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HomeMy WebLinkAbout277th RFQ - Consultant.pdfCITY OF AUBURN REQUEST FOR QUALIFICATIONS (RFQ) Project C222A – S 277th St Corridor Capacity & Non-Motorized Trail Improvements Proposals Due: January 4, 2013 The City of Auburn is soliciting Proposals from qualified consulting teams to provide professional services for the design, permitting, right of way acquisition, and potentially construction assistance for the S 277th St Corridor Capacity & Non-Motorized Trail Improvements project, C222A. Five (5) copies of the Proposal Package must be submitted on or before 4:00 pm, Friday, January 4, 2013. They can be mailed to the City of Auburn Public Works Department, 25 West Main St, Auburn, WA 98001 or dropped off at One East Main St, Auburn WA, 2nd Floor Customer Service Center. Proposals shall be sent in a sealed envelope and clearly marked: “Proposal – S 277th, C222A” in the lower left corner. Questions regarding this solicitation should be directed to Ryan Vondrak, Project Engineer, by email only at rvondrak@auburnwa.gov. For specific instructions on information to include in the Proposal, refer to the section below entitled Proposal Elements. Evaluation of the Proposals and ultimate consultant selection is identified in the section entitled Selection Process and Evaluation Criteria below. Although the use of subconsultants is recognized as being necessary for a multidiscipline large scale project, the City’s preference is for the lead consultant to have the majority of the work performed in- house. The City will conduct an optional pre-proposal meeting on Friday, December 7, 2012 at 11:00 am in the Council Chambers, 25 West Main, Auburn, WA. PROJECT DESCRIPTION S 277th St in Auburn is the only remaining two lane segment on the corridor between SR-99 and SR-18. This causes congestion, delays, and degradation of safety for the transportation network on the entire region. This project will complete the final unimproved segment on this vital arterial connection between Auburn Way North and L Street NE. The project will improve access to the Urban Centers in Auburn, Kent, Federal Way and Covington including three Sound Transit Bus/Rail Stations. In addition to the valuable motorized improvements, this project will complete a separated non-motorized trail connection between the Interurban and Green River Trail systems and connect with City of Kent’s Trail across the Green River. The project consists of intersection improvements and major roadway widening on S 277th St from Auburn Way North to L Street NE. Project components include adding two new eastbound through lanes, one new west bound through lane, a Class I separated non motorized trail, street lighting improvements, storm drainage improvements, streetscape improvements, Intelligent Transportation System (ITS) improvements, intersection capacity and safety improvements, and auxiliary turn lanes at Auburn Way North, D Street NE, and I Street NE. Project length is approximately 3,300 feet. SCOPE OF WORK The S 277th Corridor Capacity & Non-Motorized Trail Improvements project is a federally funded project and the prospective consultant will be held to Federal Equal Employment Opportunity (EEO) requirements. The Consultant Services Agreement for this project will include project management, geotechnical work, survey, right of way acquisition documents and negotiations per the Local Agency Guidelines (LAG) manual, environmental approvals and permitting, preparation of storm water reports per the City of Auburn’s Surface Water Management Manual and WSDOT Runoff Manual, preparation of contract plans and specifications, engineering estimates, and bidding/construction assistance. Project design is anticipated to begin in April 2013 and be complete by September 2014. Construction is anticipated to begin in November 2014 and be complete by December 2015. PROPOSAL ELEMENTS Each proposal is limited to ten (10) double-sided or twenty (20) single-sided pages (excluding cover and dividers) (minimum font size 10 arial), and should address the following items relative to the design and construction of arterial roadways, streetscapes, storm drainage facilities, traffic signals, street lighting systems, and other project elements: 1. The Project Team, including sub-consultants, and expertise and experience with similar projects. Please include the following information:  Project name  Location and Project Costs  A brief description of the project  The firm’s role in the project  Project Team Member roles in the project  A project reference and contact phone number 2. The identity and qualifications of your proposed Project Team including familiarity with WSDOT/FHWA standards, environmental permitting, right-of-way plans and process, and design efforts. Include any sub-consultants proposed. 3. The Project Team’s approach to the project. 4. The Project Team’s anticipated Project Schedule. 5. Your firm’s process/procedures for providing quality assurance/quality control through out the life of the project. SELECTION PROCESS AND EVALUATION CRITERIA A committee of City personnel will evaluate and rate the proposals, giving equal consideration to these criteria: 1. Project Team Experience for the identified Efforts 2. Project Team Qualifications 3. Approach to the Project 4. Anticipated Project Schedule 5. Quality Assurance / Quality Control Plan Following the evaluation of the Proposals, the City will interview up to three (3) of the prospective consultants. Those firms selected for interview will have the opportunity to present their past experience in roadway design, intersection signalization, environmental permitting, and overall project approach. SELECTION SCHEDULE The City’s proposed schedule for Consultant selection, subject to change, is as follows: Issue Request for Proposals Dec 4, 2012, Dec 11, 2012 Pre-Proposal Meeting Dec 7, 2012 @ 11:00 am Deadline for Submittal of Proposals Jan 4, 2013 @ 4:00 pm Preliminary Selection of Firms Jan 11, 2013 Notify Firms Chosen for Interviews Jan 11, 2013 Consultant Interviews Week of Jan 14, 2013 Final Selection of Design Firm Week of Jan 21, 2013 Execution of Consultant Agreement April 2013 TERMS AND CONDITIONS The City of Auburn reserves the right to reject any and all Proposals and to waive irregularities and informalities in the submittal and evaluation process. This solicitation for Consultant Services does not obligate the City of Auburn to pay any costs incurred by respondents in the preparation and submission of a Proposal. This solicitation does not obligate the City of Auburn to accept or contract for any expressed or implied services. Furthermore, the City of Auburn reserves the right to award the contract to the next most qualified Consultant if the selected Consultant does not execute a contract within thirty (30) days after the award of the proposal. Persons with disabilities may request this information be prepared and supplied in alternative forms by calling 253-931-4013. The Recipient, in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, Subtitle A, Office of the Secretary, Part 21, Nondiscrimination in Federally- assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, national origin, or sex in consideration for an award. Dates of publication in the Seattle Daily Journal of Commerce, December 4, 2012 and December 11, 2012. Dates of publication in the Seattle Times, December 4, 2012 and December 11, 2012.