HomeMy WebLinkAbout12-03-2012 (2) cmoF ---.� * • Finance Committee
December 3, 2012 - 5:30 PM
Annex Conference Room 1
WASHINGTON MINUTES
1. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex located
at One East Main Street in Auburn.
A. Rolf Call
Chair John Partridge, Vice Chair John Holman, and Member Largo Wales
were present.
City oificials and staff members present included: Mayor Peter B. Lewis,
Chief of Police Bob Lee, City Attomey Daniel B. Heid, Finance Director
Shelley Coleman, Public Works Director Dennis Dowdy, Planning and
Development Director Kevin Snyder, Principal Planner Jeff Dixon,
Innovation and Technology Director Ron Tiedeman, Public Affairs and
Marketing Manager Glenda Carino, Planning Manager Elizabeth
Chamberlain, and City Clerk Danielle Daskam.
Also present were Auburn Area Chamber of Commerce President and
Chief Executive Officer Nancy Wyatt, Scot Pondetick, and John Pinsker
B. Announcements
There was no announcement.
C. Agenda Modifications
- There was no change to the agenda.
II. CONSENT AGENDA
A. November 19, 2012 Minutes
Vice Chair Holman moved and Member Wales seconded to approve the
November 19, 2012 minutes.
MOTION CARRIED UNANIMOUSLY 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 418646 through 418927 in the amount of
$1,374,500.86 and dated December 3, 2012.
Committee members reviewed the claims and payroll vouchers.
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vice Chair Holman moved and Member Wales seconded to approve the
claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533388 through 533461 in the amount of
$328,593.97 and electronic deposit transmissions in the amount of
$1,230,710.73 for a grand total of$1,559,304 70 for the period covering
November 15-28, 2012
See claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6421 (Coleman)
An Ordinance of the City Council of the City of Aubum, Washington,
amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance
as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No.
6362, Ordinance No. 6370, Ordinance No. 6378, Ordinance No. 6379,
Ordinance No. 6400, and Ordinance No. 6410, authorizing amendment to
the City of Aubum 2011-2012 Budget as set forth in schedule "A" and `
schedule "B"
Finance Director Coleman presented Ordinance No. 6421, approving
budget amendment number 9. The ordinance was discussed at all
Council committees and at the previous Finance Committee meeting.
Vice Chair Holman moved and Member Wales seconded to approve and
forvvard Ordinance No. 6421 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
B. Ordinance No. 6432 (Coleman)
An Ordinance of the City Council of the City of Aubum, Washington,
adopting the 2013-2014 Biennial Budget for the City of Aubum,
Washington
Finance Director Coleman presented Ordinance No. 6432, adopting the
City's Biennial Budget for years 2013-2014 Director Coleman stated that
the Council reviewed the budget in several work sessions and held two
public hearings on the proposed budget. The preliminary budget was
published on November 2nd and available for public review and comment.
vice Chair Holman expressed eagemess to tie performance measures
(smart goals) to the budget. Member Wales agreed with Vice Chair
Holman but recommended that the Council implement smart goals for
specific portions of the budget.
Mayor Lewis recommended that the Council hold a retreat or Committee
of the Whole session to further discuss the implementation of smart goals
and provide staff with direction.
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Member Wales moved and Vice Chair Holman seconded to approve and
forvvard Ordinance No. 6432 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
IV RESOLUTIONS
A. Resolution No. 4873 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and the City Clerk to execute an agreement for
services between the City of Auburn and the Auburn Area Chamber of
Commerce to operate a visitor information center, promote tourism
awareness within the city and to provide services associated with
supporting the city's economic development efforts
Finance Director Coleman presented Resolution No. 4873, which
approves an agreement for services with the Auburn Area Chamber of
Commerce to operate a visitor information center, promote tourism
awareness, and provide services associated with supporting the City's.
economic development efforts. The agreement was reviewed at the last
Finance Committee meeting.
There was brief discussion regarding the hotel/motel tax, which provides
funding for tourism activities. Approximately $80,000 in hotel/motel taxes
are received annually
Member Wales questioned whether the Chamber is a non-partisan
organization. Chamber President and CEO Nancy Wyatt responded that
the Chamber is non-partisan and never contributes to candidate
campaigns. ,
Chair Partridge noted the high number of calls and walk-in traffic handled
by the Chamber of Commerce. Chair Partridge spoke favorably of the
partnership with the Chamber
Vice Chair Holman moved and Member Wales seconded to approve and
forward Resolution No. 4873 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
B. Resolution No. 4879 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authoriiing the Mayor and City Clerk to execute a contract with
Washington Advocates, LLC, for consulting services
Resolution No. 4879 authorizes an agreement for services with
Washington2 Advocates LLC for consulting services. The resolution was
reviewed by the Finance Committee at its last meeting.
Mayor Lewis stated that the resolution renews the annual agreemerrt with
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Washington2 Advocates, which serves as the City's federal lobbying
team. Mayor Lewis pointed out the 2012 accomplishments and 2013
anticipated work plan provided by the consultant.
Mayor Lewis stated that Govemment Relations Manager Carolyn
Robertson coordinates state, county, regional, and federal efforts.
Washington2 Advocates ensures key relationships are maintained to
protect the City's interests at the federal level.
Vice Chair Holman moved and Member Wales seconded to approve and
forward Resolution No. 4879 to the full Council for consideration.
MOTION CARRIED UNANIMOUSLY 3-0
C. Resolution No. 4884 (Lee)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the conversion to, and sale of Aubum Police Canine Henk as
surplus property of the City of Aubum.
Chief of Police Lee explained that the resolution authorizes the surplus of
police canine, Henk, as surplus property
Henk will be retired from service, and his handler has declined to keep the
dog. The dog will be sold to John B. Douglas for$3,000. John B. Douglas
trains GeFinan Shepherds in the area of Schutzund and pe�sonal security
Vice Chair Holman moved and Member Wales seconded to approve and
forvvard Resolution No. 4884 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
D Resolution No. 4885 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington,
declaring certain items of property as surplus and authorizing their
disposal
Public Works Director powdy presented Resolution No. 4885, which
surpluses a 2008 Ford prisoner transport van and a walk through metal
detector The City no longer has a municipal court and the items cannot
be used by any other department. By law, metal detectors can only be
used for courts.
Member Wales moved and Vice Chair Holman seconded to approve and
forward Resolution No. 4885 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
V DISCUSSION ITEMS
A. Vadis Service Agreement#AG-S-062 (Coleman)
AG-S-062 is a bi-annual service agreement between the City of Aubum
and Vadis for a litter control program, beginning January 1, 2013, and
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ending December 31, 2014
Finance Director Coleman presented the Vadis Service Agreemerrt, which
is a bi-annuai service agreement between the City and Vadis for a litter
control program. The agreement includes a recycling pickup program.
The City has had a similar agreement with Vadis for decades. Vadis is a
non-profit organization located in Sumner that develops employment
opportunities for individuals with disabilities.
B. 2012 Annual Comprehensive Plan Amendments (Dixon)
Review and discuss the 2012 annual Comprehensive Plan Amendments
and Planning Commission recommendations.
Principal Planner Jeff Dixon reviewed the proposed 2012 Comprehensive
Plan amendments and the Planning Commission's recommendations on
the proposed amendments.
The proposed amendments include privately initiated and publicly (City)
initiated changes to the Comprehensive Plan Map and policy/text
amendmerrts. Five map amendments and seven policy and te�ct
amendments were received.
The Planning Commission has held three public hearings on the proposed
amendments and made their recommendations, which are summanzed in
the agenda packet. The map amendments include:
Map Amendment No. 1 revises the electrical service facilities map No. 6.1
Map Amendment No. 2, a privately initiated amendment, is related to River
Mobile Home Park, 3611 I Street NE, to change the Comprehensive Plan
designafion from Public/Quasi-Public to Moderate Density Residential and
rezone from P1, Public Use to RMHS, Residential Mobile Home
Community approximately 6.36 acres for replacement of mobile home
spaces and vehicle parking displaced by King County's Reddington Levee
Extension and Setback Project.
Map Amendment No. 3 to change 1.88 acres of property on Lea Hill at
12130 SE 310th Street, from Single Family Residential to High Density
Residential and rezone from R5 Residential to R20 Residential. The
Planning Commission recommends denial of the request. The Planning
Commission cited concems about creep of expansion of multi-family
residential and traffic issues.
Map Amendment No. 4 from the Auburn School District, 800 4th Street
NE, in ariticipation of future redevelopment of Auburn High School, to
change the Comprehensive Plan des'ignation of 14 parcels located
southeast of the high school from Office Residential to Public/Quasi-Public
and rezone from RO, Residential Office, to I, Institutional, and change 12
parcels located northwest of the high school from High Density Residential
to Public/Quasi-Public and rezone from R20, Residential, fo I, Institutional.
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Map Amendment No. 5 adds a new Comprehensive Plan map to show
Economic Development Strategy Areas.
Policyltext amendments 1 through 4 incorporate the Aubum, Dieringer,
Federal Way and Kent School Districts' Capital Facilities Plans.
Policy/text amendment 5 incorporates the City's Capital Facilities Plan.
PolicyRext amendment 6 revises the Comprehensive Transportation Plan.
Policy/text amendment 7 revises Chapter 14 related to Economic
Devetopment Strategy Areas.
VI. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:27 p.m.
APPROVED this 17th day of December, 2012.
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Jo�a Partridge, Chair Danielle Daskam, City Clerk
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