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HomeMy WebLinkAbout09-24-2012 9-24-2012 Planning and Community C'TYOF Development G PAS September 24, 2012 - 5:00 PM INGTON Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5 00 p m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair Partridge and Member John Holman were present. Also present were Mayor Pete Lewis, Planning and Development Director Kevin Snyder, Planning Manager Elizabeth Chamberlain, Advisor to the Mayor Michael Hursh, Human Services Specialist Kirsten Reynolds, Arts Coordinator Maija McKnight, and Planning Secretary Tina Kriss. Also present were: Robert Whale, Scott Pondelick, Spencer Alpert, and Human Services Committee members Chuck Booth, Barbara Derda, and Jason Berry B Announcements There were no announcements. 1 Joint Session with Human Services Committee (Hursh) Advisor to the Mayor Michael Hursh began by thanking the members of the Human Services Committee for their service and introduced the newest member of the Committee, Jason Berry, Executive Director of the YMCA in Auburn. Mr Hursh expressed the Human Services Committee's appreciation for the strong support of Council in maintaining funding levels at a time of economic difficulty This was the first year the Committee met with each funded agency for an onsite visit; not as an audit, but to become familiar with their processes, budget and program. Members of the committee and agencies felt they were able to express their appreciation for the work being done in the community and the funding agencies received, it was a beneficial process. The Human Services Committee was encouraged to discuss, debate, and review the information to make the funding Page 1 of 4 recommendations. Approximately 46 programs will be recommended for funding in the 2013-2014 cycle and are in accordance with the five areas City Council set as priorities; roughly $1,000,000 00 will be used to funded these programs (funding is from General Fund and Community Development Block Grant funding). Members of the Human Services Committee expressed their appreciation for the leadership, organization, and direction from Mr Hursh and Human Services Specialist Kirsten Reynolds. The Planning and Development Committee thanked the Human Services Committee for all of their selfless hours of dedication in identifying the agencies for funding. This is a heart tugging process to go through and the Planning and Development Committee is appreciative of their service. Chair Backus asked the Human Services Committee if they would like to meet with for a joint session more than one time per year It was determined if a joint session is necessary more than once a year Mr Hursh would contact staff for that request. C Agenda Modifications There were no agenda modifications. II CONSENT AGENDA A. Approval of Minutes - September 10, 2012 (Snyder) Vice-Chair Partridge moved and Member Holman seconded to approve the September 10, 2012 minutes as written. Motion carried unanimously 3-0 III ACTION A. Resolution No. 4859 (Faber) A resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into a contract with Michael McLaughlin to design, fabricate, and install a Public art piece into the design at the New lea Hill Park. Arts Coordinator Maija McKnight explained that $30,000 00 in the 2012 capital facilities budget is dedicated to the creation of new public art. The public arts committee of the Auburn Arts Commission has selected artist Michael McLaughlin to develop artwork for the new Lea Hill Park. Committee expressed their support for this project. Page 2 of 4 Vice-Chair Partridge moved and Member Holman seconded to move Resolution No 4859 to full Council for approval. Motion unanimously carried. 3-0 IV DISCUSSION ITEMS A. Downtown Sculpture Gallery Art Selection Recommendations (Chamberlain/McKnight) Planning Manager Elizabeth Chamberlain spoke on the Downtown Sculpture Gallery Art Selection Recommendations. The City is constructing seven pedestals within Downtown Auburn for placement of sculpture art. The sculpture art-will be displayed on a temporary basis for one year then another round of artist selection will take place. Construction has started on the bases, the sculptures will be installed by the artist mid October with the goal to have all the art work installed by the first part of November Arts Coordinator Maija McKnight explained only one sculpture would be selected from an artist. A Call to Artists was issued on July 23, 2012. The City received 30 submittals from 17 artists. On September 12, 2012, the City's Arts Commission met to review the sculpture submittals and select seven sculpture pieces. Arts Coordinator McKnight stated the Arts Commission will be brainstorming on how to integrate the sculptures as part of the art walk with public voting on the favorite pieces. Planning Director Snyder stated as a way to interest the public and showcase the images staff can submit a press release. After reviewing photos of the sculptures, the Committee concurred with the Arts Commission recommendations and stated they are encouraged by the variety of shapes and sizes submitted. B. City Hall Phase 1 Remodel Project Bid Results (Snyder) Director Snyder explained Council had previously approved for the Mayor to enter into a contract with the apparent low bidder for the City Hall Phase 1 Project; the remodeling of the second floor work space and City Hall HVAC upgrade. The project bid opening was on September 20, 2012. Project/Construction Manager Steve Burke provided the Committee with the bid tab for City Hall remodel — Phase 1, Project No. CP1009 Lincoln Construction, Inc. provided the low bid at $605, 274 00. Director Snyder stated the City's estimate was $750,000 00 to $800,000 00 City Council has previously budgeted the funds for this project. Page 3 of 4 Manager Burke stated the project timeline is to issue a Notice to Proceed on October 1, 2012 with construction being completed by the end of the year Committee was supportive of this project. C Director's Report (Snyder) Director Snyder reported the City received a request asking for documentation in terms of City development statistics. To show as comparison, the City is very busy with a lot of active development. In 2011 the City issued 164 single family residential permits. In 2012 the City issued 287 single family residential permits with a total of 332 submitted. The City has issued 179 commercial permits in 2012 with a valuation of $54,000,000.00. In 2011 the City issued 252 permits with a valuation of $41 ,000,000 00 The City has received five commercial applications in 2012 (not yet issued) with a value of approximately $100,000,000.00. Committee will be provided a copy of the documentation. D PCDC Matrix (Snyder) Committee reviewed the matrix. Committee had no changes or additions for the matrix. V ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 5 54 p.M. APPROVED THIS . DAY OP' � , 20t . " Nancy ckus - Chair Kriss - tanning Secretary Page 4 of 4