HomeMy WebLinkAboutCatholic Community Services of West WA Memorandum of Agreement
Between
Catholic Community Services of Western Washington
And
The City of Auburn
1 Parties: The City of Auburn hereinafter referred to as the 'City agrees to cooperate with Catholic Community
Services of Western Wash ngton Senior Nutrition Program, hereinafter referred to as "CCS", in the provision of a
senior meal program.
2. Purpose: The purpose of the senior meal program is to serve nutritious meals to the eligible population—seniors 60
years of age and older— in a congregate setting, enabling participants to socialize and participate in other activities
that may be provided. The program is funded by Title II C of the Older Americans Act in a project.administered by
the Department of.Social and Health Services through Seattle Aging & Disability Services. Use of these funds is
strictly limited by federal regulations and the State of Washington Standards.
The State of Washington senior nutrition standard states 'the provider shall ensure that preference is given to low-
income and minority individuals and to those with the greatest economic and social need' CCS and the City agree to
this standard.
3. Days of Operation: The City agrees to provide the following facilities at the City of Auburn Senior Center between
the hours of 9:00am and 2:OOpm,Monday through Friday for CCS to operate.the senior meal site. The facilities to be
used by CCS include kitchen, kitchen equipment, dining room, tables and chairs, restrooms and storage area. CCS
will reimburse the City for 25%of the total cost of the King County yearly kitchen permit. CCS is permitted to hold
a fundraiser at the City of Auburn Senior Center in an effort to raise funds to use towards the 25%. CCS will supply
cookware,dishes,utensils,paper products and cleaning supplies necessary for meal site operation. A key for building
access, or mutually acceptable arrangements, is required for the delivery of food products before or after times of
operation. CCS will leave areas clean,orderly and sanitary after each use.
4. Equipment Repairs: Any malfunction to kitchen equipment will be reported in writing to the Senior Center office.
CCS agrees to be responsible for payment of necessary repairs to the stove,dishwasher,refrigerators, freezer and/or
other kitchen equipment when damage or loss is due to use by CCS.
5 Staff: CCS shall employ a Meal Site Manager at the site who will be supervised by CCS Senior Nutrition Program
Manager. The Meal Site Manager will be responsible for food preparation,cooking,sign in,data collection,donation
collection,and clean up.
6. Volunteers:The program's vitality is dependent on its volunteers. The City shall provide the Meal Site Manager with
volunteer(s) to support the meal site program The Meal Site Manager will direct the City s volunteer_(s)daily work
assignments during the time the volunteers are supporting the meal site program. Should issues arise with any
volunteer; the CCS Meal Site Manager will work collaboratively with designated City staff to resolve.
7 Food Handler's Permit: All staff and volunteers who handle food must have a current health permit. CCS agrees to
reimburse volunteers for their annual health card permit, The City agrees to support CCS in its policy that no one
may handle or serve food without a valid permit.
8. Menu Development/Food Service: CCS will develop menus,with input from the site, which complies with the Older
Americans' Act. Participants will be given the opportunity to be involved in the menu planning process, and
participant food preferences (e.g. likes, and dislikes, cultural preferences) will be solicited in the development of
menus. CCS will provide food,beverages,and supplies necessary to serve participants at the site.
9 Safety The City will provide the maintenance of the facility Should CCS staff discover damage to the facilities, it
will be CCS's responsibility to report such findings to the City It is recognized that there is mutual responsibility to
protect the security of the City's and CCS's equipment and supplies.
10. Nutrition Education: In recognition that good nutrition prolongs independence by maintaining physical strength,
mobility, endurance, hearing, vision, and cognitive abilities, CCS will provide nutrition education to both the
participants as well as City staff. CCS will provide a variety of educational opportunities for participants including
monthly memos and semi-annual on-site educational programs. CCS will involve the City in the planning and
offering of this education. The City will cooperate with CCS in these efforts.
11 Nutrition Risk Screening: As required by Federal and State standards,CCS must administer the 10 questions from the
Nutrition Screening Initiative Checklist. For participants whose screening indicates nutritional risk, a dietician will
contact those participants and offer suggestions to help improve their nutritional health. A dietician from CCS will
also be present at least two times per year at the site to discuss nutrition with any participant who so desires.
12. Donations: CCS must abide by the State of Washington senior nutrition standards which require that `services
providers must provide each person served a meal funded by Title 111 or SCSA with the opportunity to make a
voluntary and confidential donation to the cost of the meal' CCS will collect these donations in accordance with the
standards and with sensitivity to the participants financial status.
13. Conflict: With the understanding that problems do occur from time to time, CCS and the City pledge to resolve
problems in an expedient and collaborative way If problems arise with CCS personnel or with the meal site
operation which have not been resolved by the CCS Meal Site Manager, the City shall bring such problems to the
immediate attention of the CCS Senior Nutrition Program Manager who will then work with the City to resolve such
problems in an expedient manner. All parties involved will be notified on how the problems will be resolved as well
as the on-going efforts to resolve conflict
14. Closures:
a. Needs of the City-Should the City require use of the dining facility which necessitates a meal site closure,
CCS appreciates at least one(1)week notice.
b. Holidays- Meal service will not be available on days CCS designates as holidays;New Year's Day, Martin
Luther King Jr. Day, Presidents Day Good Friday, Memorial Day, Independence Day, Labor Day
Thanksgiving and the day after Thanksgiving,Christmas Day and the day after Christmas. Specific calendar
days vary for some holidays and will be published annually by CCS and supplied to the City
c. Inclement Weather - If the local school district is closed due to inclement weather, CCS will not provide
meal service. If the schools are delayed by one to two hours, CCS will provide meal service. The City will
assist CCS in communicating this policy to participants.
15. Liability
a. CCS agrees to indemnify arid hold the City, its elected officials, officers, employees, and agents, harmless
from any and all claims, demands, losses, actions, and liabilities(including costs and attorney fees)arising
from, or connected with this Agreement to the extent caused by the negligent acts, errors, or omissions of
CCS, its partners,shareholders,agents,and employees.
b. The City of Auburn agrees to indemnify and hold CCS, its elected officials,officers,employees, volunteers
and agents harmless from any and all claims, demands, losses, actions and liabilities (including costs and
attorney fees) arising from, resulting from, or connected with this Agreement t o the extent caused by
negligent acts,errors or omissions of the City its partners,shareholders,agents,and employees.
16. Insurance:
a. CCS shall maintain a comprehensive general liability insurance policy with limits of a minimum of one
million dollars ($1,000,000.00)per occurrence/ two million dollars($2,000,000.00)aggregate covering all
volunteers, agents and employees of Catholic Community Services while engaged in Catholic Community
Services activities. This coverage includes personal injury, bodily injury or property claims of Catholic
Community Services and its agents. The City shall be named as a named insured under the CCS's
Commercial General Liability insurance policy with respect to the work performed for the City using ISO
Additional Insured endorsement CG 20 10 1001 and Additional Insured Completed Operations endorsement
CG 2037 1001 or substitute endorsements providing equivalent coverage. CCS's insurance shall be
endorsed to state that coverage shall not be cancelled by either party, except after thirty (30) days prior
written notice by certified mail,return receipt requested,has been given to the City
b. The City of Auburn shall maintain a comprehensive general liability insurance policy with limits of
minimum one million doilars($1,000,000.00)per occurrence/two million dollars($2,000,000.00)aggregate
including personal injury bodily injury and property damage. A Certificate of Insurance with (30) days
notice of cancellation prior to expiration or renewal of the policy shall be fumished to CCS prior to
commencement of the contract.
17 Term:The term of this agreement shall be from January 1,2012 to December 31,2012.
18. Termination:This agreement maybe terminate with thirty(30)days written notice by either party
Catholic Community Services of Western Washington Th bum _
Peter Nazzal,Dir for Peter . Lewis,Mayor
Long Term Care stem
SEP $6 M?
Date Date