HomeMy WebLinkAbout07-23-2012 Untitled �oF �'�`/• Municipal Services Committee
_ ��j T July 23, 2012 - 3:30 PM
jtl�l City Hall Conference Room 3
1NASHINGTON MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City
Hall, 25 W. Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Peloza, Vice Chair Osbome, Member Wales.
Staff present: Mayor Pete Lewis, Assistant Chief of Police Bill Pierson, Public
Works Director Dennis Dowdy, Parks, Arts and Recreation Director Daryl Faber,
Finance Director Sheiley Coleman, Hurtian Resources/Risk Management Director
Brenda Heineman, City Attorney Dan Heid, Human Resources/Risk Management
Assistant Director Rob Roscoe, Community Services Manager Michael Hursh,
Maintenance and Operations Manager Randy Bailey, Auburn Airport Manager
Jamelle Garcia, and Police Secretary/Scribe Terry Mendoza. Others present:
Aubum Reporter representative Robert VVhale and citizen Scot Pondelick.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. July 9, 2012 Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member Wales
seconded the motion. Chair Peloza concurred.
MOTION PASSED� 3-0
B. June 6, 2012 Minutes Special Municipal Services Meeting
Vice Chair Osbome moved to accept the Minutes as presented. Member Wales
seconded the motion. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Resolution No. 4843 (Coleman)
A Resolution of the City Council of the City of Aubum, Washington, authorizing the
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Mayor and City Clerk to execute a fixed-based lease agreement between the City
of Aubum and Airtech Instrument Co., Inc. Committee discussion followed.
vice Chair Osborne moved to forward to full Council for consideration. Member
Wales seconded the motion: CFiair Peloza concurred.
MOTION PASSED: 3-0
IV DISCUSSION ITEMS
A. Animal Control Licensing Program Update (Hursh)
Community Services Manager Michael Hursh provided an update to the
committee. Pet licensing is up approximately 400 licenses sold year to date which
is an increase over the same period last year In May we started the license
renewal phone calls to residents. We are also identifying new residents through
the assistance of our Utilities department and including information in a "Welcome
to Auburn" packet. HOA's have been very helpful in our marketing campaign to
get the word out on pet licensing. In tum, the HOA's are receiving a two
doliar($2.00) incentive as people sign upllicense their pet. We are also
participating in local fairs and markets. It was recommended that one of the
committee members be a part of the Animal Control/Licensing Program advisory
committee/board as a representative of the Municipal Services Committee.
Member Wales volunteered.
B. Auburn Golf Course Financial Review (Coleman)
Parks, Arts and Recreation Director Daryl Faber reported that the golf course has
never been better with regards to the conditions of the course. We were ahead
approximately $50,000 through April with a couple of good weekends of warm
weather Currently through June our Green fees have increased by 3% (or
$12,000) and rounds played increased by 3% (or 629 rounds over last year).
Marketing efforts inciude offering special deals to golfers during the less than
favorable weather days and this has helped to increase revenue, as well.
Finance Director Shelley Coleman reviewed the working capital statement,
balance sheet(cash position of fund), rounds played and Copper Falls inforrriation
with the committee. Good news is that revenues are up however, expenses are
up even more so. Some of it is in the inventory and salary and wages. It was also
noted that the increase in expenses is in part due to storm costs from January and
February, including professional seFvice contracts and staff overtime during that
period. FEMA will be reimbursing a portion of these expenses. The working
capital for the third quarter of 2012 (July, August and September) will be critical
and a report will be made to the committee in October Committee discussion
followed.
C. Report on Risk Profile (Heineman)
Director Brenda Heineman and Assistant Director Rob Roscoe presented to the
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committee. Director Heineman expressed that City staff have worked very hard to
avoid problems before they occur, limit the City's exposure, and to tap into all of
tl�e resources and benefits of belonging to an insurance pool. One of the benefits
is the pre-defense fund that we have access to through the WCIA (Washington
Cities Insurence Authority) pool. This fund provides free legal services from
expert attomeys in specialized areas at no cost to the City and we have been able
to take care of many cases at an eariy stage. The pre-defense has been
extremely beneficiai in decreasing exposure for the City Committee discussion
followed.
D Shopping Cart Update (Bailey)
Maintenance and Operations Manager Randy Bailey provided an update to the
committee. Shapping cart impound fees in May 2012 totaled three thousand six
hundred and ninety dollars ($3,690). As of July 20, 2012 payments received from
the shop cart invoices totaled four thousand three hundred dollars ($4,300) leaving
an outstanding amount for shopping cart receivables of ninety dollars ($90).
Stores receiving new carts are donating their old ones to the Aubum Food Bank.
Unfortunately, the old carts still Fiave the stores' name on it. The stores have been
advised that they need to remove their names from the ald carts prior to donating
them otherwise they will continue to be invoiced for any abandaned cart.
Committee discussion followed.
E. Redlight Photo Enforcement Update (Lee)
Finance Director Shelley Coleman provided a Redflex financial pertormance report
to the committee. Under the expenses section the costs for court clerk and
temporary judge will be eliminated in 2013.
Assistant Chief of Police Bill Pierson provided an updated report for the second
quarter (2nd) of 2012. The report indicates that the number of violations at photo
enforced intersections and school zones has been reduced and has resulted in
increased public safety Committee discussion followed.
F Matrix
The following changes were made to the matrix:
Item 10P• The next review is set for 10l22/12.
Item 26P� The next review is set for 10/22/12.
Item 29P� The next review is set for 10/22/12.
I em 3 I: The next review is set for the first meeting in January 2013.
� V ADJOURNMENT
The meeting was adjourned at 4:50 p.m. The next meeting of the Municipal Senrices
Committee is Monday, August 13, 2012 at 3:30 p.m. in Conference Room 3, City Hall,
25 W. Main Street, Auburn, WA.
Signed this �3� day ofAugust, 2012.
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Bill eloza, hair Terry , n oza, Poli ecretary/Scribe
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