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HomeMy WebLinkAbout10-01-2012 10-1-2012 C�TX01 Council Operations Committee October 1, 2012 - 5:00 PM City Hall Conference Room 2 WASHINGTON MINUTES I. CALL TO ORDER A. Roll Call Chair Nancy Backus called the meeting to order at 5'00 p.m. in Conference Room 2 on the second floor of Auburn City Hall located at 25 West Main Street in Auburn. Members in attendance included Chair Nancy Backus, Vice Chair Rich Wagner and Member Bill Peloza. Also in attendance were City Attorney Dan Heid and Deputy City Clerk Shawn Campbell. B Announcements There was no announcement. C Agenda Modifications There was no change to the agenda. 11. CONSENT AGENDA A. June 6, 2012 regular meeting minutes Vice Chair Wagner moved and Member Pelota seconded to approve the June 6, 2012 minutes. Motion carried unanimously 3-0 III. DISCUSSION ITEMS A. Guidelines for Councilmembers' implied or direct endorsement of entities that do business with the City Vice-Chair Wagner explained his concern with providing a reference or endorsing a company as a councilmember He asked if the City could create a guiding policy to help councilmembers respond appropriately in the future. City Attorney Heid stated a councilmember does not lose their position as a citizen by being elected to the City Council. The councilmember can always state an opinion, but he recommended the statement be prefaced with the term "as a private citizen. " or "in my opinion., " If Page 1 of 2 any member of Council would like to represent the opinion of the full Council or the City the approval must first be given to that member by the full Council. Chair Backus requested modification of the Council Rules and Procedures to include guiding policies on endorsements. Vice Chair Wagner asked for the City Attorney's opinion on a councilmember giving personal references and requested the policy also be added to the Council Rules and Procedures. City Attorney Heid stated if there is not a specific_policy in place a Cou,ncilmember can give a reference as a private citizen. Chair Backus stated she believes all letters of reference should be routed through Human Resources or Legal. B. Frequency of the Council of the Whole Meetings Chair Backus suggested the Council set six Council of the Whole meetings each year The meetings could be every other month. Member Peloza said he is concerned the Council would be having meetings for the sake of having meetings and suggested five meetings per year Vice Chair Wagner stated if the Council has an item that requires discussion by the whole council outside of a regular meeting a,workshop could be set up Chair Backus said she will work with the Clerks office to set a policy for scheduling the Council of the Whole meetings. C Junior City Council Vice Chair Wagner asked for a status update on the Junior City Council. City Attorney Held said the School district is working on their concerns to bring back to the City Chair Backus requested a representative from the school district attend the next Council Operations Committee meeting to discuss their concerns. IV ADJOURNMENT There being no further business, the meeting adjourned at 5 38 p.m. Approved this 5th day of November, 2012.. MOO Rnt4ij , Nancy acl us, Chair Shawn Cariipbe l, Deputy City Clerk Page 2 of 2