HomeMy WebLinkAbout09-24-2012 9-24-2012 Planning and Community
C'TYOF Development
G PAS September 24, 2012 - 5:00 PM
INGTON Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5 00 p m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair Partridge and Member John Holman
were present. Also present were Mayor Pete Lewis, Planning and
Development Director Kevin Snyder, Planning Manager Elizabeth
Chamberlain, Advisor to the Mayor Michael Hursh, Human Services
Specialist Kirsten Reynolds, Arts Coordinator Maija McKnight, and
Planning Secretary Tina Kriss.
Also present were: Robert Whale, Scott Pondelick, Spencer
Alpert, and Human Services Committee members Chuck Booth,
Barbara Derda, and Jason Berry
B Announcements
There were no announcements.
1 Joint Session with Human Services Committee (Hursh)
Advisor to the Mayor Michael Hursh began by thanking the
members of the Human Services Committee for their service and
introduced the newest member of the Committee, Jason Berry,
Executive Director of the YMCA in Auburn. Mr Hursh expressed
the Human Services Committee's appreciation for the strong
support of Council in maintaining funding levels at a time of
economic difficulty
This was the first year the Committee met with each
funded agency for an onsite visit; not as an audit, but to become
familiar with their processes, budget and program. Members of
the committee and agencies felt they were able to express their
appreciation for the work being done in the community and the
funding agencies received, it was a beneficial process. The
Human Services Committee was encouraged to discuss,
debate, and review the information to make the funding
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recommendations. Approximately 46 programs will be
recommended for funding in the 2013-2014 cycle and are in
accordance with the five areas City Council set as priorities;
roughly $1,000,000 00 will be used to funded these programs
(funding is from General Fund and Community Development
Block Grant funding).
Members of the Human Services Committee expressed their
appreciation for the leadership, organization, and direction from
Mr Hursh and Human Services Specialist Kirsten Reynolds. The
Planning and Development Committee thanked the Human
Services Committee for all of their selfless hours of dedication in
identifying the agencies for funding. This is a heart tugging
process to go through and the Planning and Development
Committee is appreciative of their service.
Chair Backus asked the Human Services Committee if they would
like to meet with for a joint session more than one time per year It
was determined if a joint session is necessary more than once a
year Mr Hursh would contact staff for that request.
C Agenda Modifications
There were no agenda modifications.
II CONSENT AGENDA
A. Approval of Minutes - September 10, 2012 (Snyder)
Vice-Chair Partridge moved and Member Holman seconded to
approve the September 10, 2012 minutes as written.
Motion carried unanimously 3-0
III ACTION
A. Resolution No. 4859 (Faber)
A resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to enter into a contract with
Michael McLaughlin to design, fabricate, and install a Public art piece
into the design at the New lea Hill Park.
Arts Coordinator Maija McKnight explained that $30,000 00 in the
2012 capital facilities budget is dedicated to the creation of new public
art. The public arts committee of the Auburn Arts Commission has
selected artist Michael McLaughlin to develop artwork for the new Lea
Hill Park.
Committee expressed their support for this project.
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Vice-Chair Partridge moved and Member Holman seconded
to move Resolution No 4859 to full Council for approval.
Motion unanimously carried. 3-0
IV DISCUSSION ITEMS
A. Downtown Sculpture Gallery Art Selection Recommendations
(Chamberlain/McKnight)
Planning Manager Elizabeth Chamberlain spoke on the Downtown
Sculpture Gallery Art Selection Recommendations. The City is
constructing seven pedestals within Downtown Auburn for placement
of sculpture art. The sculpture art-will be displayed on a temporary
basis for one year then another round of artist selection will take place.
Construction has started on the bases, the sculptures will be installed
by the artist mid October with the goal to have all the art work installed
by the first part of November
Arts Coordinator Maija McKnight explained only one sculpture would
be selected from an artist. A Call to Artists was issued on July 23,
2012. The City received 30 submittals from 17 artists. On September
12, 2012, the City's Arts Commission met to review the sculpture
submittals and select seven sculpture pieces. Arts Coordinator
McKnight stated the Arts Commission will be brainstorming on how to
integrate the sculptures as part of the art walk with public voting on the
favorite pieces. Planning Director Snyder stated as a way to interest
the public and showcase the images staff can submit a press release.
After reviewing photos of the sculptures, the Committee concurred
with the Arts Commission recommendations and stated they
are encouraged by the variety of shapes and sizes submitted.
B. City Hall Phase 1 Remodel Project Bid Results (Snyder)
Director Snyder explained Council had previously approved for the
Mayor to enter into a contract with the apparent low bidder for the City
Hall Phase 1 Project; the remodeling of the second floor work space
and City Hall HVAC upgrade. The project bid opening was on
September 20, 2012.
Project/Construction Manager Steve Burke provided the Committee
with the bid tab for City Hall remodel — Phase 1, Project No.
CP1009 Lincoln Construction, Inc. provided the low bid at $605,
274 00. Director Snyder stated the City's estimate was $750,000 00 to
$800,000 00 City Council has previously budgeted the funds for this
project.
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Manager Burke stated the project timeline is to issue a Notice to
Proceed on October 1, 2012 with construction being completed by the
end of the year
Committee was supportive of this project.
C Director's Report (Snyder)
Director Snyder reported the City received a request asking for
documentation in terms of City development statistics. To show as
comparison, the City is very busy with a lot of active development. In
2011 the City issued 164 single family residential permits. In 2012 the
City issued 287 single family residential permits with a total of 332
submitted. The City has issued 179 commercial permits in 2012 with a
valuation of $54,000,000.00. In 2011 the City issued 252 permits with
a valuation of $41 ,000,000 00 The City has received five commercial
applications in 2012 (not yet issued) with a value of approximately
$100,000,000.00. Committee will be provided a copy of the
documentation.
D PCDC Matrix (Snyder)
Committee reviewed the matrix. Committee had no changes or
additions for the matrix.
V ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 5 54
p.M.
APPROVED THIS . DAY OP' � , 20t . "
Nancy ckus - Chair
Kriss - tanning Secretary
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