HomeMy WebLinkAbout12-17-2012 CITYOF "� Council Operations Committee
11111 :1 December 3, 2012 - 5:00 PM
% t City Hall Conference Room 2
WASHINGTON MINUTES
I. CALL TO ORDER
A. Roll Call
Chair Nancy Backus called the meeting to order at 5:00 p.m. in the
Council Conference Room at Auburn City Hall located at 25 West
Main Street in Auburn.
Members in attendance included Chair Nancy Backus, Vice Chair Rich
Wagner and Member Bill Peloza. Also in attendance were City
Attorney Dan Heid, Auburn School District Superintendent Kip
Herren and Records Clerk Stephanie Luka.
B. Announcements
There was no announcement.
C. Agenda Modifications
There were no agenda modification.
II. CONSENT AGENDA
A. November 5, 2012 Regular Meeting Minutes
Vice Chair Wagner moved and Member Peloza seconded to approve
the November 5, 2012 minutes.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Junior City Council
The Committee discussed ways to insure the Auburn Youth Council
and the Auburn Junior City Council are defined with separate roles
and responsibilities. City Attorney Heid compiled
information regarding the similarities and differences from the City and
the Auburn School district to create the resolution. The Junior Council
will not be staffed by the City of Auburn Parks Department.
Vice Chair Wagner requested adding a section in the recital regarding
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clarification between the Auburn Youth Council and the Junior City
Council.
Vice Chair Wagner suggested that there should be a council
liaison. The committee decided that the liaison would be appointed by
Council Operations Committee.
Superintendent Herren expressed concerns regarding students being
unable to complete their full term due to completion of middle school
or high school. City Attorney Heid suggested starting with staggered
terms to allow continuity of the committee. Deputy Mayor Backus
suggested appointing a portion of the initial Junior City Council
Members too short term and the remainder to full term. After the initial
Junior City Council Members complete their first term each additional
term will be for two years. The terms will run from September to
August. The committee discussed the replacement procedures and
possible options if a replacement is needed during the school year.
Superintendent Herren suggested adding criteria for applicants to the
resolution. He recommended the criteria be an average student that
shows an interest in leadership and is of good character.
The Committee also discussed an orientation for the new members to
be included in their first agenda packets along with a copy of the laws
that apply to the City Council.
Superintendent Herren announced that the Auburn School District has
been approved for the first Army ROTC program in King County. The
program starts this semester at Auburn Mountainview High School and
will be a district wide program.
B. Council Assignments for 2013
Deputy Mayor Backus opened discussion on the Council assignments
for 2013 with the interests expressed by the other Council members.
Councilmember Wales requested to be removed from both Les Gove
Community Campus Committee and Municipal Services
Committee. She also requested to be put on the Planning and
Community Development Committee.
Councilmember Partridge requested to be removed from Planning
Community Development Committee and reassigned to Municipal
Services Committee due to the alignment with the Auburn Valley
Humane Society Board.
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Deputy Mayor Backus recommended the removal of the Auburn Valley
Humane Society liaison from Council effective January 1st, 2013.
Vice Chair Wagner recommended a switch of Councilmember Wales
from Municipal Services Committee and Councilmember Partridge
from Planning and Community Development Committee.
The committee then discussed appointing Councilmember Holman as
Vice chair of the Planning & Community Development Committee,
keeping Councilmember Wales on the Les Gove Community Campus
Committee and appointing Councilmember Wales to Vice Chair on
Finance Committee.
The Committee also discussed meeting times to ensure Council's
ability to attend assigned meetings.
Deputy Mayor Backus presented the committee with a copy of the
current Council Committee Assignment Matrix and requested
that Council Members provide her with their commitments and current
committee appointments to update the matrix.
Deputy Mayor Backus advised the Committee that Councilmember
Osborne was interested in being put on the Airport Advisory
Board. After committee discussion it was decided that this may be a
possibility for next year and not a change for this current year.
Deputy Mayor Backus agreed to be the liaison for the Junior City
Council.
Deputy Mayor Backus commented that the changes to the Council
assignments have good continuity but also allow for some growth and
opportunity.
The Committee discussed the value of membership on various
committees at the regional and national level.
C. City Council Rules of Procedure
Deputy Mayor Backus opened discussion regarding the revision of
Section 17.1 and the addition of Sections 17.6 and 17.7 to the Council
Rules and Procedures. City Attorney Heid reviewed the changes with
the Committee Members.
Vice Chair Wagner expressed concern with the language in Section
17.1 would be more specific to the word "contractors" as part of the
entities listed. City Attorney Heid pointed out that "contractors" may be
too specific. Vice Chair Wagner had an additional suggestion of
"business relationship". City Attorney Heid agreed that the language
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be changed to add "including entities with which the City has a
business relationship". The committee agreed that this would be a
good alternative.
Deputy Mayor Backus suggested moving this item forward as an
action item out of this committee.
Vice Chair Wagner moved and Member Peloza seconded to approve
the amendment to the Council Rules and Procedures.
Motion carried unanimously. 3-0
IV. ADJOURNMENT
There being no further business, the meeting adjourned at 5:50 p.m.
Approved this 7th day of January, 2013.
s �� l�P
ancy ;: .ckus, C air Stephanie/uka, Records Clerk
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