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Home My WebLink About11-01-2012 LGCC Agenda packet 11.01.12 Les Gove Community Campus November 1, 2012 - 5:00 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Minutes - September 26, 2012* (Snyder) III.DISCUSSION ITEMS A. Auburn Community Center at Les Gove Community Campus (Snyder/Hursh) Committee and staff to meet with representatives of NDC-Housing and Economic Development Corporation (NDC-HEDC) and Lorig Associates to discuss Pre- Development Phase/Stage 1 issues including project scope and costs, conceptual master schedule and potential financing structures. Note: Any materials for this item will be provided at the meeting. IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 7 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes - September 26, 2012 Date: October 23, 2012 Department: Planning and Development Attachments: Minutes - September 26, 2012 Budget Impact: $0 Administrative Recommendation: For information only. See attached minutes. Background Summary: Reviewed by Council Committees: Councilmember:Wagner Staff:Snyder Meeting Date:November 1, 2012 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 7 Les Gove Community Campus September 26, 2012 - 4:00 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 4:01 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osborne. Staff members present were Mayor Pete Lewis; City Engineer Dennis Selle; Traffic Manager Pablo Para; Parks, Arts and Recreation Director Daryl Faber; Planning and Development Director Kevin Snyder, Project/Construction Manager Steve Burke, and Planning Secretary Tina Kriss. B. Announcements There were no announcements. C. Agenda Modifications II. CONSENT AGENDA A. Minutes - July 11, 2012 (Snyder) Vice-Chair Wales moved and Councilmember Osborne seconded to approve the July 11, 2012 minutes as written. Motion carried unanimously. 3-0 III. ACTION There were no action items. IV. DISCUSSION ITEMS A. Visual Connections of Les Gove Community Campus Buildings (Snyder) Chair Wagner stated the current placement of the proposed Les Gove Community Center building does not maximize the view of the campus. In considering any reorientation of the building Chair Wagner spoke with the architect who stated the maximization of sunlight for Page 1 of 4 CA.A Page 3 of 7 heating and venting would be minimally impacted if the rotation were 20 degrees which is being proposed. Committee and staff reviewed the orientation depicted on the map. If the structure was turned 20 degrees to the west, it would have a view of the other buildings and features on the campus. Committee agreed it would be nice to take advantage of the view of the surrounding structures within the campus. After discussion Chair Wagner asked if the Committee agrees to rotate the building 20 degrees. Committee members agreed. Chair Wagner asked Director Snyder to inform the National Development Council of the change in orientation, request an update to the drawings, and request a sunlight analysis for any changes to heating and venting. B. Internal Circulation Traffic Study (Para) Chair Wagner opened discussion on the internal circulation traffic study asking Traffic Manager Pablo Para the status on the study and if it was completed. Manager Para stated there are some interim steps requiring some guidance from Committee. The overall plan is still emerging with future construction of various components of the campus that Committee may want to integrate within the study. Committee and staff discussed the traffic study and traffic issues facing the campus due to the temporary disruption caused by the M Street project. Committee along with residents have expressed safety concerns for those cutting through the campus, especially the potential for a pedestrian accident. Manager Para stated speed studies were completed on Deals Way and the vast majority of vehicles are not speeding. Chair Wagner recommended staff review or look at the internal circulation and possibly modify or close Deals Way to address traffic issues (restricting circulation at different points). Committee stated the main goal is safety first and then the convenience of traveling from one building to another. Committee and staff thought it would be beneficial to include stakeholders on the discussion and also conduct an internal analysis on various access options. Director Faber stated Committee and staff may want to consider changing the treatment of Deals Way to pavers and bollards to create a closed park like plaza setting. Committee discussed the benefit of medium sized parking areas around the perimeter. Director Snyder pointed out many central parks are defined by the variety of perimeter parking opportunities or nodes to enter at different points, depending on the activity (a hallmark of central parks). Committee and staff agreed, any additions to the park need to be well defined with proper signage and lighting. Committee determined they would like to include analysis on additional parking spaces at the existing gravel parking lot on the east end of Les Gove Page 2 of 4 CA.A Page 4 of 7 Park to expand parking for the campus. Committee requested Directors Snyder and Faber meet with the King County Library Director to discuss the Les Gove Community Campus access ideas and provide feedback to the Mayor and Committee. If the response is positive Committee has directed Traffic Manager Para to conduct a traffic study on closing off the central section of Deals Way. C. Les Gove "Central Park" Action Plan Project Brainstorm Session (Snyder) Chair Wagner noted Committee has limited time to brainstorm this topic as the Council’s Budget Session was scheduled to begin at 5:00 p.m. Director Snyder explained there will be an opportunity for a Council-Wide brainstorming session at the October Committee of the Whole meeting; if the Committee is comfortable with the program laid out in the draft Les Gove “Central Park” Action Plan Summary Tasks and Timeline, the discussion could take place at that meeting. Committee identified that they were supportive of having the brainstorming session with the rest of the City Council at the October Committee of the Whole meeting. Chair Wagner asked for an update on the National Development Council (NDC) work efforts. Mayor Lewis stated that Director Snyder and Advisor to the Mayor Michael Hursh will be meeting with NDC and one of its development partners on October 1, 2012 to discuss project scope and cost issues. In answer to Chair Wagner’s question, when will the City receive financial data from Chuck Depew, Director Snyder stated the City will receive this information at a future date following staff’s initial work with them and that either John Finke or Misty Baskett from the NDC or both would be working on this with staff. Director Snyder stated he expects NDC to recommend the New Market Tax Credits program for funding of the Center. Committee and staff discussed the general structure of this concept. NDC would work with the City to look over the lease-cost structure in order to give us a guaranteed maximum price. Director Snyder noted that there will be multiple decision points for Council to assist in decisions before moving forward with the cost structure in hand. Once NDC gets the idea of cost then they can determine the debt structure and provide Committee with these numbers. This is all part of the request for proposal from NDC. The cost analysis will be done with oversight from Committee and staff. Committee discussed the size of the building. Chair Wagner asked if the Committee wants to expand the Center for a larger seating capacity. Member Osborne and Vice-Chair Wales expressed their concern for potential delays, increased cost and overbuilding if a larger Page 3 of 4 CA.A Page 5 of 7 center is contemplated. Chair Wagner asked the Committee if they want to remove consideration of a Phase II expansion at this time. Member Osborne and Vice-Chair Wales stated yes. Chair Wagner confirmed Committee will not be including design analysis for the expansion of the Les Gove Community Center at this time. Chair Wagner noted that the next meeting is October 24th, at 5:00 p.m. V. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 4:58 p.m. APPROVED this _________ day of _______________________, 2012. __________________________________ Rich Wagner - Chair __________________________________ Tina Kriss - Planning Secretary Page 4 of 4 CA.A Page 6 of 7 AGENDA BILL APPROVAL FORM Agenda Subject: Auburn Community Center at Les Gove Community Campus Date: October 29, 2012 Department: Planning and Development Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: Reviewed by Council Committees: Les Gove Community Campus Councilmember:Wagner Staff:Snyder/Hursh Meeting Date:November 1, 2012 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 7 of 7