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Home My WebLink About12-17-2012 r City Council Meeting TYOr_ �� December 17, 2012 - 7 30 PM CI ' Auburn City Hall / WASHINGTON MINUTES I CALL TO ORDER A. Flag Salute Mayor Peter B Lewis called the meeting to order at 7 30 p.m. in the Auburn City Hall Council Chambers, located at 25 West Main Street, and led those in attendance in the Pledge of Allegiance. B Roll Call Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza, John Partridge, Wayne Osborne, and John Holman. Councilmember Largo Wales was excused. Department directors and staff members present: Planning and Development Director Kevin Snyder, Chief of Police Bob Lee, Public Works Director Dennis Dowdy, Engineering Aide Amber Mund, Finance Director Shelley Coleman, Human Resources and Risk Management Director Brenda Heineman, Employee Relations / Compensation Manager Aaron Baker, City Attorney Daniel B Heid, Parks, Arts and Recreation Director Daryl Faber, and Deputy City Clerk Shawn Campbell. C Announcements, Appointments, and Presentations 1 Arts Commission Appointment City Council confirm the appointment of Colleen Maloney to the Arts Commission for a term expiring December 31, 2013. Deputy Mayor Backus moved and Councilmember Wagner seconded to confirm the appointment of Colleen Maloney to the Arts Commission. MOTION CARRIED UNANIMOUSLY 6-0. D Agenda Modifications Revised Ordinance No 6442 and Resolution Nos 4892 and 4893 were distributed prior to the meeting. II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE A. Public Hearings 1 Public Hearing on Right-of-Way Vacation V1-12 (Wagner/Dowdy) City Council to conduct a public hearing on the vacation of 2nd Street NE between 1st Street NE and 3rd Street NE, east of E Street NE and the alley between 2nd Street NE and 3rd Street NE, east of E Street NE. Mayor Lewis presented the location of the proposed vacation. Engineering Aide Amber Mund presented a brief presentation of the right-of-way Page 1 of 8 vacation. The request is from the Auburn School District. All of the surrounding property is owned by the school district. All interested parties are in support of the vacation provided all easements remain intact. Mayor Lewis opened the public hearing at 7 34 p.m. Jeff Gross, Auburn School District Mr Gross stated the School District owns all property adjacent to the right- of-way The City would see a cost savings in maintenance costs for this property There being no further comment, Mayor Lewis closed the public hearing at 7 36 p.m. B. Audience Participation This is the place on the agenda where the public is invited to speak to the City Council on any issue. Those wishing to speak are reminded to sign in on the form provided. No one from the audience requested to address the Council. C Correspondence There was no correspondence for Council review III. COUNCIL COMMITTEE REPORTS A. Municipal Services Chair Peloza reported the Municipal Services Committee met December 10, 2012. The Committee reviewed Public Works Project No. CP1210,Vadis Service Agreement for City Litter Control, Resolution No 4886, Resolution No. 4888, Resolution No 4889 The Committee reviewed the project matrix. The next regular meeting of the Municipal Services Committee is scheduled for January 14, 2013 B Planning & Community Development Deputy Mayor Backus reported the Planning and Community Development Committee met December 10, 2012. The Committee forwarded Ordinance No. 6442, Ordinance No 6440, Ordinance No. 6445 and Resolution 4881 to full Council for consideration. The Committee also discussed arterial streets, grant funding for the Fenster Levee Setback on the Green River and reviewed the Committee Matrix. The next regular meeting of the Planning and Community Development Committee is scheduled for January 14, 2013. C Public Works Chair Wagner reported the Public Works Committee met this afternoon at 3:30 The Committee reviewed Resolution No 4881, Resolution No 4890 and Resolution No. 4891 The Committee also discussed Resolution No 4887, Resolution No. 4892, Ordinance No. 6422, King County Service agreement for street striping, and the Capital Project status report. The next regular meeting of the Public Works Committee is scheduled for January 7, 2013 D Finance Page 2 of 8 Chair Partridge reported the Finance Committee met this evening at 5 30 The Committee reviewed claims vouchers in the amount of$3 4 million and payroll vouchers in the amount of approximately $1.2 million. The Committee also reviewed Resolution No 4887, Resolution No. 4892 and Resolution No 4888 The Committee also discussed Ordinance No 6447, Ordinance No. 6445, Resolution No 4886, Resolution No 4889, Resolution No. 4890, Resolution No 4891, Resolution 4892 and arterial street preservation and the October 2012 Financial Report. The next regular meeting of the Finance Committee is scheduled for January 7, 2013 E. Les Gove Community Campus Councilmember Wagner reported the Les Gove Community Campus Committee met on December 11, 2012. The Committee discussed the ongoing cost of a community center, two year start up cost and a public art piece for the Community Center campus. The next regularly scheduled meeting of the Les Gove Community Campus Committee is scheduled for January 23, 2013 F Council Operations Committee The next Council Operations Committee meeting is scheduled for January 7, 2013. IV CONSENT AGENDA All matters listed on the Consent Agenda are considered by the City Council to be routine and will be enacted by one motion in the form listed. A. Minutes of the December 3, 2012 regular meeting B. Claims Vouchers (Partridge/Coleman) Claims check numbers 418928 through 419294 in the amount of$3,401,123.59 and dated December 17, 2012. C Payroll Vouchers (Partridge/Coleman) Payroll check numbers 533462 through 533502 in the amount of$815,086.65 and electronic deposit transmissions in the amount of $1,226,930.34 for a grand total of$2,042,016.99 for the period covering November 29, 2012 to December 12, 2012. D Agreement for Services Contract#AG-S-062 with Vadis (Peloza/Coleman) City Council approve Service Agreement No AG-S-062 between the City of Auburn and Vadis for a litter control program, beginning January 1, 2013, and ending December 31, 2014 E. Public Works Project No CP1210 (Peloza/Dowdy) City Council approve Final Pay Estimate No. 4 to Small Works Contract No. 12- 11 in the amount of$1,559 40 and accept construction of Project No. CP1210, Auburn Valley Humane Society Site Work Improvements Deputy Mayor Backus moved and Councilmember Wagner seconded to approve the Consent Agenda. The Consent Agenda includes claims and payroll vouchers and a public works contract item. MOTION CARRIED UNANIMOUSLY 6-0 Page 3 of 8 V UNFINISHED BUSINESS There was no unfinished business. VI NEW BUSINESS There was no new business. VII. ORDINANCES A. Ordinance No. 6431 (Wagner/Dowdy) An Ordinance of the City Council of the City of Auburn, Washington, Vacating Right-of-Way of 2nd Street NE Between 1st Street NE and 3rd Street NE, East of E Street NE and the Alley Between 2nd Street NE and 3rd Street NE, East of E Street NE within the City of Auburn, Washington Councilmember Wagner moved and Councilmember Peloza seconded to adopt Ordinance No. 6431 MOTION CARRIED UNANIMOUSLY 6-0 B Ordinance No. 6440 (Backus/Snyder) An Ordinance of the City Council of the City of Auburn, Washington relating to planning, adopting Comprehensive Plan Map and Text Amendments pursuant to the provisions of RCW 36.70A Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt Ordinance No 6440 The Comprehensive Plan Map amendments 1 and 5 are City initiated and Comprehensive Plan Map amendments 2, 3, and 4 are each privately initiated. The policy / text amendments are all City initiated. MOTION CARRIED UNANIMOUSLY 6-0 C Ordinance No. 6442 (Backus/Snyder) An Ordinance of the City Council of the City of Auburn, Washington amending Sections 3.60.036, 3 94 090, 3.94 100, 3.94 120, 10.02.120, 12.24.090, 12.64A.060, 13 32A.130, 13.41 070, 15.76.040, 16.06.330, 16 08 080, 16.10 150, 16.10 160, 16.10 170, 17 06.030, 17 10 050, 17.20 030, 17.22.030, 18 46A.040, 18 49 090, 18.62.030, 18.62.080, 18 64.020, 18.64 055, 18.68.030, 18 70 050, 18 70 060, 18 76.130 and 19 06.080 of the Auburn City Code and amending and relocating Chapter 18 64 to new Chapter 2.46 to the Auburn City Code, all relating to the Office of the Hearing Examiner Deputy Mayor Backus moved and Member Partridge seconded to adopt Ordinance No. 6442. Ordinance No 6442 removes the Hearing Examiners Chapter from Title 18 - Zoning and moves it to Title 2 -Administration. It also clarifies the powers and responsibilities of the Hearing Examiner MOTION CARRIED UNANIMOUSLY 6-0 D Ordinance No. 6445 (Backus/Snyder) An Ordinance of the City Council of the City of Auburn, Washington, amending Sections 19 02.115, 19 02.120, 19 02.130 and 19 02.140 of the Auburn City Page 4 of 8 Code relating to school impact fees Deputy Mayor Backus moved and Councilmember Partridge seconded to adopt Ordinance No 6445 Ordinance No 6445 imposes school impact fees in the City for the Auburn School District, Dieringer School District, Federal Way School District and the Kent School District. MOTION CARRIED UNANIMOUSLY 6-0 VIII RESOLUTIONS A. Resolution No 4881 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the renewal of Pubic Way Agreement (PWA) 99-02 and amending the terms of the agreement Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4881 Resolution No. 4881 renews a current Public Way Agreement. MOTION CARRIED UNANIMOUSLY 6-0 B Resolution No. 4887 (Partridge/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute lease agreement between the City of Auburn and Congressman Dave Reichert, a member of the U S House Of Representatives Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4887 Resolution No 4887 is a lease agreement for office space with Congressman Dave Reichert. MOTION CARRIED UNANIMOUSLY 6-0 C Resolution No. 4888 (Peloza/Lee) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk to execute the Memorandum of Agreement between the City of Auburn and King County for pre-design services of a Regional Training Facility Councilmember Peloza moved and Councilmember Osborne seconded to adopt Resolution No. 4888 Resolution No. 4888 is for pre-design services for a joint training facility MOTION CARRIED UNANIMOUSLY 6-0 D Resolution No. 4889 (Peloza/Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing Page 5 of 8 the Mayor to execute a services contract with the Seattle-King County Department of Public Health for reimbursement of funds related to 2013 Local Hazardous Waste Management Program activities Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4889 MOTION CARRIED UNANIMOUSLY 6-0 E. Resolution No 4890 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to award and execute an agreement with the lowest responsible bidder for construction of small Public Works Contract Number 12-22 for Project MS1203 15th St SW and West Valley Highway Signal #128 Repairs Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No 4890 Resolution No 4890 is for emergency repair to a signal light due to a vehicle collision. MOTION CARRIED UNANIMOUSLY 6-0 F Resolution No. 4891 (Wagner/Dowdy) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to accept a grant from the Washington State Transportation Improvement Board for the Auburn Way South and M Street - 17th Street SE Intersection improvements Councilmember Wagner moved and Councilmember Peloza seconded to adopt Resolution No. 4891 Councilmember Wagner stated the Washington State Transportation Grant pays for 60% of design and construction improvement costs associated with the Auburn Way South and M ST / 17th Street SE intersection improvements project. Councilmember Peloza stated this project has been in the planning process for many years. MOTION CARRIED UNANIMOUSLY 6-0 G. Resolution No 4892 (Partridge/Heineman) A Resolution of the City Council of the City of Auburn, Washington authorizing the Mayor and City Clerk to execute a contract for public defense services for January 1, 2013 - June 30, 2013 between the City and the Law Offices of Matthew J Rusnak Councilmember Partridge moved and Councilmember Holman seconded to adopt Resolution No. 4892. Councilmember Partridge stated this agreement is an extension of the current contract. The City will need to gatherer data in order to put the contract out to bid in April of 2013 The agreement also provides a cost of living increase. MOTION CARRIED UNANIMOUSLY 6-0 Page 6 of 8 H. Resolution No 4893 (Backus/Held) A Resolution of the City Council of the City of Auburn, Washington, repealing Resolution No 4779 passed December 5, 2011,and designating the members, powers, duties and meeting times and day of all standing committees of the City Council of the City of Auburn Deputy Mayor Backus moved and Councilmember Wagner seconded to adopt Resolution No 4893. Resolution No 4893 establishes the Council Standing Committees. MOTION CARRIED UNANIMOUSLY 6-0 IX. REPORTS At this time the Mayor and City Council may report on significant items associated with their appointed positions on federal, state, regional and local organizations. A. From the Council Deputy Mayor Backus reported she attended a DARE Graduation She also thanked Council for the opportunity to serve as the Deputy Mayor for the past year Councilmember Wagner had no report. Councilmember Holman reported he was appointed to the Puget Sound Regional Council Policy Board. He attended the National League of Cities Conference (NLC) in Boston where the Community and Economic Development Committee passed three resolutions; easing lending requirements, immigrant investor programs, and modernization of the West Coasts Ports. He added an amendment to include fast freight corridors to the modernization of the West Coast Ports Resolution. Councilmember Peloza reported he attended the King County Water Pollution Abatement Advisory Committee meeting where they had a briefing on the King County LOOP LOOP is a natural soil amendment and renewable resource that restores carbon and nutrients back into the soil. He also attended the Regional Water Quality Committee meeting, King County Solid Waste Advisory Committee meeting, DARE Graduation, Auburn Santa breakfast, and the Veteran's breakfast. Councilmember Osborne reported he attended the NLC During the conference he spoke to the Amtrak officials regarding a stop within the city He also attended the Regional Transit Committee workshop and the Good Eggs breakfast. Councilmember Partridge reported he attended the NLC conference. Where he attended presentations on the Public Safety Nationwide Emergency Network, Drug Recovery Program and human trafficking. He also attended the Regional Law, Justice, and Safety Committee meeting. B From the Mayor Page 7 of 8 Mayor Lewis shared information regarding the City's involvement with Valley Cities. The facility provides mental health services to many people in the region He noted the Councilmember's roles and importance on committees around the region and nation. He also reported on a meeting he attended with Chinese Civil Aviation College regarding Air Traffic Controllers and education in the region. He attended a press conference announcing the South County Cities and School Districts receiving a Race for the Top Grant of$40,000,000 to provide children with consistent education throughout the region. He noted the art in the City Hall lobby is from area high school students. He also attended the Good Eggs Breakfast with Senator Fain and Representative Sullivan. He attended the Regional Policy Committee meeting where they set the meeting dates to hear proposed Countywide policy changes. He thanked staff for participating in his open house. He attended the inter-tribal breakfast, and a meeting with Congressman elect Denny Heck at the Port of Tacoma where they discussed the completion of SR167 He thanked Council for their extensive work over the last year X. EXECUTIVE SESSION At 8 39 p.m. Mayor Lewis adjourned the meeting to a closed session in order to discuss collective bargaining pursuant to RCW 42.30 140(4) City Attorney Dan Heid, Director Brenda Heineman, and Chief Lee were required for the closed session. XI. ADJOURNMENT There being no further business to come before the Council, the meeting adjourned at 8:39 p.m. APPR th day of January, 2013 i Peter Lewis, Mayor Shawn Campbell, Deputy City Clerk Page 8 of 8