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Home My WebLink About08-13-2012 cmroF. � * • Municipal Services Committee August 13, 2012 -3:30 PM City Hall Conference Room 3 WASHINGTON MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in Conference Room 3 of City Hall, 25 W. Main Street, Aubum, 1NA. A. Roll Call Members present: Chair Peloza, Vice Chair Osbome, Member Wales. Staff present: Mayor Pete Lewis, Assistant Chief of Police Bill Pierson, City Attorney Dan Heid, Finance Director 8helley Coleman, Human Resources/Risk Management Director Brenda Heineman, Public Works Director Dennis Dowdy, Pianning and Development Director Kevin Snyder, Community Services Manager Michael Hursh, Employee Relations and Compensation Managers John Fletcher and Aaron Barber, Construction Prbject Manager Steve Burke, Solid VVaste and Recycling Supervisor Joan Nelson, Economic Development Flanner Bill Thomas, Airport Managers Jamelle Garcia and Kasey Maiorca, Emergency Management Assistant Heather Kitchen and Police Secretary/Scribe Terry Mendoza. Others present: Citizen Scot Pondelick and Auburn Reporter Representative Robert Whale. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. July 23, 2012 Minutes vice Chair Osbome moved to accept 1he Minutes as presented. Member Wales seconded the motion. Chair Peloza concurred. MOTION PASSED: 3-0 B. June 29, 2012 Minutes Special Municipal Service Meeting �ce Chair Osborne moved to accept the Minutes as presented. Member Wales seconded the motion. Chair Peloza concurred. MOTION PASSED: 3-0 III. RESOLUTIONS Page 1 of 4 A. Resolution No. 4849 (Heineman) A Resolution of the City Council of the City of Auburn, WA, amending standards for indigent defense and requesting staff to develop procedures for full implementation of the standards. As of Friday, August 10, 2012, notification was received that the effective date of the order changed to October 1, 2012. Committee discussion followed. Vce Chair Osbome moved to forward to full Council for consideration. Member Wales seconded the motion. Chair Peloza concurred. MOTION PASSED� 3-0 IV DISCUSSION ITEMS A. Hwy 18 & AWS Median Improvements (Dowdy) Public Works Director Dennis Dowdy addressed the committee with ideas on median improvements at Hwy 18 and Aubum Way Sou�. The work would be completed with in-house labor and require coordination between Parks and M&O staTf. Irrigation is presenYin the area and the thought is to put in low maintenance landscape on each of the ends of the median with the use of color rocks between the ends. Committee discussion followed. At this time the plan is to hold off on the temporary fix to this median area while work continues with the median standards guideline for the City Chair Peloza strongiy disagreed with the committee members position in not sprucing up this city entrance median until the Median Standards are determined. In the meanfime, Mayor Lewis suggested cleaning out the median of vegetation. B. Auburn Valley Humane Society Update (Hursh) Community Services Manager Michael Hursh updated the committee on the Aubum Valley Humane Society Pet licensing is still showing an increase of 10% over last year's numbers. The Police departrnent is moving forward with the hiring of a dedicated officer for animal control. The Planning department will continue to provide facility support until the facility on A Street is completed and occupied by the AVHS. They will also continue to provide operationai support and carivassers will be rehired soon. Committee discussian followed. C Auburn Valley Humane Society - Schedule Update (Burke) Construction Project Manager Steve Burke provided an update on the progress of the facility. Since last month a non-critical task item (na. 27) for the roof replacement was added to the schedule and the work will be completed this week. At the request of Legal an additional thirry (30) days was added to their item (no. 35) allowing time for the approval process. On the site development side of the work a new contractor is beginning to mobilize and they are on schedule. We are 96% complete on the tenant side of work. Committee discussion follawed. D Solid Waste Extra Garbage Policy (Coleman) Page 2 of 4 At the request of the committee information was provided on the City of Auburn's Solid Waste Extra Garbage Policy The City encourages solid waste customers to select the correct service level that meets their needs. Rates for extra garbage will vary throughout the year Waste Management drivers take pictures of extra garbage so that fees are accurately charged. The City's Solid Waste Division receives the pictures on a weekly basis and they are kept on file should a customer dispute an extra charge. Committee discussion followed. E. Auburn Municipal Airport Rules and Regulations (Coleman) Finance Director Shelley Coleman provided the committe with Policy 100-80 and Policy 100-81 relating to the rules and regulations of the Airport. These rules and regulations adopted pursuant to the Aubum City Code are intended to provide for the safe, orderly, and efficient operation of the airport in accordance with federal, state, and city laws and regulations. Committee discussion followed. F Airport Grants (Coleman) Finance Director Shelley Coleman presented to the committee. In April of 2012 the Municipal Services Committee reviewed and took action on Resolution No. 4815 and in May the City Council approved the resolution for Two Hundred and Twenty Five Thousand dollars ($225,000.00), which included a 10% match by the City of Auburn. Resolution No. 4815 authorized the Mayor to implement administrative procedures necessary to carry out the directives of the Resolution. At this time, it is anticipated that the grants to be awarded this August and no later than August 30, 2012. As the precise timing of these awards is yet to be detertnined; and as the City typically has only 10 days to respond; the intention is to by-pass the Committee and take this award directly to City Council for approval. Committee discussion followed. G. Emergency Management Communications (Miller) Emergency Management Assistant Heather Kitchen provided an update to the Committee on communication methods used during a public emergency event. .As a National Weather Service StormReady certified City, we are required to have at least four ways to notify the public during emergencies; the City currently has thirteen comprehensive options in place. All systems are operated cooperatively between the Public Affairs Manager, Emergency Management staff, and trained Public Information Officers located in several City departments. Committee discussion followed. H. 2012 Fireworks Update (Pierson) Assistant Chief of Police Bill Pierson updated the committee on the recent fireworks season for the City af Aubum. In 2012, the Auburn Police Department continued to maintain a "zero tolerance" stance on the possession and/or discharge of illegal fireworks in the city Two objectives to enhance the Police DepartmenYs response to fireworks for the 2012 season were identified as priorities: continue efforts to improve communication and collaborative efforts with representatives from the Muckleshoot Indian Tribe; and increase officer presence Page 3 of 4 and enforcement in the neighborhoods with proactive fireworks patrols and response to 911 complaints of fireworks by citizens. In addition, Chair Peloza commented that since the last MITlAubum Council meeting, the MIT Fireworks Operations has improved moming "Discharge Area" start-up from �:00 a.m. to 10:00 a.m. and provided the city advance notice of when "vendor" demonstrations were being scheduled. Also,.Mayor Lewis will schedule another meeting with the MIT& Council representatives after the first of the year with "Fireworks" on the agenda. I. Matrix No changes were made to the Matrix at this time. V ADJOURNMENT r The meeting was adjoumed at 4:41 p.m. The next meeting of the Municipal Services Committee is Monday, August 27, 2012 at 3:30 p.m. in Conference Room 3, City Hall, 25 W. Main Street, Auburn, WA. Signed this Z�1 � day of August, 2012. �(.Q.P��.e�� J i,e,�..�0 Bill Peloza, Ch ' Terry Me oza, Poli SecretarylScribe Page 4 of 4