question asked by Member Osborne. C. Resolution No. 4838 (Para) A Resolution of the City Council of the City of Aubum, Washington, Setting the Time and Date for a Public Hearing Before the City Council on the 2013-2018 Transportation Improvement Program (TIP) There were no questions from the Committee. D Resolution No. 4839 (Dowdy/Para) A Resolution of the City Council of the City of Auburn, Washington, Approving the 2013-2018 Transportation Improvement Program of the City of Auburn Pursuant to R.0 W Chapter 35.77 of the Laws of the Page 6 of 9 State of Washington There were no questions from the Committee. E. Capital Project Status Report (Gaub) Item 7 — C207A—A Street NW Corridor Phase 1. Chairman Wagner asked when the project will be open. Assistant City Engineer Gaub stated that there is no exact opening date yet because there are some railroad issues that are being worked out with the U T C. regarding the existing rail crossing and the existing portion of the roadway Gaub said there is also some final construction work being finished, such as the removal of the crosswalk in front of the Post Office. Assistant City Engineer Gaub stated that there is currently no o- curbing proposed in the project on 3rd Street at the Post Office driveway and the intent is to review whether or not c-curbing will be needed after traffic adjusts to the new signal and the new driveway at the northern end of the Post O�ce site. Chairman Wagner supported that approach. Item 5 — C410A — S 277th Wetland Mitigation Monitorina: Assistant City Engineer Gaub verified that the_plant establishment noted in the status column of the CPS Report refers to vegetation, in response to a question asked by Vice-Chair Peloza. Item 8 — CP1116 — Downtown Pedestrian Lightina Replacement: Assistant City Engineer Gaub repoited that the last nine lights are scheduled to arrive at the end of September and work is suspended until the materials arrive. Item 3 — CP1005 — South Division St Promenade Project: Assistant City Engineer Gaub stated that the majority of the difference befinreen the total budget and the estimated cost is due to the EDA funds which are based on a percentage of the overall project and that the project came in under the original estimates. Chairman Wagner asked that an explanation be included in the sfatus column. Item 14 — C201A — M St�eet SE Underpass: Assistant City Engineer Gaub confirmed that the project is 38% complete. Gaub reported fhat 4th Street SE and 6th Street SE are both reopened to traffic, M Street is still closed but construction of the walls has started. Assistant City Engineer Gaub stated that M Street SE should be reopened to traffic in late February/early Marcfi 2013, assuming there are no delays caused by weather during fhe winter months. Item 15 — EM0902 —Temporary Flood Control Barrier Removal: Assistant City Engineer Gaub stated that work is going very Page 7 of 9 well, in response to an inquiry made by Chairman Wagner Gaub said a majority of the bags have been removed from half-way through Brannan Park all the way to the south and restoration work has commenced. All of the bags on the east side of the river have been removed and the geo-wall at the drive-in theater/RPG site has almost been completely removed. Chairman Wagner asked what is happening to the sand from the bags and barriers. Assistant City Engineer Gaub answered that some of the materials are being resold and some is being reused/recycled. Mayor Lewis reported that at King County's insistence, the City will reestablish vegetation and fencing along the levee at the King County line, respecting the King County easement along the levee. The Committee, staff, and the Mayor discussed the location of the easement and the restoration of the fencing. Item 11 — CP1103 — 132nd Avenue SE Tacoma Pipeline 5 Intertie: Assistant City Engineer Gaub said that the project should be completed by the end of the year, in response to a question asked by Vice-Chair Peloza. I_tem 12 - CP1206 — 2012 Pavement Patching, Chipseal and Overlay Project: Vice-Chair Peloza reported that he has received nothing but positive feedback on the patching job done on Lea Hill Road. Item 21 — CP0915 — Well 1 Improvements — Transmission Lines: Assistant City Engineer Gau6 ezplained that the final design plans for the project are being reviewed and the project should go out to for bids at the end of September, in response to a question asked by Member Osborne. Item 29 — CP1024 —AWS and M Street SE Intersection Improvements: Chairman Wagner asked why there in no estimated finish date for the project. Assistant City Engineer Gaub stated that it is because the project is.not yet fully funded. Chairman Wagner asked for that to be noted in the project status column. Item 35 — CP1101 — 2011 Local Street Pavement Preservatian — Phase 1. Chairman Wagner asked if there were any complaints about the project on 22nd Street SE. Director powdy reported that there was only one complaint, which received timely staff response to resolve but it did not pertain to the road work. Mayor Lewis confirmed that to be correct. Item B — MS0802 —Airport Roof Elastomeric Coatina• Vice-Chair Peloza reported that this construction of this project is complete and Page 8 of 9 the roof coating has a 10-year warranty F Action Tracking Matrix (Dowdy) The Committee asked that a map of completed projects be included. Assistant City Engineer Gaub asked if the map should include all completed project or projects completed within a specific time ftame. Chairman Wagner answered that the map should include all complete projects for the year The Committee and staff agreed that the map will show only completed Public Works project for 2012. The Map will be the current Active Capital Projects Map with the completed projects shown by highlighter Chairman Wagner and Mayor Lewis discussed the possibility of developing a map including all the City's capital projects. Mayor Lewis recommended making a specific item on the meeting agenda, "Review of Completed Public Works Projects," which can be reviewed at each meeting. Member Osbome asked that "Sidewalk Program Funding Source" be included on the Action Tracking Matrix. Item A- Street Lighting (Evaluate 102nd Place SE Lighting� Assistant Director/City Engineer Selle stated that PSE will examine the area and verify there is the correct power available to install lights on 102nd Place SE. V ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4 51 p.m. Approved this 17th day of September, 2012. Y�'-<., c,`^ . l Rich Wagner, Chair nnifer Cusmir, Department Secretary Page 9 of 9