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Home My WebLink About10-22-2012 pr,pF _J"`" . Municipal Services Committee October 22, 2012 - 3;30 PM Council Conference Room WASHiNGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in the Council Conference Room of City Hall, 25 VUest Main Street, Auburn, WA. A. Roll Call Members present: Chair Peloza, Vice Chair Wayne Osborne, Member Wales. Staff present: Mayor Pete Lewis, Councilmember John Rartridge, Chief of Police Bob Lee, Assistant Chief of Police Bill Pierson, Finance Director Shelley Coleman, Public Works Director Dennis Dowdy, Planning and Development Director Kevin Snyder, Parks, Arts and Recreation Director Daryl Faber, Interim Innovation and Technology Director Reba Stowe, Assisfant City Attorney Steven Gross, Mayor's Advisor Michael Hursh, Project/Construction Manager Steve Burke, Administrative and Business Services Manager Darcie Hanson, Solid Waste and Recycling Supervisor Joan Nelson, Crime Analyst Joe Ryan, Financial Analyst Tamara Baker and Police Administrative Secretary/Scr'ibe Terry Mendoza. Others present: Citizen Scot Pondelick and Auburn Reporter representative Robert UVhale. B. Announcements C Agenda Modifications II. CONSENT AGENDA A. October 8, 2012 Minutes �ce Chair Osborne moved to accept the Minutes as presented. Member Wales seconded. Chair Peloza concurred. MOTION PASSED� 3-0 III ACTION A. Resolution No. 4871 (Stowe) Interim IT Director Reba Stowe provided information to the Council on entering into an Interlocal Agreeinent with Federal Way to share the Page 1 of 5 cost of developing a software interface to support the new Valley Com Computer Aided Dispatch (CAD) system. With the new CAD system being brought online in late 2013, each of the Cities will need an Interface to facilitate the automated retrie"val of incident data from the CAD system into their respective Police Records Management system. The Interface is not included as part of the CAD project and will need to be developed separately The agreement is between the four Cities (Federal Way, Des Moines, Black Diamond and Auburn) that use Spillman Police Records Management to share the cost of developing the InterFace. Federal Way will take the lead. Committee discussion followed. Vice Chair Osborne moved to forward as amended to full Council for consideration. Member Wales seconded. Chair Peloza concurred. MOTION PASSED• 3-0 IV DISCUSSION ITEMS A. Financial Options Available to the City (Coleman) Finance Director Shelley Coleman presented information that her staff prepared on financial options available to the City A summary of remaining sources of City revenues with a detail description provided for each item were provided. Revenue sources discussed include the following: the City's remaining debt capacity (City may issue up to 7.5% of its annual assessed value in three ways); Public Utility tax (City currently assesses a 7.0% tax with the last increase being two years ago); Cable N Utility tax (City currently assesses a 1.0% utility tax); General B&O taxes (Clty is authorized to levy a business and occupation tax of up to .2% on the gross income or gross receipts); Regulatory License Fees (Business License fees and/or a revenue generating regulatory license fee); a Metropolitan Parks District (MPD) and Transportation Benefit District (TBD). Committee discussion followed. B. Auburn Golf Course Financial Review (Coleman) Parks, Arts and Recreation Director Daryl Faber and Finance Director Shelley Coleman presented a financial update on the Aubum Golf Course. For the third quarter 2012 green fees were down in July and August but significantly increased in September due to great weather Rounds played were better than projected in August and September Again, based on weather cart rentals and pro shop sales were lower than anticipated in Ju_ly and August but were up in September Overall, revenues in Washington state are down four percent (4%) but Auburn is doing better than the region as we are up by one percent (1%). The plan for next year is to maintain the 2012 green fees but decrease the amount of discounting that's currently being offered. Page 2 of 5 Daryl will provide information on the high school teams at the next committee meeting. Committee discussion followed. C. 2013-2014 Solid Waste Rates (Coleman) Finance Director Shelley Coleman and Joan Nelson, Solid Waste and Recycling Supervisor, provided the committee with information on their recent Solid Waste Utility rate study The objective of the study is to ensure that the City's Solid Waste Utility is self-sufficient. King County has increased the tipping fees from $109 per ton to $120 17 per ton for 2013 and the City looks at this as a two year window as that is how long the tipping fees are in effect. In the 2011 the residential subsidy was $320,000 and the goal is to decrease this to $250,000 in 2013. The subsidy in 2013 will actually be $370,000 as we have added approximately 4,000 residents and only about 20 commercial customers. Staff recommends the following to get to what the Committee is requesting based on a $250,000 subsidy� for 2013 a 9% increase to residential customers and 3.8% to commercial customers, and in 2014 a 5.5% increase for residential and 4 7% for commercial. Per Chair Peloza's request, information on the Kirkland direct billing plan will be provided at a future committee meeting. D Resolution No. 4872 - Medicine Return Program (Coleman) Solid Waste and Recycling Supervisor Joan Nelson presented on King County's proposed Medicine,Return Program. Statewide legislation for a medicine take back program has been unsuccessful so the King County Board of Health is now considering this program which would be funded by pharmaceutical manufacturers. The program would help reduce the public safety and environmental impacts of unwanted medicine. Committee discussion followed with the Committee stating their support for Resolution No. 4872. E. Animal Control Licensing Program Update (Hursh) Planning and Development Director Kevin Snyder and Michael Hursh, Advisor to the Mayor, provided the Committee with an update on the Animal Control Licensing Program. The new Public Affairs and Marketing Manager, Glenda Carino, has started her position with the City Kevin, Michaet and Glenda are currently working on revamping the marketing plan. Since the PetData contract transition is underway there is a variety of literature marketing the upcoming changes that will occur in the next sixty (60) days. Marketing includes social media and a postcard mailing. Member Wales commented that the Auburn Valley Humane Society is completely committed to making this program work in our City Committee discussion followed. F Resolution No. 4852 - Conservation Grant Agreement (Snyder/Burke) Page 3 of 5 Project and Construction Manager Steve Burke reviewed the proposed Conservation Grant Agreement between the City of Auburn and Puget Sound Energy for energy conservation measures at the Auburn Justice Center with the Committee. The Facilities division has undertaken a heating, ventilation and air cooling (HVAC) upgrade project at the Justice Center This project is part of the continuing energy conservation efforts to reduce electric, gas and other resource consumption throughout all city building, facilites and infrastructure. The project was undertaken with an energy savings guarantee provided by the contractor and is eligible for a Puget Sound Energy Conservation Grant in the amount of$35,860. Committee discussion followed. G. Redlight Photo Enforcement Update (Lee) Assistant Chief of Police Bill Pierson provided an update on the Redlight Photo Enforcement. The Auburn PhotoSafe program has not changed much in the last quarter and it continues to have a positive impact on public safety The number of violations at photo enforced intersections and school zones has been reduced. Corrimittee discussion followed. The Committee requested information to review on the RedLight Contract at their November 26, 2012 regular meeting. H. Matrix The following items have been changed/updated: Item 10P� The review date changed to 11/26/12 -to review RedLight Contract. Item 20P� The review date changed to 11/13/12. Item 24P• The review date changed to 4/8/13. Status updated: Council met with MIT on 10/17/12 and discussed the 2012 APD Fireworks year end report. MIT will continue to provide the City advance notice of vendor fireworks demonstrations. Will also continue to limit discharge area fireworks beginning before 10:00 a.m. during MIT fireworks operations. Item 27P� The review date changed to 12/10/12. Item 29P� The review date changed to 1/14/13. Item 31P• The review date changed to 1/14/13. Status deleted. Item 32P• The review date changed to 2/11/13. Status updated: 2012 end of year report to be presented. V ADJOURNMENT The meeting was adjourned at 5.15 p.m. The next meeting of the Municipal Services Committee is Tuesday, November 13, 2012 at 3:30 p.m. in the Council Conference Room, City Hall, 25 W Main Street, Auburn, WA. Page 4 of 5 Signed this�day of November, 2012. � � ' Peloza, Chair Terry Me i za, Police cretary/Scribe Page 5 of 5