HomeMy WebLinkAbout08-20-2012 cmroE_ .=�~* • Public Works Committee
August 20, 2012 - 3:30 PM
� Annex Room 2
VJASHINGTON MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, VVashington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Transportation Planner Joe Welsh, Project Engineer
Robert Lee, Street Systems Engineer Seth Wickstrom, Water Utility
Engineer Cynthia Lamothe, Project Engineer Ryan Vondrak, citizen
Scot Pondelick, and Public Works Office Department Secretary
Jennifer Cusmir
B. Announcements
There were no announcements.
C. Agenda Modifications
There was one agenda modification, Resolution Item A, Resolution
No. 4850.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the August 6, 2012
Public Works Committee Meeting.
Motion Carried Unanimously 3-0.
B. Right-of-Way Permit No. 12-25 (Welsh)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Right-of-Way Use Permit No. 12-25 for
The Auburn Downtown Association Wine and Music Festival.
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Transportation Planner Welsh explained that last year's Wine and
Music Festival was held east of Division Street and West of Aubum
Way N and this year the applicant is proposing to hold the event
centered around the City Hall Plaza.
Member Osbome asked who is the head of The Aubum Downtown
Association (TADA). Mayor Lewis answered the president of TADA,
Allison Vandenberg from WA Federal Savings is currenfly heading the
organization.
Motion Carried Unanimously 3-0.
C Public Works Project No. CP0915 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council grant permission to
advertise for bids for Project No. CP0915, Well 1 Transmission Line.
Chairman Wagner asked if the transmission line intersects with the M
Street Underpass. Project Engineer Lee answered that the
transm'ission line starts just south of the M Street Underpass Project.
Member Osborne asked about the results of consultant work done at
Well 1 in prior years. Utilities ,Engineer Repp responded that the
consultant's effort was to complete a hydrogeologic assessment of
Well 1 The consultant examined the well's capacity and physical
condition to help determine if a new well needed to be built or if the
existing well house and motor control for Well 1 could be
reconstructed.
There was also a pump test conducted to look at aquifer production
rates and overall ability of the well facility to produce water Utilities
Engineer Repp stated results from the testing were positive. The
underground portion of Well 1 is in reasonable physical condition
considering the age of the facility and the well does not need to be
replaced.
Utilities Engineer Repp stated that the well is functioning at full
capacity, in response to a question asked by Member Osborne.
Motion Carried Unanimously 3-0.
D Public Works Project No. CP1109 (Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Change
Order No. 3 in the amount of $31,134 11 to Contract No. 11-15 for
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Project No. CP1109, 2011 Storm Pipeline Repair and Replacement—
Phase.
There were no questions from the Committee.
Motion Carried Unanimously 3-0.
E. Public Works Project No. CP1216 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osbome seconded to recommend City Council grant permission to
award Contract No. 12-17 to Doolittle Construction LLC on Their Low
Bid of$137,770.00 for Project No. CP1216, 2012 Arterial and
Collector Crackseal Project.
Member Osbome asked if the areas that receive crackseal and other
pavement treatments will be re-striped. Street Systems Engineer
Wickstrom answered that the contractor will restripe and remark the
pavement.
Motion Carried Unanimously 3-0.
F Public Works Project No. CP1206 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Change
Order No. 1 to Contract No. 12-10 for Project No. CP1206, 2012
Pavement Parching, Chipseal and Overlay Project.
Chairman Wagner stated that he is pleased that double chipseal
treatment is being applied to 105th Place SE/107th Place SE/SE 320th
Street.
Motion Carried Unanimously 3-0.
III RESOLUTIONS
A. Resolution No. 4850" (Repp/Lamothe)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Execute a Construction Loan ,�qreement
Between the City of Auburn and the Washington State Public Works
Trust Fund Board Relating to the Well 1 Improvements Project
(CP0915)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4850. The Committee and staff discussed the yearly payment amount
for the 20 year, $3,325,000.00 loan.
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Director powdy explained that the loan was made on a previous
project estimate so the current project estimate exceeds the amount of
the loan.
Member Osborne asked if the project construction will be completed
on schedule or ahead of scHedule. Water Utility Engineer Lamothe
stated it looks likely that the project will be completed ahead schedule
and explained that if construction is complete within four years the City
will receive a 25% reduction in interest and if the project is completed
within three years there will be up to .5% reduction.
The Committee and staff discussed the project construction schedule.
Motion Carried Unanimously 3-0.
IV DISCUSSION ITEMS
A. 2013-2018 Transporation Improvement Program Annual Update
(Para)
Chairman Wagner asked if anything was added to the Transportation
Improvement Program (TIP). Transportation Manager Para stated that
the Finance Department made a minor change to a projecYs funding
source but the funding amoun# was not changed.
Chairman Wagner asked that the years be included in the header of
the document.
Transportation Manager Para stated the project being removed from
the TIP are either completed or are being transferred to the
Comprehensive Transportation Plan, in response to a question asked
by Vice-Chair Peloza.
Transportation Manager Para stated that the Public Hearing for the
TIP is scheduled for September 4, 2012 and the TIP will be sent to
Council for approval on September 17, 2012.
Chairman Wagner asked about the due date for adoption of the
TIP Transportation Manager Para stated that the State asks for the
TIP by July and next year's update should be completed before July
B. Residential Street Lighting (Dowdy)
Assistant Director/City Engineer Selle explained that the estimated
number of street lights represented on the Street Light Data Sheet are
constantly changing base on City and developer projects, i.e. adding
new PSE lights, converting PSE lights to City lights, adding new City
lights, etc.
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Assistant Director/City Engineer Selle pointed the estimated annual
street light cost of power befinreen metered and unmetered systems
and the City's lighting standards, also included on the Street Light
Data Sheet. Selle stated that the goal with both the City light system
and PSE lights is to try to light each intersection and a light at mid-
block, on a typical residential street.
The Committee and staff reviewed the Residential Street Light Policy
Issues.
Chairman Wagner asked what determines when PSE will charge the
City to install lights on existing poles and when PSE will not
charge. Assistant Director/City Engineer Selle answered that PSE
there are existing wooden poles in the area with power available, will
install a light and the only charge to the City is ongoing payment of the
power bill. If there is no pole, wire, or power with the correct
transformer then PSE would charge the City for installation. Selle
stated if the pole is "light ready" and there is a request for a light and
the location meets the City's criteria, the City will request that PSE
install a light. Chairman Wagner asked for additional information on
the cost for installation when a "power ready pole" is not available.
Assistant Director/City Engineer Selle stated the approximate cost of a
typical span of wire is $800.00 and to add a transformer is
approximately $3,000.00. If a pole needs to be installed, the change
would be approximately $1,500.00.
Mayor Lewis and Committee discussed the possible policy for
requests for adding lights to new PSE poles. Mayor Lewis outlined two
possible options either present each request to the Committee and
then determine a funding source or.ask Council to find an available
funding source for street lighting and they present each request to the
Committee for approval. The Mayor and Committee discussed the
estimated number of requests the City will receive if the Council
decides to change the current policy
Assistant Director/City Engineer Selte responded to questions asked
by Vice-Chair Peloza regarding how requests for particular
neighborhoods are processed by staff
Chairman Wagner asked that a notation be made that there is very
little staff time/cost to determine whether lights can be installed on an
existing pole or not.
Chairman Wagner asked if PSE_ever participates in the formation of
Local Improvement Districts (LIDs)..Assistant DirectoNCity Engineer
Selle and Mayor Lewis answered that PSE does not participate in
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public system improvements such as LIDs.
Assistant Director/City Engineer Selle stated that the City standard for
poles is aluminum, in response to a question asked by Vice-Chair
Peloza.
The Committee and staff discussed the estimated annual street light
power costs and the cost effeotiveness of adding meters to all light
poles. Assistant DirectoNCity Engineer Selle stated that staff looks for
cost effective opportunities to install metered systems such as a new
development or certain capital projects. Assistant DirectodCity
Engineer Selle stated it would be very expensive to meter all of the
existing systems.
Member Osborne and Chairman Wagner asked if the City is allowed to
negotiate costs with PSE. Assistant Director/City Engineer Selle stated
that PSE has schedules that are approved by the Utilities and
Transportation Commission and apply to the entire PSE service area
wifhin the State.
Director powdy spoke about the level of service provided by PSE,
which is quite good and comparable to the level of service provided by
the City
The Committee and staff discussed whether or not the lighting
standards need to be reviewed fotlowing the increase in the usage of
LED lighting.
The Committee supports the current policies regarding residential
street lights as presented by staff
Director powdy stated that there are still light systems in the recently
annexed areas of Auburn that are privately maintained by Home
Owners' Associations because they still have the PSE concrete light
poles. Director powdy explained tliat if in the future if the City were to
allow the concrete light poles, the City could go back out and offer to
take over the systems. Director powdy said stafF is not recommending
changing the City standards.
The Committee and staff reviewed maps which showed the existing
street light coverage and unlighted residential areas and the existing
City, PSE and private street lights.
Mayor Lewis asked for a map showing where only all the poles without
lights are located be prepared for the nexf Public Works Committee
Meeting.
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The Committee asked staff to evaluate the feasibility of installing street
lights on 102nd Place SE.
The Committee and staff reviewed the cost of lights per block
figure. Assistant Direcfor/City Engineer Selle explained the cost is
calculated per 3 light poles.
The Committee asked for the addition of a line on the matrixoutlining
the cost of installing a light on an existing PSE pole which is not ready
to support a light.
C Capital Project Status Report (Gaub)
Mayor Lewis notified the Committee that at this time there is no way to
install a camera at the M Street Underpass project site that would
allow people to view the construction. There is no infrastructure in the
area to support the camera. Director powdy stated staff is still
investigating the possib'ility of wireless options.
Item 8 — CP1116 — Downtown Pedestrian Lighting
Replacement: Projeot Engineer Vond�ak stated that the lights in the
Safeway parking lot area have not been installed because staff was
waiting to make sure there were enough funds available, in response
to a question asked by Chairman Wagner The funds are available and
the lights are backorder at this time.
Director powdy reported that the water purchase agreement with the
City of Tacoma is complete, in response to a question asked by
Chairman Wagner
Item 13 — C201A - M Street SE Underpass Project: Project Engineer
Vondrak stated the new storm drainage line is connecting to the M
Street Underpass project at 8th Street SE and verified that the project
did not fund any storm line beyond 8th Street SE, in response to a
question asked by Chairman Wagner
Item 15 — EM0902 — Temporary Flood Control Barrier Removal: Vice-
Chair Peloza asked how the work is proceeding. Director powdy
stated that work is go'ing very well and the problems encountered are
being addressed. Director powdy also reported that King County has
also provided good support.
Assistant DirectoNCity Engineer Selle stated there is a disposal
location coordinated by King County, for sandbags that were being
used by citizens, in response to a question asked by Member
Osborne. Director powdy stated that people are also recycling the
sand on their properties.
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Item 29 — CP1024 —AWS and M Street SE Intersection
Improvements. Chairman Wagner asked why the project is not being
advertised for bids until August 2013. Transportation Manager Para
stated that the project is currently in design and there will be some
Right-of-Way acquisifion needed. Also, the project 'is not fully funcled
but staif is applying for a Transportation Improvement Board grant for
the project.
Item A— CP1210 - Auburn Valle�Humane Society Site
Improvements: Chairman Wagner asked if drivers will have the ability
to make a u-turn at Lakeland Hills Way SE and enter the parking lot of
the facilities, since a left turn into the site had to be
restricted. Transportation Manager Para answered that a u-turn can
not be made. Transportation Manager Para stated fhat signage is part
of the project, in response to a suggestion made be Chairman
Wagner Mayor Lewis said there will be the City's standard route
signs.
Member Osbome suggested changing the address to the AVHS so
drivers will be routed to enter the parking lot off of Oravetr Place
SE. Mayor Lewis supported assigning as Oravetz Place SE and asked
that the Public Works staff work with the Planning and Development
staff.
Item B —Airport Roof Elastometric Coatin� Vice-Chair Peloza
reported that good progress is being made and the cost will probably
come in under budget. Member Osborne stated the same contractor
did work at Tacoma Industrial and that work turned out well.
D Activities Matrix (Dowdy)
Item A— Street Lighting Chairman Wagner asked that the topic.be
brought back to the Committee for review next year, during the next
budget cycle.
Chairman Wagner asked that 102nd Place SE Lighting be added to
the matrix.
Chairman Wagner asked that an examination of parking on Main
Street for the Boardwalk be added to the matrix. Chairman Wagner
stated he would like to discuss the option of developing just parking
spaces as a sub-project and not waiting until entire West Main Street
development project moves forward.
Chairman Wagner asked.staff for an estimate of cost to construct
maybe one or two parking spaces on W Main Street at the entrance
for the Boardwalk. Mayor Lewis asked for an estimate for the most
cost efficient number of parking space.
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The Committee and Director powdy discussed what type of parking
may be feasible.
"Parking Spaces on Main Street for Boardwalk" will be added to the
matrix. Member Osborne suggested that action items and/or follow
up items that are brought.forward by the Committee be included in the
matrix. The Committee agreed. The Activities Matrix will be re-titled
the Public WorKs Committee Action Matrix and the Committee will
determine which items will be included on the matrix.
Member Osborne suggested items from the last Public Works
Committee Meeting minutes, "Map of Completed Projects" and
"Sidewalk Program Fund'ing Source" be added to the matrix.
V ADJOURPIMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4 44 p.m.
Approved this 4th day of September, 2012.
� '
,
Rich Wagner, Chairman Jennifer Cusmir, Department Secretary
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