HomeMy WebLinkAbout01-07-2013
Council Operations Committee
January 7, 2013 - 5:00 PM
City Hall Council Conference Room
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. December 3, 2012 Regular Meeting Minutes*
III.DISCUSSION ITEMS
A. Ordinance NO. 6441* (Heid)
An Ordinance of the City Council of the City of Auburn, Washington, creating a new
Chapter 2.07 of the Auburn City Code relating to the Auburn Junior City Council
B. Proposed dates for Committee of the Whole Meetings*
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 17
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 3, 2012 Regular Meeting Minutes
Date:
January 2, 2013
Department:
Administration
Attachments:
December 3, 2012 Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 17
Council Operations Committee
December 3, 2012 - 5:00 PM
City Hall Conference Room 2
MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Nancy Backus called the meeting to order at 5:00 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West
Main Street in Auburn.
Members in attendance included Chair Nancy Backus, Vice Chair Rich
Wagner and Member Bill Peloza. Also in attendance were City
Attorney Dan Heid, Auburn School District Superintendent Kip
Herren and Records Clerk Stephanie Luka.
B. Announcements
There was no announcement.
C. Agenda Modifications
There were no agenda modification.
II. CONSENT AGENDA
A. November 5, 2012 Regular Meeting Minutes
Vice Chair Wagner moved and Member Peloza seconded to approve
the November 5, 2012 minutes.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Junior City Council
The Committee discussed ways to insure the Auburn Youth Council
and the Auburn Junior City Council are defined with separate roles
and responsibilities. City Attorney Heid compiled
information regarding the similarities and differences from the City and
the Auburn School district to create the resolution. The Junior Council
will not be staffed by the City of Auburn Parks Department.
Vice Chair Wagner requested adding a section in the recital regarding
Page 1 of 4
CA.A Page 3 of 17
clarification between the Auburn Youth Council and the Junior City
Council.
Vice Chair Wagner suggested that there should be a council
liaison. The committee decided that the liaison would be appointed by
Council Operations Committee.
Superintendent Herren expressed concerns regarding students being
unable to complete their full term due to completion of middle school
or high school. City Attorney Heid suggested starting with staggered
terms to allow continuity of the committee. Deputy Mayor Backus
suggested appointing a portion of the initial Junior City Council
Members too short term and the remainder to full term. After the initial
Junior City Council Members complete their first term each additional
term will be for two years. The terms will run from September to
August. The committee discussed the replacement procedures and
possible options if a replacement is needed during the school year.
Superintendent Herren suggested adding criteria for applicants to the
resolution. He recommended the criteria be an average student that
shows an interest in leadership and is of good character.
The Committee also discussed an orientation for the new members to
be included in their first agenda packets along with a copy of the laws
that apply to the City Council.
Superintendent Herren announced that the Auburn School District has
been approved for the first Army ROTC program in King County. The
program starts this semester at Auburn Mountainview High School and
will be a district wide program.
B. Council Assignments for 2013
Deputy Mayor Backus opened discussion on the Council assignments
for 2013 with the interests expressed by the other Council members.
Councilmember Wales requested to be removed from both Les Gove
Community Campus Committee and Municipal Services
Committee. She also requested to be put on the Planning and
Community Development Committee.
Councilmember Partridge requested to be removed from Planning
Community Development Committee and reassigned to Municipal
Services Committee due to the alignment with the Auburn Valley
Humane Society Board.
Page 2 of 4
CA.A Page 4 of 17
Deputy Mayor Backus recommended the removal of the Auburn Valley
Humane Society liaison from Council effective January 1st, 2013.
Vice Chair Wagner recommended a switch of Councilmember Wales
from Municipal Services Committee and Councilmember Partridge
from Planning and Community Development Committee.
The committee then discussed appointing Councilmember Holman as
Vice chair of the Planning & Community Development Committee,
keeping Councilmember Wales on the Les Gove Community Campus
Committee and appointing Councilmember Wales to Vice Chair on
Finance Committee.
The Committee also discussed meeting times to ensure Council's
ability to attend assigned meetings.
Deputy Mayor Backus presented the committee with a copy of the
current Council Committee Assignment Matrix and requested
that Council Members provide her with their commitments and current
committee appointments to update the matrix.
Deputy Mayor Backus advised the Committee that Councilmember
Osborne was interested in being put on the Airport Advisory
Board. After committee discussion it was decided that this may be a
possibility for next year and not a change for this current year.
Deputy Mayor Backus agreed to be the liaison for the Junior City
Council.
Deputy Mayor Backus commented that the changes to the Council
assignments have good continuity but also allow for some growth and
opportunity.
The Committee discussed the value of membership on various
committees at the regional and national level.
C. City Council Rules of Procedure
Deputy Mayor Backus opened discussion regarding the revision of
Section 17.1 and the addition of Sections 17.6 and 17.7 to the Council
Rules and Procedures. City Attorney Heid reviewed the changes with
the Committee Members.
Vice Chair Wagner expressed concern with the language in Section
17.1 would be more specific to the word “contractors” as part of the
entities listed. City Attorney Heid pointed out that “contractors” may be
too specific. Vice Chair Wagner had an additional suggestion of
“business relationship”. City Attorney Heid agreed that the language
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CA.A Page 5 of 17
be changed to add “including entities with which the City has a
business relationship”. The committee agreed that this would be a
good alternative.
Deputy Mayor Backus suggested moving this item forward as an
action item out of this committee.
Vice Chair Wagner moved and Member Peloza seconded to approve
the amendment to the Council Rules and Procedures.
Motion carried unanimously. 3-0
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 5:50 p.m.
Approved this 7th day of January, 2013.
__________________________ __________________________
Nancy Backus, Chair Stephanie Luka, Records Clerk
Page 4 of 4
CA.A Page 6 of 17
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance NO. 6441
Date:
January 2, 2013
Department:
Administration
Attachments:
Ordinance 6441
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:Heid
Meeting Date:January 7, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 7 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 1 of 7
ORDINANCE NO. 6 4 4 1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, CREATING A NEW
CHAPTER 2.07 OF THE AUBURN CITY CODE
RELATING TO THE AUBURN JUNIOR CITY COUNCIL
WHEREAS, the youth of the City of Auburn are a valuable resource for the future
of the City, the State and the Country; and
WHEREAS, the City and the schools serving Auburn students work very well
together on projects to cultivate and foster this valuable resource; and
WHEREAS, there already exists, as a resource/program in the Parks, Arts and
Recreation Department, a youth commission to assist in functions involving recreation
and youth activities to foster healthy environments for youth; and
WHEREAS, there is an alternate need to create an environment which would
give to the youth of the City opportunities to acquaint themselves with local government,
and foster an understanding of municipal law and the functions and operations of cities
as well as government in general; and
WHEREAS, to continue promoting the youth of the City toward these areas of
civic involvement, it is advantageous to create a Junior City Council which could work
with the City Council to add a youth perspective to matters being addressed by the City
Council, and through which the City Council could:
• receive from the Junior City Council proposals and suggestions,
• give such proposals and suggestions due consideration for possible action,
• provide timely feedback to the Junior City Council about the status of such
proposals and suggestions,
• welcome their testimony and presentations at meetings of the full City Council
and its committees regarding proposed proposals and suggestions from the
Junior City Council, and
DI.A Page 8 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 2 of 7
• support in other ways the role and participation of the Junior City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. New Chapter to City Code. That a new Chapter 2.07 of the
Auburn City Code - Auburn Junior City Council - be and the same hereby is created to
read as follows:
Chapter 2.07
AUBURN JUNIOR CITY COUNCIL
Sections:
2.07.010 Created.
2.07.020 Purpose.
2.07.030 Goals.
2.07.040 Membership.
2.07.050 Term of Office.
2.07.060 Responsibilities.
2.07.070 Meetings.
2.07.080 Sub-Committee Structure.
2.07.060 Staff support.
2.07.010 Created.
There is hereby created and established an Auburn Junior City Council in
and for the City of Auburn.
2.07.020 Purpose.
The Auburn Junior City Council shall serve as an advisory body to the
regularly elected or appointed Auburn City Council (City Council), other city
boards, commissions and city staff on youth aspects of all City functions,
including but not limited to, Parks, Recreation, Transportation, Public Works,
Land Use Planning, Finance, Public Safety, Diversity and Human Services.
2.07.030 Goals.
The Auburn Junior City Council shall promote leadership skills and the
communication of ideas of youth, particularly as they relate to local
representative government and governmental services. The Auburn Junior City
Council’s goals shall be to:
DI.A Page 9 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 3 of 7
A. Find solutions for local youth problems and report these to the City
Council.
B. Provide community youth with an outlet for expressing interests and
opinions, including:
1. Interests and opinions regarding city ordinances, proposed
ordinances and other matters that might lend themselves to future ordinances.
2. Interests and opinions regarding city policies, proposed policies and
other matters that might lend themselves to future policies.
3. Interests and opinions regarding action that the city is taking or
action that the city is considering.
C. Consider issues in light of the legal parameters applicable to city
action.
D. Help make the public, including the youth of the city, aware of the
action of the City Council and the role the Auburn Junior City Council can play in
connection therewith.
E. Suggest ways to improve the quality of life for young people, and
suggest other programs beneficial and of interest to the youth of the city.
2.07.040 Membership.
A. The Auburn Junior City Council shall consist of nine (9) members.
The members shall be appointed by the Mayor, and confirmed by the City
Council from among students who have been nominated by the principals of the
schools that they attend, with input from their teachers and counselors. The
nomination of members shall be based upon consideration of criteria including:
interest in government, positive participation in civics classes, academic
accomplishments, involvement in school and community activities and other
factors that identify a prospective member as a valuable contributor to the
Auburn Junior City Council.
B. In the process of nominating members to the Junior City Council,
those nominating such members shall strive to seek representation of various
schools, and to the extent reasonably possible, assemble a slate consisting of
eight members, one each from the four high schools and the four middle schools
and one member at large, or such other strategy representing various schools so
that their membership represents a diverse cross-section of the student
population of middle schools and high schools in the city.
C. All students on the Junior City Council shall be residents of the City
of Auburn, and shall be residents of the city during their entire term of office. If a
student is a resident of the City of Auburn but attends a school located outside
the City, e.g., Thomas Jefferson High School, such student would be eligible to
participate on the Junior City Council, if selected.
D. The Junior Council members shall serve without compensation.
E. Each member shall serve a term of two years. The Mayor and City
Council shall annually solicit nomination from the school principals, and appoint
and confirm new members to fill the expiring terms on the Auburn Junior City
DI.A Page 10 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 4 of 7
Council. The City Council may remove an Auburn Junior City Council member at
any time if the City Council determines that member is not fulfilling his or her
responsibilities to the satisfaction of the City Council. Members of the Junior City
Council who fail to attend two consecutive regular meetings of the Junior City
Council without being excused by the Chairperson, or excused by a majority of
the membership of the Junior City Council, shall forfeit their positions on and be
removed from the Junior City Council.
F. In the event of a vacancy on the Junior City Council, the Mayor and
City Council shall solicit nominations from the school principals and shall appoint
and confirm a new member to fill the unexpired term of that Auburn Junior City
Council member; Provided that the Junior City Council may also nominate
members to fill the un-expired term vacancies. Unless the appointed replacement
member is replacing the at-large member of the Junior City Council, the
appointed replacement member shall be from the same school as the member
being replaced. Notice must be made to that school to solicit applications and
nominations for the position to be refilled at least thirty (30) days before the
appointment is intended to be made.
G. All members of the Auburn Junior City Council shall serve until their
successors are duly appointed by the City Council.
H. The members will elect a Chairperson from among themselves.
The Chairperson will be elected annually at the first meeting following the
beginning of the school year. The Chairperson will be allowed to vote on all
matters.
I. A quorum of the Junior City Council shall consist of at least five
members, and a minimum of five members must be present to vote on matters.
J. There shall also be a current member of the City Council appointed
by the City Council to serve as Liaison to the Junior City Council, participating as
a non-voting member of the Junior City Council, to encourage and counsel the
members of the Junior City Council in connection with their duties as members of
the Junior City Council.
2.07.050 Term of Office.
A. The term of office for the members of the Junior City Council shall
be two years. Members shall be students during their entire term. Middle School
students shall be selected for two-year terms from 7th grade classes, so they can
fulfill their full terms while attending the same school. High School students shall
be selected for two-year terms from 9th, 10th or 11th grade classes, so they can
fulfill their full terms while attending the same school.
B. Terms of office shall run from September of the first year of
appointment through August of the second year of appointment, provided that for
the initial appointees to the Junior City Council, five (5) of the members shall be
appointed for terms commencing upon appointment and confirmation, and
expiring at the end of August of the following year; and four (4) of the members
shall be appointed for terms commencing upon appointment and confirmation,
DI.A Page 11 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 5 of 7
and expiring at the end of August of that same year. Thereafter, members shall
be appointed in staggered terms for the full two years, commencing with the
expiration of the term of those they succeed.
C. An additional two year term for members of the Junior City Council
may be allowed so long as the member will be a student during the entire
additional term.
2.07. 060 Responsibilities.
A. The Auburn Junior City Council shall be responsible for:
1. Holding regular public meetings at least once a month, pursuant to
a regular agenda, and to keep a written record of its proceedings which shall be
a public record, all in accordance with state law;
2. Serving as youth advisors to the City Council and the City Council’s
various boards, commissions and task forces;
3. Adopting bylaws for the regular operation of the Junior Council;
4. Providing outreach to the community in an effort to place youth
issues before our citizens in a positive manner; and
5. Forwarding to the City Council copies of the minutes of its meetings
and reporting to the City Council as requested and/or as appropriate.
B. Members of the Junior City Council are encouraged to attend
meetings of the City Council as well as meetings of the various boards and
commissions of the City.
2.07.070 Meetings
A. The regular meetings of the Junior City Council shall be held once
per month at a regularly scheduled date and time, and shall be held in the
Auburn City Council Chambers at City Hall.
B. The Chairperson shall preside over the meetings of the Junior City
Council. In the absence of the Chairperson at a meeting, the members of the
Junior City Council shall select a member of the Junior City Council to preside
over such meeting.
C. All meetings of the Junior City Council shall be open to the public,
except as provided by law.
D. In the meetings of the Junior City Council there shall be the
opportunity for public comment. Such public comment shall usually be limited to
three minutes per person, provided that the Chairperson may, in his/her
discretion, allow more time.
E. Members of the Junior City Council shall display mutual courtesy,
patience and appropriate behavior in all meetings of the Junior City Council, and
in any interactions with City staff.
F. Roberts Rules of Order, Newly Revised Edition, shall be used as
the basis for parliamentary procedure at all meetings of the Auburn Junior City
Council and any of its sub-committees.
DI.A Page 12 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 6 of 7
G. Any action taken by the Junior City Council shall be reduced to
writing and shall be forwarded to the Auburn City Council, via appropriate City
staff.
2.07.080 Sub-Committee Structure.
A. The Junior City Council may informally divide its members into sub-
committees to consider different topics of interest. To the extent that it deems
appropriate and helpful, the sub-committees will parallel the City Council
committees of Finance, Public Works, Planning & Community Development,
Municipal Services, and the Les Gove Community Campus.
B. The sub-committees will meet on an as needed basis.
C. The sub-committees shall consist of at least three (3) members of
the Junior City Council, but shall consist of less than a quorum of the Junior City
Council (less than five [5] members).
D. Any discussions or recommendations of any sub-committees shall
be communicated to and shared with the full Junior City Council.
E. The sub-committees shall not constitute legislative or agency
bodies required to comply with the Washington State Open Public Meetings Act
(RCW Chapter 42.30).
2.07. 090 Staff support.
The Mayor shall appoint appropriate staff as he or she deems appropriate
to assist the Auburn Junior City Council in the preparation of its reports and
records as are necessary for the operation of the Junior Council.
Section 2. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
DI.A Page 13 of 17
--------------------------------
Ordinance No. 6441
December 3, 2012
Page 7 of 7
Section 4. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law.
INTRODUCED: __________________
PASSED: _______________________
APPROVED: ____________________
CITY OF AUBURN
_____________________________________
PETER B. LEWIS
MAYOR
ATTEST:
_________________________
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
_________________________
Daniel B. Heid, City Attorney
Published: _________________
DI.A Page 14 of 17
AGENDA BILL APPROVAL FORM
Agenda Subject:
Proposed dates for Committee of the Whole Meetings
Date:
January 2, 2013
Department:
Administration
Attachments:
2013 Conference Dates
2013 Meeting Calendar
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 15 of 17
Conference Dates for 2013
AWC
• February 13th – 14th City Legislative Action Conference
• June 25th – 28th Annual Conference
National League of Cities
• March 9th – 13th Congressional City Conference
• November or December Congress of Cities
LEOFF Conference
• Early May
DI.B Page 16 of 17
JANUARY 2013
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MARCH 2013
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APRIL 2013
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MAY 2013
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AUGUST 2013
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SEPTEMBER 2013
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OCTOBER 2013
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DECEMBER 2013
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Public Works (3:30p) and Finance Committee (5:30p), City Council (7:30p)
Municipal Services (3:30p) and Planning and Community Development (5p)
Les Gove Community Campus (5p)
Hearing Examiner (5:30p)
Planning Commission (7p)
Committee of the Whole (5p)
Holiday
Council Operations (5p)
2013 city of auburn meeting calendar
2013 Elected Officials:
Pete Lewis, Mayor
Nancy Backus, Deputy Mayor
John Holman, Councilmember
Wayne Osborne, Councilmember
John Partridge, Councilmember
Bill Peloza, Councilmember
Rich Wagner, Councilmember
Largo Wales, Councilmember
DI.B Page 17 of 17