HomeMy WebLinkAbout10-22-2012 Agenda Packet
Municipal Services Committee
October 22, 2012 - 3:30 PM
Council Conference Room
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. October 8, 2012 Minutes*
III.ACTION
A. Resolution No. 4871* (Stowe)
A Resolution of the City Council of the City of Auburn, Washington, approving and
authorizing an Interlocal Agreement with Federal Way to share the cost of
developing a software interface to support the new Valley Com Computer Aided
Dispatch system.
IV.DISCUSSION ITEMS
A. Financial Options Available to the City (Coleman)
B. Auburn Golf Course Financial Review* (Coleman)
C. 2013-2014 Solid Waste Rates* (Coleman)
D. Resolution No. 4872 - Medicine Return Program* (Coleman)
Review proposed Medicine Return Program in King County to reduce the public
safety and environmental impacts of unwanted medicine.
E. Animal Control Licensing Program Update (Hursh)
F. Resolution No. 4852 - Conservation Grant Agreement* (Snyder/Burke)
Review proposed Conservation Grant Agreement between the City of Auburn and
Puget Sound Energy for energy conservation measures at the Auburn Justice
Center.
G. Redlight Photo Enforcement Update* (Lee)
H. Matrix*
V.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
Page 1 of 57
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 2 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
October 8, 2012 Minutes
Date:
October 17, 2012
Department:
Police
Attachments:
October 8, 2012 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:October 22, 2012 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 57
Municipal Services Committee
October 8, 2012 - 3:30 PM
Council Conference Room
MINUTES
I. CALL TO ORDER
Vice Chair Osborne called the meeting to order at 3:30 p.m. in the Council
Conference Room of City Hall, 25 W. Main Street, Auburn, WA.
A. Roll Call
Members present: Vice Chair Osborne, Member Wales. Chair
Peloza was excused.
Staff present: Mayor Pete Lewis, Councilmember John Partridge,
Chief of Police Bob Lee, Planning and Development Director Kevin
Snyder, Assistant City Attorney Steven Gross, Police Commander
Mike Hirman, Project/Construction Manager Steve Burke,
Administrative and Business Services Manager Darcie Hanson, Arts
Coordinator Maya McKnight and Police Secretary/Scribe Terry
Mendoza. Others present: Auburn Valley Humane Society President
Don Edwards, citizen Scot Pondelick and Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. September 24, 2012 Minutes
Member Wales moved to accept the Minutes as presented. Vice Chair
Osborne concurred.
MOTION PASSED: 2-0
III. ACTION
A. Resolution No. 4865 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to enter into Interlocal
Agreements with Government Agencies for the Valley Special
Weapons and Tactics (VSWAT) Team to provide VSWAT services on
an "as needed" basis. Vice Chair Osborne requested that a portion of
Page 1 of 4
CA.A Page 4 of 57
the fourth "WHEREAS" be struck from the Resolution so as to include
other agencies that are not participants in the VSWAT. Committee
discussion followed.
Member Wales moved to forward as amended to full Council for
consideration. Vice Chair Osborne concurred.
MOTION PASSED: 2-0
B. Resolution No. 4866 (Faber )
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to enter into a contract with Brad
Rude to fabricate, and install a public art piece for the replacement of
a stolen artwork. In August 2012, 'The Long Look' bronze sculpture
located at Centennial Park was vandalized and stolen. This contract is
to repair, re-build and install a similar artwork. The sculpture will be
recast with additional security considerations. Committee discussion
followed.
Member Wales moved to forward to full Council for consideration.
Vice Chair Osborne seconded.
MOTION PASSED: 2-0
IV. DISCUSSION ITEMS
A. Auburn Valley Humane Society - Schedule Update (Burke)
Project/Construction Manager Steven Burke provided an update on
the Auburn Valley Human Society schedule. Task 29, Software
Contract has been extended 30 days and remains within the task
completion time line; Task 31, Request KC Licensing Data Part 2 is
removed from the schedule as the King County upload has been
completed in one batch instead of two; Task 42, Animal Control Officer
Recruitment is extended to 11/1/12 to allow additional time for the
hiring process. Interviews have been conducted and several
candidates are being considered. Committee discussion followed.
B. Ordinance No. 6424 - Animal Control and Licensing (Snyder)
Planning & Development Director Kevin Snyder updated the
Committee on the draft Ordinance which addresses changes to
regulations, standards and procedures for animal control and animal
licensing - Title 6 (Animals) of the Auburn City Code. This is a multi-
department staff effort from Police, Legal and Planning and
Development. Staff's proposed amendments to Title 6 along with any
additional changes identified by City Council need to be in effect prior
to January 1, 2013.
Page 2 of 4
CA.A Page 5 of 57
Several policy questions were posed and discussed by the Committee
to include the following: Current $125.00 charge for an
altered/unlicensed animal and $250.00 for unaltered/unlicensed
animal; graduated penalty system for violations; and proposed
changes to definitions providing for greater protection or more
expansive definitions than currently exist in King County code.
Committee discussion and review of the draft Ordinance followed.
The revised Ordinance will be brought back to the Municipal Services
Committee for action.
C. Resolution No.4867 - Animal Licensing Services Agreement (Snyder)
A resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an agreement
between the City of Auburn and PetData, Inc. for animal licensing
services. Planning and Development Director Kevin Snyder presented
information on PetData, Inc. a private sector service provider that
would offer a more cost efficient option on animal licensing
services. Based on research staff recommend PetData which appears
to be a more robust system and has current local experience in the
cities of Bothell and Lakewood and the Town of Steilacoom.
Committee discussion followed. It was clarified during discussion that
this agreement is for the contract only and that the City of Auburn is
responsible for obtaining these services based on the original contract
with AVHS.
Vice Chair Osborne recommended moving the contract forward to full
Council for action. Member Wales seconded.
MOTION PASSED: 2-0
D. Resolution No. 4868 - Fee Schedule (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to modify the City of Auburn
Master Fee Schedule for the purpose of adding a new section entitled
animal license fees. The proposed animal license fees are all $5.00
greater than the current fees charged by King County, except for the
senior and disabled fees, which are the same. Administrative late
payment penalties remain the same as King County and are separate
from the penalties related to the "failure to correct" citations that are
issued by the Auburn PD. The slight increase in fees will allow the
City to address the costs of these direct benefits, particularly the
provision of animal shelter services by the Auburn Valley Humane
Society. Due to the implementation deadline of the Pet Licensing
contract, the rates need to be approved by mid-November. AVHS
President Don Edwards will take the fee schedule to their November
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CA.A Page 6 of 57
1st Board meeting for review and provide their opinion to City staff
prior to the November 5th City Council meeting. Committee
discussion followed.
Vice Chair Osborne recommended moving this Resolution forward for
action, with possible modification, at the November 5th Finance
Committee and City Council meeting. Member Wales seconded.
MOTION PASSED: 2-0
E. Police Department Inspectional Services Division (Hirman)
Commander Mike Hirman briefed the committee on the Inspectional
Services Division of the Auburn Police Department. There are two
parts to this division - Internal Affairs and Inspections. Internals can
be either informal supervisory inquiries (less serious, educating the
public) or formal internal investigations (more serious allegations, in-
depth investigation, potential for greater discipline). All internal affairs
matters are tracked and evaluated and also include collisions,
commendations, use of force, pursuits, injuries and outside internal
investigations. The other part of this division deals with inspections.
This is the APD's internal audit process on policies, cash accounts,
property inventories, evidence room and COBAN (in car cameras).
Both Vice Chair Osborne and Member Wales thanked the APD for
their service to the Auburn community. Committee discussion
followed.
F. Matrix
No changes were made to the Matrix at this time.
V. ADJOURNMENT
The meeting was adjourned at 5:15 p.m. The next meeting of the Municipal Services
Committee is Monday, October 22, 2012 at 3:30 p.m. in the Council Conference Room,
City Hall, 25 W. Main Street, Auburn, WA.
Signed this _________ day of October, 2012.
_______________________ ________________________________
Wayne Osborne, Vice Chair Terry Mendoza, Police Secretary/Scribe
Page 4 of 4
CA.A Page 7 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4871
Date:
October 9, 2012
Department:
Information Services
Attachments:
Resolution No. 4871
INTERLOCAL AGREEMENT
Budget Impact:
$11500.00
Administrative Recommendation:
Staff recommends entering into the ILA with Federal Way.
Background Summary:
With the new Valley Com Computer Aided Dispatch (CAD) system being brought online
in late 2013, each of the Cities will need an Interface to facilitate the automated retrieval
of incident data from the CAD system into their respective Police Records Management
system. The Interface is not included as part of the CAD project and will need to be
developed separately. This agreement is between the four Cities (Federal Way, Des
Moines, Black Diamond, and Auburn) that use Spillman Police Records Management to
share the cost of developing the Interface. Federal Way will take the lead in providing
administrative oversight during the development and testing of this Interface by Fisher
Interface Solutions ("Fisher"). This expense was budgeted in the 2012 budget.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Stowe
Meeting Date:October 22, 2012 Item Number:ACT.E
AUBURN * MORE THAN YOU IMAGINEDACT.E Page 8 of 57
----------------------------
Resolution No. 4871
10.9.12
Page 1 of 2
RESOLUTION NO. 4871
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR
AND CITY CLERK TO EXECUTE AN INTERLOCAL
AGREEMENT BETWEEN THE CITY OF AUBURN AND
THE CITIES OF FEDERAL WAY, AUBURN, DES MOINES,
AND BLACK DIAMOND FOR DEVELOPMENT OF THE
TIBURON TO SPILLMAN INTERFACE
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes
municipalities in Washington to enter into agreements for the joint undertaking of certain
projects as provided therein; and
WHEREAS, it is considered necessary and desirable in the public interest that
the Cities exercise their respective rights and privileges afforded by said statute; and
WHEREAS, the Cities wish to share the cost to develop a software interface
(“Interface”) connecting the Valley Communications (“Valley Com”) Tiburon Computer
Aided Dispatch (“CAD”) system to each Cities’ Spillman Records Management System
(“RMS”); and
WHEREAS, Federal Way is willing to take the lead in providing administrative
oversight during the development and testing of this Interface by Fisher Interface
Solutions (“Fisher”); and
WHEREAS, the Cities will work together as follows to fund the development of
the Interface;
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
ACT.E Page 9 of 57
----------------------------
Resolution No. 4871
10.9.12
Page 2 of 2
Section 1. That the Mayor and City Clerk are hereby authorized to execute an
Interlocal Agreement between the City and the cities of Federal Way, Auburn, Des
Moines, and Black Diamond for development of the Tiburon to Spillman Interface, which
agreement shall be in substantial conformity with the agreement attached hereto as
Exhibit A and incorporated herein by this reference.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2012.
CITY OF AUBURN
_________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
ACT.E Page 10 of 57
INTERLOCAL - 1 - 6/2011
INTERLOCAL AGREEMENT
BETWEEN
THE CITIES OF FEDERAL WAY, AUBURN, DES MOINES, AND BLACK DIAMOND
FOR
TIBURON TO SPILLMAN INTERFACE
THIS INTERLOCAL AGREEMENT, made and entered into this ___day of __________,
2012, by and between the City of Federal Way(“Federal Way”), and the City of Auburn (“Auburn”),
the City of Des Moines (“Des Moines”), and the City of Black Diamond (“Black Diamond”)
(together, “the Cities”).
WHEREAS, Chapter 39.34 RCW, the Interlocal Cooperation Act, authorizes municipalities
in Washington to enter into agreements for the joint undertaking of certain projects as provided
therein; and
WHEREAS, it is considered necessary and desirable in the public interest that the Cities
exercise their respective rights and privileges afforded by said statute; and
WHEREAS, the Cities wish to share the cost to develop a software interface (“Interface”)
connecting the Valley Communications (“Valley Com”) Tiburon Computer Aided Dispatch
(“CAD”) system to each Cities’ Spillman Records Management System (“RMS”); and
WHEREAS, Federal Way is willing to take the lead in providing administrative oversight
during the development and testing of this Interface by Fisher Interface Solutions (“Fisher”); and
WHEREAS, the Cities will work together as follows to fund the development of the
Interface;
NOW, THEREFORE, it is mutually agreed by and between the Cities as follows:
1. PURPOSE
With the new Valley Com CAD system being brought online in 2013, each of the Cities will
need an Interface to facilitate the automated retrieval of incident data from the CAD system into their
respective Spillman RMS systems. The Interface is not included as part of the CAD project and will
need to be developed separately. This agreement will allow the Cities to share the cost of developing
the Interface between the CAD system and their respective Spillman RMS systems.
2. TERM
The term of this agreement will commence as soon as it is mutually accepted and end on
December 31st, 2013. This will allow sufficient time for development, testing, installation, and
address any post go-live tasks.
ACT.E Page 11 of 57
INTERLOCAL - 2 - 6/2011
3. CITIES’ RESPONSIBILITIES
A. Responsibilities of Federal Way.
Federal Way will execute the contract with Fisher for development of the Interface, the
Scope of Work for which is attached to this Agreement as Exhibit A and is hereby
incorporated by this reference. Federal Way will coordinate initial beta testing of the
Interface with the CAD and Spillman systems. Federal Way will agree and contract with
Fisher for its portion of the installation and ongoing maintenance fees.
The contract between Federal Way and Fisher for the Interface will include a provision
stating that any warranty Fisher provides for the Interface to Federal Way will be
transferrable to each of the participating jurisdictions. In addition, the contract between
Federal Way and Fisher for the Interface will include a provision stating that any
indemnification and hold harmless provisions that apply to Federal Way shall apply equally
to each of the participating jurisdictions.
B. Responsibilities of Auburn, Des Moines, and Black Diamond.
Auburn, Des Moines, and Black Diamond agree to contract with Fisher for their
respective portion of the installation fees as well as ongoing maintenance fees.
Each City will be responsible for contracting with Fisher separately for the installation of
the interface and any ongoing maintenance costs.
C. Joint Responsibilities.
The Parties agree to work collaboratively to determine the technical requirements for
the Interface, and to establish milestones for the project. While the Parties intend to work
toward consensus, a vote of the majority of the participating jurisdictions shall be sufficient
to determine technical requirements and milestones. Provided, that nothing in this section
shall prevent any Party from exercising its right to the dispute resolution process set forth in
this Agreement.
4. COMPENSATION; METHOD AND TIME OF PAYMENTS
The Cities agree to equally share the cost of the development and testing of the Interface by
Fisher for the new Valley Com CAD system. Upon receipt of the invoice from Fisher, Federal Way
will divide the total cost for development and testing equally among the four agencies and invoice
each City accordingly. Each jurisdiction shall contribute an amount not to exceed $11,500, including
a 15% contingency, but not including Washington State Sales & Use Tax to Federal Way. Payment
of each Cities’ share is due to the City of Federal Way within 30 days’ notice from Federal Way of
the total amount.
ACT.E Page 12 of 57
INTERLOCAL - 3 - 6/2011
Federal Way shall return all funds not expended on the contract to each jurisdiction not later
than 60 days after final acceptance of the Interface.
5. INDEMNIFICATION AND HOLD HARMLESS AGREEMENT
Each City agrees to defend, indemnify and hold the other Cities, their officers, officials,
employees and volunteers harmless from any and all claims, injuries, damages, losses, or suits,
including but not limited to reasonable attorney fees and litigation costs, (hereinafter ‘claims’),
caused solely by the negligence or willful misconduct of such City, its agents, affiliated corporations,
officers, officials, employees, volunteers, or lower tier subcontractors, (hereinafter tortfeasors),
arising out of or in connection with the performance of this Agreement.
If the negligence or willful misconduct of more than one City or its tortfeasors is a cause of
such claims then the liability shall be shared between those Cities in proportion to the relative degree
of negligence or willful misconduct between such Cities and such proportion shall apply to the rights
of indemnity and defense.
Solely for the purposes of this indemnification, it is further specifically and expressly
understood that the indemnification provided herein constitutes the Cities’ waiver of immunity under
Industrial Insurance, Title 51 RCW, for claims brought by any party or party’s employee against
another party. This waiver has been mutually negotiated by the parties.
The provisions of this section shall survive the expiration or termination of this Agreement.
6. GENERAL TERMS
A. Entire Agreement. This Agreement contains all of the agreements of the Parties with
respect to any matter covered or mentioned in this Agreement and no prior agreements or
understandings pertaining to any such matters shall be effective for any purpose.
B. Modification. No provision of this Agreement may be amended or added to except by
agreement in writing signed by the Parties or their respective successors in interest.
C. Full Force and Effect. Any provision of this Agreement which is declared invalid, void or
illegal shall in no way affect, impair, or invalidate any other provision hereof and such other
provisions shall remain in full force and effect.
D. Assignment. None of the Cities shall have the right to transfer or assign, in whole or in
part, any or all of its obligations and rights hereunder without the prior written consent of the other
Party.
E. No Waiver. Failure of either Party to declare any breach or default immediately upon
occurrence thereof, or delay in taking any action in connection with, shall not waive such breach or
default, but either Party shall have the right to declare any such breach or default at any time and take
such actions that might be lawful or authorized hereunder either at law or in equity. Failure of either
ACT.E Page 13 of 57
INTERLOCAL - 4 - 6/2011
Party to declare one breach or default does not act as a waiver of either Party's right to declare
another breach or default.
F. Captions. The respective captions of the Sections of this Agreement are inserted for
convenience of reference only and shall not be deemed to modify or otherwise affect any of the
provisions of this Agreement.
G. Equal Opportunity to Draft. The Parties have participated and had an equal opportunity
to participate in the drafting of this Agreement, and the Exhibits, if any, attached. No ambiguity
shall be construed against any party upon a claim that party drafted the ambiguous language.
H. Jurisdiction and Venue. Jurisdiction and venue for this Agreement shall be in the Superior
Court for King County, Washington.
I. Disputes. In the event that a dispute arises under this Agreement, the Parties shall
endeavor to resolve the dispute in an amicable manner by direct discussions. If the Parties cannot
resolve the dispute by direct discussion, they shall engage in alternative dispute resolution.
[Signature page follows]
ACT.E Page 14 of 57
INTERLOCAL - 5 - 6/2011
IN WITNESS WHEREOF, the above and foregoing Interlocal has been executed in duplicate by
the parties hereto and made effective on the day and year first above written:
CITY OF FEDERAL WAY CITY OF AUBURN
_____________________________ __________________________________
Skip Priest, Mayor City of Auburn, Mayor
ATTEST: ATTEST:
________________________________ ____________________________________
Carol McNeilly, CMC, City Clerk Danielle Daskam, City Clerk
Approved as to Form: Approved as to Form:
________________________________ ____________________________________
Patricia A. Richardson, City Attorney Daniel B. Heid, City Attorney
CITY OF DES MOINES CITY OF BLACK DIAMOND
_______________________________ ____________________________________
City of Des Moines, Mayor City of Black Diamond, Mayor
ATTEST: ATTEST:
________________________________ ____________________________________
City of Des Moines, City Clerk City of Black Diamond, City Clerk
Approved as to Form: Approved as to Form:
________________________________ ______________________________
City of Des Moines, City Attorney City of Black Diamond, City Attorney
ACT.E Page 15 of 57
INTERLOCAL - 6 - 6/2011
EXHIBIT “A”
SCOPE OF WORK
1. Data Exchange
1.1. Data Flow
1.1.1. The flow of data is one way, coming from the Tiburon Command CAD Software to the
Spillman Records System.
1.1.2. ACK/NACK – There are no ACK/NACK responses from Tiburon Command CAD, they
push files to an FTP Server, where they will be retrieved and loaded into the Spillman
Records System.
1.2. Data Packages
1.2.1. Incident Data – This interface has only one data package which is Incident Information
originating from Tiburon’s Command CAD Software (911 Call Incidents). It includes CAD
Incidents or Calls, Dispatched Units, Segments, RMS Case Numbers, and other Metadata as
described in the Specification from Tiburon titled Command CAD Universal Data Stream
Interface Control Document.
1.3. Data Mapping – Data Mapping will include all fields specified in the Tiburon Command CAD
Universal Data Stream Interface Control Document. Fields that do not map directly to a field in
the Spillman Database can be put into a text Narrative field for the Law Incident. The customer
will help define the mapping of the data and where fields ultimately go in the Spillman Database.
1.4. Frequency – The system administrator will have the ability to set up the interface to pull from the
FTP Server Incident Records on a time interval that he/she feels comfortable with. The interval
options will allow for minutes, hours, and days. This will be set up in the Interface Configuration
Application.
2. Connection Methods
2.1.1. FTP Server – The incident information will originate from Command CAD. Upon
incident closure, Command CAD will transfer data to a data warehouse controlled by
Tiburon. From this Data Warehouse, Tiburon will build an XML file containing the incident
data and push that file to an FTP Server accessible by the agency for which the Incidents
belong.
2.1.2. FTP Server Management – Fisher Interface Solutions will have read/write access to the
FTP Server to manage the data records contained therein. When the Incident Records are
successfully loaded into the Spillman System and receipt of the successful insert is received,
Fisher will remove the records in the FTP Server that were successfully inserted to the
Spillman database..
2.2. Connection Information
2.2.1. URL:
2.2.2. UN:
2.2.3. PW:
2.2.4. Firewall Authentication if any?
3. Failsafe - Secondary Method of Data Exchange
3.1. FTP Server Directory – After successfully loading the records in the Spillman System as described
in Section 2.1.2, Fisher will remove records from the active directory and save them to an archive
ACT.E Page 16 of 57
INTERLOCAL - 7 - 6/2011
directory on the same FTP Server for archival purposes and a failsafe in case there is a problem
from any side of the Interface for exchanging the incident data.
4. Interface Configuration Application
4.1. Frequency – Allows the System Administrator to determine how frequent the FTP Server is pulled
for new records.
4.2. Failure Message Response Logging – In the Interface Configuration Application, the System
Administrator will have a logging screen that will show a log of the transactions inserted into the
Spillman Database, both success and failure.
5. Installation
5.1. Interface will reside on an available Windows Server located at the agency using Spillman inside
their firewall with access to the Spillman Server. The server can be running Windows Server
2008 or 2003, and not be approaching full capacity on the RAM and hard drive. The usage is
small, a PC running windows server is sufficient to run the interface.
5.2. The scope of this project is to install the interface at the following agencies:
5.2.1. Auburn Police Department
5.2.2. Black Diamond Police Department
5.2.3. Des Moines Police Department
5.2.4. Federal Way Police Department
6. Testing
6.1. Test Server –
6.1.1. Fisher can test with real or sample files from the actual FTP Servers set up for the
agencies listed in 5.2.
7. Key Tasks and Milestones
7.1. Define Scope of Work – Fisher will work with Agencies listed in 5.2 in defining the interface
project requirements contained in this document, which is the Scope of Work or SOW. When
agreed upon, the SOW will be put into the contract for sign-off.
7.2. Development – Fisher will develop the interface as defined in the SOW.
7.3. Installation – Fisher will install the interface at the respective agencies listed in section 5.2.
7.4. Testing – Fisher will test the interface with the help of the agencies and Tiburon. Once the initial
testing is verified to be working according to SOW requirements, Fisher will monitor the interface
with the agencies for a minimum of two weeks. Thus ensuring the product is stable and
functioning correctly.
7.5. Completion – When the minimum testing period is over and both parties agree that the interface is
stable, has no open problems, and meets the requirements specified in the SOW, the interface will
be deemed complete and will be invoiced. Fisher will then release interface product as a standard
supported interface product.
8. Project Deliverables
8.1. Subject to timely payment, the deliverables described hereafter (the "Deliverables") will be
provided to Client in final form upon completion of the tasks described in this Statement of Work.
Preliminary or draft versions of these Deliverables will be made available to Client for review
during the course of the Project.
ACT.E Page 17 of 57
INTERLOCAL - 8 - 6/2011
8.1.1. Scope of Work
8.1.2. Contract
8.1.3. Spillman to IDOC Web Services Interface
8.1.4. Installation Services
8.1.5. Beta Testing Services
9. Time and Cost Estimates
9.1. Time – It is anticipated that this interface will take two months to develop. After the development
period when the first install is stable and working properly, generally a two week period, the other
installs will take place in a timely manner. The secondary installs will require smaller amounts of
time but varies and depends on the expertise and help of the agency.
9.2. Costs
9.2.1. Development Costs – The development cost of the interface is $40,000.
9.2.2. Installation Costs – Each install will cost $2,000. There are four installs, therefore the
installation fees are $8,000.
9.2.3. Support Costs – Annual Support is 10% of total contract price, $4,800. First year
maintenance period does not start until after the last install is running according to SOW. At
that point the first year maintenance is invoiced, and will be invoiced annually at that support
contract date thereafter.
10. Price and Payment
10.1. Fisher Interface Solutions is being hired on a fixed-price basis to perform the Services and
provide the Deliverables described above. Any material change in the Services or Deliverables
described above requires a written change order signed by the parties to the Agreement. Such
change order may include an adjustment to the price or delivery dates. The fixed price for this
Statement of Work is: $40,000 development costs and $2,000 for each installation.
10.2. Services will be invoiced according to the following payment schedule:
Milestone Amount Due
After First Install $40,000
After Final Install $8,000
Start of First Year Support $4,800
11. Payment
Payment is due Thirty (30) days after date of invoice. Client may not withhold any amounts due
hereunder and Developer reserves the right to cease work without prejudice if amounts are not paid
when due. Any late payment will be subject to any costs of collection (including reasonable legal fees)
and will bear interest at the rate of one (1) percent per month or fraction thereof until paid.
ACT.E Page 18 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Golf Course Financial Review
Date:
October 10, 2012
Department:
Finance
Attachments:
Working Capital
Balance Sheet
Rounds Played
Budget Impact:
$0
Administrative Recommendation:
Information only.
Background Summary:
For committee review and discussion.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:October 22, 2012 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 19 of 57
BUDGET
YEAR-TO-DATE
ACTUAL
VARIANCE TO
BUDGET
PERCENT OF
BUDGET
Green Fees 1,191,500 901,725 289,775 75.7%
Cart Rental 285,400 178,234 107,166 62.5%
Pro Shop Sales 187,700 110,054 77,646 58.6%
Restaurant 82,500 39,322 43,178 47.7%
Other 11,200 1,740 9,460 15.5%
Total Operating Revenue 1,758,300 1,231,075 527,225 70.0%
Salaries & Wages 560,350 429,320 131,030 76.6%
Benefits 293,540 202,783 90,757 69.1%
Supplies 271,870 220,297 51,573 81.0%
Other Service Charges 208,530 134,105 74,425 64.3%
Interfund Charges for Services 162,000 121,509 40,491 75.0%
Depreciation 341,000 235,503 105,497 69.1%
Total Operating Expenses 1,837,290 1,343,517 493,773 73.1%
Operating Income or Loss (78,990) (112,442) 33,452 142.4%
Miscellaneous Revenue 10,450 10,456 (6) 100.1%
Total Non-operating Revenues (Expenses)10,450 10,456 (6) 100.1%
Net Income or (Loss)(68,540) (101,986) 33,446 148.8%
Depreciation 341,000 235,503 105,497 69.1%
Total Items Not Effecting Working Capital 341,000 235,503 105,497 69.1%
Net Working Capital from Operations 272,460 133,517 138,943 49.0%
Operating Transfers In 62,000 45,088 16,912 72.7%
Increase in Restricted Net Assets 56,800 - 56,800 0.0%
Total Resources Other Than Operations 118,800 45,088 73,712 38.0%
Net Change in Restricted Net Assets - (20,477) 20,477 0.0%
Total Uses Other Than Operations - (20,477) 20,477 0.0%
Net Change in Working Capital 391,260 199,082 192,178 50.9%
Working Capital, Beginning of Year 68,320 68,320 - 100.0%
Working Capital, End of Period 459,580 267,402 192,178 58.2%
Net Change in Working Capital 391,260 199,082 192,178 50.9%
City of Auburn
Working Capital Statement
Fund 437 - Golf Course
September 2012
DI.B Page 20 of 57
Cash and Cash Equivalents 659,796
Customer Accounts Receivable 12,784
Fixed Assets, Land 2,229,636
Fixed Assets, Building & Equipment 6,620,691
Fixed Assets, Improvements 3,023,053
Fixed Assets, Accumulated Depreciation (3,149,364)
9,396,596
Current Account Payables 55,179
Interfund Payables 350,000
Deferred Revenue 104,101
Employee Leave Benefits 61,272
570,552
Contributed Capital 2,278,692
Retained Earnings 6,547,352
8,826,044
9,396,596
City of Auburn
Balance Sheet
Fund 437 - Golf Course
As of September 30, 2012
DI.B Page 21 of 57
2010 2011 2012
January 1,721 701 1,125
February 2,532 1,545 1,687
March 3,191 2,183 1,939
April 3,937 3,215 3,920
May 5,085 4,887 5,545
June 5,681 6,956 5,873
July 7,767 8,058 7,531
August 7,216 7,612 7,447
September 4,630 5,179 5,716
October 3,225 2,805 -
November 1,235 1,321 -
December 919 1,506 -
Total 47,139 45,968 40,783
January - September Only 41,760 40,336 40,783
City of Auburn
Rounds Played
Fund 437 - Golf Course
September 30, 2012
DI.B Page 22 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013-2014 Solid Waste Rates
Date:
October 10, 2012
Department:
Finance
Attachments:
Rate Study
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:October 22, 2012 Item Number:DI.C
AUBURN * MORE THAN YOU IMAGINEDDI.C Page 23 of 57
October 22, 2012
City of Auburn2013 Solid Waste Rate Study Update
DI.C Page 24 of 57
Rate Study Objectives
Ensure Solid Waste Utility is Self-Sufficient
–King County increased tipping fees from $109 per ton to
$120.17 per ton
–Updated operating expenditures for 2013-14 proposed budget
–Waste Management CPI increase of 2.69% for 2013 and 2.75%
for 2014
–60 days working capital in the Fund by end of 2014
–Additional 2% mark-up on roll-off tonnage to cover B&O Tax
January 1, 2013 implementation
2 DI.C Page 25 of 57
Rate Study Review Process
Rate Study Completed
(10/16/12)
Municipal Services Committee Review
(10/22/12)
Council Review and Adoption
(11/19/12)
Revised Rates Implemented
(1/1/13)
We are
here
3 DI.C Page 26 of 57
Rate Revenue Requirement
$0
$2
$4
$6
$8
$10
$12
2012 2013 2014
Mi
l
l
i
o
n
s
City of Auburn Solid Waste Utility
2013 Rate Study Update
City Utility Tax State Tax
City Admin.Disposal
Collection Revenues at 2012 rates (no increases)
Revenues under proposed 2013/14 rates4DI.C Page 27 of 57
Key Study Findings, Conclusions, and Recommendations
Findings / Conclusions
Rate revenue needs to
increase to cover higher CPI
than anticipated and King
County tipping fee increase.
Currently only have
approximately 30 days
working capital in Fund.
Recommendations
Increase rates by 5.5% in
2013 to meet forecasted
expenses (4% already
approved by Council, so
need 1.5% more).
Increase rates by 5% in 2014
to meet forecasted
expenses and restore Fund
to 60 days working capital.
5 DI.C Page 28 of 57
Study Conclusion
StudyObjective Study Outcome / Conclusion
Utility Self
Sufficiency
-Incorporates revised tipping fees and CPI.
-Costs updated for 2013-14 Budget.
Implementation -Ordinance to full Council by November 19, 2012, for
implementation.
-City utility billing systems updated by January 1, 2013.
-Public announcements of rate changes in November.
6 DI.C Page 29 of 57
2012 Monthly Residential Garbage Bill Comparison
$22.15 $22.35 $22.45 $23.11 $24.63 $26.72
$33.67
$0.00
$5.00
$10.00
$15.00
$20.00
$25.00
$30.00
$35.00
$40.00
Re
n
t
o
n
Tu
k
w
i
l
a
Ke
n
t
Au
b
u
r
n
Ki
r
k
l
a
n
d
Fe
d
e
r
a
l
W
a
y
So
u
t
h
s
o
u
n
d
Average Monthly Residential Billing
7 DI.C Page 30 of 57
Subsidy
2011 Residential Subsidy: $320,000.
Goal was to decrease subsidy to $250,000 in
2013.
Subsidy in 2013 will actually be $370,000
because we have added almost 4,000
Residential customers since 2011 and only
about 20 Commercial customers.
8 DI.C Page 31 of 57
Study Assumptions
Inflation: 2.69% in 2013 & 2.75% in 2014
King County Tipping Fee: $120.17 for 2013-2014
Taxes: City Utility Tax of 7% and B&O Tax of 1.8%
Administrative allocation: 40% Single-Family,
40% Commercial, 20% Roll-off
Effective date: January 1, 2013
9 DI.C Page 32 of 57
End of Presentation
DI.C Page 33 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4872 - Medicine Return Program
Date:
October 18, 2012
Department:
Finance
Attachments:
Resolution No. 4872
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Statewide legislation for a medicine take back program has been unsuccessful, so the
King County Board of Health is now considering a King County Medicine Return
Program. The King County program would be funded by pharmaceutical manufacturers.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Coleman
Meeting Date:October 22, 2012 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 34 of 57
----------------------------
Resolution No. 4872
October 9, 2012
Page 1 of 3
RESOLUTION NO. 4 8 7 2
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, SUPPORTING CREATION OF A
SECURE, CONVENIENT MEDICINE RETURN PROGRAM
IN KING COUNTY TO REDUCE THE PUBLIC SAFETY
AND ENVIRONMENTAL IMPACTS OF UNWANTED
MEDICINE
WHEREAS, drug overdose deaths, abuse of prescription pain killers, and
abuse of medicines by young people is a growing problem, and more people die of
prescription medicines than all illegal drugs combined; and
WHEREAS, medicines used in the home are the leading cause of poisonings
reported to the Washington Poison Center, and preventable poisonings from
medicines have been rising rapidly, especially among children and seniors; and
WHEREAS, unwanted medicines left in the home contribute to opportunities
for drug abuse, drug theft, and accidental poisonings; and
WHEREAS, most medicines, when discarded, are categorized as dangerous
waste under the Washington State Dangerous Waste regulations (Chapter 173-303
WAC); or hazardous waste under the federal Resource Conservation and Recovery
Act (RCRA) (42 USC 6901), or both; and
WHEREAS, medicines disposed of by flushing into sewers are not completely
treated or removed by sewage treatment facilities, or onsite sewage systems,
allowing pharmaceuticals to be released into the environment; and
WHEREAS, medicines disposed of in the garbage are not secure from theft, or
may eventually end up in landfill leachate which may be sent to sewage treatment
facilities, eventually allowing pharmaceuticals to be released into the environment;
and
DI.D Page 35 of 57
----------------------------
Resolution No. 4872
October 9, 2012
Page 2 of 3
WHEREAS, the White House Office of National Drug Control Policy
recommends encouraging and providing for proper disposal of medicines as a key
element for the prevention of prescription drug abuse in its 2012 National Drug
Control Strategy; and
WHEREAS, the Drug Enforcement Administration, the White House Office of
National Drug Control Policy, the Food & Drug Administration, and the
Environmental Protection Agency recommend medicine return programs as a more
secure and environmentally safe disposal method than throwing pharmaceuticals in
trash; and
WHEREAS, nine city police stations, twelve Bartell Drug retail pharmacies,
and twelve Group Health clinical pharmacies in King County currently offer medicine
take-back and use approved security protocols to prevent theft, but the county lacks
a comprehensive and convenient medicine take-back system; and
WHEREAS, communities are struggling to implement and finance programs to
address the public safety impacts of leftover medicines in residents’ homes and the
environmental impacts of improper disposal of unwanted medicines; and
WHEREAS, pharmaceutical manufacturers currently operate and fund
successful medicine return systems in Canada and several countries in Europe.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. That City of Auburn City Council encourages the King County
Board of Health to establish a convenient, safe, secure, and environmentally sound
medicine return program for unwanted medicines from households through a
DI.D Page 36 of 57
----------------------------
Resolution No. 4872
October 9, 2012
Page 3 of 3
pharmaceutical manufacturer financing mechanism that covers the cost of collection,
transportation, and disposal, and does not rely on local government funding.
Section 2. That the Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2012.
CITY OF AUBURN
_________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
DI.D Page 37 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4852 - Conservation Grant Agreement
Date:
October 17, 2012
Department:
Planning and Development
Attachments:
Resolution No. 4852
Attachment A
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
The Facilities Division has undertaken a heating, ventilation and air cooling (HVAC)
upgrade project at the Auburn Justice Center. This project is part of the continuing
energy conservation efforts to reduce electric, gas and other resource consumption
throughout all city buildings, facilities and infrastructure.
The scope of work includes:
Retrofit and upgrade existing HVAC controls to web-based/open-architecture/non-
proprietary control system for all rooftop units and interior Ventelation Air Volume
(VAV) boxes.
Install new direct digital controls with graphical display interface to allow ease of
operation and "in-house" energy efficient programming.
Insall new ducting from existing roof top unit to supply police operations area with
HVAC during weekends when other areas of building are not in operation (i.e.
Courts).
Install demand control ventilation in Courtrooms, 3rd floor workout room and
meeting rooms.
Provide testing, balancing and on-going measurement and verification of building
performance to ensure energy savings are achieved per contract.
The project was undertaken with an energy savings guarantee provided by the
contractor. It is estimated that the project cost (not including the conservation grant) will
be offset by energy savings in approximately 3.5 years.
This project is eligible for a Puget Sound Energy Conservation Grant in the amount of
$35,860. In order to receive this grant, City Council authorization of Resolution No. 4852
is required.
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 38 of 57
Reviewed by Council Committees:
Municipal Services Other: Planning
Councilmember:Peloza Staff:Snyder/Burke
Meeting Date:October 22, 2012 Item Number:DI.F
AUBURN * MORE THAN YOU IMAGINEDDI.F Page 39 of 57
--------------------------------
Resolution No. 4852
August 21, 2012
Page 1 of 2
RESOLUTION NO. 4 8 5 2
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
CONSERVATION GRANT AGREEMENT BETWEEN
THE CITY OF AUBURN AND PUGET SOUND
ENERGY
WHEREAS, Puget Sound Energy offers grants for electricity and natural
gas conservation measures installed or implemented at facilities that receive
electric or natural gas service from Puget Sound Energy; and
WHEREAS, the City intends to install or implement conservation
measures and is requesting a grant from Puget Sound Energy; and
WHEREAS, the Conservation Grant would provide funding to assist with
the installation and implementation of the conservation measures.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor of the City of Auburn and the Auburn City Clerk
are hereby authorized to execute a Conservation Grant Agreement between the
City of Auburn and Puget Sound Energy which agreement shall be in
substantial conformity with the Agreement attached hereto as Exhibit “A” and
incorporated herein by this reference.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
DI.F Page 40 of 57
--------------------------------
Resolution No. 4852
August 21, 2012
Page 2 of 2
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this _____ day of _________________, 2012.
CITY OF AUBURN
_______________________________
PETER B. LEWIS, MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
DI.F Page 41 of 57
CONSERVATION GRANT
4386 10/08 Agreement No. C-11689 Page 1 of 3
Agreement No. C-11689
Project No. 087-5881
Conservation Schedule E250
This AGREEMENT is made this _______ day of ___________________, 20_______, by and between
PUGET SOUND ENERGY and City of Auburn (“Participant”).
RECITALS
A. Under Puget Sound Energy’s Electric Schedule 83 and Gas Schedule 183, as currently in effect and on file with
the Washington Utilities and Transportation Commission, Puget Sound Energy offers grants for electricity and
natural gas conservation measures installed or implemented at facilities that receive electric or natural gas
service from Puget Sound Energy.
B. Participant intends to install or implement conservation measures and is requesting a grant from Puget Sound
Energy under its filed Electric Schedule 83 and/or Gas Schedule 183 tariffs.
AGREEMENTS
Puget Sound Energy and Participant agree as follows:
1. Premises. Participant will install or implement the conservation measures listed in paragraph 2 (“Conservation
Measures”) at the facilities located at 340 E MAIN ST AUBURN, WA 98002 - AUBURN JUSTICE CENTER
(the “Premises”). Participant represents either (a) that it is the owner or contract purchaser or otherwise has the
lawful authority to make the statements herein on behalf of the owner or contract purchaser of the Premises, or (b)
that it is the lawful tenant of the Premises and that it has obtained written authorization from the owner or contract
purchaser of the Premises.
2. Conservation Measures. Participant represents that it will purchase equipment or materials or has entered into
an agreement or will enter into an agreement with a contractor or contractors (the “Contractor”) for the
purchase and installation or implementation at the Premises of the Conservation Measures, which may be
detailed in Attachment D: Attachment to Conservation Grant, at the indicated costs, summarized below.
Conservation
Measures
Measure
Life
Total Cost of
Conservation
Measures
Eligible
Conservation
Grant
1 HVAC controls only 10 $51,228.00 $35,860.00
TOTAL (includes sales tax) $51,228.00 $35,860.00
Participant represents that the total cost of the Conservation Measures, if identified above, is the full amount of
its obligation, after adjustment for any discounts, credits or non–PSE incentives offered.
3. Grant. Subject to Puget Sound Energy acceptance, Puget Sound Energy will grant the Participant, after
installation of the Conservation Measures, an amount equal to the Eligible Electric Schedule 83 and Gas
Schedule 183 Conservation Grant (the “Grant”) as identified above, provided, however, that such Conservation
Measures must be installed, and Grant paid within 24 months or less of the signing of this Conservation Grant
Agreement. If for any reason the cost of the Conservation Measures is actually less than shown above, Puget
Sound Energy may decrease prorata the amount of the Grant. Participant shall be responsible for paying any
amount in excess of the amount of the Grant.
DI.F Page 42 of 57
CONSERVATION GRANT
4386 10/08 Agreement No. C-11689 Page 2 of 3
4. Separate Contract. The purchase and installation of the Conservation Measures shall be pursuant to a separate
contract between Participant and Contractor. Puget Sound Energy is not, and shall not be deemed to be, a party
to any purchase or installation contract. All obligations to any Contractor pursuant to any such contract shall be
Participant’s responsibility. Participant expressly acknowledges that Puget Sound Energy’s involvement with
respect to the Conservation Measures, including but not limited to any energy analysis or inspection by Puget
Sound Energy of the Premises or the Conservation Measures, is solely undertaken in connection with
furnishing the Grant.
5. The types of materials, methods of installation, quality and timing thereof, and any warranties with respect
to the Conservation Measures or their installation at the Premises, are matters to be agreed upon solely
between Participant and any Contractor. PUGET SOUND ENERGY HAS NOT MADE AND DOES
NOT MAKE (AND PARTICIPANT ACKNOWLEDGES THAT PUGET SOUND ENERGY DOES
NOT MAKE) ANY IMPLIED OR EXPRESS WARRANTY (INCLUDING BUT NOT LIMITED
TO ANY IMPLIED WARRANTY OF MERCHANTABILITY OR FITNESS)
REPRESENTATION, OR PROMISE WITH RESPECT TO EITHER (A) THE CONSERVATION
MEASURES, (B) ANY MATERIALS AND LABOR REQUIRED FOR OR USED IN THE
INSTALLATION OF THE CONSERVATION MEASURES, OR (C) THE INSTALLATION OF
THE CONSERVATION MEASURES.
6. Release. Participant releases Puget Sound Energy from any and all claims, losses, harm, costs, liabilities,
damages and expenses directly or indirectly resulting from or in connection with (a) the Conservation
Measures, (b) any materials and labor required for or used in the installation of the Conservation Measures, (c)
the installation of the Conservation Measures, or (d) the identification, handling and disposal of any associated
hazardous waste materials.
7. Disclaimer. Puget Sound Energy conducts energy analyses at the request of its customers to determine the
extent to which conservation measures are cost–effective. Any estimate of energy savings made by Puget
Sound Energy in connection with any such analyses is solely for the purpose of determining the cost–
effectiveness of the particular conservation measures and not to be used for any other purpose. Puget Sound
Energy has not and does not make any promise, warranty or representation with respect to any savings in
energy consumption from Conservation Measures.
8. Termination. In the event a Participant’s contribution to Puget Sound Energy’s (PSE) recovery of energy
efficiency program costs is affected by all or a portion of Participant’s electric and/or gas delivery service being
provided by a party other than PSE, then Participant shall refund to PSE an amount equal to the ratio of the
unused Measure Life of the measure(s) to the total Measure Life of such Conservation Measure(s) multiplied
by the dollar amount of the Grant with respect to such Conservation Measure(s).
9. Incorporation of tariffs by reference. This Agreement and the Attachment To Conservation Grant are subject
to the terms of the filed Electric Schedules 83 and Gas Schedules 183 tariffs, which are incorporated herein by
this reference. Further, specific terms and conditions from one or more Conservation Schedules (including but
not limited to: Electric Schedules 217 (Multi-Family Existing Structure); 218 (Multi-Family New
Construction); 250 (Commercial and Industrial Retrofit Program); 251 (Commercial and Industrial New
Construction Efficiency); or 258 (Large Power User Self Directed Program) and Gas Schedules 205
(Commercial/Industrial Retrofit Program); 217 (Multi-Family Existing Structures); 218 (Multi-Family New
Construction); or 251 (Commercial/Industrial New Construction Efficiency) may also apply. Puget Sound
Energy will determine, at its sole discretion, which Conservation Schedule or Schedules apply. This
determination will be based on, but not limited to metering type, construction type, building size, Puget Sound
Energy experience and other industry standards. The applicable Schedule or Schedules number or numbers
appear in the title of this Agreement above. A complete list of conservation Schedules is available at:
DI.F Page 43 of 57
CONSERVATION GRANT
4386 10/08 Agreement No. C-11689 Page 3 of 3
http://pse.com/aboutpse/Rates/Pages/Electric-Rate-Schedules.aspx?Schedule_x0020_Type=Conservation.
10. Entire Agreement. This Agreement sets forth the entire agreement between the parties and supersedes any and
all prior agreements with respect to the Conservation Measures. No change, amendment or modification of any
provision of this Agreement shall be valid unless set forth in writing and signed by both parties.
PUGET SOUND ENERGY PARTICIPANT
By: By:
Name: David Landers Print Name:
Title: Mgr., Business Energy Management Title:
Federal Tax I.D. No.:
DI.F Page 44 of 57
ATTACHMENT TO CONSERVATION GRANT
4385 04/09 PAGE 1 OF 2
Agreement No. C
Project No.
Conservation Measure(s) shall consist of the following:
The above specifications are solely for the purpose of defining energy-related components of Conservation Measure(s) for
which the Grant is offered. Puget Sound Energy is not responsible for ensuring the health, safety, comfort, or well-being of
workers or facility occupants or the suitability of equipment selected for the intended application. It is the responsibility of
the grant Participant and the Participant’s hired designers, contractors, consultants to ensure compliance of the
Conservation Measure(s) with Participant’s needs and all applicable codes and standards.
The following shall be submitted by Participant prior to Grant payment:
Completed Request for Taxpayer Identification Number (“Form W-9”) or Assignment of Funds Form (assigns grant
Payment to Contractor).
Copies of invoicing (no purchase orders, quotes, or estimates) for all expenses, including but not limited to
equipment, materials, and labor associated with installation of Conservation Measure(s).
Completed PSE Lighting Waste Disposal Form 3738.
Other (specify):
11689
✔
✔
✔
A. Based on the proposal submitted by MacDonald-Miller Facility Solutions dated on 3/25/2012,
provide necessary sheet metal changes to allow RTU-1 to be scheduled from 8:00 AM to 4:00 PM
Monday through Friday, rather than the current 24/7 operation.
B. Based on the proposal submitted by MacDonald-Miller Facility Solutions dated on 3/25/2012,
replace existing building HVAC controls with TRIDIUM JACE controls. Control features shall include
those required by Washington State Energy Code (WSEC) and features 1-5 outlined below:
1. Static Pressure Reset on Supply Fan using a minimum of 2 zones to determine actual demand
2. Cooling and heating setpoints for occupied and unoccupied periods.
3. Supply temperature setpoint reset based on zone demand
4. Optimum Start/Stop with OSA closed unless economizing for all units
5. Schedules and setpoints for zones and HVAC equipment (7 days/week plus holidays)
C. Contractor shall provide a Systems Manual for building operator, including HVAC schematics,
control sequences, operating schedules, setpoints, and procedures for verifying functioning of controls.
D. Contractor shall provide training for building operator in the proper operation of the building
controls. The Systems Manual shall be used as a reference during this training.
E. Contractor shall provide proposed schedules and setpoints, drawings with control sequences and
points list and verification procedures to Owner and PSE for review prior to installation of new controls.
F. Contractor shall provide a test and balance report.
1. Owner and PSE shall review schedules, setpoints, control sequences, points list and verification
procedures. Recommend changes as appropriate. System Manual is on-site reviewed by PSE.
2. Provide verification documentation to PSE in accord with above verification procedures. Trend
data shall be organized, include summary graphs & be reviewed by contractor prior to submission.
3. Owner’s certification that adequate control system training has been provided to building operator
4. Test and Balance report
0875881
DI.F Page 45 of 57
ATTACHMENT TO CONSERVATION GRANT
4385 04/09 PAGE 2 OF 2
Conservation Measure(s) shall be verified as follows prior to Grant payment:
If intended energy savings are not being achieved by Conservation Measure(s) because specified equipment efficiency parameters or
performance parameters defined above are not used, Participant shall be required to correct such deficiencies prior to Grant payment.
Failure to comply with specified equipment efficiency or performance parameters may result in forfeiture or reduction of Grant payment.
PUGET SOUND ENERGY PARTICIPANT
By: By:
Name: Print Name:
Title: Title:
Federal Tax I.D. No.:
By:
Name:
Title:
Grant No.: C-11689
Project No.: 087-5881
David Landers
Manager, Business Energy Management
A. PSE representative to confirm sheet metal modification that enabled RTU-1 to be scheduled from
8:00 AM to 4:00 PM Monday through Friday.
B. Contractor shall verify proper installation and operation of the controls to PSE and Owner, following
the agreed verification procedures. Trend data, with agreed upon points and sampling rate, is required
to check actual operation of control sequences including control features 1-5 and those required by
WSEC. After verification results are provided showing system is operating correctly, PSE will do a site
visit and any verification test procedure may need to be repeated. Controls contractor must be present
to run through these tests.
C. Control sequences and verification procedures shall at least include the following:
1. VAV Terminal Box Control
- Zone Temperature and Airflow Sensors (calibration and setpoint)
- Terminal Fan Control; Occupied & Unoccupied operation
2. AHU Control
- Controlling sensors calibration (eg, Duct static pressure, SAT, MAT, OAT)
- Morning Warm-Up and Optimum Start/Stop sequences
- Supply Air Temperature reset & Duct Static Pressure reset
- Economizer Control
- Minimum outside air control
3. Schedule (7 days/week, holidays)
- Equipment Enable
- Each Zone occupied and unoccupied times and setpoints.
- Zoning (boxes tied to correct zones)
4. Test and Balance Report
- Duct static pressure setpoints for energy efficiency
- Building static pressure & Minimum OA cfm
5. Verify proper operation of HVAC safety and life support functions as required by owner
DI.F Page 46 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
Redlight Photo Enforcement Update
Date:
October 17, 2012
Department:
Police
Attachments:
2012 - 3rd Quarter Update
2012 Financial Update
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Quarterly update - for discussion only.
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:Lee
Meeting Date:October 22, 2012 Item Number:DI.G
AUBURN * MORE THAN YOU IMAGINEDDI.G Page 47 of 57
1
PhotoSafe Auburn
Third Quarter Report
Jan-Sep 2008 through 2012
DI.G Page 48 of 57
2
PURPOSE
The City of Auburn launched the Traffic Safety and Enforcement Camera program,
PhotoSafe, on June 30th, 2006. Initially the program included two intersections, a third
was added in December 2006. The program was expanded further and now includes a
total of 17 cameras throughout the city.
The primary goal of the program is to improve traffic safety through reduction of red
light violations and associated collisions, and to reduce incidents of speeding in
designated school zones.
Neighborhood meetings are the primary source of information used to determine safety
issues on city streets. Others sources are City Engineers, Police and state statistical data.
The program currently includes 3 intersections and 6 school zones.
INTERSECTIONS:
2006
June Auburn Way South and 4th SE (two approaches)
Auburn Way South and M SE (two approaches)
December Harvey and 8th NE (one approach)
SCHOOL SPEED ZONES
2006
November Mt. Baker/ Gildo Rey School Zone (two approaches)
2007
November Chinook Elementary School Zone (two approaches)
Dick Scobee School Zone (two approaches)
2009
September Lea Hill Elementary School Zone (two approaches)
Arthur Jacobsen School Zone (two approaches)
2011
September Lakeland Hills Elementary (two approaches)
DI.G Page 49 of 57
3
RED LIGHT VIOLATION REDUCTION
Third Quarter 2008 - 2012 Violation Reductions
0
200
400
600
800
1,000
1,200
1,400
1,600
1,800
4th/AWS-SB 4th/AWS-NB M/AWS-WB M/AWS-NB 8th/Harvey
2008
2009
2010
2011
2012
4th/AWS-
SB
4th/AWS-
NB
M/AWS-
WB
M/AWS-
NB
8th/Harvey TOTALS
2008 1,778 1,651 1,124 108 691 5,352
2009 1,502 1,276 1,030 92 534 4,434
2010 1,229 923 856 84 160 3,252
2011 1,336 988 669 47 194 3,234
2012 1,023 722 420 25 247 2,437
% Reduction
2008-2012
-42.5% -56.3% -62.6% -76.9% -64.3% -54.5%
N/B = Northbound
E/B = Eastbound
S/B = Southbound
W/B = Westbound
DI.G Page 50 of 57
4
Third Quarter 2008 through 2012 Red-light Violations vs. Infractions Issued
0
1,000
2,000
3,000
4,000
5,000
6,000
2008 2009 2010 2011 2012
Violations
Infractions
2008 2009 2010 2011 2012 Total
Violations* 5,352 4,434 3,252 3,234 2,437 18,709
Infractions** 4,606 3,764 2,669 2,582 1,829 15,450
% of Infractions
issued to reported
violations
13.9%
-15.1%
-17.9%
-20.2%
-25%
-17.42%
* Violations are the total number of red light violations that occurred.
** Infractions are the total number of incidents that result in a ticket being issued. Violations
may not be accepted due to unreadable or obstructed license plates, emergency vehicles, or in
climate weather.
DI.G Page 51 of 57
5
SCHOOL ZONE SPEED ENFORCEMENT
0
500
1,000
1,500
2,000
2,500
3,000
Scobee Chinook Mt. Baker Lea Hill Arthur
Jacobsen
Lakeland Hills
2008
2009
2010
2011
2012
Dick Scobee, Chinook, Mt. Baker, Lea Hill, Arthur Jacobsen
Scobee
E/B
Scobee
W/B
Chinook
E/B
Chinook
W/B
Mt.
Baker
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Mt.
Baker
W/B
Lea
Hill
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Lea
Hill
N/B
Arth
Jacob
S/B
Arth
Jacob
N/B
2008 173 77 705 1039 634 688 - - - -
2009 155 82 463 1246 239 342 160 405 499 244
2010 74 42 279 561 186 162 464 1175 1565 1013
2011 61 28 368 262 167 199 231 714 1043 584
2012 71 15 170 245 110 189 403 607 346 215
%+/- -59 -80.5 -75.9 -76.4 -82.7 -72.5
+60.3
+33.3
-30.7
-11.9
2012 addition: Lakeland Hills
Lakeland
Hills S/B
Lakeland
Hills N/B
Total
2008 - - 3,316
2009 - - 3,835
2010 - - 5,521
2011 - - 3,657
2012 75 133 2,579
%+/-
NA NA -22.2
DI.G Page 52 of 57
6
COLLISION DATA
The following chart shows the number of reported collisions and injuries through the 3rd
Quarter of 2010 to 2012 at the 3 intersections that have PhotoSafe enforcement. The
intersections at 4th St SE and Auburn Way S and “M” Street SE and Auburn Way S
became active in June of 2006. The intersection at 8th St NE and Harvey Road became
active in November of 2007.
COLLISIONS
0
2
4
6
8
10
12
AWS & "M" ST 8th & Harvey 4th & AWS
2010 Collisions
2011 Collisions
2012 Collisions
INJURIES
0
0.5
1
1.5
2
2.5
3
3.5
4
AWS & "M" ST 8th & Harvey 4th & AWS
2010 Injuries
2011 Injuries
2012 Injuries
3rd Quarter AWS & “M” St. 8th & Harvey 4th & AWS
2010 Collisions 10 5 4
2011 Collisions 8 6 2
2012 Collisions 3 3 11
2010 Injuries 4 2 1
2011 Injuries 3 2 2
2012 Injuries 3 0 3
DI.G Page 53 of 57
7
CONCLUSION
The number of violations at photo enforced intersections has been reduced and increased
public safety. The same results can be said for photo enforced school zones. This can
only lead to one conclusion that the presence of photo enforcement has reduced traffic
violations in the City, thus increasing public safety.
The Auburn PhotoSafe program has shown a significant reduction in violations reported,
and has had a positive impact on public safety.
DI.G Page 54 of 57
2012 Redflex Financial Performance
Report to Municipal Services Committee
Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec Total
2012 Year-to-date program financial performance
Revenue from photo-enforcement [a](i)47,063$ 52,176$ 47,588$ 48,008$ 51,467$ 59,669$ 41,656$ 28,117$ 30,620$ 406,364$
Expenses
City Payments to Redflex (ii)47,063$ 52,176$ 47,588$ 48,008$ 51,467$ 59,669$ 41,656$ 28,117$ 30,620$ -$ -$ -$ 406,364$
Court clerk 6,613 6,613 6,613 6,613 6,613 6,613 6,613 6,613 6,613 59,517
Temporary Judge 1,000 1,000 1,250 1,000 1,250 900 1,050 1,100 1,600 10,150
Legal costs 139 317 182 159 163 139 87 120 105 1,411
Officer review 376 306 415 279 416 320 329 202 592 3,236
Admin overhead 6,899 7,551 7,006 7,007 7,489 8,455 6,152 4,519 4,941 60,020
Total [b] (iv)62,090$ 67,963$ 63,054$ 63,067$ 67,397$ 76,097$ 55,887$ 40,672$ 44,472$ -$ -$ -$ 540,698$
-
Revenue over/(under) expenses [a-b] (v)(15,027)$ (15,788)$ (15,466)$ (15,059)$ (15,930)$ (16,427)$ (14,231)$ (12,555)$ (13,852)$ -$ -$ -$ (134,334)$
Red Flex Invoices
As Invoiced to City 82,790$ 82,790$ 82,790$ 82,790$ 82,790$ 82,790$ 82,790$ 82,970$ 82,970$ 745,470$
Paid by City (iii)47,063 52,176 47,588 48,008 51,467 59,669 41,656 28,117 30,620 406,364
Difference between amounts invoiced and paid (35,727)$ (30,614)$ (35,202)$ (34,782)$ (31,323)$ (23,121)$ (41,134)$ (54,853)$ (52,350)$ -$ -$ -$ (339,106)$
Footnotes
i. Revenue from photo-enforcement fines
ii. As per the agreement between the City and Redflex, the City's payment to Redflex is the lessor of the monthly invoice from Redflex or the monthly revenue from photo-enforcement fines.
iii. As per the agreement between the City and Redflex, the difference between the City's payment and the amount invoiced is accrued and will be payable from future surpluses or from
photo-enforcement fines upon termination of the Redflex program.
iv. Total expenses, including program operating expenses and Redflex invoice payments by the City
v. Difference between Revenue (a) and Total expenses (b)
DI.G Page 55 of 57
AGENDA BILL APPROVAL FORM
Agenda Subject:
Matrix
Date:
October 17, 2012
Department:
Police
Attachments:
Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:October 22, 2012 Item Number:DI.H
AUBURN * MORE THAN YOU IMAGINEDDI.H Page 56 of 57
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4494.1.Matrix_10-22-12.xls
DI.H Page 57 of 57