HomeMy WebLinkAboutSouth County Housing and Outreach CITY OF AUBURN -AGREEMENT FOR SERVICES —�A
THIS AGREEMENT made and entered into this 91�' day of
2012, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington, hereafter referred to as "CITY", and SOUTH COUNTY HOUSING & OUTREACH
which is located at PO BOX 1169 - Auburn, WA-98071, a non-profit corporation organized
under the laws of the State of Washington, hereafter referred to as "AGENCY "
WHEREAS, The AGENCY provides a valuable service to the CITY and its residents
through the provision of confidential shelter to victims of domestic violence; and
WHEREAS, the CITY is interested in continuing support of the AGENCY, including
development of additional resources and service sites, for low income Auburn residents;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY for
providing services as set forth in Exhibit 1 through 4, and incorporated herein by this reference
as if fully set forth, to Auburn residents during the term. This support is in recognition of the fact
that the demand for the services delivered by the AGENCY continues to rise.
II. SCOPE OF SERVICES
A. The parties agree and understand that the AGENCY agrees to provide services, as
described in Exhibits 1 through 4, which may include development of new resources, to low
income Auburn residents. Services to be provided are set forth in Exhibits 1 through 4 to this
agreement, and incorporated herein by this reference as if fully set forth.
B. The Agency agrees to provide at a minimum the services outlined in the Exhibits. Said
services are to be completed no later than March 31, 2013.
City of Auburn Agreement: SCHO-Continuum of Housing Services
October 1,2012
Page 1 of 8
III. TERM
The term of this Agreement shall commence on July 1, 2012 and shall expire on March
31, 2013.
IV PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the City, upon invoicing, a status report containing
program statistics regarding the type and level of services provided to the City of Auburn, as
well as financial information pertaining to the contract agreement and expenditures. Format and
contents of these reports are set forth in Exhibits 1 to 4 to this Agreement, which are
incorporated herein by this reference.
B. The Agency shall prepare and submit to the City two program evaluation reports in the
format commonly referred to as "outcomes reports"which will show the intended linkages
between the activities conducted and the changes the activities will produce. These reports
shall contain information as set forth in Exhibit 4 to this Agreement, which is incorporated herein
by this reference, and shall be submitted to the City at the end of the first quarter and within
sixty days following the close of the calendar year
C. As full and total payment for the services provided under this Agreement, the CITY
agrees to pay the AGENCY the total amount of $25.000.00-as-set forth In-Exhibit 1 The
CITY will pay an amount equal to one-quarter of the total amount within thirty (30) days
following the CITY's receipt of invoices. The required format and content of invoices is set forth
in the Exhibits to this Agreement, and is incorporated herein by this reference.
V INDEMNIFICATION
The AGENCY agrees to defend, indemnify, and hold harmless the CITY, its elected and
appointed officials, employees and agents from and against any and all claims, demands and/or
causes of action of any kind or character whatsoever arising out of or relating to services
City of Auburn Agreement: SCHO-Continuum of Housing Services
October 1 2012
Page 2 of 8
9 1 6 a6ed
Z l OZ'l jagoloo
saowaS 6uisnoH;o wnnuguoO-OHOS auaweejBV wngnV;o f4!0
--------------------------------------
ajauMA '96ewep Apadoad pue Ainful jeuosied 'tinful AI!Poq jo; eouawn000 jed 86eJanoo
iiwn ai6uls paulgwoo (000'000'L$) S8V110(1 NOIIIIW 3NO ue4; ssal ;ou ;o sllwll A;ylgell
uieiweiu_lle4s pue eouejnsu! A;Illgell leiaua6 anlsua4aidwoo aplAo-Jd of s89J6e A0N3E)V 841
ivawaau6V si4; japun siee4unloA jo saaAoldwa 's;ua6e ;I 'A0N3°JV a4; Aq paplAad saovuas
u"m uolioauuoo w jo wa; asue Aew 4o14m Apedwd jo suosied o; saunfw jo; swlelo ;suie6e
aouemsw..;uaw9.al6V sly; ;o uol;einp 94; jo; we;ulew pue ainoad lle4s AON30V 841
3ONymnSN1 *11A
A110 a4;;o;uesuoo
uauum joud a4; ;no4;lm ADN3JV a4; Aq papei;uoogns jo pouBlsse aq ;ou Aew ;ueweej6V
sew japun pajlnbei saoilUes a41 -ulaja4 paplAad se ;deoxe ;uaweau6V sly; o;ul 6uua;ua
io uoseei Aq Allo a4; o; 4oeue IIe4s A;!I!ceil ou �e4; pue Allo a4;;o aaAoldwa jo ;ua6e a4; ;ou
oue.jolo_;w b viepuedepul ue sl AON3JV 94; ;e4; pueppepun pue aai6e seiped 641
1N3WNSISSV RIOlOV211N001N30N3d30N1 'IA
;uawaaj6V sly;;o uol;eulwla;jo uol;ejldxa ay;eAiAins (legs uoljoas s14;;o
suoistAad 941 ';ms jo wlelo 4ons;o ;lns9j a se paianoul se4 ,LL10 ay; 4314m asuadxa pue s;soo
^.ue AllO a4; asingwlaj 1184s pue awes a4; A;sl;es Allnb IIe4s AON39V 94; 'way; ;o Aue jo
saaAmawa.�siaa;unlOA 's;ua6e 'sJaOWO 8Al7padsai clay; pue A0N3°JV a4; pue AllO 941;sule6e
nnwoi jo way; ;o Aue jo saaAoldwa pure s;ua6e 'sleloyjo paloale 'slool.4o s;I jo/pue ,110
sul isuie6e pajapuej aq ;uaw6pnf leuy;I pue 'panlonul sI mel ollgnd jo le;uawuwano6;o aldlouud
.ue ii sins pies uI a;edloped o; ;46u 84; sule;aj ,110 a4; ;e4; paplAad :asuadxa pue s;soo
aios su se awes 94; pua;ap IIe4s AON3JV 6411 'A110 a4; ;suie6e 146naq sl 96ewep jo ssol
uame -wlelo yens uodn paseq seBewep jo; wlelo jo ;ins Aue ;e4; ;uana a4; ul •sang;e;uasajdaj
jo sivane jo sjaa;unIOA 'saaAoldwa s;I ',k0N3JV 94110 suolsslwo Jo sJaja 'spe ;ua6lIBou
aui Aa pasneo ;ua;xo 94; o; Apecloid jo suosiad o; 96ewep jo Arnfw pa6alle jo; suosiad Aue
,o suuelo Ile pue Aue 6ulwaouoo s;ua6e jo sjaa;unlOA 'saaAoldwa s;! 'A0N30V 94; Aq pepinoid
professional services are provided as part of the services rendered pursuant to this Agree,1 enT.
as shown in Exhibit 1, the AGENCY shall also provide and maintain professtonai liaDUicv
coverage including errors and omissions coverage in the minimum liability amount of ONE
MILLION DOLLARS ($1,000,000) combined single limit per occurrence for bodiiy inlury
personal injury and property damage. Any deductibles or self insured retentions in either-DOncJ
must be declared to and approved by the CITY At the option of the CITY either The insurer
shall reduce or eliminate such deductibles or self insured retentions as respects the CITY i:s
officials and employees; or, The AGENCY shall procure a bond guaranteeing paymenT c*
losses and related investigations, claim administration and defense expenses. The policies are
to contain or be endorsed to contain the following provisions:
1) GENERAL LIABILITY COVERAGE:
The CITY, its elected and appointed officials, employees and agents are to be coverec
as additional insured as respects: Liability arising out of services and aaivaies
performed by or on behalf of AGENCY, its employees, agents and volunteers. i ne
coverage shall contain no special limitations on the scope of protectiortafforded-to the
CITY, its elected and appointed officials, employees or agents.
2) GENERAL LIABILITY AND PROFESSIONAL LIABILITY COVERAGES:
(a) The AGENCY's insurance coverage shall be primary insurance as respects- the
CITY, its officials, employees and agents. Any insurance or self insurance
maintained by the CITY, its officials, employees or agents shall be in excesS-or the
AGENCY's insurance and shall not contribute with it.
(b) Any failure to comply with reporting provisions of the policy shall not affectcoveraoe
provided to the CITY, its officials, employees or agents.
-=-=----------------------------------
City of Auburn Agreement: SCHO-Continuum of Housing Services
October 1, 2012
Page 4 of 8
(c) Coverage shall state that the AGENCY's insurance shall apply separately to each
insured against whom claim is bought or suit is brought except with respect to tns
limits to the insurers liability
(d) Each insurance policy required by this clause shall be endorsed to state t=.
coverage shall not be suspended, voided, canceled, reduced in coverage, or in amiss
except after thirty (30) days prior written notice by certified mail return receipt
requested has been given to the CITY The AGENCY agrees to provide conies cr
the Certificates of Insurance to the CITY at the time that this Agreemem-taxes
effect.
(e) The AGENCY shall furnish the CITY with Certificates of Insurance and with-oftna1
endorsements affecting coverage required by this clause. The certificate ane
endorsements for each insurance policy are to be signed by a person authortzea ov
that insurer to bind coverage on its behalf The CITY reserves the right to require
complete, certified copies of all required insurance policies at any time.
(f) The AGENCY shall include all volunteers, employees and agents under its poircies or
shall furnish separate certificates and endorsements for each. All coverages for
volunteers shall be subject to all the requirements stated herein.
VIII. NONDISCRIMINATION
The AGENCY shall not discriminate under any services or programs to which tnis
Agreement may apply directly or through contractual or other arrangements on the-grounOS or
race, color, creed, religion, national origin, sex, age, or the presence of any sensory mentai or
physical handicap.
W. BOOKS AND RECORDS
The AGENCY agrees to maintain separate accounts and records in accordance witn
State Auditor's procedures, including personnel, property, financial and programmatic-records
--------------------------------------
City of Auburn Agreement: SCHO-Continuum of Housing Services
October 1, 2012
Page 5 of 8
which sufficiently reflect direct and indirect costs and services performed under this Agreement.
The AGENCY agrees to maintain all books and records relating to this Agreement fora Deroo
of three (3) years following the date that this Agreement is expired or otherwise terminated. Tre
parties agree that the CITY OF AUBURN may inspect such documents upon good.cause at am
reasonable time within the three (3) year period.
X. TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30) days wntten notice
should the other party fail substantially to perform in accordance with its terms through no Taut
of the other
XI. GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the ias*
quarterly invoice date, describing the progress and activities performed-for Tne
previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances oT tre
City of Auburn, the State of Washington, and County of King and wnere
applicable, Federal laws.
C Agency agrees to conduct its activity in such a manner as to coincide with Tne
goals identified in the attached Memorandum of Understanding. The Agency
understands that the performance indicators established in the Memoranoum win
be used by the City as a measurement tool in determining if the goals have been
achieved.
D The CITY and the AGENCY respectively bind themselves, their successors.
volunteers, assigns and legal representatives to the other party to tn!s
Agreement and with respect to all covenants to this Agreement.
--------------------------------------
City of Auburn Agreement: SCHO—Continuum of Housing Services
October 1 2012
Page 6 of 8
E. This Agreement represents the entire and integrated Agreement between ine
CITY and the AGENCY and supersedes all prior negotiations. This Agreement
may be amended only by written instrument signed by both the CITY ana ine
AGENCY
F Should it become necessary to enforce any term or obligation of this Agreemen-
then all costs of enforcement including attorneys fees and expenses ana cow:
costs shall be paid to the substantially prevailing party
G. The AGENCY agrees to comply with all local, state and federal laws apnitcaoie
to its performance under this Agreement.
REMAINDER OF PAGE LEFT INTENTIONALLY BLANK
--------------------------------------
City of Auburn Agreement: SCHO-Continuum of Housing Services
October 1,2012
Page 7 of 8
CITY OF BURN
P TER B. LEWIS
MAYOR
ATTEST
Danielle E. Daskam,
City Clerk
APP D F
iel B. Hei
City Attorney
C SO COUNTY HOUSING&OUTREACH
BY 77 �Iy
TITLE: P(-e,4 t"^-
STATE OF WASHINGTON )
)ss
COUNTY OF KING )
On this 5t day of OL&6w 2012, before me, the undeTsigneo
Notary Public in and for the State of Washington, personally appearea
ff .S 4 , to me known to be the '3�5id�11�
of SCHO — SoutfrCounty Housing & Outreach, the non-profit corporation that execuceo the
within and foregoing instrument, and acknowledged said instrument to be the free and votuntary
act and deed of said non-profit corporation for the uses and purposes therein mentronea.-ano
on oath stated that he/she is authorized to execute said instrument on behalf of said non-oronr
corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my officiai-seai ine
date hereinabove set forth.
�"*oiv uuF 9y \11114 AI
i
= � to Oy`•,� �., OTI 1TAARY PUBLIC in and for the,State of
'V�so z mt y Washington, residing in" / Z&�
y =Ij MY COMMISSION expires:
pu Q)
N, `_= s 5ce r-a t, A 5frcciu
0
gq�life�4eOF`WAg O`
--------------------------------------
City of Auburn Agreement: SCHO—Continuum of Housing Services
October 1,2012
Page 8 of 8
Fs*
- _ ¢ EXHIBIT COVER PAGE
-Gr WASHINGTON
HUMAN SERVICE AGREEMENT
2012 INVOICE FOR CONTRACTED SERVICES
To: CITY OF AUBURN, ATTN: COMMUNITY SERVICES
25 WEST MAIN STREET, AUBURN WA 98001
Agency South County Housing &Outreach
P O. Box 1169
Auburn, WA 98071
Program: Continuum of Housing Services Contact, Title: Randy Skoglund, President
Phone: (253) 737-5900
Email: scoutreach@comcast.net
Amount Requested: $ 6,250.00
Invoice for- ❑ Clients Served
Attachments: ❑ Quarterly Service Report- Exhibit 1
❑ Quarterly Financial Report- Exhibit 2
❑ Demographic Report- Exhibit 3
❑ Outcomes Report- Exhibit 4
❑ Proof of Insurance
❑ Logic Model- Suggested Template
I certify to the best of my knowledge that this invoice and attachments reflect actual service provided to
Auburn residents.
Slgnature of Authorized Representative Date
The City of Auburn will issue payment upon this invoice within forty-five (45) business days of receipt. To
ensure prompt payment, please submit this form and all required attachments by the date listed above.
FOR CITY OF AUBURN USE ONLY.
Contract Amount: $6,250
Payments Year to Date:
Payment this invoice: Contract Balance:
Authorized to Pay
Signature Date
CITY OF AUBURN
COVER PAGE-MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
2012 Exhibit 1
HUMAN SERVICE AGREEMENT
2012 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
Agency Information
South County Housing &Outreach
P O Box 1169
Auburn, WA 98071
Contact, Title: Randy Skoglund, President
Phone: (253) 737-5900
Email: scoutreach @comcast.net
Are professional services (e.g., counseling, case management) provided as part of this
Agreement?
Contract Information
Contract Amount: 6.250
Program Name: Continuum of Housing Services
Description of Service to be provided:
Reporting Information
Report for _Clients Served
2012 Service Units
Cit -Funding Only
Service Unit Description: Total Actual Service
Aubum Residents Only Projected Actual Units by Invoice Units to Date
Annual Units
Service Unit/Performance Measure 1s` 2nd 3`d 4m
Unduplicated Number of Auburn 25
Clients Served
Bed Nights 350
Narrative. Please attach other relevant information, including current trends, program developments,
special events, publicity, community education, etc. If actual service units are lower than anticipated,
please explain.
2012 Exhibit 2
CITY OF AUBURN
2012 Quarterly Financial Report
Agency South County Housing & Outreach Date:
Program: Continuum of Housing Services
Report for _Clients Served
Cost Categories Budget This Cumulative Award
Award Request to date Balance
1 Personal/Agency Services
2 Office/Operating Supplies
3 Consultant or Purchased
Services
4 Direct Client Assistance
5 Communications
6 Travel&Training
7 Intra-Agency Support
8 Other per Detail
Grand Total $6,250.00
Requested
Reimbursement:
Detail as Applicable:
2012 Exhibit 3
CITY OF AUBURN
2012 Demographic Report
Agency- South County Housing & Outreach Date:
Program: Continuum of Housing Services
Category .._. .__ _ _ _ 1`_ _.. _._ 2".__ _ ___ 3 .. __ .4 __ _ _Total YTD
Client Algona
Residence" Auburn _
Black Diamond
"List all clients Burien
served in this Covington
category.
)n all other Des Moines
categories list Enumclaw
Auburn clients Federal Way
only'. Kent
Ma Ie.Valle
Normandy_Park
Pacific
Renton
SeaTac
Seatue
Tukwila
Unincorporated.King County
Other
Unknown
__ -. ._._ TOTAL
Client 30%of median or below
Income 50%of median or below
Level 80%of median or below
Above 80%of median
Unknown
TOTAL
Client Female
Gender Male
Client 0-4
Age 5-12
13-17
18-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asian
Cultural Asian/White
Background American Indian/Alaskan Native
American Indian/Alaskan Native&White
American Indian/Alaskan Native&Black
/African American
Black/African American
Black/African American&White
Hispanic/Latino
Native Hawaiian/Other Pacific Islander
White/Caucasian
Unknown/No Response
TOTAL
Condition Disablinq Condition
ESL Limited English Speaking
Household Female-Headed Household
CITY OF AUBURN OUTCOMES REPORT - EXHIBIT4
Funder Reporting to: City of Auburn Reporting Period: to Date Form Completed:
1A Program:
Contact Person: I E-mail: Phone:
1st Otr Due: Outcome identified indicators given data collection method(s) explained
"'Otr. Due: Outcome results
OUTCOME: (What change do you expect to see?)
MEASURABLE INDICATORS: (How will you know change has occurred?)
DATA COLLECTION METHOD(S):
OUTCOME RESULTS: (Narrative) highlightyour data, includeyour interpretation of the data andattach any graphics ifavailable.
CITY OF AUBURN LOGIC MODEL REPORT Suggested Template
Funder Reporting to: City of Auburn Reporting Period: to Date Form.Completed:
Agency: Program:
Contact Person: I E-mail: Phone:
Program Evaluation Logic Model
PROCESS OUTCOME
RESOURCES ACTIVITIES OUTPUTS OUTCOMES GOAL
INDICATORS