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HomeMy WebLinkAboutSouth County Housing and Outreach CITY OF AUBURN -AGREEMENT FOR SERVICES —�A THIS AGREEMENT made and entered into this 91�' day of 2012, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington, hereafter referred to as "CITY", and SOUTH COUNTY HOUSING & OUTREACH which is located at PO BOX 1169 - Auburn, WA-98071, a non-profit corporation organized under the laws of the State of Washington, hereafter referred to as "AGENCY " WHEREAS, The AGENCY provides a valuable service to the CITY and its residents through the provision of confidential shelter to victims of domestic violence; and WHEREAS, the CITY is interested in continuing support of the AGENCY, including development of additional resources and service sites, for low income Auburn residents; NOW, THEREFORE, In consideration of the covenants and conditions of this Agreement, the parties agree as follows: I. PURPOSE The purpose of this Agreement is to provide for an appropriation to the AGENCY for providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference as if fully set forth, to Auburn residents during the term. This support is in recognition of the fact that the demand for the services delivered by the AGENCY continues to rise. II. SCOPE OF SERVICES A. The parties agree and understand that the AGENCY agrees to provide services, as described in Exhibits 1 through 4, which may include development of new resources, to low income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this agreement, and incorporated herein by this reference as if fully set forth. B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said services are to be completed no later than March 31, 2013. City of Auburn Agreement: SCHO-Continuum of Housing Services October 1,2012 Page 1 of 8 III. TERM The term of this Agreement shall commence on July 1, 2012 and shall expire on March 31, 2013. IV PERFORMANCE REPORTS AND COMPENSATION A. The AGENCY shall provide to the City, upon invoicing, a status report containing program statistics regarding the type and level of services provided to the City of Auburn, as well as financial information pertaining to the contract agreement and expenditures. Format and contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are incorporated herein by this reference. B. The Agency shall prepare and submit to the City two program evaluation reports in the format commonly referred to as "outcomes reports"which will show the intended linkages between the activities conducted and the changes the activities will produce. These reports shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein by this reference, and shall be submitted to the City at the end of the first quarter and within sixty days following the close of the calendar year C. As full and total payment for the services provided under this Agreement, the CITY agrees to pay the AGENCY the total amount of $25.000.00-as-set forth In-Exhibit 1 The CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days following the CITY's receipt of invoices. The required format and content of invoices is set forth in the Exhibits to this Agreement, and is incorporated herein by this reference. V INDEMNIFICATION The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and appointed officials, employees and agents from and against any and all claims, demands and/or causes of action of any kind or character whatsoever arising out of or relating to services City of Auburn Agreement: SCHO-Continuum of Housing Services October 1 2012 Page 2 of 8 9 1 6 a6ed Z l OZ'l jagoloo saowaS 6uisnoH;o wnnuguoO-OHOS auaweejBV wngnV;o f4!0 -------------------------------------- ajauMA '96ewep Apadoad pue Ainful jeuosied 'tinful AI!Poq jo; eouawn000 jed 86eJanoo iiwn ai6uls paulgwoo (000'000'L$) S8V110(1 NOIIIIW 3NO ue4; ssal ;ou ;o sllwll A;ylgell uieiweiu_lle4s pue eouejnsu! 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'A0N30V 94; Aq pepinoid professional services are provided as part of the services rendered pursuant to this Agree,1 enT. as shown in Exhibit 1, the AGENCY shall also provide and maintain professtonai liaDUicv coverage including errors and omissions coverage in the minimum liability amount of ONE MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodiiy inlury personal injury and property damage. Any deductibles or self insured retentions in either-DOncJ must be declared to and approved by the CITY At the option of the CITY either The insurer shall reduce or eliminate such deductibles or self insured retentions as respects the CITY i:s officials and employees; or, The AGENCY shall procure a bond guaranteeing paymenT c* losses and related investigations, claim administration and defense expenses. The policies are to contain or be endorsed to contain the following provisions: 1) GENERAL LIABILITY COVERAGE: The CITY, its elected and appointed officials, employees and agents are to be coverec as additional insured as respects: Liability arising out of services and aaivaies performed by or on behalf of AGENCY, its employees, agents and volunteers. i ne coverage shall contain no special limitations on the scope of protectiortafforded-to the CITY, its elected and appointed officials, employees or agents. 2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES: (a) The AGENCY's insurance coverage shall be primary insurance as respects- the CITY, its officials, employees and agents. Any insurance or self insurance maintained by the CITY, its officials, employees or agents shall be in excesS-or the AGENCY's insurance and shall not contribute with it. (b) Any failure to comply with reporting provisions of the policy shall not affectcoveraoe provided to the CITY, its officials, employees or agents. -=-=---------------------------------- City of Auburn Agreement: SCHO-Continuum of Housing Services October 1, 2012 Page 4 of 8 (c) Coverage shall state that the AGENCY's insurance shall apply separately to each insured against whom claim is bought or suit is brought except with respect to tns limits to the insurers liability (d) Each insurance policy required by this clause shall be endorsed to state t=. coverage shall not be suspended, voided, canceled, reduced in coverage, or in amiss except after thirty (30) days prior written notice by certified mail return receipt requested has been given to the CITY The AGENCY agrees to provide conies cr the Certificates of Insurance to the CITY at the time that this Agreemem-taxes effect. (e) The AGENCY shall furnish the CITY with Certificates of Insurance and with-oftna1 endorsements affecting coverage required by this clause. The certificate ane endorsements for each insurance policy are to be signed by a person authortzea ov that insurer to bind coverage on its behalf The CITY reserves the right to require complete, certified copies of all required insurance policies at any time. (f) The AGENCY shall include all volunteers, employees and agents under its poircies or shall furnish separate certificates and endorsements for each. All coverages for volunteers shall be subject to all the requirements stated herein. VIII. NONDISCRIMINATION The AGENCY shall not discriminate under any services or programs to which tnis Agreement may apply directly or through contractual or other arrangements on the-grounOS or race, color, creed, religion, national origin, sex, age, or the presence of any sensory mentai or physical handicap. W. BOOKS AND RECORDS The AGENCY agrees to maintain separate accounts and records in accordance witn State Auditor's procedures, including personnel, property, financial and programmatic-records -------------------------------------- City of Auburn Agreement: SCHO-Continuum of Housing Services October 1, 2012 Page 5 of 8 which sufficiently reflect direct and indirect costs and services performed under this Agreement. The AGENCY agrees to maintain all books and records relating to this Agreement fora Deroo of three (3) years following the date that this Agreement is expired or otherwise terminated. Tre parties agree that the CITY OF AUBURN may inspect such documents upon good.cause at am reasonable time within the three (3) year period. X. TERMINATION OF AGREEMENT This Agreement may be terminated by either party upon thirty (30) days wntten notice should the other party fail substantially to perform in accordance with its terms through no Taut of the other XI. GENERAL PROVISIONS A. The AGENCY agrees to submit a report to the CITY no later than the ias* quarterly invoice date, describing the progress and activities performed-for Tne previous year's scope of services. B. This Agreement shall be governed by the laws, regulations and ordinances oT tre City of Auburn, the State of Washington, and County of King and wnere applicable, Federal laws. C Agency agrees to conduct its activity in such a manner as to coincide with Tne goals identified in the attached Memorandum of Understanding. The Agency understands that the performance indicators established in the Memoranoum win be used by the City as a measurement tool in determining if the goals have been achieved. D The CITY and the AGENCY respectively bind themselves, their successors. volunteers, assigns and legal representatives to the other party to tn!s Agreement and with respect to all covenants to this Agreement. -------------------------------------- City of Auburn Agreement: SCHO—Continuum of Housing Services October 1 2012 Page 6 of 8 E. This Agreement represents the entire and integrated Agreement between ine CITY and the AGENCY and supersedes all prior negotiations. This Agreement may be amended only by written instrument signed by both the CITY ana ine AGENCY F Should it become necessary to enforce any term or obligation of this Agreemen- then all costs of enforcement including attorneys fees and expenses ana cow: costs shall be paid to the substantially prevailing party G. The AGENCY agrees to comply with all local, state and federal laws apnitcaoie to its performance under this Agreement. REMAINDER OF PAGE LEFT INTENTIONALLY BLANK -------------------------------------- City of Auburn Agreement: SCHO-Continuum of Housing Services October 1,2012 Page 7 of 8 CITY OF BURN P TER B. LEWIS MAYOR ATTEST Danielle E. Daskam, City Clerk APP D F iel B. Hei City Attorney C SO COUNTY HOUSING&OUTREACH BY 77 �Iy TITLE: P(-e,4 t"^- STATE OF WASHINGTON ) )ss COUNTY OF KING ) On this 5t day of OL&6w 2012, before me, the undeTsigneo Notary Public in and for the State of Washington, personally appearea ff .S 4 , to me known to be the '3�5id�11� of SCHO — SoutfrCounty Housing & Outreach, the non-profit corporation that execuceo the within and foregoing instrument, and acknowledged said instrument to be the free and votuntary act and deed of said non-profit corporation for the uses and purposes therein mentronea.-ano on oath stated that he/she is authorized to execute said instrument on behalf of said non-oronr corporation. IN WITNESS WHEREOF, I have hereunto set my hand and affixed my officiai-seai ine date hereinabove set forth. �"*oiv uuF 9y \11114 AI i = � to Oy`•,� �., OTI 1TAARY PUBLIC in and for the,State of 'V�so z mt y Washington, residing in" / Z&� y =Ij MY COMMISSION expires: pu Q) N, `_= s 5ce r-a t, A 5frcciu 0 gq�life�4eOF`WAg O` -------------------------------------- City of Auburn Agreement: SCHO—Continuum of Housing Services October 1,2012 Page 8 of 8 Fs* - _ ¢ EXHIBIT COVER PAGE -Gr WASHINGTON HUMAN SERVICE AGREEMENT 2012 INVOICE FOR CONTRACTED SERVICES To: CITY OF AUBURN, ATTN: COMMUNITY SERVICES 25 WEST MAIN STREET, AUBURN WA 98001 Agency South County Housing &Outreach P O. Box 1169 Auburn, WA 98071 Program: Continuum of Housing Services Contact, Title: Randy Skoglund, President Phone: (253) 737-5900 Email: scoutreach@comcast.net Amount Requested: $ 6,250.00 Invoice for- ❑ Clients Served Attachments: ❑ Quarterly Service Report- Exhibit 1 ❑ Quarterly Financial Report- Exhibit 2 ❑ Demographic Report- Exhibit 3 ❑ Outcomes Report- Exhibit 4 ❑ Proof of Insurance ❑ Logic Model- Suggested Template I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to Auburn residents. Slgnature of Authorized Representative Date The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To ensure prompt payment, please submit this form and all required attachments by the date listed above. FOR CITY OF AUBURN USE ONLY. Contract Amount: $6,250 Payments Year to Date: Payment this invoice: Contract Balance: Authorized to Pay Signature Date CITY OF AUBURN COVER PAGE-MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST 2012 Exhibit 1 HUMAN SERVICE AGREEMENT 2012 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT Agency Information South County Housing &Outreach P O Box 1169 Auburn, WA 98071 Contact, Title: Randy Skoglund, President Phone: (253) 737-5900 Email: scoutreach @comcast.net Are professional services (e.g., counseling, case management) provided as part of this Agreement? Contract Information Contract Amount: 6.250 Program Name: Continuum of Housing Services Description of Service to be provided: Reporting Information Report for _Clients Served 2012 Service Units Cit -Funding Only Service Unit Description: Total Actual Service Aubum Residents Only Projected Actual Units by Invoice Units to Date Annual Units Service Unit/Performance Measure 1s` 2nd 3`d 4m Unduplicated Number of Auburn 25 Clients Served Bed Nights 350 Narrative. Please attach other relevant information, including current trends, program developments, special events, publicity, community education, etc. If actual service units are lower than anticipated, please explain. 2012 Exhibit 2 CITY OF AUBURN 2012 Quarterly Financial Report Agency South County Housing & Outreach Date: Program: Continuum of Housing Services Report for _Clients Served Cost Categories Budget This Cumulative Award Award Request to date Balance 1 Personal/Agency Services 2 Office/Operating Supplies 3 Consultant or Purchased Services 4 Direct Client Assistance 5 Communications 6 Travel&Training 7 Intra-Agency Support 8 Other per Detail Grand Total $6,250.00 Requested Reimbursement: Detail as Applicable: 2012 Exhibit 3 CITY OF AUBURN 2012 Demographic Report Agency- South County Housing & Outreach Date: Program: Continuum of Housing Services Category .._. .__ _ _ _ 1`_ _.. _._ 2".__ _ ___ 3 .. __ .4 __ _ _Total YTD Client Algona Residence" Auburn _ Black Diamond "List all clients Burien served in this Covington category. )n all other Des Moines categories list Enumclaw Auburn clients Federal Way only'. Kent Ma Ie.Valle Normandy_Park Pacific Renton SeaTac Seatue Tukwila Unincorporated.King County Other Unknown __ -. ._._ TOTAL Client 30%of median or below Income 50%of median or below Level 80%of median or below Above 80%of median Unknown TOTAL Client Female Gender Male Client 0-4 Age 5-12 13-17 18-34 35-54 55-74 75+ Unknown TOTAL Ethnicity/ Asian Cultural Asian/White Background American Indian/Alaskan Native American Indian/Alaskan Native&White American Indian/Alaskan Native&Black /African American Black/African American Black/African American&White Hispanic/Latino Native Hawaiian/Other Pacific Islander White/Caucasian Unknown/No Response TOTAL Condition Disablinq Condition ESL Limited English Speaking Household Female-Headed Household CITY OF AUBURN OUTCOMES REPORT - EXHIBIT4 Funder Reporting to: City of Auburn Reporting Period: to Date Form Completed: 1A Program: Contact Person: I E-mail: Phone: 1st Otr Due: Outcome identified indicators given data collection method(s) explained "'Otr. Due: Outcome results OUTCOME: (What change do you expect to see?) MEASURABLE INDICATORS: (How will you know change has occurred?) DATA COLLECTION METHOD(S): OUTCOME RESULTS: (Narrative) highlightyour data, includeyour interpretation of the data andattach any graphics ifavailable. CITY OF AUBURN LOGIC MODEL REPORT Suggested Template Funder Reporting to: City of Auburn Reporting Period: to Date Form.Completed: Agency: Program: Contact Person: I E-mail: Phone: Program Evaluation Logic Model PROCESS OUTCOME RESOURCES ACTIVITIES OUTPUTS OUTCOMES GOAL INDICATORS