HomeMy WebLinkAbout01-07-2013 COUNCIL AGENDA PACKET
City Council Meeting
January 7, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Proclamation - Miss Auburn and Miss Auburn's Outstanding Teen
Scholarship Program Days*
Mayor Lewis to proclaim January 25, 2013 as Miss Auburn's Outstanding
Teen Scholarship Program Day and January 26, 2013 as Miss Auburn
Scholarship Program Day in the city of Auburn.
2. Reappointments to Boards and Commissions
City Council to approve the reappointments to the following Boards and
Commissions for terms expiring December 31, 2015.
Airport Advisory Board
Robert Jones
Arts Commission
Kenneth Watson
Human Services
Chuck Booth
(ACTION REQUESTED: City Council confirm the reappointments.)
3. Appointments to Boards and Commissions
City Council to confirm the following appointments to Boards and
Commissions for terms expiring December 31, 2015.
Airport Advisory Board
Joshua Cawthra
Arts Commission
Laura Westergard
Nancy Colson
Human Services Committee
Daryl Thompson
Page 1 of 68
(ACTION REQUESTED: City Council confirm the appointments.)
4. Appointment to Civil Service Commission
City Council to confirm the appointment of Terry Hurlbut to the Civil Service
Commission for a six-year term expiring December 31, 2018.
(ACTION REQUESTED: City Council confirm the appointment.)
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
B.Planning & Community Development
C.Public Works
1. December 17, 2012 meeting minutes* (Wagner)
D.Finance
1. December 17, 2012 meeting minutes* (Partridge)
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the December 17, 2012 regular meeting*
B. 2012 Claims Vouchers (Partridge/Coleman)
2012 claims check numbers 419295 through 419610 in the amount of
$3,392,471.04 and dated January 7, 2013.
C. 2013 Claims Vouchers (Partridge/Coleman)
2013 claims check numbers 419611 through 419622 in the amount of $205,212.23
and dated January 7, 2013.
Page 2 of 68
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533503 through 533532 in the amount of $265,850.24 and
electronic deposit transmissions in the amount of $1,231,418.56 for a grand total of
$1,497,268.80 for the period covering December 13, 2012 to December 26, 2012.
E. Public Works Project No. CP1122* (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No. AG-C-423
with Otak for engineering services for Project No. CP1122, 30th Street NE Area
Flooding, Phase 1
F. Public Works Project No. CP1206* (Wagner/Dowdy)
City council approve Final Pay Estimate No. 5 to Contract No. 12-10 in the amount
of $266.85 and accept construction of Project No. CP1206, 2012 Pavement
Patching, Chipseal and Overlay Project
(ACTION REQUESTED: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6447* (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 3.04.090 of the Auburn City Code relating to the Cemetery Endowment
Care Fund
(ACTION REQUESTED: City Council adopt Ordinance No. 6447.)
VIII.RESOLUTIONS
A. Resolution No. 4895* (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington declaring
certain items of property as surplus and authorizing their disposal
(ACTION REQUESTED: City Council adopt Resolution No. 4895.)
B. Resolution No. 4896* (Partridge/Heid)
A Resolution of the City Council of the City of Auburn, Washington, authorizing the
Mayor and City Clerk to execute an addendum to the Interlocal Agreement
between the City of Auburn and the City of Pacific for information services
technology
(ACTION REQUESTED: City Council adopt Resolution No. 4896.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
Page 3 of 68
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 4 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Proclamation - Miss Auburn and Miss Auburn's Outstanding
Teen Scholarship Program Days
Date:
January 2, 2013
Department:
Administration
Attachments:
2013 Miss Auburn Scholarship
Proclamation
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:AN.1
AUBURN * MORE THAN YOU IMAGINEDAN.1 Page 5 of 68
WHEREAS, The Miss Auburn & Miss Auburn’s Outstanding Teen Scholarship Program
is the largest local program within our state and will proudly celebrate 51 years in
the Auburn community; and
WHEREAS, the Miss Auburn Scholarship Program, is a nonprofit scholarship
organization operated entirely by volunteers and is unlike similar programs where
local businesses and civic organizations are recruited for each contestant and no
entry fees are paid by contestants or their families; and
WHEREAS, through the Miss Auburn & Miss Auburn’s Outstanding Teen Scholarship
Program, young women are afforded a unique opportunity to showcase their
talents, while competing for valuable scholarships to help them continue their
education. Last year the program distributed over $40,000 among the contestants
and everyone walked away a winner; and
WHEREAS, the program also encourages young girls between the ages of 5 to 10 to
participate in the Little Sisters & Princess programs and are paired with a
contestant where mentorship and fun are fostered; and
WHEREAS, 17 Miss Contestants and 8 Teen Contestents, who are the best and
brightest young women from the Auburn community, will vie for the title of 2013
Miss Auburn and Miss Auburn’s Outstanding Teen on January 25th & 26th at the
Performing Arts Center.
NOW, THEREFORE, I, Peter B. Lewis, Mayor of the City of Auburn, Washington, do
hereby proclaim January 25th for the Teen Program and January 26th for the Miss
Program as
“MISS AUBURN & MISS AUBURN’S OUTSTANDING TEEN
SCHOLARSHIP PROGRAM DAYS”
in the city of Auburn and recognize the program’s success in providing scholarships to
young women in the Auburn Community. I urge all citizens to recognize the participants
and volunteers for their hard work and commitment to excellence.
DATED this 7th day of January 2012 CITY OF AUBURN
_____________________________
Peter B. Lewis, Mayor
AN.1 Page 6 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Reappointments to Boards and Commissions
Date:
December 20, 2012
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to approve the reappointments to Boards and Commissions for terms expiring
December 31, 2015: Robert Jones to Airport Advisory Board; Kenneth Watson to the Arts
Commission; and Chuck Booth to the Human Services Committee.
Background Summary:
City Council to approve the reappointments to the following Boards and Commissions for
terms expiring December 31, 2015.
Airport Advisory Board
Robert Jones
Arts Commission
Kenneth Watson
Human Services
Chuck Booth
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:AN.2
AUBURN * MORE THAN YOU IMAGINEDAN.2 Page 7 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Appointments to Boards and Commissions
Date:
December 20, 2012
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to confirm the following appointments to Boards and Commissions for terms
expiring December 31, 2015: Joshua Cawthra to the Airport Advisory Board; Laura
Westergard and Nancy Colson to the Arts Commission; and Daryl Thompson to the Human
Services Committee.
Background Summary:
City Council to confirm the following appointments to Boards and Commissions for terms
expiring December 31, 2015.
Airport Advisory Board
Joshua Cawthra
Arts Commission
Laura Westergard
Nancy Colson
Human Services Committee
Daryl Thompson
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:AN.3
AUBURN * MORE THAN YOU IMAGINEDAN.3 Page 8 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Appointment to Civil Service Commission
Date:
December 20, 2012
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to confirm the appointment of Terry Hurlbut to the Civil Service Commission
for a six-year term expiring December 31, 2018.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:AN.4
AUBURN * MORE THAN YOU IMAGINEDAN.4 Page 9 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 17, 2012 meeting minutes
Date:
January 2, 2013
Department:
Public Works
Attachments:
December 17, 2012 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:January 7, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 10 of 68
Public Works Committee
December 17, 2012 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, Project Engineer Kim
Truong, Engineering Aide Amber Mund, Human Resources Director
Brenda Heineman, City Attorney Dan Heid, Planning Manger Elizabeth
Chamberlain, Employee Relations/Compensation Manager Aaron
Barber, Robert Whale from the Auburn Reporter, citizen Scott
Pondelick and Public Works Secretary Jennifer Cusmir.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the December 3, 2012
Public Works Committee Meeting.
Motion Carried Unanimously. 3-0.
III. RESOLUTIONS
A. Resolution No. 4881 (Mund)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Renewal of Public Way Agreement (PWA) 99-02 and
Amending the Terms of the Agreement with the Olympic Pipeline Page 1 of 9
PW.1 Page 11 of 68
Company
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4881.
Engineering Aide Mund explained that Olympic Pipeline applied for a
renewal of their current Public Way Agreement and Resolution No.
4881 renews the term for an additional five years.
The Committee reviewed the map indicating the locations where the
pipeline enters the Right-of-Way.
Chairman Wagner asked if the applicant is required to restore the
landscape. Engineering Aide Mund answered the applicant is required
to obtain a Construction Permit when doing work in the Right-of-Way
and they are required to restore the Right-of-Way.
Engineering Aide Mund stated the only amendment to the agreement
is the term, in response to a question asked by Vice-Chair
Peloza. Vice-Chair Peloza asked that the phrase “…with minor
amendments” be removed from the Resolution. Staff will make the
requested changes to the language in the next resolution presented to
the Committee.
City Attorney Heid responded to questions asked by Vice-Chair Peloza
regarding the use of the phrase “imminent domain” in the
resolution. City Attorney Heid stated that changes to the language
would be addressed in the next resolution presented to the
Committee.
Vice-Chair Peloza asked that in the future, the monetary figures within
the resolution include the decimal places.
Motion Carried Unanimously. 3-0.
B. Resolution No. 4890 (Para)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Award and Execute an Agreement with the
Lowest Responsible Bidder for Construction of Small Public Works
Contract Number 12-22 for Project MS1203. 15th St SW and West
Valley Highway Signal #128 Repairs
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4890.
Transportation Manager Para explained that there was a previous
Page 2 of 9
PW.1 Page 12 of 68
budget amendment creating the budget for the repairs and that is why
the budget impact in zero, in response to a question asked by
Chairman Wagner. Transportation Manager Para stated that there is
an insurance recovery that will cover some of the cost. The quotes are
being verified and it appears the cost will be well under the engineer’s
estimate.
Transportation Manager Para stated that the driver’s insurance policy
does not cover the full cost of the repairs, in response to a question
asked by Vice-Chair Peloza. The cost to the City will be approximately
$15,000.00 - $20,000.00, according to Transportation Manager Para.
Motion Carried Unanimously. 3-0.
C. Resolution No. 4891 (Truong)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor to Accept a Grant from the Washington State
Transportation Improvement Board for the Auburn Way South and M
Street - 17th Street SE Intersection Improvements
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4891. Project Engineer Truong verified that the anticipated cost for
the project is $705,000.00. Chairman Wagner noted that the grant
may cover over half of the project amount.
Project Engineer Truong answered questions asked by Vice-Chair
Peloza regarding the property acquisition.
Transportation Manager Para answered questions asked by Chairman
Wagner and Member Osborne regarding the engineering of the
proposed intersection changes.
Chairman Wagner suggested not using any red right-turn arrows,
unless absolutely necessary.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. Resolution No. 4887 (Lein)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute a Lease Agreement
Between the City of Auburn and Congressman Dave Reichert, a
Member of the U.S. House Of Representatives
Mayor Lewis stated the area being leased in a portion of the entry way
in the Chamber of Commerce office which will allow the Congressman
to have a staff member located in Auburn.
Page 3 of 9
PW.1 Page 13 of 68
The Committee and the Mayor reviewed the terms of the lease.
The Committee supported adoption of Resolution No. 4887.
B. Resolution No. 4892 (Heineman)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute a Contract for Public
Defense Services for January 1, 2013 - June 30, 2013 Between the
City and the Law Offices of Matthew J. Rusnak
Human Resources Director Heineman distributed an updated version
of the contract to the Committee.
Human Resources Director Heineman explained that staff is proposing
a case waiting system, similar to the systems adopted the Cities of
Federal Way and Kent, which will enable the City to gather the case
statistics required to put out a proper bid document for public defense
services in April.
Human Resources Director Heineman reviewed the budget for the
contract.
Chairman Wagner asked if there is any way to recover cost from
indigent defendants. Heineman answered that the City does try to
recover costs and tracks defendants to collect when able.
Chairman Wagner voiced his support for putting the contract out for
bid once the case statistics are collected.
Human Resources Director Heineman responded to questions asked
by Vice-Chair Peloza regarding the contract appendix.
The Committee supported adoption of Resolution No. 4892.
C. Ordinance No. 6442 (S. Wagner)
Proposed Amendments to the Auburn City Code Concerning the
Relocation of and Amendments to the Hearing Examiner Chapter
Planning Manager Chamberlain explained that the Hearing Examiner
processes are currently located in Title 18, Zoning Code and since the
Hearing Examiner does many more functions than adjusting land use,
staff is proposing to relocate the duties of the Hearing Examiner to
Title 2.
Vice-Chair Peloza requested that staff change references from
“Council” in the City Code to “City Council” to eliminate any possible
confusion with King County Council or other governing councils.
Page 4 of 9
PW.1 Page 14 of 68
Vice-Chair Peloza recommended including a fee schedule for
variances in Section 16.10.160. Planning Manager Chamberlain noted
that the costs are included in the City’s fee schedule which gets
adopted annually.
Vice-Chair Peloza recommended adding an Item G, directing readers
to the fee schedule. Planning Manager Chamberlain suggested not
making any changes to the Critical Areas Ordinance at this time, but
rather considering any changes during the update of the
Comprehensive Plan.
Planning Manager Chamberlain answered questions asked by Vice-
Chair Peloza regarding appeals for Administrative Use Permits.
Planning Manager Chamberlain verified that the Legal Department did
review other jurisdictions’ codes and made sure the City’s Burden of
Proof, Section 2.46.120 is consistent, in response to a question asked
by Chairman Wagner.
Member Osborne asked about the cost for the Hearing
Examiner. Planning Manger Chamberlain stated that there is an
application fee and the Hearing Examiner’s time is billed at
$140.00/hour. The applicant is responsible for the application fee and
the Hearing Examiner’s time.
Planning Manager Chamberlain verified with the Committee that the
suggested changes are to be made during the update of the
Comprehensive Plan.
The Committee supported introduction and adoption of Ordinance No.
6442.
D. King County Service Agreement Proposal (Para)
Chairman Wagner asked how staff tracks the work done by King
County versus that done by Pierce County. Transportation Manager
Para stated in 2012 Pierce County striped the entire City and King
County did the pavement markings city-wide.
Transportation Manager Para explained that the proposed service
agreement allows the City to ask King County to perform a lot of
different types of work and is not limited to pavement marking. Para
said that King County will be performing bridge inspections and
potential bridge maintenance and repairs in addition to the pavement
marking maintenance that they do every year.
The agreement and task orders will not be reviewed by the Committee
unless the planned work exceeds the budgeted amount already
Page 5 of 9
PW.1 Page 15 of 68
approved by the Committee. Assistant Director/City Engineer Selle
stated that there is budgeted work identified to be completed under
this agreement and if there were any additional work that needed to be
completed the funding would have to be approved either under the
Mayor’s budget authority or approved by the City Council.
Member Osborne asked about the percentage of cost of King County’s
administrative fee. Transportation Manager Para answered that he has
the costs for 2012 and can provide that information to the
Committee.
Chairman Wagner asked if a limit or not to exceed amount can be
applied to the administrative costs. Transportation Manager Para
stated that he would need to consult the City Attorney to determine if
any limits can be applied to the County’s overhead costs.
The Committee and Mayor Lewis discussed limits on administrative
costs. Member Osborne asked if the administrative fees are included
in the estimates. Transportation Manager Para responded that they
are included in the estimates.
The Committee and staff discussed budgeting for the agreement and
professional services. Transportation Manager Para stated that he will
provide the Committee with a list of the 2013 budgeted projects that
are to be completed by the County under this agreement.
Transportation Manager Para stated that the primary difference
between the proposed 2013 agreement and the 2012 agreement is
that the new agreement will renew automatically unless staff or the
City Council or the County acts to terminate the agreement.
Member Osborne asked which agency is responsible for the cost of
dispute resolution and non-binding arbitration. Transportation Manager
Para answered that he will have to ask the City Attorney to include that
each jurisdiction will cover their own cost for dispute resolution in the
agreement.
Assistant Director/City Engineer Selle explained that a not-to-exceed
amount is not included in the new agreement because the amount will
change yearly depending on the amount of professional services
budgeted for King County to perform, in response to a question asked
by Vice-Chair Peloza.
Transportation Manager Para explained how task orders are submitted
to King County, in response to a question asked by Vice-Chair Peloza.
E. Green River Community College Proposed SE 320th Street
Page 6 of 9
PW.1 Page 16 of 68
Improvements (Para)
Transportation Manager Para distributed vicinity maps showing the
proposed Green River Community College (GRCC) conceptual plan
for improving SE 320th Street.
Transportation Manager Para noted that 122nd Ave SE will be closed
off, eliminating the connection to SE 320th Street. This closure will
reduce turning movements in this vicinity of SE 320th Street and will
eliminate cut-through traffic and impacts on the residential
neighborhood adjacent to the GRCC new trades building.
Transportation Manager Para stated that the new trades building
access is off of 124th Ave SE, in response to a question asked by
Chairman Wagner. Transportation Manager Para said staff has been
working with the GRCC consultants to develop an area transportation
plan that will serve the campus and the community and address traffic
operations and safety.
The Committee and Transportation Manager Para reviewed how
residents will reach the neighborhood on SE 319th Pl if direct access
to SE 320th Street is eliminated via 122nd Ave SE.
Assistant Director/City Engineer Selle stated that the City is asking
GRCC to present their proposal to the surrounding neighborhood and
get feedback, in response to a question asked by Chairman Wagner.
Assistant Director/City Engineer Selle said at this time GRCC is not
requesting a Right-of-Way Vacation.
Transportation Manager Para pointed out the traffic and pedestrian
safety improvements.
Planning Manager Chamberlain informed the Committee that the
Trades Building site located on the north side of SE 320th Street
includes a looped trail and a mid-block crossing of SE 320th Street
that will link in to the college’s Student Life Project on the south side of
the roadway.
Transportation Manager Para confirmed there will be a mid-block
pedestrian crossing on SE 320th Street with flashing warning lights but
not a traffic signal, in response to a question asked by Member
Osborne.
Transportation Manager Para reported that GRCC still has plans for
constructing a round-a-bout in their master plan, which will require
Page 7 of 9
PW.1 Page 17 of 68
some additional Right-of-Way, in response to a question asked by
Chairman Wagner. Assistant Director/City Engineer Selle stated that
GRCC also plans on redesigning their main entrance.
F. Capital Project Status Report (Gaub)
Item 6 – CP1116 – Downtown Pedestrian Lighting
Replacement: Chairman Wagner asked for a map showing where the
new lights were installed so the Committee can determine how many
more LED lights may be installed through out the City.
Item 8 – CP1215 – Banner Pole Foundation Repair: Member Osborne
asked if the sidewalk concerns originally discussed were included in
the project. Assistant City Engineer Gaub stated that the decision
made by the Committee was to not move forward with the larger
sidewalk repairs, so the foundation for the banner pole was repaired
along with the limited area of sidewalk impacted by the work.
Item 15 – C201A – M Street Underpass Project: Assistant City
Engineer Gaub stated that the girders for the south bridge are
expected to be set on January 3, 2013 due to BNSF’s schedule and
the holidays, in response to a question asked by Chairman
Wagner. Chairman Wagner asked if train traffic will be
interrupted. Assistant City Engineer Gaub answered train traffic will be
impacted as the girders are set.
Vice-Chair Peloza asked how the BNSF schedule is communicated to
staff. Assistant City Engineer Gaub answered that BNSF
representatives attend weekly meetings with the City and our
contractor to review the project schedules and there are
representatives on site almost every day.
Assistant City Engineer Gaub stated that May 2013 is the best
estimate at this time of when M Street SE will be opened, in response
to a question asked by Member Osborne. Director Dowdy noted that
work is being allowed on Saturdays in order to try and keep on
schedule.
Item 11 – C207A – A Street NW Corridor – Phase 1: Vice-Chair
Peloza asked about the developer contributions. Assistant City
Engineer Gaub stated there were funds provided by Multicare for the
half-street improvements and wetland mitigation on 10th Street
NW/NE in the amount of $407,000.00.
Item D – CP1016 – Fenster Levee Project: Member Osborne asked if
the funding has been approved. Vice-Chair Peloza said that he would
need to check. Assistant City Engineer Gaub said that she has not
heard from Planning’s Project Manager if the funds were approved or
Page 8 of 9
PW.1 Page 18 of 68
not.
G. Action Tracking Matrix (Dowdy)
Item G – SDC Burden for Single Family Home: Chairman Wagner
asked that the item be changed to “Total Permitting Cost for Single
Family Home.”
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:52 p.m.
Approved this 7th day of January, 2013.
_________________________ __________________________
Rich Wagner, Chair Jennifer Cusmir, Department Secretary
Page 9 of 9
PW.1 Page 19 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
December 17, 2012 meeting minutes
Date:
January 2, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:January 7, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 20 of 68
Finance Committee
December 17, 2012 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex located
at One East Main Street in Auburn.
A. Roll Call
Chair John Partridge and Vice Chair John Holman were present. Member
Wales was excused.
City officials and staff members present included: Mayor Peter B. Lewis,
Deputy Mayor Nancy Backus, Chief of Police Bob Lee, City Attorney
Daniel B. Heid, Finance Director Shelley Coleman, Public Works Director
Dennis Dowdy, Planning and Development Director Kevin Snyder,
Principal Planner Jeff Dixon, Human Resources and Risk Management
Director Brenda Heineman, Employee Relations and Compensation
Manager Aaron Barber, and Deputy City Clerk Shawn Campbell.
Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. December 3, 2012 Minutes
Vice Chair Holman moved and Chair Partridge seconded to approve the
December 3, 2012 minutes.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Claims Vouchers (Coleman)
Claims check numbers 418928 through 419294 in the amount of
$3,401,123.59 and dated December 17, 2012.
Committee members reviewed the claims and payroll vouchers and briefly
Page 1 of 5
FN.1 Page 21 of 68
discussed vouchers 419096 and 419125.
Vice Chair Holman moved and Chair Partridge seconded to approve the
claims and payroll vouchers.
MOTION CARRIED UNANIMOUSLY. 2-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533462 through 533502 in the amount of
$815,086.65 and electronic deposit transmissions in the amount of
$1,226,930.34 for a grand total of $2,042,016.99 for the period covering
November 29, 2012 to December 12, 2012.
See claims vouchers above for approval of payroll vouchers.
III. RESOLUTIONS
A. Resolution No. 4887 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a lease agreement
between the City of Auburn and Congressman Dave Reichert, a member
of the U.S. House of Representatives
Director Dowdy presented Resolution No. 4887. The Resolution
authorizes a lease agreement with Congressman Dave Reichert for office
space in a City owned building. If the building is demolished prior to the
end of the lease the agreement may be voided.
Vice Chair Holman moved and Chair Partridge seconded to approve
Resolution No. 4887.
MOTION CARRIED UNANIMOUSLY. 2-0
B. Resolution No. 4892 (Heineman)
A Resolution of the City Council of the City of Auburn, Washington
authorizing the Mayor and City Clerk to execute a contract for public
defense services for January 1, 2013 - June 30, 2013 between the City
and the Law Offices of Matthew J. Rusnak
Director Heineman presented Resolution No. 4892. She stated due
to new Supreme Court rulings regarding public defender case loads the
City will need to compile data for over the next several months in order to
advertise a Request for Bid for the Public Defender Contract in April of
2013. Employee Relations / Compensation Manager Barber stated the
budgeted amount is for one year but the contract only commits the City to
six months.
Vice Chair Holman moved and Chair Partridge seconded to approve
Resolution No. 4892.
MOTION CARRIED UNANIMOUSLY. 2-0
Page 2 of 5
FN.1 Page 22 of 68
C. Resolution No. 4888 (Lee)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute the Memorandum of
Agreement between the City of Auburn and King County for pre-design
services of a Regional Training Facility
Police Chief Lee presented Resolution No. 4888. He stated the
agreement is for pre-design work for a regional training facility at the
General Services Administration location.
Chief Lee said Valley Regional Fire Authority will partner with the City in
the future but at this time has not committed any monies to the
project. This agreement is for pre-design work to create a preliminary plan
for the facility. Chair Partridge stated he is concerned about expending
funds for this project. Vice.Chair Holman stated the City should be able to
secure grant funds to partially fund this project.
Vice Chair Holman moved and Chair Partridge seconded to approve
Resolution No. 4888.
MOTION CARRIED UNANIMOUSLY. 2-0
IV. DISCUSSION ITEMS
A. Ordinance No. 6447 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3.04.090 of the Auburn City Code relating to the
Cemetery Endowment Care Fund
Director Coleman presented Ordinance No. 6447. She stated
the Ordinance changes City Code regarding endowment care fees.
Previously the fee was set as part of the Auburn City Code. Ordinance No.
6447 will move the fee to the fee schedule and change the amount
charged from 15 to 10 percent.
Director Coleman stated lowering the percentage from 15 to 10 percent
will allow additional funds available for the day to day operations of the
Cemetery. Chair Partridge asked if the City's plan for funding the
Cemetery will be fully funded when there is no additional revenue
from sales. Director Coleman stated without doing an actuarial study there
is not a clear answer. The industry standard and Washington State law
requires a minimum of 10 percent. The City has invested the funds in a
permanent fund. By law the City can use the interest earned for capital
improvements. Chair Partridge suggested moving forward with an
actuarial study to ensure the City collects sufficient funds for the ongoing
maintenance of the Cemetery. Vice-Chair Holman
requested Ordinance No. 6447 return to Finance Committee for discussion
and approval.
B. Resolution No. 4886 (Faber)
A Resolution of the City Council of the City of Auburn, Washington,
Page 3 of 5
FN.1 Page 23 of 68
amending the City of Auburn Fee Schedule relating to fees charged by the
cemetery
Director Coleman introduced Resolution No. 4886. She stated the
Resolution amends the Fee Schedule to add the endowment care
contribution from 15 to 10 percent.
C. Resolution No. 4889 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to execute a services contract with the Seattle-King
County Department of Public Health for reimbursement of funds related to
2013 Local Hazardous Waste Management Program Activities
Director Coleman presented Resolution No. 4889, a King County
Department of Public Health Grant for neighborhood natural yard care.
The City has received this grant for several years. This one year grant is
for neighborhood natural yard care in Forest Villa, Riverwalk, Forest Ridge
and the Academy area along with hazardous waste education for both
residential and commercial properties.
D. October 2012 Financial Report (Coleman)
Director Coleman presented the October Financial Report. Through the
month of October the budget to actual is on budget and sales tax is close
to budget. The expenditures are under budget due to attrition. The 2012
SCORE budget included a reserve that will not be used in 2012 so it will
roll over to 2013. The building permit fees and service fees are higher
than projected. The committee discussed the Golf Course and Cemetery
funds.
E. Arterial Street Preservation Needs - Next Steps (Dowdy)
Director Dowdy presented the Committee with options for preservation of
the arterial and collector streets within the City. To bring the streets up to
a score of PCI 70 today, it would take approximately $69,000,000, if the
repairs are delayed five years the cost would increase to
$89,000,000. The City needs to budget $6,500,000 per year for road
preservation. Currently the only funds dedicated to preservation is the 1%
utility tax that equals approximately $1,500,000 annually. The City needs
to budget an additional $5,000,000 per year. If the City completes the
proposed repairs after 15 years the annual amount required would drop to
$5,000,000 per year. Chair Partridge requested a map be created that
shows the road conditions if the funds are provided.
F. Resolution No. 4890 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to award and execute an agreement with the lowest
responsible bidder for construction of Small Public Works Contract
Number 12-22 for Project MS1203, 15th St SW and West Valley Highway
Signal Repairs
Director Dowdy stated Resolution No. 4890 is for emergency repair to
a signal light that was damaged in a traffic accident.
Page 4 of 5
FN.1 Page 24 of 68
The insurance payment will not cover all of the expense for the repairs.
G. Resolution No. 4891 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor to accept a grant from the Washington State
Transportation Improvement Board for the Auburn Way South and M
Street - 17th Street SE Intersection Improvements
Director Dowdy stated Resolution No. 4891 accepts a Transportation
Improvement Board Grant of $450,000 for intersection improvements at
Auburn Way South and 17th Street SE and M Street. The project is
estimated to cost $705,000.
H. Ordinance No. 6445 (Snyder)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the
Auburn City Code relating to school impact fees
Principal Planner Jeff Dixon introduced Ordinance N o. 6445. He stated the
Ordinance is to revise Auburn City Code (ACC) regarding school impact
fees. ACC states there must be an annual review of the School Impact
Fees.
V. ADJOURNMENT
There being no further business to come before the Committee, the meeting
adjourned at 6:20 p.m.
APPROVED this 7th day of January, 2013.
______________________________ ________________________________
John Partridge, Chair Shawn Campbell, Deputy City Clerk
Page 5 of 5
FN.1 Page 25 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the December 17, 2012 regular meeting
Date:
January 2, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 7, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 26 of 68
City Council Meeting
December 17, 2012 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. in the Auburn
City Hall Council Chambers, located at 25 West Main Street, and led those in
attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John
Partridge, Wayne Osborne, and John Holman. Councilmember Largo Wales
was excused.
Department directors and staff members present: Planning and Development
Director Kevin Snyder, Chief of Police Bob Lee, Public Works Director Dennis
Dowdy, Engineering Aide Amber Mund, Finance Director Shelley Coleman,
Human Resources and Risk Management Director Brenda Heineman,
Employee Relations / Compensation Manager Aaron Baker, City Attorney
Daniel B. Heid, Parks, Arts and Recreation Director Daryl Faber, and Deputy
City Clerk Shawn Campbell.
C. Announcements, Appointments, and Presentations
1. Arts Commission Appointment
City Council confirm the appointment of Colleen Maloney to the Arts
Commission for a term expiring December 31, 2013.
Deputy Mayor Backus moved and Councilmember Wagner seconded
to confirm the appointment of Colleen Maloney to the Arts Commission.
MOTION CARRIED UNANIMOUSLY. 6-0.
D. Agenda Modifications
Revised Ordinance No. 6442 and Resolution Nos 4892 and 4893 were
distributed prior to the meeting.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
1. Public Hearing on Right-of-Way Vacation V1-12 (Wagner/Dowdy)
City Council to conduct a public hearing on the vacation of 2nd Street NE
between 1st Street NE and 3rd Street NE, east of E Street NE and the
alley between 2nd Street NE and 3rd Street NE, east of E Street NE.
Mayor Lewis presented the location of the proposed vacation. Engineering
Aide Amber Mund presented a brief presentation of the right-of-way
Page 1 of 8
CA.A Page 27 of 68
vacation. The request is from the Auburn School District. All of
the surrounding property is owned by the school district. All interested
parties are in support of the vacation provided all easements remain
intact.
Mayor Lewis opened the public hearing at 7:34 p.m.
Jeff Gross, Auburn School District
Mr. Gross stated the School District owns all property adjacent to the right-
of-way. The City would see a cost savings in maintenance costs for this
property.
There being no further comment, Mayor Lewis closed the public hearing at
7:36 p.m.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the
form provided.
No one from the audience requested to address the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met December 10,
2012. The Committee reviewed Public Works Project No. CP1210,Vadis
Service Agreement for City Litter Control, Resolution No. 4886, Resolution
No. 4888, Resolution No. 4889. The Committee reviewed the project matrix.
The next regular meeting of the Municipal Services Committee is scheduled
for January 14, 2013.
B. Planning & Community Development
Deputy Mayor Backus reported the Planning and Community Development
Committee met December 10, 2012. The Committee forwarded Ordinance No.
6442, Ordinance No. 6440, Ordinance No. 6445 and Resolution 4881 to full
Council for consideration. The Committee also discussed arterial streets, grant
funding for the Fenster Levee Setback on the Green River and reviewed the
Committee Matrix. The next regular meeting of the Planning and Community
Development Committee is scheduled for January 14, 2013.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon at 3:30.
The Committee reviewed Resolution No. 4881, Resolution No. 4890 and
Resolution No. 4891. The Committee also discussed Resolution No. 4887,
Resolution No. 4892, Ordinance No. 6422, King County Service agreement for
street striping, and the Capital Project status report. The next regular meeting of
the Public Works Committee is scheduled for January 7, 2013.
D. Finance Page 2 of 8
CA.A Page 28 of 68
Chair Partridge reported the Finance Committee met this evening at 5:30. The
Committee reviewed claims vouchers in the amount of $3.4 million and
payroll vouchers in the amount of approximately $1.2 million. The Committee
also reviewed Resolution No. 4887, Resolution No. 4892 and Resolution
No. 4888. The Committee also discussed Ordinance No. 6447, Ordinance No.
6445, Resolution No. 4886, Resolution No. 4889, Resolution No. 4890,
Resolution No. 4891, Resolution 4892 and arterial street preservation and the
October 2012 Financial Report. The next regular meeting of the Finance
Committee is scheduled for January 7, 2013.
E. Les Gove Community Campus
Councilmember Wagner reported the Les Gove Community Campus
Committee met on December 11, 2012. The Committee discussed the ongoing
cost of a community center, two year start up cost and a public art piece for the
Community Center campus. The next regularly scheduled meeting of the Les
Gove Community Campus Committee is scheduled for January 23, 2013.
F. Council Operations Committee
The next Council Operations Committee meeting is scheduled for January 7,
2013.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the December 3, 2012 regular meeting
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 418928 through 419294 in the amount of $3,401,123.59
and dated December 17, 2012.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533462 through 533502 in the amount of $815,086.65
and electronic deposit transmissions in the amount of $1,226,930.34 for a
grand total of $2,042,016.99 for the period covering November 29, 2012 to
December 12, 2012.
D. Agreement for Services Contract #AG-S-062 with Vadis (Peloza/Coleman)
City Council approve Service Agreement No. AG-S-062 between the City of
Auburn and Vadis for a litter control program, beginning January 1, 2013, and
ending December 31, 2014.
E. Public Works Project No. CP1210 (Peloza/Dowdy)
City Council approve Final Pay Estimate No. 4 to Small Works Contract No. 12-
11 in the amount of $1,559.40 and accept construction of Project No. CP1210,
Auburn Valley Humane Society Site Work Improvements
Deputy Mayor Backus moved and Councilmember Wagner seconded to
approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and a public works
contract item.
MOTION CARRIED UNANIMOUSLY. 6-0
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CA.A Page 29 of 68
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6431 (Wagner/Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington, Vacating
Right-of-Way of 2nd Street NE Between 1st Street NE and 3rd Street NE, East
of E Street NE and the Alley Between 2nd Street NE and 3rd Street NE, East of
E Street NE within the City of Auburn, Washington
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Ordinance No. 6431.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Ordinance No. 6440 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington relating to
planning; adopting Comprehensive Plan Map and Text Amendments pursuant
to the provisions of RCW 36.70A
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Ordinance No. 6440.
The Comprehensive Plan Map amendments 1 and 5 are City initiated and
Comprehensive Plan Map amendments 2, 3, and 4 are each privately initiated.
The policy / text amendments are all City initiated.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Ordinance No. 6442 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington amending
Sections 3.60.036, 3.94.090, 3.94.100, 3.94.120, 10.02.120, 12.24.090,
12.64A.060, 13.32A.130, 13.41.070, 15.76.040, 16.06.330, 16.08.080,
16.10.150, 16.10.160, 16.10.170, 17.06.030, 17.10.050, 17.20.030, 17.22.030,
18.46A.040, 18.49.090, 18.62.030, 18.62.080, 18.64.020, 18.64.055,
18.68.030, 18.70.050, 18.70.060, 18.76.130 and 19.06.080 of the Auburn City
Code and amending and relocating Chapter 18.64 to new Chapter 2.46 to the
Auburn City Code; all relating to the Office of the Hearing Examiner
Deputy Mayor Backus moved and Member Partridge seconded to adopt
Ordinance No. 6442.
Ordinance No. 6442 removes the Hearing Examiners Chapter from Title 18 -
Zoning and moves it to Title 2 - Administration. It also clarifies the powers and
responsibilities of the Hearing Examiner.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Ordinance No. 6445 (Backus/Snyder)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 19.02.115, 19.02.120, 19.02.130 and 19.02.140 of the Auburn City
Page 4 of 8
CA.A Page 30 of 68
Code relating to school impact fees
Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt
Ordinance No. 6445.
Ordinance No. 6445 imposes school impact fees in the City for the Auburn
School District, Dieringer School District, Federal Way School District and the
Kent School District.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. RESOLUTIONS
A. Resolution No. 4881 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the renewal of Pubic Way Agreement (PWA) 99-02 and amending the terms of
the agreement
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4881.
Resolution No. 4881 renews a current Public Way Agreement.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 4887 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor and City Clerk to execute lease agreement between the City of
Auburn and Congressman Dave Reichert, a member of the U.S. House Of
Representatives
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4887.
Resolution No. 4887 is a lease agreement for office space with Congressman
Dave Reichert.
MOTION CARRIED UNANIMOUSLY. 6-0
C. Resolution No. 4888 (Peloza/Lee)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor and City Clerk to execute the Memorandum of Agreement between
the City of Auburn and King County for pre-design services of a Regional
Training Facility
Councilmember Peloza moved and Councilmember Osborne seconded to
adopt Resolution No. 4888.
Resolution No. 4888 is for pre-design services for a joint training facility.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 4889 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
Page 5 of 8
CA.A Page 31 of 68
the Mayor to execute a services contract with the Seattle-King County
Department of Public Health for reimbursement of funds related to 2013 Local
Hazardous Waste Management Program activities
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4889.
MOTION CARRIED UNANIMOUSLY. 6-0
E. Resolution No. 4890 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing
the Mayor to award and execute an agreement with the lowest responsible
bidder for construction of small Public Works Contract Number 12-22 for Project
MS1203 15th St SW and West Valley Highway Signal #128 Repairs
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4890.
Resolution No. 4890 is for emergency repair to a signal light due to a vehicle
collision.
MOTION CARRIED UNANIMOUSLY. 6-0
F. Resolution No. 4891 (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing
the Mayor to accept a grant from the Washington State Transportation
Improvement Board for the Auburn Way South and M Street - 17th Street SE
Intersection improvements
Councilmember Wagner moved and Councilmember Peloza seconded to adopt
Resolution No. 4891.
Councilmember Wagner stated the Washington State Transportation Grant
pays for 60% of design and construction improvement costs associated with the
Auburn Way South and M ST / 17th Street SE intersection improvements
project. Councilmember Peloza stated this project has been in the planning
process for many years.
MOTION CARRIED UNANIMOUSLY. 6-0
G. Resolution No. 4892 (Partridge/Heineman)
A Resolution of the City Council of the City of Auburn, Washington authorizing
the Mayor and City Clerk to execute a contract for public defense services for
January 1, 2013 - June 30, 2013 between the City and the Law Offices of
Matthew J. Rusnak
Councilmember Partridge moved and Councilmember Holman seconded to
adopt Resolution No. 4892.
Councilmember Partridge stated this agreement is an extension of the current
contract. The City will need to gatherer data in order to put the contract out to
bid in April of 2013. The agreement also provides a cost of living increase.
MOTION CARRIED UNANIMOUSLY. 6-0
Page 6 of 8
CA.A Page 32 of 68
H. Resolution No. 4893 (Backus/Heid)
A Resolution of the City Council of the City of Auburn, Washington, repealing
Resolution No. 4779 passed December 5, 2011,and designating the members,
powers, duties and meeting times and day of all standing committees of the
City Council of the City of Auburn
Deputy Mayor Backus moved and Councilmember Wagner seconded to adopt
Resolution No. 4893.
Resolution No. 4893 establishes the Council Standing Committees.
MOTION CARRIED UNANIMOUSLY. 6-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated
with their appointed positions on federal, state, regional and local organizations.
A. From the Council
Deputy Mayor Backus reported she attended a DARE Graduation. She also
thanked Council for the opportunity to serve as the Deputy Mayor for the past
year.
Councilmember Wagner had no report.
Councilmember Holman reported he was appointed to the Puget Sound
Regional Council Policy Board. He attended the National League of Cities
Conference (NLC) in Boston where the Community and Economic
Development Committee passed three resolutions; easing lending
requirements, immigrant investor programs, and modernization of the West
Coasts Ports. He added an amendment to include fast freight corridors to the
modernization of the West Coast Ports Resolution.
Councilmember Peloza reported he attended the King County Water Pollution
Abatement Advisory Committee meeting where they had a briefing on the King
County LOOP. LOOP is a natural soil amendment and renewable resource that
restores carbon and nutrients back into the soil. He also attended the Regional
Water Quality Committee meeting, King County Solid Waste Advisory
Committee meeting, DARE Graduation, Auburn Santa breakfast, and
the Veteran's breakfast.
Councilmember Osborne reported he attended the NLC. During the conference
he spoke to the Amtrak officials regarding a stop within the city. He also
attended the Regional Transit Committee workshop and the Good Eggs
breakfast.
Councilmember Partridge reported he attended the NLC conference. Where
he attended presentations on the Public Safety Nationwide Emergency
Network, Drug Recovery Program and human trafficking. He also attended the
Regional Law, Justice, and Safety Committee meeting.
B. From the Mayor
Page 7 of 8
CA.A Page 33 of 68
Mayor Lewis shared information regarding the City's involvement with Valley
Cities. The facility provides mental health services to many people in the region.
He noted the Councilmember's roles and importance on committees around the
region and nation. He also reported on a meeting he attended with Chinese
Civil Aviation College regarding Air Traffic Controllers and education in the
region. He attended a press conference announcing the South County
Cities and School Districts receiving a Race for the Top Grant of $40,000,000
to provide children with consistent education throughout the region. He noted
the art in the City Hall lobby is from area high school students. He also attended
the Good Eggs Breakfast with Senator Fain and Representative Sullivan. He
attended the Regional Policy Committee meeting where they set the meeting
dates to hear proposed Countywide policy changes. He thanked staff for
participating in his open house. He attended the inter-tribal breakfast, and a
meeting with Congressman elect Denny Heck at the Port of Tacoma where they
discussed the completion of SR167. He thanked Council for their extensive
work over the last year.
X. EXECUTIVE SESSION
At 8:39 p.m. Mayor Lewis adjourned the meeting to a closed session in order to
discuss collective bargaining pursuant to RCW 42.30.140(4). City Attorney Dan
Heid, Director Brenda Heineman, and Chief Lee were required for the closed
session.
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting adjourned
at 8:39 p.m.
APPROVED this 7th day of January, 2013.
________________________________ ________________________________
Peter B. Lewis, Mayor Shawn Campbell, Deputy City Clerk
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CA.A Page 34 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
2012 Claims Vouchers
Date:
January 2, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
2012 claims check numbers 419295 through 419610 in the amount of $3,392,471.04 and
dated January 7, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 7, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 35 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013 Claims Vouchers
Date:
January 3, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve 2013 claims vouchers.
Background Summary:
2013 claims check numbers 419611 through 419622 in the amount of $205,212.23 and
dated January 7, 2013.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 7, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 36 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
January 2, 2013
Department:
Finance
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approva payroll vouchers.
Background Summary:
Payroll check numbers 533503 through 533532 in the amount of $265,850.24 and
electronic deposit transmissions in the amount of $1,231,418.56 for a grand total of
$1,497,268.80 for the period covering December 13, 2012 to December 26, 2012.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 7, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 37 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1122
Date:
January 2, 2013
Department:
Public Works
Attachments:
Consultant Scope Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to enter into Consultant Agreement No. AG-C-423 with
Otak for Engineering Services for Project No. CP1122, 30th Street NE Area Flooding,
Phase 1.
Background Summary:
The purpose of this project is to design and construct a new 42-inch storm line from the
northwest corner of the airport property to the existing Brannan Park Pump Station. The
pipe will replace the existing 30-inch storm pipe generally located along 30th Street NE
and the northerly boundary of Brannan Park. The project will relieve street flooding that
results from the limited capacity of the existing 30-inch line to convey the storm water to
its current Brannan Park Pump Station discharge point.
City staff has selected Otak to provide survey, design, environmental permitting, and bid
assistance for the above-referenced project and the not to exceed amount of this
agreement is $320,000.00.
It is anticipated that this project will be constructed in the Summer of 2013.
The estimated total preliminary cost for this project is $2,822,299.00 from the 432 Storm
Fund and a project budget contingency of $152,400.00 remains in this fund.
O4.8.1 CP1122
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 7, 2013 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 38 of 68
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 39 of 68
30TH STREET NE AREA FLOODING, PHASE 1
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 2
CP1122 – 30th Street NE Area Flooding, Phase 1
City of Auburn
Scope for Design, Survey, and Environmental Services - Summary
This Scope of Work is for the 30th Street NE Area Flooding, Phase 1 Project. This scope includes survey
and base mapping, preliminary engineering, geotechnical investigations, environmental
documentation and permitting, easement, final design (including plans, specifications, and estimates),
and bid assistance.
Project Description
The City’s 30th Street NE Area Flooding, Phase 1 project will relieve street flooding as a result of the
existing 30-inch underground storm pipe within 30th Street having limited capacity to convey the storm
water to its current Brannan Park Pump Station (BPPS) discharge point. The project, which spans a
distance of approximately 4,000 feet beginning at the northwest corner of the airport property and
ending at the BPPS, will install a new 42-inch gravity storm line to replace approximate 3,800 LF of
existing 30-inch storm pipe.
Task 1: Project Management
This task will be continuous throughout the project duration, which is assumed to be 12 months. It will
include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Task 2: Survey and Mapping
This task involves field surveying within the project limits, collecting existing topographic features and
producing a project basemap and Digital Terrain Model (DTM) to be used in design.
Task 3: Geotechnical Engineering
This scope of work covers geotechnical engineering services needed to support development of
contract documents for the purpose of utility trenching, backfill, and pipe loading of the new 42-inch
storm line.
Task 4: Preliminary Design
This task will progress the major design elements to an overall 30% level, and perform specific
activities to support this design level. The preliminary design effort will include modifying the design
concept based on city staff input. Documentation of the Preliminary Design task will include the
preparation of 30% plans addressing temporary erosion & sediment control, demolition, drainage, and
final restoration.
Task 5: Environmental Documentation
The purpose of the Environmental Documentation Task is to ensure that the project complies with all
applicable requirements of the Washington State Environmental Policy Act (SEPA), Floodplain
Development permit, Shoreline permit and that the regulatory permits and approvals required to
construct the project are identified and secured, all within a timeframe that will allow the project to
proceed on schedule.
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30TH STREET NE AREA FLOODING, PHASE 1
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 2 OF 2
Task 6: Cultural Resource Evaluation
The Consultant will conduct physical surveys within the project areas to determine if archeological
artifacts are present. The Consultant will perform a literature survey and historic research to determine
and document any notable cultural and historic resources that may be impacted by the project. The
results of the Cultural Resource Evaluation will be documented and reported to the Department of
Historical and Archeological Preservation (DAHP).
Task 7: Easement
It is anticipated that temporary construction easements may be necessary to avoid property impacts.
Consultant will prepare legal descriptions and exhibits for temporary construction easements.
Task 8: Contract Documents and Cost Estimates
The Consultant will prepare construction contract documents (Construction Plans, Specifications and
cost estimate) and submit them at the 30%, 60% and 90% completion levels for City review and
comment. The final Bid Documents to be provided shall include Contract Plans, Contract Provisions
and a final Engineer’s Estimate of probable construction cost.
Task 9: Bid Assistance
As requested by the City, the Consultant will provide assistance to the City during the advertisement
and award of the project as follows:
• Response to Technical Bidder questions
• Development of Technical Addendums
• Checking references of apparent low bidder.
Task 10: Construction Record Drawings
The Consultant will prepare Construction Record Drawings for the project, incorporating the
inspector’s report and records, as required, and the redlined markups of construction drawings.
Total Costs = $302,000.00
Optional Tasks
Community Involvement Assistance
As requested by the City, the Consultant will provide exhibit materials and assistance at community
open house meeting.
Construction Assistance
As requested by the City, the Consultant will provide assistance to the City during the construction of
the project as follows:
• Review submittals
• Provide written responses to Contractors Requests for Information
Total Optional Costs= $18,000.00
CA.E Page 41 of 68
Project No: CP1122 Project Title:
Project Manager: Kim Truong
Consultant Agreement
Initiation Date: _ _ Permision to Advertise
Advertisement Date: _ Contract Award
Award Date: _ _ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2012 2013 Future Years Total
432 Fund - Storm (Public Works Trust Fund)2,719,700 2,719,700
432 Fund - Storm 49 254,950 254,999
Total 49 254,950 2,719,700 0 2,974,699
Activity Prior Years 2012 2013 Future Years Total
Design Engineering - City Costs 49 11,000 20,000 31,049
Design Engineering - Consultant 310,000 310,000
Construction Estimate 1,869,000 1,869,000
Project Contingency 562,250 562,250
Construction Engineering - Consultant 10,000 10,000
Construction Engineering - City Costs 40,000 0 40,000
Total 49 11,000 2,811,250 0 2,822,299
Prior Years 2012 2013 Future Years Total
*432 Funds Budgeted ( )(49)(254,950)(2,719,700)0 (2,974,699)
432 Funds Needed 49 11,000 2,811,250 0 2,822,299
*432 Fund Project Contingency ( )0 (243,950)0 0 (152,400)
432 Funds Required 0 0 91,550 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
30th Street NE Area Flooding - PHASE 1
Date: December 26, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
432 Storm Budget Status
CA.E Page 42 of 68
t h
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1206
Date:
January 2, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 5 to Contract No. 12-10 in the amount of
$266.85 and accept construction of Project No. CP1206, 2012 Pavement Patching,
Chipseal and Overlay Project.
Background Summary:
The 2012 Pavement Patching, Chipseal and Overlay Project rehabilitated deficient
pavement on 9.9 miles of streets throughout the City as part of both the 2012
Arterial/Collector Pavement Preservation Program and the 2012 Save Our Streets
Program. This rehabilitation was accomplished as follows:
1.This project performed a pavement patching treatment (removing and replacing
areas of damaged pavement) on 2.0 miles of arterial and collector streets as part of
the City's Arterial and Collector Street Pavement Preservation Program.
2.This project performed a double chipseal treatment on 4.6 miles of arterial and
collector streets as part of the City's Arterial and Collector Street Pavement
Preservation Program. In addition, this project performed a double chipseal
treatment on 2.8 miles of local streets as part of the City's Save Our Streets
Program.
3.This project performed a thin (1.5-inches thick) asphalt overlay treatment on 0.5
miles of local streets as part of the City's Save Our Streets Program.
A project budget contingency of $131,893 remains in the 105 (Arterial/Collector Street
Pavement Preservation) fund.
A project budget contingency of $7,681 remains in the 103 (Local Street Pavement
Preservation) fund.
O4.9.1 CP1206
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 44 of 68
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 7, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 45 of 68
Page 1 of 1
Project No: CP1206 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: _Oct 17, 2011 and Feb 6, 2012 ___ Permission to Advertise
Solicitation Date: _June 5, 2012______________ Contract Award
Award Date: _July 2, 2012__________________ Change Order Approval
Contract Final Acceptance
Funds Budgeted (Funds Available)
Funding Prior Years 2011 2012 Future Years Total
105 Fund - Arterial/Collector Street Pavement Preservation 1,298,000 1,298,000
103 Fund - Local Street Pavement Preservation 539,500 539,500
Total 0 0 1,837,500 0 1,837,500
Estimated Cost (Funds Needed)
Activity Prior Years 2011 2012 Future Years Total
Design Engineering - City Costs*5,153 5,153
Construction Estimate 1,261,714 1,261,714
Change Order No. 1
(Added More Chipseal Streets to Project)509,645 509,645
Line Item Changes (97,880) (97,880)
Construction Engineering - City Costs*19,295 19,295
Total 0 0 1,697,927 0 1,697,927
Prior Years 2011 2012 Future Years Total
**105 Funds Budgeted ( )0 0 (1,298,000)0 (1,298,000)
105 Funds Needed 0 0 1,166,107 0 1,166,107
**105 Fund Project Contingency ( )0 0 (131,893)0 (131,893)
105 Funds Required 0 0 0 0 0
Prior Years 2011 2012 Future Years Total
**103 Funds Budgeted ( )0 0 (539,500)0 (539,500)
103 Funds Needed 0 0 531,819 0 531,819
**103 Fund Project Contingency ( )0 0 (7,681)0 (7,681)
103 Funds Required 0 0 0 0 0
** ( # ) in the Budget Status Sections indicates money the City has available.
103 Local Street Budget Status
BUDGET STATUS SHEET
2012 Pavement Patching, Chipseal and Overlay Project
Date: December 19, 2012
The "Future Years" column indicates the projected amount to be requested in future budgets.
105 Arterial/Collector Street Budget Status
*City staff costs for street design and construction are not charged against the 103 fund project budget and are not shown here (staff costs
charged against the 105 project budget are show).
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6447
Date:
December 20, 2012
Department:
Finance
Attachments:
Ordinance No. 6447
Budget Impact:
$0
Administrative Recommendation:
City Council to introduce and adopt Ordinance No. 6447.
Background Summary:
The City has maintained an endowment fund for the care of the cemetery for over 40
years. The fund is dedicated to that use, and cannot be used for other purposes. Upon
review, City staff recommends changing the amount of the endowment charge.
Additionally, since all other cemetery-related fees are contained in the City's fee
schedule, and not codified, Park's staff recommends taking the fee out of the Code and
putting it in the fee schedule where it can be updated more efficiently. It is recommended
that the Endowed Care fee be set at 10%. This amount is set in a companion resolution
amending the City's Fee schedule.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 7, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 58 of 68
ORDINANCE NO. 6 4 4 7
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 3.04.090 OF THE AUBURN CITY CODE
RELATING TO THE CEMETERY ENDOWMENT
CAREFUND
WHEREAS, the City currently establishes its cemetery endowment care
fund by ordinance, but wishes to move the spec c fee amounts to the City's Fee
Schedule.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as foilows:
Section 1. Amendment to CiN Code. That section 3.04.090 of
the Auburn City Code be and the same hereby is amended to read as follows:
3.04.090 Cemetery endowment care fund —Creation — Funding.
There is created a fund to be known as the "cemetery endowment care fund,"
Iinto which there shall be paid the
cemeterv endowment care fee im osed on the sale of each grave, each niche
and each crypt es such fee.is set forth in the Citv's Fee Schedule. The fund shall
be irreducible in principal and no part of the income therefrom shall ever be used
for any other purpose than as spec ed in ACC 3.04 120. (Ord. 3972 § 1, 1984,
Ord. 3853 § 1, 1983; 1957 code§ 1.36.030.)
Section 2. Imolementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severabilitv. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
OrdinanCe No. 6447
January 2, 2013
Page 1 of 2
ORD.A Page 59 of 68
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 4. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval, and publication as
provided by law; Provided that this ordinance shall only take effect if the City
Council amends the City's Fee Schedule to set a Cemetery Endowment Care
Fee as contemplated herein.
INTRODUCED
PASSED•
APPROVED
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
Daniel B. Heid, City ttorney
Published:
Ordinance No. 6447
lanuary 2, 2b13
Page 2 of 2
ORD.A Page 60 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4895
Date:
January 2, 2013
Department:
Public Works
Attachments:
Resolution No. 4895
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4895.
Background Summary:
EQUIPMENT RENTAL DIVISION:
The following police patrol vehicles have reached the end of the replacement cycle.
Replacements have been purchased and are now in service.
P014A - 2008 Ford Crown Victoria - VIN: 2FAFP71V08X100255 Fixed Asset No.
55000 P014A
P015A - 2008 Ford Crown Victoria - VIN: 2FAFP71V98X100254 Fixed Asset No.
55000 P015A
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Dowdy
Meeting Date:January 7, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 61 of 68
RESOLUTION NO. 4 8 9 5
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON DECLARING
CERTAIN ITEMS OF PROPERTY AS SURPLUS
AND AUTHORIZING THEIR DISPOSAL
WHEREAS, the City of Aubum Public Works Departrnent has a number of
items which are no Ionger of use to the City; and
WHEREAS, it would be appropriate to surplus the property and dispose of
it by auction or other sale mechanism, or to dispose of it, in whole or in part,
through gift to another govemmental agency or an appropriate charitable non-
profit entity, as deemed most expedient.by the Mayor
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES as follows:
Section 1. Purpose. That the property ident ed below is declared
to be surplus, and the Mayor is authorized to dispose of and convey such
property through appropriate sale or donation to another govemmental agency or
charitable non-profit eMity
Public Works Deoartrnent
Equipment Rental Division:
The following police patrol vehicles have reached the end of the replacemerrt
cycle. Replacemer ts have been purchased and are now in seroice.
Resolution No. 4895
December 20, 2012
Page 1 of 2
RES.A Page 62 of 68
P014A—2008 Ford Crown Victoria
VIN: 2FAFQ71V08X100255 Fixed Asset No. 55000 P014A
P015A—2008 Ford Crown Victoria
VIN: 2FAFP71V98X100254 Fixed Asset No. 55000 P015A
Section 2. Implementation. That the Mayor is authorized to
implement such administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. Effective Date. That this Resolution shall take effect
and be in full force upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
ATTEST MAYOR
Danielle E. Daskam, City Clerk
AP FA V TO
e . ' , Ry ey
Resolution No.4895
December 20, 2012
Page 2 of 2
RES.A Page 63 of 68
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4896
Date:
January 2, 2013
Department:
City Attorney
Attachments:
Resolution No. 4896
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4896.
Background Summary:
This Resolution authorizes an Addendum to the Agreement for Information Technology
Services under which the City of Auburn provides services for the City of Pacific. The
original Agreement is not only being extended for one year - with one additional year's
potential extension - but it also clarifies a scriveners error to reflect that the initial term of
the Agreement expired December 31, 2012. The Resolution also provides that any
action taken by the Mayor or designee in furtherance of the Agreement Addendum is
ratified.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Partridge Staff:Heid
Meeting Date:January 7, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 64 of 68
RESOLUTION NO. 4 8 9 6
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AUTHORIZING
THE MAYOR AND CITY CLERK TO EXECUTE AN
ADDENDUM TO THE INTERLOCAL AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE CITY
OF PACIFIC FOR INFORMATION SERVICES
TECHNOLOGY
WHEREAS, in September, 2011, the City of Aubum entered into an
Interlocal Agreement with the City of Pac c for Information Services; and
WHEREAS, the parties wish to extend the original term by one-year,
consistent with the provisions in the original agreement that provided for up to
two additional one-year extensions; and
WHEREAS, it is also appropriate to clarify the term of the original
agreement, specifying that it terminated on December 31, 2012; and
WHEREAS, insofar as the Addendum One seeks to extend the
agreement in advance of the date on which the City Councils could approve the
extension, the Resolution also specifies that actions taken in furtherance of that
e ension shall be rat ed.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor and the Aubum City Clerk are hereby
authorized to execute an Addendum to Interlocal Agreement between the City
of Auburn and the City of Pac c, which Addendum shall be in substantial
Resolution No.4896
December 31, 2012
Page 1 of 2RES.B Page 65 of 68
conformity with the Addendum attached hereto as Exhibit "A° and that action
heretofore taken by the Mayor or designee in furtherance thereof is hereby
ratified.
Section 2. The Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. This resolution shall be in full force and effect upon
passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST
Danielle E. Daskam, Ciry Cle k
APP ED S TO FORM:
iel B. id, City Atto ey
Resolution No.4896
December 31, 2012
Page 2 of 2RES.B Page 66 of 68
ADDENDUM NO. ONE
ADDENDUM TO THEINTERLOCAL AGREEMENT
BETWEEN THE CITY OF AUBURN AND THE CTl'Y OF PACIFIC
FOR INFORMATION SERVICES TECHNOLOGY
THIS ADDENDI7M is made and entered into tlus day of
20_, by and between the CITY OF AUBURN, a municipal corporation of the State of
Washington (hereinafter referred to as "Auburn"), and CITY OF PACIFIC, a municipal
corporation of the State of Washington (hereinafter refeaed to as "Pacifid'), as an addendum to
the Interlocal Agreement between the parties for Information Services Technology executed on
the 26' day of September, 2011, pursuant to the Interlocal Cooperation Act, Chapter 3934 of the
Revised Code of Washington.
WITNESSETH:
V HEREAS, the parties hereto have heretofore contracted for Information Services
Technology, and the said Agreement provided for the opportunity of two one-year extensions;
and
WHEREAS, it is also appropriate to clarify a scriveners error in terms of the date under
which the original Agreement would terminate or by which the Agreement term would need to
be extended; and
WHEREAS, each of the parties appreciates that contracting for such services provides a
number of mutually beneficial advantages, and in order to provide further advantages for each of
the parties, they agee that the Agreement referred to above should be amended to extend the
term thereof as provided hereinbelow
NOW TE REFORE in consideration of their mutual covenants, conditions and promises,
the PAR'TIES HERETO HEREBY AGREE as follows:
ITEM ONE REVISION TO PARAGRAPH SEVEN: That Pazagraph Seven of the
Interlocal Agreement is amended to read as follows:
7 TIME FOR PERFORMANCE AND TERM OF AGREEMENT
Aubum sha11 not begin any work under this Agreement until authorized by Pacific's
representative. Auburn shall perform the services provided for herein in accordance with
the direction and scheduling provided in Exhibit A, unless otherwise agreed to in writiag
by the parties. This Agreement shall terminate on 12/31/8d-2013 This Agreement
may be extended for taveone additional one-yeaz eaedsperiod upon written agreement of
the Parties. It is provided, however, that either party may cancel this Agreement upon
sia ty (60)days written notice to the othei party
RES.B Page 67 of 68
ITEM TWO REVISION TO PARAGRAPH ELEVEN• That Pazagraph Eleven of the
Interlocal Agreement is amended to read as follows:
11 ADMINISTRATION OF AGREEMENT
Tt is Agreement shall be administered by Ron Tiedeman, Innovation & Technology
Director or designee on behalf of Aubum, and by Patti Kirkpatrick, or designee, on
behalf of Pacific. Any written notices requii ed by the terms of this Agreement shall be
served on or mailed to the following addresses:
CITY OF AUBURN CITY OF PACIFIC
Innovation&Technology City Clerk
Ran Tiedeman Patti Kirkpatrick
25 West Main Street 100 3rd Avenue S.E.
Auburn, WA 98001-4998 Pacific, WA
Phone: 253-288-3160 Phone: 253-929-1105
Fax: 253-804-3116 Fax: 253-939-6026
E-mail: rtiedeman@aubumwa.gov E-mail: pkirkpatrick@ci.pacific.waus
ITEM THREE REMAINING TERMS LJNCHANGED• That all other provisions of the
Interlocal] Agreement between the parties for Informadon Services Technology executed on the
lst day of October 2011, pursuant to the Interlocal Cooperation Act, Chapter 3934 of the
Revised Code of Waslrington, shall remain unchanged, and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and yeaz fust above written.
CITY OF PACIFIC CITY OF AUBURN
By By
Its: Petet B. Lewis, Mayor
Attest: Attest:
By By
Patricia J Kirkpatrick, Pacific City Clerk Danielle E. Daskam, Auburn City Clerk
Approved as to form: Appro d as to form:
Ken Luce,Pacific City Attorney Daniel B. Heid, Aub City ttorney
RES.B Page 68 of 68