HomeMy WebLinkAboutAG-S-061 Pro-Vac, Clean Service CITY OF AUBURN
AGREEMENT FOR SERVICES
AG-S-061
THIS AGREEMENT made and entered into on this 26 day of September
2012, by and between the City of Auburn, a municipal corporation of the State of
Washington, hereinafter referred to as "City" and P_ro-Vac,_Clean_Service, 6622 112th
Street East, Puyallup, Washington, 98373, hereinafter referred to as the "Provider"
WITNESSETH
WHEREAS, the City is in need of the services of individuals, employees or firms
for StormFilter Maintenance work; and,
WHEREAS, the City desires to retain the Provider to provide said services in
connection with the City's work; and,
WHEREAS, the Provider is qualified and able to provide services in connection
with the City's needs for the above-described work, and is willing and agreeable to
provide such services upon the terms and conditions herein contained.
NOW, THEREFORE, the parties hereto agree as follows:
1 Scope of Services
The Provider agrees to perform in a good and professional manner the tasks
described on Exhibit "A" which is attached hereto and by this reference made a
part of this Agreement. (The tasks described on Exhibit "A" shall be individually
referred to as a "task," and collectively referred to as the "services.") The Provider
shall perform the services as an independent contractor and shall not be deemed,
by virtue of this Agreement and the performance thereof, to have entered into any
partnership, joint venture, employment or other relationship with the City
2. Additional Services
In the event additional services with respect to related work are required beyond
those specified in the Scope of Work, and not included in the compensation listed
in this Agreement, a contract amendment shall be set forth in writing and shall be
executed by the respective parties prior to the Provider's performance of the
services there under, except as may be provided to the contrary in Section 3 of this
Agreement. Upon proper completion and execution of an Amendment (agreement
for additional services), such Amendment shall be incorporated into this
Agreement and shall have the same force and effect as if the terms of such
Amendment were a part of this Agreement as originally executed. The
performance of services pursuant to an Amendment shall be subject to the terms
and conditions of this Agreement except where the Amendment provides to the
contrary, in which case the terms and conditions of any such Amendment shall
control. In all other respects, any Amendment shall supplement and be construed
in accordance with the terms and conditions of this Agreement.
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3. Performance of Additional Services Prior to Execution of an Amendment
The parties hereby agree that situations may arise in which services other than
those described on Exhibit"A" are desired by the City and the time period for the
completion of such services makes the execution of Amendment impractical prior
to the commencement of the Provider's performance of the requested services.
The Provider hereby agrees that it shall perform such services upon the written
request of an authorized representative of the City pending execution of an
Amendment, at a rate of compensation to be agreed to in connection therewith.
The invoice procedure for any such additional services shall be as described in
Section 7 of this Agreement.
4 Provider's Representations
The Provider hereby represents and warrants that the Provider has all necessary
licenses and certifications to perform the services provided for herein, and is
qualified to perform such services.
5. City's Responsibilities
The City shall do the following in a timely manner so as not to delay the services of
the Provider-
a. Designate in writing a person to act as the City's representative with respect to
the services. The City's designee shall have complete authority to transmit
instructions, receive information, interpret and define the City's policies and
decisions with respect to the services.
b. Furnish the Provider with all information, criteria, objectives, schedules and
standards for the project and the services provided for herein.
c. Arrange for access to the property or facilities as required for the Provider to
perform the services provided for herein.
d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and
other documents prepared by the Provider and render decisions regarding such
documents in a timely manner to prevent delay of the services.
6. Acceptable Standards
The Provider shall be responsible to provide, in connection with the services
contemplated in this Agreement, work products and services of a quality and
professional standard acceptable to the City
7 Compensation
As compensation for the Provider's performance of the services provided for
herein, the City shall pay the Provider the fees and costs specified on Exhibit "B"
which is attached hereto and by this reference made a part of this Agreement (or
as specified in an Amendment). The Provider shall submit to the City an invoice or
statement of time spent on tasks included in the scope of work provided herein,
and the City upon acceptance of the invoice or statement shall process the invoice
or statement in the next billing/claim cycle following receipt of the invoice or
statement, and shall remit payment to the Provider thereafter in the normal course,
subject to any conditions or provisions in this Agreement or Amendment. The
AG-S-061
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Agreement number must appear on all invoices or statements submitted. The not-
to-exceed amount for this agreement is $9198.00.
8. Time for Performance and Term of Agreement
The Provider shall not begin any work under this Agreement until authorized in
writing by the City The Provider shall perform the services provided for herein in
accordance with the direction and scheduling provided on Exhibit "A" attached
hereto and incorporated herein by this reference, unless otherwise agreed to in
writing by the parties. All work under this Agreement shall be completed by
December 30, 2012.
9. Ownership-and.Use_of Documents
All documents, reports, memoranda, diagrams, sketches, plans, surveys, design
calculations, working drawings and any other materials created or otherwise
prepared by the Provider as part of his performance of this Agreement (the "Work
Products") shall be owned by and become the property of the City, and may be
used by the City for any purpose beneficial to the City
10. Records Inspection and Audit
All compensation payments shall be subject to the adjustments for any amounts
found upon audit or otherwise to have been improperly invoiced, and all records
and books of accounts pertaining to any work performed under this Agreement
shall be subject to inspection and audit by the City for a period of up to three (3)
years from the final payment for work performed under this Agreement.
11 Continuation of Performance
In the event that any dispute or conflict arises between the parties while this
Contract is in effect, the Provider agrees that, notwithstanding such dispute or,
conflict, the Provider shall continue to make a good faith effort to cooperate and
continue work toward successful completion of assigned duties and
responsibilities.
12. Administration of Agreement
This Agreement shall be administered by Dean Dunlap, on behalf of the Provider,
and by the Mayor of the City, or designee, on behalf of the City Any written
notices required by the terms of this Agreement shall be served on or mailed to the
following addresses:
City-of Auburn Pro-Vac Clean Service
Tim Carlaw Dean Dunlap
Storm Drainage Engineer Manager
25 W Main St 6622 112th Street East
Auburn, WA 98001-4998 Puyallup, Washington 98373
Phone: 253-804-5060 Phone: 253-435-4328
Fax: 253-931-3053 Fax: 253435-5788
E-mail: tcarlaw @auburnwa.gov E-mail: dean @pro-vac.com
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13. Notices
All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be deemed to have been duly given if
delivered in person or deposited in the United States mail, postage prepaid, for
mailing by certified mail, return receipt requested, and addressed, if to a party of
this Agreement, to the address for the party set forth above.
Either party may change his, her or its address by giving notice in writing, stating
his, her or its new address, to the other party, pursuant to the procedure set forth
above.
14 Insurance
The Provider shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may
arise from or in connection with the performance of the work hereunder by the
Provider, or the Provider's agents, representatives, employees, or subcontractors.
Provider's maintenance of insurance as required by the Agreement shall not be
construed to limit the liability of the Provider to the coverage provided by such
insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity
The Service Provider shall obtain insurance of the types described below-
a. Automobile Liability insurance, covering all owned, non-owned, hired and
leased vehicles. Coverage shall be written on Insurance Services Office (ISO)
form CA 00 01 or a substitute form providing equivalent liability coverage. If
necessary, the policy shall be endorsed to provide contractual liability
coverage. Provider shall maintain automobile insurance with minimum
combined single limit for bodily injury and property damage of$1,000,000 per
accident.
b. Commercial General Liability insurance shall be written on ISO occurrence form
CO 00 01 and shall cover liability arising from premises, operations,
independent contractors, products-completed operations, stop gap liability,
personal injury and advertising injury, and liability assumed under an insured
contract. The Commercial General Liability insurance shall be endorsed to
provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85.
There shall be no endorsement or modification of the Commercial General
Liability insurance for liability arising from explosion, collapse or underground
property damage. The City shall be named as an insured under the
Contractor's Commercial General Liability insurance policy with respect to the
work performed for the City using ISO Additional Insured endorsement
CG 20 10 10 01 and Additional Insured-Completed Operations endorsement
CG 20 37 10 01 or substitute endorsements providing equivalent coverage.
Commercial General Liability insurance shall be written with limits no less than
$1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000
products-completed operations aggregate limit.
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c. Worker's Compensation coverage as required by the Industrial Insurance laws
of the State of Washington.
The insurance policies are to contain, or be endorsed to contain, the following
provisions for Automobile Liability and Commercial General Liability insurance:
a. The Provider's insurance coverage shall be primary insurance as respects the
City Any insurance, self-insurance, or insurance pool coverage maintained by
the City shall be excess of the Provider's insurance and shall not contribute
with it.
b. The Provider's insurance shall be endorsed to state that coverage shall not be
cancelled by either party, except after 30 days prior written notice by certified
mail, return receipt requested, has been given to the City
Insurance is to be placed with an authorized insurer in Washington State. The
insurer must have a current A.M. Best rating of not less than ANIL
Provider shall furnish the City with certificates of insurance and a copy of the
amendatory endorsements, including but not necessarily limited to the additional
insured endorsement, evidencing the insurance requirements of the Provider
before commencement of the work. The City reserves the right to require that
complete, certified copies of all required insurance policies be submitted to the City
at any time. The City will pay no progress payments under Section 7 until the
Provider has fully complied with this section.
15. Indemnification/Hold Harmless
The Provider shall defend, indemnify and hold the City and its officers, officials,
employees, and volunteers harmless from any and all claims, injuries, damages,
losses, or suits including attorney fees, arising out of or in connection with the
performance of this Agreement, except for injuries and damages caused by the
sole negligence of the City
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24 115, then, in the event of liability for damages arising out of bodily injury
to persons or damages to property caused by or resulting from the concurrent
negligence of the Provider and the City, its officers, officials, employees, and
volunteers, the Provider's liability hereunder shall be only to the extent of the
Provider's negligence. It is further specifically and expressly understood that the
indemnification provided herein constitutes the Provider's waiver of immunity under
Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification.
This waiver has been mutually negotiated by the parties. The provisions of this
section shall survive the expiration or termination of this Agreement.
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16. Assignment
Neither party to this Agreement shall assign any right or obligation hereunder in
whole or in part, without the prior written consent of the other party hereto. No
assignment or transfer of any interest under this Agreement shall be deemed to
release the assignor from any liability or obligation under this Agreement, or to
cause any such liability or obligation to be reduced to a secondary liability or
obligation.
17 Nondiscrimination
The Provider may not discriminate regarding any services or activities to which this
Agreement may apply directly or through contractual, hiring, or other arrangements
on the grounds of race, color, creed, religion, national origin, sex, age, or where
there is the presence of any sensory, mental or physical handicap.
18. Amendment. Modification or Waiver
No amendment, modification or waiver of any condition, provision or term of this
Agreement shall be valid or of any effect unless made in writing, signed by the
party or parties to be bound, or such party's or parties' duly authorized
representative(s) and specifying with particularity the nature and extent of such
amendment, modification or waiver Any waiver by any party of any default of the
other party shall not affect or impair any right arising from any subsequent default.
Nothing herein shall limit the remedies or rights of the parties hereto under and
pursuant to this Agreement.
19. Termination and Suspension
Either party may terminate this Agreement upon written notice to the other party if
the other party fails substantially to perform in accordance with the terms of this
Agreement through no fault of the party terminating the Agreement.
The City may terminate this Agreement upon not less than seven (7) days written
notice to the Provider if the services provided for herein are no longer needed from
the Provider
If this Agreement is terminated through no fault of the Provider, the Provider shall
be compensated for services performed prior to termination in accordance with the
rate of compensation provided in Exhibit "B" hereof
20. Parties in Interest
This Agreement shall be binding upon, and the benefits and obligations provided
for herein shall inure to and bind, the parties hereto and their respective
successors and assigns, provided that this section shall not be deemed to permit
any transfer or assignment otherwise prohibited by this Agreement. This
Agreement is for the exclusive benefit of the parties hereto and it does not create a
contractual relationship with or exist for the benefit of any third party, including
contractors, sub-contractors and their sureties.
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21 Costs to Prevailing Party
In the event of such litigation or other legal action, to enforce any rights,
responsibilities or obligations under this Agreement, the prevailing parties shall be
entitled to receive its reasonable costs and attorney's fees.
22. Applicable Law
This Agreement and the rights of the parties hereunder shall be governed by and
interpreted in accordance with the laws of the State of Washington and venue for
any action hereunder shall be in of the county in Washington State in which the
property or project is located, and if not site.specific, then in King County,
Washington; provided, however, that it is agreed and understood that any
applicable statute of limitation shall commence no later than the substantial
completion by the Provider of the services.
23 Captions. Headings and Titles
All captions, headings or titles in the paragraphs or sections of this Agreement are
inserted for convenience of reference only and shall not constitute a part of this
Agreement or act as a limitation of the scope of the particular paragraph or
sections to which they apply As used herein, where appropriate, the singular shall
include the plural and vice versa and masculine, feminine and neuter expressions
shall be interchangeable. Interpretation or construction of this Agreement shall not
be affected by any determination as to who is the drafter of this Agreement, this
Agreement having been drafted by mutual agreement of the parties.
24 Severable Provisions
Each provision of this Agreement is intended to be severable. If any provision
hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity
shall not affect the validity of the remainder of this Agreement.
25. Entire Agreement
This Agreement contains the entire understanding of the parties hereto in respect
to the transactions contemplated hereby and supersedes all prior agreements and
understandings between the parties with respect to such subject matter
26. Counterparts
This Agreement may be executed in multiple counterparts, each of which shall be
one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other
party
AG-S-051
Pro-Vac, LLC
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed effective the day and year first set forth above.
CITY OF. Pro-Vac, Clean Services
Peter B. Lewis, Mayor Signature
Name: Dean Dunlap
Aftest: Title: Sales Manager
Danielle Daskam City Clerk Signature
Name.
Yanieel ed to form: Title.
Federal Tax ID No:
B. H ttorne
AG-S-061
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EXHIBIT B
Fees
AG-S-061
Provider will conduct those tasks as established and in accordance with Exhibit A of this
document for an amount not to exceed $9198.00, which is the total of cleaning and
replacement of StormFilters in all three vaults, repair in one vault, and Washington State
Sales fax' at 9.5%. The following is a breakdown of costs, per vault, for Repair,
Cleaning and StormFilter Replacement and Disposal.
Cleaning, &
StormFi@er Total
Serial Vault Media Repair replacement and per
Pro ect Name Number Size Cartridges Type disposal Location
'3 St grade 2812.01 8'x16' 24 CSF N/A $4800.00 $4800.00
,separation
3m St grade 2812.03 6'x12' 11 CSF $500.00 $2200.00 $2700.00
separation
AWS safety 4188.01 6'x8' 4 ZPG N/A $900.00 $900.00
im rovements _
Subtotal $8400.00
Sales Tax $798.00
Total $9198.00
AG-S-061
Exhibit B
Page 1 of 1
AMENDMENT #5 TO AGREEMENT NO. AG-C-355 BETWEEN
THE CITY OF AUBURN AND THE WATERSHED COMPANY
RELATING TO ON-CALL ENVIRONMENTAL &WETLAND SERVICES
THIS AMENDMENT is made and entered into this \a§= day of c;�,ro u_ , 2012, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and The Watershed Company (hereinafter referred to as
the "CONSULTANT'), as an Amendment to the Agreement between the parties for AG-C-355
executed on the 28th day of January 2009 and amended by agreement on the 31'c day of
December, 2009, the 161h day of December, 2010, the 1"day of July 2011 and the 6th day of
December, 2011,
The changes to the agreement are described as follows:
1 CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2013.
2. SCOPE OF WORK. There is no change in the scope of work
3. COMPENSATION: An additional $22,477 00 has been added to the remaining amount of "
the 2012 agreement. The total contract amount for 2013 is increased to $30,000.00. Exhibit
A, the Watershed Company hourly rate schedule, is attached hereto and by this reference
made part of this Amendment.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-355 executed on the 28'h day of January 2009 shall remain unchanged,
and in full force and effect. j
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
THE WAT HE MPAN`Y C N
By / L'
Authorized signat a Peter B. Lewis, Mayor
ATTEST (Optional): ATTEST
By'
Its. � nielle Damrn
�k
Approved as to form (Optional): Approved as to form:
Avs��
Attorney for (Other Party) Daniel B. Heid, Auburn Clty Attorney
Amendment No. 5 for Agreement No.AG-C-355
The Watershed Company
Page 1 of 1
EXHIBIT A
1'1-1 F
WATERSHED
COMPANY
Hourly Rates Effective January 2013*
A.William Way,PWS President $180
Sky Miller,PE,MSc Senior Water Resources Engineer $175
Ed McCarthy,PE,PhD Senior Water Resources Engineer $170
Dan Nickel,MSc Environmental Engineer $150
Jennifer Creveling,PWS Senior Wetland/Wildlife Biologist $150
Amy Summe Environmental Planner $140
Hugh Mortensen,PWS Senior Ecologist/PWS $140
Greg Johnston,EIT, CFP,MSc Senior Fisheries Biologist $135
Mark Garff,ASLA,PLA Senior Landscape Architect $135
Kenny Booth,AICP,APA Associate Planner $130
Nancy Way Technical Writer $130
Suzanne Tomassi,MSc,PWS Senior Wildlife Biologist $130
Courtnev Landoll,ASLA,PLA Landscape Architect $95
Grace Bergman GIS Analyst/Designer $95
Sarah Sandstrom,MSc Fisheries Biologist $95
Amber Raynsford,ASLA GIS Analyst/Landscape Designer $90
Grace Sinaga Tiur,EIT Water Resources Engineer $90
Mark Daniel,AICP Associate Planner/GIS Specialist $90
Nell Lund,PWS Ecologist $90
Christi Hallman Project Administrator $85
J.Mike Foster Ecologist $80
Ryan Kahlo Ecologist $80
Marina French Landscape Designer $75
Mike Droske,ASLA Landscape Designer $75
Tracy Durnell Administrative/Graphic Design $70
Acronym Key:
CFP=Certified Fisheries Professional as certified by the American Fisheries Society
PE=Professional Engineer
EIT=Engineer In Training
GIS=Geographic Information System
PWS=Professional Wetland Scientist as certified by the Society of Wetland Scientists
ASLA=American Society of Landscape Architects
PLA=State of Washington Professional Landscape Architect
AICP=American Institute of Certified Planners
APA=American Planning Association
MSc=Master of Science degree
Direct Costs:
Auto Mileage Maximum standard rate allowable by IRS
Duplicating $0.10/page b/w;$I/page color, $10/page b/w plot;
$30/ a e color resentation plot
Outside Reproduction At cost
Electrofishing Equipment Fee $100.00/day
Trimble Gen XH-GPS Equipment Fee $170.00/day
Trimble GEO XT-GPS Equipment Fee $50.00/day
Solomat Water Quality Testing Equipment Fee $50:00/day
YSI Salinity H Meter $50.00/da
Lodging and per diem Reimbursement will be at a rate not to exceed the GSA rate
for location services are provided
Other Direct Costs At Cost
ACITY OF e
nUBURN, Peter B. Lewis, Mayor
WASH I NGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov* 253-931-3000
October 9, 2012
Dean Dunlap
Pro-Vac Clean Service
6622 112th Street East
Puyallup, WA 98373
RE: Agreement No. AG-C-061
2012 Storm Filter Maintenance
Agreement Execution
Dear Mr. Dunlap:
Enclosed please find an executed copy of the above-referenced Agreement. For the City's tracking
and record keeping purposes, please reference AG-S-061 on all correspondence and related material.
We must receive the certificate(s) of insurance, evidencing your insurance coverage as required per
Section 14 before we can issue a Notice to Proceed. Please send the certificate(s) to Amanda
DeSilver, Contracts Administration Specialist, at the address listed at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all amendments.
Questions, assignments and coordination shall be routed through me. You can contact me at 253-804-
5060.
Sincerely,
Tim Carlaw
Storm Drainage Engineer
Public Works Department
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Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
Tim Carlaw, Project Engineer
AG-S-061
AUBURN * MORE THAN YOU IMAGINED
CITY OF #
AT JB T� PT Peter B. Lewis, Mayor
lJ WASH I NGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000 '
January 22, 2013 .
Dean Dunlap
Pro-Vac Clean Service
6622 112th Street East
Puyallup, WA 98373
RE: Agreement for Professional Services, AG-S-061
2012 Storm Filter Maintenance
Dear Mr. Dunlap:
This letter is to inform you that the above-referenced Agreement for Professional
Services is being dosed at this time. Our records indicate that we processed the
final payment for this agreement on January 11, 2013 for invoice #121011-018 in
the amount of$9,198.00. If you feel that this Agreement for Professional Services
should not be closed, or if there are any outstanding invoices, please inform me
by February 5, 2013.
Thank you for your firm's professional services in work related to the 2012 Storm
Filter Maintenance. If you should have any questions, feel free to give me a call at
253.804.5060.
Sincerely,
Tim Carlaw
Storm Drainage Engineer
Department of Public Works
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cc: Dani Daskam, City Clerk
AG-S-061
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AUBURN * MORE THAN YOU IMAGINED