HomeMy WebLinkAbout11-19-2012 CITY OF =i_� Finance Committee
November 19, 2012 - 5 30 PM
Annex Conference Room 1
WASHINGTON MINUTES
I CALL TO ORDER
Chair John Partridge called the meeting to order at 5 30 p m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex
located at One East Main Street in Auburn
A. Roll Call
Chair John Partridge, Vice Chair John Holman and Member Largo
Wales were present.
City officials and staff members present included: Mayor Peter B
Lewis, City Attorney Daniel B Heid, Planning and Development
Director Kevin Snyder, IT Acting Director Reba Stowe, Public Works
Director Dennis Dowdy, Finance Director Shelley Coleman, Solid
Waste and Recycling Supervisor Joan Nelson, and Deputy City Clerk
Shawn Campbell. Guests present included Scot Pondelick and Nancy
Wyatt.
B Announcements
There was no announcement.
C Agenda Modifications
Ordinance No 6439 and Resolution No 4883 were added to the
agenda as discussion items relating to municipal utility services on
Muckleshoot Indian trust land
II CONSENT AGENDA
A. November 5, 2012 Regular Meeting Minutes
Finance Committee approve the November 5, 2012 regular meeting
minutes.
Vice Chair Holman moved and Member Wales seconded to approve
the November 5, 2012 minutes.
MOTION CARRIED UNANIMOUSLY 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 418330 through 418645 in the amount
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$5,207,703.37 and dated November 19, 2012
Committee members reviewed the claims and payroll vouchers and
briefly discussed claims vouchers 418363, 418376, 418416, 418532,
418540, 418587, 418535, 418459
Chair Partridge asked about the Auburn Valley Humane Society
(AVHS) contractual payment. Director Coleman stated the City will
send out the contractual payment of $102,548 00 as a prepay The
voucher will be included in the voucher run for approval at the
December 3, 2012 Council Meeting. Member Wales inquired if
the AVHS would be able to collect any further funds for the start up
cost. Chair Partridge stated the contractual agreement requires
AVHS to raise funds to supplement the start up cost and the City
would provide the difference between the $176,000 anticipated start
up cost and funds collected At the end of twenty four months AVHS
will begin repaying the contractual payment to the City
Mayor Lewis stated the City has completed the removal of sand bags
along the Green River Staff is still working on some landscaping
to ensure all residents are taken care of
Member Wales moved and Vice Chair Holman seconded to approve
claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY 3-0
C Payroll Vouchers (Coleman)
Payroll check numbers 533348 through 533387 in the amount of
$858,720 37 and electronic deposit transmissions in the amount of
$1 ,542,573 60 for a grand total of $2,401,293 97 for the period
covering November 1-14, 2012
See claims vouchers above for approval of payroll vouchers.
III ORDINANCES
A. Ordinance No 6425 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
authorizing the levy of regular property taxes by the City of Auburn for
collection in 2013
Director Coleman stated the ordinance is for the 2013 property tax
levy The final assessed value will be reported to the City by mid
December
Member Wales moved and Vice Chair Holman seconded to approve
and forward Ordinance No 6425 to the full Council.
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MOTION CARRIED UNANIMOUSLY 3-0
B Ordinance No 6427 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3 80 060 of the Auburn City Code relating to the tax
on social card games
Director Coleman stated the ordinance is regarding card room taxes.
Mr Kealy provided the City a promissory note for $102,000 and a
check for $52,000 for the third quarter card room taxes.
Chair Partridge noted the four percent tax does not have a sunset
clause
Member Wales moved and Vice Chair Holman seconded to approve
and forward Ordinance No 6427 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
IV RESOLUTIONS
A. Resolution No 4880 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
amending the City of Auburn Fee Schedule to adjust for 2013 fees
Director Coleman stated the Resolution is the annual adjustment of
City fees for current rates for 2013 Changes were made to the airport,
cemetery and park and recreation fees.
Member Wales moved and Vice Chair Holman seconded to approve
and forward Resolution No. 4880 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
B Resolution No 4882 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
requesting Congress to stop federal budget sequestration from going
into effect
Mayor Lewis stated the Association of Washington Cities, National
League of Cities, the US Conference of Mayors and many other
entities have requested the City pass a resolution requesting the
legislator not allow budget sequestration to become effective The City
of Auburn is joined by most cities in King and Pierce counties in this
request. The result of sequestration to the City would be extremely
disruptive as most federal funding would be eliminated
Vice Chair Holman moved and Member Wales seconded to approve
and forward Resolution No 4882 to the full Council.
Page 3 of 7
MOTION CARRIED UNANIMOUSLY 3-0
V DISCUSSION ITEMS
A. September 2012 Financial Report (Coleman)
Director Coleman stated the City is on target regarding property tax,
and sales tax has rebound some Director Coleman explained how the
financial report document is designed to show revenue and expenses
from a year to date point of view and then month over month for the
past three years. Member Wales stated Association of Washington
Cities recommends reporting in this manner The trend showing the
Cemetery's operating budget reduced year to date is attributed to a
vacant position. Director Coleman stated the golf course expenditures
are expected to total approximately $4,000 000 in 2012.
B. Ordinance No 6421 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Ordinance No 6339, the 2011-2012 Biennial Budget
Ordinance as amended by Ordinance No 6351 , Ordinance No 6352,
Ordinance No. 6362, Ordinance No 6370, Ordinance No 6378,
Ordinance No 6379, Ordinance No 6400, and Ordinance No 6410,
authorizing amendment to the City of Auburn 2011-2012 Budget as set
forth in schedule "A" and schedule "B"
Director Coleman introduced Budget Amendment No 9 This
amendment will clean up items at the end of this biennium. The City
will be reviewing the Redflex contract after the first of the year
C Ordinance No. 6424 (Snyder/Held)
An Ordinance of the City Council of the City of Auburn, Washington
related to animal control, amending Title 6 of the Auburn City Code by
adding new Chapters 6 01 , 6 02 and 6 04 of the City Code amending
Chapter 6 35 of the City Code and repealing Chapter 6 32 of the City
Code
Director Snyder stated this resolution is regarding animal control. The
City felt it was beneficial to have the language added to the Municipal
Code regarding animal control. Previously it was adopted by reference
from the King County code The regulations would be
effective January 1 , 2013
D Ordinance No 6432 (Coleman)
An Ordinance of the City Council of the City Of Auburn, Washington,
adopting the 2013-2014 Bienniel Budget for the City of Auburn,
Washington
Director Coleman stated this Ordinance is to adopt the 2013 - 2014
biennial budget. The general fund budget for 2013 is $62,500,000
The total budget for the City of Auburn is $226,354,993
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Member Wales inquired when the Councilmembers would be meeting
to develop the smart goals. Mayor Lewis stated he is going to
request Council attend a financial retreat after the first of year
E. Ordinance No 6438 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 8 08 180 of the Auburn City Code relating to solid
waste collection charges
Director Coleman stated this ordinance increases solid waste rates in
2013 Member Wales stated a goal of the Council it to move away
from commercial subsidies over the next five years. This ordinance
supports that goal.
F Resolution No. 4868 (Snyder)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to modify the City of Auburn
Master Fee Schedule for the purpose of adding a new section entitled
animal license fees
Director Snyder stated this resolution is regarding fees and late
payments for animal licensing and, it is consistent with King County's
pet licensing fees. The City's goal is to facilitate a smooth transition
Member Wales expressed her concerns regarding Chair Partridges
participation in the Auburn Valley Humane Society (AVHS) She
requested he recuse himself from future votes regarding AVHS City
Attorney Heid responded to a question saying typically a request for a
member to recuse himself from a vote is taken to the member, then to
the chair, then to the body as a whole Currently there is no action
required by this committee Member Wales stated she is very pleased
with the outcome of the relationship with AVHS Her concern is whom
Councilmember Partridge represents in this issue She wants
everything to be above board and transparent. Vice-Chair Holman
clarified Councilmember Partridge's role in the AVHS and his input on
the decision-making process. Member Partridge confirmed he had no
input or decision making power on this issue.
G Resolution No 4873 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an agreement for
services between the City of Auburn and the Auburn Area Chamber of
Commerce to operate a visitor information center, promote tourism
awareness within the city and to provide services associated with
supporting the city's economic development efforts
Director Coleman said this resolution is regarding the annual contract
with Auburn Area Chamber of Commerce. Per the contract the City
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pays for a portion of a staff member's salary at the Chamber, the
visitor information store front, and the economic development efforts
by the Chamber for the City The Chamber reports on all areas
annually Mayor Lewis stated the Hotel / Motel tax collects
approximately $80,000 a year that is spent on tourism.
Nancy Wyatt, Auburn Area Chamber of Commerce President and
CEO, stated she has seen an increase of people coming through the
Chamber She said they have had people referred to Auburn through
the tourism website, Chamber website, and the school district website
The Chamber is very excited about continued partnerships with
Economic Development Manager Doug Lein and Economic
Development Planner Bill Thomas. She added there is a slight uptick
in business revenue The Chamber has retained 98 percent of their
members in 2012. Member Wales inquired regarding the number of
the businesses that dropped their Chamber membership due to going
out of business. Ms. Wyatt stated none in 2012 but approximately 25
in 2011 Ms Wyatt said the Chamber is doing more for the members
and community and is very excited about ways they are able to help
members. Member Wales suggested the Chamber could consider
partnering with the equestrian center Ms. Wyatt said the Chamber
board is opening a subsidiary called Washington Horse Country
H Resolution No 4879 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract with
Washington Advocates, LLC, for consulting services
Mayor Lewis said the agreement with
Washington advocates LLC gives very general scope of work to allow
for changes depending on the needs of the City Vice Chair Holman
stated if a city did not have individual advocates they could use
National League of Cites and Association of Washington Cities and
those organizations represent a large number of jurisdictions. Having
individual is very beneficial to the City
I Financial Options Available to the City of Auburn (Coleman)
The Financial Options discussion was tabled to the December 5, 2012
Finance Committe Meeting
J Ordinance 6439
City Attorney Heid stated the Public Works Committee made additional
changes to clarify this ordinance The ordinance relates to new
accounts and not existing accounts. It also establishes the criteria
for low income, disabled and low income senior discounts The
request was generated from the Muckleshoot Indian Tribe (MIT)
Mayor Lewis stated there is agreement between the City and MIT
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