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Home My WebLink About10-08-2012 ciTror. * Municipal Services Committee October 8, 2012 - 3:30 PM Council Conference Room WASHINGTON MINUTES I. CALL TO ORDER Vice Chair Osborne called the meeting to order at 3:30 p.m. in the Council Conference Room of City Hall, 25 W Main Street, Auburn, WA. A. Roll Call Members present: Vice Chair Osborne, Member Wales. Chair Peloza was excused. Staff present: Mayor Pete Lewis, Councilmember John Partridge, Chief of Police Bob Lee, Planning and Development Director Kevin Snyder, Assistant City Attorney Steven Gross, Police Commander Mike Hirman, Project/Construction Manager Steve Burke, Administrative and Business Services Manager Darcie Hanson, Arts Coordinator Maya McKnight and Police Secretary/Scribe Terry Mendoza. Others present: Auburn Valley Humane Society President Don Edwards, citizen Scot Pondelick and Auburn Reporter representative Robert Whale. B. Announcements C Agenda Modifications II. CONSENT AGENDA A. September 24, 2012 Minutes Member Wales moved to accept the Minutes as presented. Vice Chair Osborne concurred. MOTION PASSED, 2-0 III ACTION A. Resolution No. 4865 (Lee) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into Interlocal Agreements with Government Agencies for the Valley Special Weapons and Tactics (VSWAT) Team to provide VSWAT services on an "as needed" basis. Vice Chair Osborne requested that a portion of Page 1 of 4 the fourth "WHEREAS" be struck from the Resolution so as to include other agencies that are not participants in the VSWAT Committee discussion followed. Member Wales moved to forward as amended to full Council for consideration. Vice Chair Osborne concurred. MOTION PASSED- 2-0 B. Resolution No. 4866 (Faber ) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to enter into a contract with Brad Rude to fabricate, and install a public art piece for the replacement of a stolen artwork. In August 2012, 'The Long Look' bronze sculpture located at Centennial Park was vandalized and stolen. This contract is to repair, re-build and install a similar artwork. The sculpture will be recast with additional security considerations. Committee discussion followed. Member Wales moved to forward to full Council for consideration. Vice Chair Osborne seconded. MOTION PASSED- 2-0 IV DISCUSSION ITEMS A. Auburn Valley Humane Society - Schedule Update (Burke) Project/Construction Manager Steven Burke provided an update on the Auburn Valley Human Society schedule. Task 29, Software Contract has been extended 30 days and remains within the task completion time line, Task 31, Request KC Licensing Data Part 2 is removed from the schedule as the King County upload has been completed in one batch instead of two, Task 42, Animal Control Officer Recruitment is extended to 11/1/12 to allow additional time for the hiring process. Interviews have been conducted and several candidates are being considered Committee discussion followed. B. Ordinance No. 6424 - Animal Control and Licensing (Snyder) Planning & Development Director Kevin Snyder updated the Committee on the draft Ordinance which addresses changes to regulations, standards and procedures for ariimal control and animal licensing - Title 6 (Animals) of the Auburn City Code. This is a multi- department staff effort from Police, Legal and Planning and Development. Staffs proposed amendments to Title 6 along with any additional changes identified by City Council need to be in effect prior to January 1, 2013. Page 2 of 4 Several policy questions were posed and discussed by the Committee to include the following: Current $125.00 charge for an altered/unlicensed animal and $250 00 for unaltered/unlicensed animal; graduated penalty system for violations, and proposed changes to definitions providing for greater protection or more expansive definitions than currently exist in King County code. Committee discussion and review of the draft Ordinance followed. The revised Ordinance will be brought back to the Municipal Services Committee for action. C Resolution No.4867 - Animal Licensing Services Agreement (Snyder) A resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute an agreement between the City of Auburn and PetData, Inc. for animal licensing services. Planning and Development Director Kevin Snyder presented information on PetData, Inc. a private sector service provider that would offer a more cost efficient option on animal licensing services. Based on research staff recommend PetData which appears to be a more robust system and has current local experience in the cities of Bothell and Lakewood and the Town of Steilacoom. Committee discussion followed. It was clarified during discussion that this agreement is for the contract only and that the City of Auburn is responsible for obtaining these services based on the original contract with AVHS Vice Chair Osborne recommended moving the contract forward to full Council for action. Member Wales seconded. MOTION PASSED- 2-0 D Resolution No. 4868 - Fee Schedule (Snyder) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to modify the City of Auburn Master Fee Schedule for the purpose of adding a new section entitled animal license fees. The proposed animal license fees are all $5.00 greater than the current fees charged by King County, except-for the senior and disabled fees, which are the same. Administrative late payment penalties remain the same as King County and are separate from the penalties related to the "failure to correct" citations that are issued by the Auburn PD The slight increase in fees will allow the City to address the costs of these direct benefits, particularly the provision of animal shelter services by the Auburn Valley Humane Society Due to the implementation deadline of the Pet Licensing contract, the rates need to be approved by mid-November AVHS President Don Edwards will take the fee schedule to their November Page 3 of 4 I 1 st Board meeting for review and provide their opinion to City staff prior to the November 5th City Council meeting. Committee discussion followed. Vice Chair Osborne recommended moving this Resolution forward for action, with possible modification, at the November 5th Finance Committee and City Council meeting Member Wales seconded. MOTION PASSED- 2-0 E. Police Department Inspectional Services Division (Hirman) Commander Mike Hirman briefed the committee on the Inspectional Services Division of the Auburn Police Department. There are two parts to this division = Internal Affairs and Inspections. Internals can be either informal supervisory inquiries (less serious, educating the public) or formal internal investigations (more serious allegations, in- depth investigation, potential for greater discipline). All internal affairs matters are tracked and evaluated and also include collisions, commendations, use of force, pursuits, injuries and outside internal investigations. The other part of this division deals with inspections. This is the APD's internal audit process on policies, cash accounts, property inventories, evidence room and COBAN (in car cameras). Both Vice Chair Osborne and Member Wales thanked the APD for their service to the Auburn community Committee discussion followed. F Matrix No changes were made to the Matrix at this time. V ADJOURNMENT The meeting was adjourned at 5.15 p.m. The next meeting of the Municipal Services Committee is Monday, October 22, 2012 at 3:30 p.m. in the Council Conference Room, City Hall, 25 W Main Street, Auburn, WA. z lnday of October, 2012. K¢jo �t� Way Os o ne, Vice Chair Terry Me oza, Polic 'ecretary/Scribe Page 4 of 4