HomeMy WebLinkAbout01-22-2013 COUNCIL AGENDA PACKET
City Council Meeting
January 22, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1. Proclamation - Pride & Prejudice Month*
Mayor Lewis to recognize January 28, 2013 as the 200th anniversary of the
publication of the classic novel Pride and Prejudice by Jane Austen.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A.Public Hearings
No public hearing is scheduled for this evening.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence
There is no correspondence for Council review.
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1. January 14, 2013 Meeting Minutes* (Peloza)
B.Planning & Community Development
1. January 14, 2013 Minutes* (Backus)
C.Public Works
1. January 7, 2013 meeting minutes* (Wagner)
D.Finance
1. January 7, 2013 meeting minutes* (Partridge)
E.Les Gove Community Campus
Page 1 of 86
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A. Minutes of the January 7, 2013 Meeting*
B. 2012 Claims Vouchers (Partridge/Coleman)
2012 Claims check numbers 419623 through 419627 and check numbers 419631
through 419897 in the amount of $3,100,269.50 and dated January 22, 2013.
C. 2013 Claims Vouchers (Partridge/Coleman)
2013 claims check numbers 419628 through 419630 and 419898 through 419990
in the amount of $2,839,403.97 and dated January 22, 2013.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533533 through 533571 in the amount of $846,539.14 and
electronic deposit transmissions in the amount of $1,164,477.43 for a grand total of
$2,011,016.57.
E. Public Works Project No. EM0902* (Wagner/Dowdy)
Approve final pay estimate No. 5 to Contract No. 12-14 in the amount of
$21,788.99 and accept construction of Project No. EM0902 Temporary Flood
Control Barrier Removal
F. Public Works Project No. CP1116* (Wagner/Dowdy)
Approve final pay estimate No. 8 to Contract No. 11-20 in the amount of
$10,429.69 and accept construction of Project No. CP1116, Downtown Pedestrian
Lighting Replacement
(ACTION REQUESTED: City Council approve the Consent Agenda.)
V.UNFINISHED BUSINESS
There is no unfinished business.
VI.NEW BUSINESS
There is no new business.
VII.ORDINANCES
A. Ordinance No. 6441* (Backus/Heid)
An Ordinance of the City Council of the City of Auburn, Washington, creating a new
Chapter 2.07 of the Auburn City Code relating to the Auburn Junior City Council
(ACTION REQUESTED: City Council adopt Ordinance No. 6441.)
B. Ordinance No. 6448* (Partridge/Heid)
An Ordinance of the City Council of the City of Auburn, Washington, creating a new
Chapter 2.87 of the Auburn City Code relating to the acceptance of gifts and
donations to the City
Page 2 of 86
(ACTION REQUESTED: City Council adopt Ordinance No. 6448.)
VIII.RESOLUTIONS
A. Resolution No. 4886* (Peloza/Faber)
A Resolution of the City Council of the City of Auburn, Washington, amending the
City of Auburn Fee Schedule relating to fees charged by the cemetery
(ACTION REQUESTED: City Council adopt Resolution No. 4886.)
B. Resolution No. 4898* (Wagner/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor and City Clerk to Execute an Interlocal Agreement with King County for the
Purpose of Providing Road Services
(ACTION REQUESTED: City Council adopt Resolution No. 4898.)
IX. REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A. From the Council
B. From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
January 14, 2013 Meeting Minutes
Date:
January 17, 2013
Department:
Police
Attachments:
January 14, 2013 Meeting Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Peloza Staff:
Meeting Date:January 22, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 4 of 86
Municipal Services Committee
January 14, 2013 - 3:30 PM
Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Council
Conference Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge.
Staff present: Councilmember Largo Wales, Chief of Police Bob Lee,
Public Works Director Dennis Dowdy, Parks, Arts and Recreation
Director Daryl Faber, Assistant City Attorney Steven Gross, Police
Records Manager Chris James and Police Secretary/Scribe Terry
Mendoza. Others present: Citizen Scot Pondelick.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. December 10, 2012 Meeting Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Median Design and Maintenance Standards (Faber)
Parks, Arts and Recreation Director Daryl Faber updated the
committee on the draft City of Auburn Median Design & Maintenance
Guidelines dated January 2013. The goal for the guidelines is not to
replace design and maintenance standards, but to serve as an easy-
to-reference, supplementary guide that illustrates median design
options and maintenance practices in light of the City's existing
standards. The guidelines are a joint effort from City staff in the Public
Works/Engineering, Planning and Development, and Parks
Maintenance divisions. Each guideline is a component of design
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MS.1 Page 5 of 86
and/or maintenance that needs to be addressed by the City or private
developer when improving current medians or constructing new
medians within the City. Committee discussion followed.
B. Ordinance No. 6448 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Chapter 2.87 of the Auburn City Code relating to the
acceptance of gifts and donations to the City. This proposed
ordinance was drafted to meet the ordinance requirement of RCW
35.21.100 which deals with the authority to accept and use donations.
Committee discussion followed.
C. Police Department Records Division (James)
Police Records Manager, Chris James, provided information to the
committee on the functions of the Records Division of the Auburn
Police Department. Manager James came to Auburn in September
2012 bringing with her 20+ years of Records experience in law
enforcement. Records is the support division of the
department. Some of their responsibilities include providing fronter
counter assistance, records case management and case entry, public
records requests from the City Clerk's office, evidence management,
firearms transfers, warrants, and concealed pistol licenses.
Committee discussion followed.
D. Project Matrix
The following updates were made to the Project Matrix:
Item 20P: Review date 1/28/13.
Item 30P: Review date 3/25/13. Status updated.
Item 7I: New Item of Interest added. Review date 2/11/13.
IV. ADJOURNMENT
The meeting was adjourned at 4:26 p.m. The next meeting of the
Municipal Services Committee is Monday, January 28, 2013 at 3:30 p.m. in
the Council Conference Room, City Hall, 25 W. Main Street, Auburn, WA.
Signed this _______________ day of January, 2013.
___________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
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MS.1 Page 6 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 14, 2013 Minutes
Date:
January 16, 2013
Department:
Planning and Development
Attachments:
Draft Minutes - January 14, 2013
Budget Impact:
$0
Administrative Recommendation:
For information only, see attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:January 22, 2013 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 7 of 86
Planning and Community
Development
January 14, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Nancy Backus called the meeting to order at 5:00 p.m. in Annex
Conference Room No. 2 located on the second floor of One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman, and Member Largo
Wales were present. Also present were Planning and Development
Director Kevin Snyder, Parks, Arts & Recreation Director Daryl Faber,
Finance Director Shelley Coleman, Assistant City Attorney Steve
Gross, Economic Development Manager Doug Lein, Storm Drainage
Engineer Tim Carlaw, Public Works Director Dennis Dowdy, Principal
Planner Jeff Dixon, and Planning Secretary Tina Kriss.
Members of the public present included: Councilmember Peloza,
Scott Pondeleck, Auburn Chamber of Commerce President Nancy
Wyatt, and Robert Whales of the Auburn Reporter.
B. Announcements
Chair Backus welcomed new Member Largo Wales to the Committee.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - December 10, 2012 (Snyder)
Vice-Chair Holman moved and Member Wales seconded to approve
the Planning and Community Development Committee Meeting
minutes for December 10, 2012 as written.
Motion Carried Unanimously. 3-0
III. ACTION
A. Resolution No. 4899 - Grant Acceptance from the Washington State
Department of Commerce (Lein)
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PCD.1 Page 8 of 86
Planning and Development Director Kevin Snyder reviewed Resolution
No. 4899 with Committee; accepting a Washington State Department
of Commerce grant in the amount of $12,500.00 and authorizeing the
Mayor and City Clerk to execute the administrative proceedures for the
grant award.
Vice-Chair Holman moved and Member Wales seconded to
recommend that City Council adopt Resolution No. 4899.
Motion Carried Unanimously. 3-0
IV. DISCUSSION ITEMS
A. Creation and Funding of a Metropolitan Park District in the City of
Auburn (Coleman)
Finance Director Coleman presented on the option of the City forming
a Metropolitan Park District (MPD) to administer and operate
recreation programs, maintenance of the city parks and the golf course
through the district. Revenue generated would come from property
taxes ($5 million), recreation class fees ($600,000.) and golf course
green fees ($1.5 million). The net savings to the City General Fund
would be in excess of $4.6 million and $.4 million for the Golf
Course. Total savings, net of revenues transferred to the district, could
be approximately $5 million.
Committee and staff discussed the concerns and benefits of forming a
MPD. In response to questions from Council about the benefit to the
citizens, Director Coleman stated creating the MPD could continue to
maintain the existing vital and important parks programs and also
provide a potential vehicle to possibly issue debt for new facilities if
selected. There is an interest for transportation improvements and this
would provide and preserve funding for parks service and
maintenance and free up the general funds for other projects and
programs.
Committee expressed the importance of receiving input from the
citizens of Auburn if this option is considered by the City.
B. Interlocal Agreement between King County, King County Flood
District, and the City of Auburn (Dixon)
Principal Planner Dixon reviewed the Reddington Levee Setback and
Extension Project and the 2013 City of Auburn Reddington Levee-
Related Actions Schedule outlining the actions needed from the City of
Auburn triggered by the project. The project will be completed in two
phases. Phase 1 is currently funded and ready to proceed. Phase 2 is
not currently funded; the King County Flood District may have funding
allocated upon the completion of Phase 1. There are no issues with
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PCD.1 Page 9 of 86
the gap between completion of Phase 1 and Phase 2. The completion
of Phase 1 will provide a tremendous benefit by reducing flood risks to
residents, businesses and infrastructure within the City of Auburn and
the Green River Valley. Phase 1 is proposed to begin construction in
2013.
Committee and staff discussed the funding, project goals and
completion schedule for Phase 1. As part of the Interlocal Agrement
between the City of Auburn, King County and the King County Flood
District the City will receive compensation for approximately 10.77
acres of encumbrances to the Auburn Storm Utility-owned property
(a.k.a. Crista Ministries property) including functional equivalent
replacement of the Brannan Park storm drainage bio-filtration swale
(with no cost to the City). The City will receive land replacement
value by the King County Flood District to satisfy the Washington State
Recreation and Conservation Office (RCO) historic grant obligations
associated with the original acquisition of Brannan Park
for approximately 2.99 acres of passive recreation area which will be
lost at Brannan Park due to the Levee.
The City will also receive trail improvements by the King County flood
District concurrent with the levee construction so that the top of the
levee meets King County's multi-use paved trail specifications and the
trail is consistent with the overall design of the Green River Trail. The
trail will contain a minimum of three separate pedestrian access points
that meet the requirements of the Americans with Disabilities Act
(ADA). This trail will be constructed as part of Phase 1.
Director Snyder stated staff, with direction from the Mayor, has done a
great job coordinating with King County to make this project beneficial
to the public and the City of Auburn. Committee expressed their
gratitude for the respectful impact to the environment and the
coordinated partnerships with all parties involved.
Staff will provide the draft Interlocal Agreement between King County,
King County Flood District and the City of Auburn at the January 22,
2013 Public Works Committee meeting.
C. Temporary Off-Premise Residential Real Estate Signs (Chamberlain)
Discuss options for temporary allowances for off-premise residential
real estate signs currently scheduled to expire on April 22, 2013.
Planning and Development Director Kevin Snyder reported City
Council passed Ordinance No. 6406 on April 16, 2013 extending real
estate sign regulations until April 21, 2013. During the public hearing
process before the Planning Commission, the Lakeland HOA spoke
out against the allowance of these signs primarily due to the "Burma-
Shave" signs along Lake Tapps Parkway. At that time, the Planning
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PCD.1 Page 10 of 86
Commission and City Council felt a one year extension of the
temporary off-premise real estate sign provisions was appropriate.
Staff is requesting Committee feedback on a one year extension or
any proposed revisions to the current real estate sign provisions.
Committee and staff discussed previous concerns of non-compliant
signage and the efforts of staff to bring the signs into compliance. In
response to questions asked by Director Snyder, Committee
requested that staff make inquiries to developers to see if they can
quantify the benefits received by the temporary real estate sign
regulations and the negative impact if the temporary real estate sign
regulations are not extended or renewed. Committee also requested
that the homeowner associations impacted by the temporary sign
regulations be allowed to share any concerns.
Staff will request the information from developers and the home
owners associations and report back to Committee at its February
11th meeting.
D. Director's Report (Snyder)
Planning Director Kevin Snyder informed Committee that Senior
Planner Stuart Wagner will be leaving the City to take a position in
California to be closer to his family. Stuart has provided excellent
work for the City and will be missed. Tom Ushing, the new City of
Auburn Building Official, began employment January 7, 2013.
The City is entering 2013 with a lot of residential permits and a great
deal of commercial interest. The economical development team has
done an excellent job discussing commercial development with
interested parties, stimulating preapplication conferences for
commercial development.
The Auburn Valley Humane Society (AVHS) will have their open
house January 19, 2013 from 12:00 to 4:00 p.m. with tours available
and with a grand opening celebration by the City and AVHS
supporters at 11:30 a.m.
E. PCDC Matrix (Snyder)
Committee reviewed the matrix and had no changes or additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at
6:24 p.m.
DATED THIS _____ DAY OF ___________, 2013.
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PCD.1 Page 11 of 86
___________________________ __________________________
Nancy Backus - Chair Tina Kriss - Planning Secretary
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PCD.1 Page 12 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
January 7, 2013 meeting minutes
Date:
January 16, 2013
Department:
Public Works
Attachments:
January 7, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:January 22, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 13 of 86
Public Works Committee
January 7, 2013 - 3:30 PM
Annex Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, City Attorney Dan Heid, Transportation Manager Pablo
Para, Project Engineer Robert Lee, Project Engineer Kim Truong,
Street Systems Engineer Seth Wickstrom, Planning Manager
Elizabeth Chamberlain, Innovation and Technology Director Ron
Tiedeman, citizen Scott Pondelick, and Planning and Development
Secretary Tina Kriss.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were two agenda modifications:
Discussion Item C. Draft Interlocal Agreement – King County
Reddington Levee Project (Dowdy). This item was removed.
Discussion Item G. Ordinance No. 6450, Orion Industries Rezone
(Chamberlain) Rezone from P-1, Public Use District, to C-3,
Heavy Commercial, for parcel number 00008000022 and contract
rezone relinquishment for parcel number 0000800026. This item
has been added. This item was moved to Consent Agenda Item D
for action.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the December 17, 2012
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PW.1 Page 14 of 86
Public works Committee Meeting.
Motion Carried Unanimously. 3-0.
B. Public Works Project No. CP1122 (Truong/Lee)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council grant permission to
enter into Consultant Agreement No. AG-C-423 with Otak for
engineering services for Project No. CP1122, 30th Street NE Area
Flooding, Phase 1.
Project Engineer Kim Truong explained that the scope of the project is
to construct a new 42-inch storm line from the northwest corner of the
airport property to the existing Brannon Park Pump Station replacing
the existing 30-inch storm pipe generally located along 30th Street NE
and the northerly boundary of Brannan Park to relieve street flooding
in this area.
In response to a question asked by Chair Wagner, Project Engineer
Truong reported that the City currently has easements for the existing
storm line and intends to place the new line in generally the same
location minimizing the need for new easements from private
properties along the northern edge of Brannon Park.
Chair Wagner requested staff provide a project briefing at
approximately the 60 percent design level. Chair Wagner asked staff
to add this to the action tracking.
Committee discussed the requirements for abandonment of the
existing 30 inch storm line. City Engineer Selle explained the City will
not be using it as an active line but it may be removed or filled to
prevent collapse in the future.
Motion Carried Unanimously. 3-0.
C. Public Works Project No. CP1206 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council approve Final Pay
Estimate No. 5 to Contract No. 12-10 in the Amount of $266.85 and
accept construction of Project No. CP1206, 2012 Pavement Patching,
Chipseal and Overlay Project.
Committee had no questions. Vice-Chair Peloza thanked staff for their
hard work on this project.
Motion Carried Unanimously. 3-0.
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PW.1 Page 15 of 86
III. ORDINANCES
A. Ordinance No. 6450
An Ordinance of the City Council of the City of Auburn, Washington,
Approving the Request of Orion Industries for a Rezone From P-1,
Public Use District to C-3, Heavy Commercial and Relinquish a
Contract Rezone to Implement the Comprehensive Plan and
Amending the City's Zoning Maps Accordingly
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend that Council introduce and adopt
Ordinance No. 6450.
For purposes of these minutes this item was discussed after
Discussion Item F.
Planning Manager Elizabeth Chamberlain reviewed Ordinance No.
6450, Orion Industries Rezone. Committee and staff reviewed the
zoning map zoning changes and uses. Chair Wagner asked if rezones
are still legal and Planning Manager Chamberlain confirmed they
are. Planning Manager Elizabeth Chamberlain indicated that this item
went before the Hearing Examiner January 2, 2013 for the public
hearing and the Hearing Examiner recommended approval. Staff is
bringing this item to City Council this evening for recommendation of
approval.
Committee and staff discussed the quasi-judicial process. Vice Chair
Peloza asked if City Attorney Heid has informed new members of the
Council about the quasi-judicial process and when it is to be used. City
Attorney Heid replied he semi-annually sends out information to inform
Council of the process.
Member Osborne referred staff to page 4, 2nd group. FAA
restrictions. Does this building lie in the flight path and will it have an
impact on the landing and threshold triggering FAA
regulations. Planning Manager Chamberlain stated the building did
need to be set back from the east property line to meet the boundary
restrictions from FAA and they do need to apply for the Notice of
Construction to the FAA. Mayor Lewis added the airport has reviewed
the project and the FAA does not have any concerns with the location
of the improvement.
Chair Wagner asked staff to provide Council with a more detailed map
of the project including more of the airport. Planning Manager
Chamberlain stated she would provide an updated map for Council
tonight.
Staff stated this item is moving forward to Council this evening and if
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Committee agrees either the Finance Committee or Public Works
Committee can take action on Ordinance No. 6450.
The Public Works Committee agreed to take action on this item.
Motion Carried Unanimously. 3-0.
IV. DISCUSSION ITEMS
A. East Ridge Manor Drainage (Dowdy)
Chair Wagner deferred this item to the end of the meeting to be
discussed in Executive Session.
B. Resolution No. 4896 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Mayor and City Clerk to Execute an Addendum to the
Interlocal Agreement Between the City of Auburn and the City of
Pacific for Information Services Technology
In response to a question by Chair Wagner asking if there is a process
to make corrections to the City’s charges for Information Services
Technology, which is currently set up for full cost recovery; Mayor
Lewis stated staff turns in billing for hours worked for full cost
recovery.
Member Osborne asked if there are any liability issues for the City for
providing these services. Mayor Lewis reported there is not and the
City has researched this with WCIA.
Committee is supportive of an addendum to the Interlocal Agreement
between the City of Auburn and the City of Pacific for Information
Services Technology.
C. Draft Interlocal Agreement - King County Reddington Levee Project
(Dowdy)
This item was removed from the agenda.
D. Resolution No. 4895 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
Committee was supportive of this resolution.
E. Capital Project Status Report (Gaub)
Item 10 – C207A – “A” Street NW Corridor – Phase 1: Chair Wagner
asked what the final agreement was with the UTC. Assistant City
Engineer Gaub stated there are temporary measures consisting of a
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PW.1 Page 17 of 86
flashing amber light on some of the advanced signage and additional
signage requested by the UTC that allowed the roadway opening. The
track owners, AMPAC and Gates, Gates and Gates have one year to
complete the design and instillation of the full gates and lights.
Item 13 – C524A – SCADA System Improvement: Chair Wagner noted
the project is showing 80% completion and requested an update for
the Committee. Assistant City Engineer Gaub updated Committee on
the current progress of the project and the sites converted to
date. Staff confirmed that all three test sites, one from each utility, are
up and running in response to questions by Chair Wagner. Chair
Wagner asked if the Committee wanted to go look at the progress of
the project. Utilities Engineer Dan Repp explained that staff could
bring the actual video monitoring system via a laptop to a meeting to
provide the Committee with a review of the new system. Committee
requested staff bring that presentation to the February 4th meeting.
Item 14 – C201A – M Street Underpass (Grade Separation): In
response to questions from Chair Wagner, Assistant City Engineer
Gaub stated scheduling delays due the timing of the work and to the
holidays and getting BNSF to schedule in their work. The girders have
been set for the 1st bridge and the track will start to be laid by BNSF
for this siding track next week. Once complete, the trains can be
moved to the new bridge to allow the existing main line track to be
demolished and work on the 2nd bridge to begin. The best time to look
at the elevation difference for the two trains would be around the 16th
and 17th of this month. The Committee concurred and a field trip for
the Committee will be arranged. Chair Wagner requested a briefing on
the overall the M street project including information addressing his
previously emailed comments regarding the project. Chair Wagner
also requested an item for the M street briefing to be added to the
action tracking matrix.
Item 23 – CP1107 – Fulmer Wellfield Improvements: In response to a
question from Member Osborne, Utility Engineer Repp stated that staff
anticipates finishing the current phase towards the end of February
and a briefing of the committee would occur after that. Staff is currently
waiting for some updates from the consultants to refine some of their
approaches to move forward. .
Item 32 – CP1224 – 2013 Local Street reconstruction: Staff reported
that letters have gone out to property owners along two of the 2013
SOS street re-build projects that are currently un-sewered for the
purpose of determining their interest in forming a Local Improvement
District for the installation of a public sanitary sewer system to serve
these areas. Staff provided a handout showing the 23rd Street SE and
H Street NE survey results. Director Dowdy stated in neither case
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were the owners very desirous of paying for instillation of sewers and
the projects will be proceeding with out installing sewer systems. The
Committee concurred.
Item B – CP1115 – City Hall NW Plaza Improvements: Chair Wagner
asked why the consultant work is on hold. Mayor Lewis stated since
this is not a public display area staff would like to take this back to
Council and Committees to discuss proposed changes and if any
change is needed to the scope. Updates would require a change to
the access ramp to bring it to current ADA requirements.
F. Action Tracking Matrix (Dowdy)
Item A - Chair Wagner requested this item be reviewed earlier to be
completed for the next budget review. Staff concurred to begin
discussions in June of 2013.
Mayor Lewis raised the subject of the Council’s discussion during the
last retreat concerning the many transportation projects that were
discussed that have an impact on both the Planning and Community
Development Committee and Public Works Committee regarding
major corridors and future corridors. Committee recommended holding
a joint meeting with the Planning and Community Development
Committee twice a year.
V. EXECUTIVE SESSION
The Committee went to executive session at 4:14:03 p.m. to discuss
potential litigation for approximately 10 minutes. The Committee ended the
executive session at 4:33:12 pm.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4:33:14 p.m.
Approved this 22nd day of January, 2013.
____________________________ ____________________________
Rich Wagner, Chair Jennifer Rigsby, Department Secretary
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AGENDA BILL APPROVAL FORM
Agenda Subject:
January 7, 2013 meeting minutes
Date:
January 15, 2013
Department:
Administration
Attachments:
Finance Committee Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:
Meeting Date:January 22, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 20 of 86
Finance Committee
January 7, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at One
East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John Holman
were present.
City officials and staff members present included: Mayor Peter B. Lewis,
Human Resources and Risk Management Director Brenda Heineman,
Innovation and Technology Director Ron Tiedeman, Parks, Arts and
Recreation Director Daryl Faber, Public Works Director Dennis Dowdy,
Planning and Development Director Kevin Snyder, Planning Manager
Elizabeth Chamberlain, Finance Accounting Manager Rhonda Ewing, City
Attorney Daniel B. Heid, and City Clerk Danielle Daskam. Also present
was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
Ordinance No. 6450 was added to the agenda as a discussion item.
II. CONSENT AGENDA
A. December 17, 2012 Meeting Minutes
Vice Chair Wales moved and Member Holman seconded to approve the
December 17, 2012 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. 2012 Claims Vouchers (Coleman)
2012 claims check numbers 419295 through 419610 in the amount of
$3,392,471.04 and dated January 7, 2013.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 419327 and 419358.
In response to a question from Vice Chair Wales, Finance Accounting
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FN.1 Page 21 of 86
Manager Ewing reported procurement cards are currently being tested in
the Finance Department and should be available in the near future.
Vice Chair Wales moved and Member Holman seconded to approve the
2012 and 2013 claims vouchers and payroll vouchers as presented.
MOTION CARRIED UNANIMOUSLY. 3-0
C. 2013 Claims Vouchers (Coleman)
2013 claims check numbers 419611 through 419622 in the amount of
$205,212.23 and dated January 7, 2013.
Please see 2012 claims vouchers above for action on 2013 claims
vouchers.
D. Payroll Vouchers (Coleman)
Payroll check numbers 533503 through 533532 in the amount of
$265,850.24 and electronic deposit transmissions in the amount of
$1,231,418.56 for a grand total of $1,497,268.80 for the period covering
December 13, 2012 to December 26, 2012.
See 2012 claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6447 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3.04.090 of the Auburn City Code relating to the
Cemetery Endowment Care Fund
Parks, Arts and Recreation Director Daryl Faber presented Ordinance No.
6447. The Ordinance relates to the Cemetery Endowed Care Fund. The
Ordinance was reviewed by the Public Works Committee earlier this
evening.
Director Faber explained currently, the 15 percent endowed care fee is
deducted from the sales price. The proposed Ordinance decreases the
endowed care fee to ten percent and is added to the sale price. The
restructuring of the endowed care fee would create approximately
$30,000 annually in new revenue.
Director Faber presented a handout titled Cemetery Endowed Care and a
map from the Mountain View Cemetery Master Plan Update - 2004. The
map depicted areas currently developed and for sale as well as areas for
future development. In the developed area, there are 2,000 plots available
for sale. Capacity at the cemetery is estimated at 50 years.
Director Faber stated that the 2,000 available plots at the average sale
price of $2,500 would generate approximately $500,000 for the endowed
care fund. The undeveloped property (15 acres at 1,000 plots per acre)
would generate up to $3,750,000 for the endowed care fund.
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Currently, the endowed care fund contains $1,450,000. At total
development and sale, the endowed care fund could generate up to
$228,000 in interest annually that would be available for maintenance of
the cemetery.
The Ordinance also moves the endowed care fee from the city code to the
fee schedule.
Director Faber stated that with the recent cemetery fee increases, the
restructuring of the endowed care fee, and the recent office staff reduction
at the cemetery, the cemetery operation and fund should be stabilized.
Vice Chair Wales moved and Member Holman seconded to approve and
forward Ordinance No. 6447 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
IV. RESOLUTIONS
A. Resolution No. 4895 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their
disposal
Public Works Director Dennis Dowdy presented Resolution No. 4895. The
Resolution authorizes the surplus of two 2008 Crown Victoria police
vehicles that have reached the end of their useful life. Replacement
vehicles have been purchased and are now in service.
Member Holman moved and Vice Chair Wales seconded to approve and
forward Resolution No. 4895 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Resolution No. 4896 (Heid)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an addendum to the
Interlocal Agreement between the City of Auburn and the City of Pacific for
information services technology
Innovation and Technology Director Ron Tiedeman presented Resolution
No. 4896. The Resolution approves the extension of a current interlocal
agreement with the City of Pacific to provide technical and support
services through December 31, 2013. The Resolution also clarifies a
scrivener's error to reflect that the initial term of the original agreement
expired December 31, 2012. The agreement ensures full cost recovery of
services.
In response to a question from Vice Chair Wales, Mayor Lewis responded
that there is an administrative agreement in effect with the City of Pacific
to provide temporary supervisory and management functions as needed at
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full cost recovery.
Member Holman moved and Vice Chair Wales seconded to approve and
forward Resolution No. 4896 to the full Council.
MOTION CARRIED UNANIMOUSLY. 3-0
V. DISCUSSION ITEMS
A. Ordinance No. 6448 (Heid)
An Ordinance of the City Council of the City of Auburn, Washington,
creating a new Chapter 2.87 of the Auburn City Code relating to the
acceptance of gifts and donations to the City
City Attorney Dan Heid explained the current law, RCW 35.21.100, calls
for donations to be accepted and received by cities by ordinance.
Ordinance No. 6448 provides a blanket authorization for the acceptance of
gifts and donations without having to take each donation to the Council for
action. The City may wish to take certain donations to the Council to
make the acceptance of the donations more public and formal.
B. Ordinance No. 6450
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Orion Industries for a rezone from P-1, Public
Use District to C-3, Heavy Commercial and relinquish a contract rezone to
implement the Comprehensive Plan and amending the City's zoning maps
accordingly
Mayor Lewis stated Ordinance No. 6450 was added to the City Council,
Finance Committee and Public Works Committee agendas this evening.
The Public Works Committee reviewed and approved the Ordinance
earlier. The rezone application was fast-tracked in order to facilitate the
relocation of Orion Industries from Federal Way to the city of Auburn. The
Hearing Examiner expedited his decision in order for the Council to
consider the rezone this evening. The Hearing Examiner recommended
approval of the rezone.
Planning Manager Chamberlain reported Orion Industries requested a
rezone of a portion of one parcel (parcel number 0000800022) from P-1,
Public Use District, to C-3, Heavy Commercial, and relinquishment of a
contract rezone for parcel number 0000800026.
There was brief discussion regarding the use of contract rezones.
Planning and Development Director Snyder explained contract rezones
were popular in the 1960's through the early 1990's. Cities moved away
from contract rezones as zoning became more sophisticated and contract
rezones provided an artificial layer of restrictions.
Member Holman moved and Vice Chair Wales seconded to support
Ordinance No. 6450.
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FN.1 Page 24 of 86
MOTION CARRIED UNANIMOUSLY. 3-0
VI. ADJOURNMENT
There being no further business, the meeting adjourned at 6:10 p.m.
APPROVED this 22nd day of January, 2013.
_____________________________ ______________________________
John Partridge, Chair Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the January 7, 2013 Meeting
Date:
January 15, 2013
Department:
Administration
Attachments:
Minutes
Budget Impact:
$0
Administrative Recommendation:
City Council approve the minutes as part of the Consent Agenda.
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:January 22, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 26 of 86
City Council Meeting
January 7, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. in the
Auburn City Hall Council Chambers, located at 25 West Main Street, and
led those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Rich Wagner, Nancy Backus, Bill Peloza,
John Partridge, Wayne Osborne, Largo Wales, and John Holman.
Department directors and staff members present: Chief of Police Bob
Lee, Parks, Arts and Recreation Director Daryl Faber, Economic
Development Manager Doug Lein, Innovation and Technology Director
Ron Tiedeman, Human Resources and Risk Management Director
Brenda Heineman, Public Works Director Dennis Dowdy, Planning and
Development Director Kevin Snyder, Planning Manager Elizabeth
Chamberlain, and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Proclamation - Miss Auburn and Miss Auburn's Outstanding Teen
Scholarship Program Days
Mayor Lewis to proclaim January 25, 2013 as Miss Auburn's
Outstanding Teen Scholarship Program Day and January 26, 2013
as Miss Auburn Scholarship Program Day in the city of Auburn.
Tamie Bothell, President and Co-Executive Director of the Miss
Auburn Scholarship Program, accompanied by Alana Graves, Co-
Executive Director of the Miss Auburn Scholarship Program
presented the Miss Auburn contestants and the Miss Auburn
Outstanding Teen contestants. Each Miss Auburn contestant
introduced herself and stated her sponsor and platform:
Morgan Warren sponsored by Fitchett Benedict & Clark, Lakeisha
Harris sponsored by Cascade Eye & Skin, Rachel Holmberg
sponsored by Molen Orthodontists, Sarah Gleason sponsored by
the Kiwanis Club of Auburn, Stefanie Burger sponsored by
Longhorn Barbeque, Salina Ellison sponsored by Don Small and
Sons, Linda Karout sponsored by Oddfellows Restaurant, Abigail
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Holmberg sponsored by Sound Credit Union, Jessica Justice
sponsored by Jerry Honneysett, Renelyn Cruz sponsored by
Columbia Bank, Erin Fischer sponsored by Auburn Chevrolet,
Savanna Stephan-Borer sponsored by the Kiwanis Club of the
Valley, Allison Amador sponsored by American Solutions for
Business, Victoria Knight sponsored by the Auburn Noon Lions, and
Heather Haggin sponsored by HBT Insurance.
The following Miss Auburn Outstanding Teen contestants introduced
themselves to the Council: Lexie Smith, Dalyn Secrest, Alexis
Wynne, Paige Chapple, Megan Bass, Sophie Tekola, Kelsey Barrett
and Amanda Enz.
Mayor Lewis then read and presented a proclamation declaring
January 25 (Teen Program) and January 26 (Miss Auburn Program)
as "Miss Auburn and Miss Auburn's Outstanding Teen Scholarship
Program Days" in the city of Auburn.
Contestants received the well-wishes of Mayor Lewis and the
Council.
2. Reappointments to Boards and Commissions
City Council to approve the reappointments to the following Boards
and Commissions for terms expiring December 31, 2015.
Airport Advisory Board
Robert Jones
Arts Commission
Kenneth Watson
Human Services
Chuck Booth
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the reappointment of Robert Jones to the
Airport Advisory Board, Kenneth Watson to the Arts Commission
and Chuck Booth to the Human Services Committee.
MOTION CARRIED UNANIMOUSLY. 7-0
3. Appointments to Boards and Commissions
City Council to confirm the following appointments to Boards and
Commissions for terms expiring December 31, 2015.
Arts Commission
Laura Westergard
Nancy Colson
Human Services Committee
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Daryl Thompson
Deputy Mayor Backus moved and Councilmember Wagner
seconded to confirm the appointment of Laura Westergard and
Nancy Colson to the Arts Commission and Daryl Thompson to the
Human Services Committee.
MOTION CARRIED UNANIMOUSLY. 7-0
4. Appointment to Civil Service Commission
City Council to confirm the appointment of Terry Hurlbut to the Civil
Service Commission for a six-year term expiring December 31,
2018.
Deputy Mayor Backus moved Councilmember Wagner seconded to
confirm the appointment of Terry Hurlbut to the Civil Service
Commission.
MOTION CARRIED UNANIMOUSLY. 7-0
D. Agenda Modifications
An Airport Advisory Board appointment was removed from the agenda
and Ordinance No. 6450 was added to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
No public hearing was scheduled for this evening.
B. Audience Participation
This is the place on the agenda where the public is invited to speak to the
City Council on any issue. Those wishing to speak are reminded to sign
in on the form provided.
No one from the audience addressed the Council.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee did not meet on
December 23, 2012. The next regular meeting of the Municipal Services
Committee is scheduled for Monday, January 14, 2013 at 3:30 p.m.
B. Planning & Community Development
Chair Backus reported that the Planning and Community Development
Committee did not meet on December 23, 2012. The next regular
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meeting of the Planning and Community Development Committee is
scheduled for Monday, January 14, 2013 at 5:00 p.m.
C. Public Works
Chair Wagner reported the Public Works Committee met this afternoon.
The Committee reviewed items related to Public Works Project No.
CP1122, the 30th Street NE Area Flooding, Phase 1 Project, and
CP1206 the 2012 Pavement Patching, Chipseal and Overlay Project.
The Committee also reviewed Resolution No 4896 authorizing an
interlocal agreement with the City of Pacific for information technology
services, Resolution No. 4895 relating to surplus property, the capital
project status report, and Ordinance No. 6450 related to the Orion
rezone. The Committee postponed discussion of the Reddington Levee
Project The Committee also held an executive session regarding
pending/potential litigation. The next regular meeting of the Public
Works Committee is scheduled for Tuesday, January 22, 2013 at 5:00
p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed 2012 claims vouchers in the approximate
amount of $3 million and approximately $200,000 in 2013 claims
vouchers. The Committee also reviewed payroll vouchers in the amount
of $1.5 million. Additionally, the Committee reviewed Ordinance
No. 6447 relating to the Cemetery Endowment Care Fund, Resolution
No. 4895 relating to surplus property, and Resolution No. 4896 relating
to the extension of an existing interlocal agreement with the City of
Pacific for information technology services. The Committee
also discussed Ordinance No. 6448 regarding gifts and donations and
Ordinance No. 6450 relating to the Orion rezone. The next regular
meeting of the Finance Committee is scheduled for January 22, 2013 at
5:30 p.m.
E. Les Gove Community Campus
Chair Wagner reported the next regular meeting of the Les Gove
Community Campus Committee is scheduled for January 23, 2013
at 5:00 p.m.
F. Council Operations Committee
Deputy Mayor Backus reported the Council Operations Committee met
this evening at 5:00. The Committee discussed Ordinance No. 6441
relating to the establishment of a Junior City Council. The Committee
also discussed the schedule for Committee of the Whole meetings for
2013. The next regular meeting of the Council Operations Committee is
scheduled for Monday, February 4, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
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All matters listed on the Consent Agenda are considered by the City Council
to be routine and will be enacted by one motion in the form listed.
A. Minutes of the December 17, 2012 regular meeting
B. 2012 Claims Vouchers (Partridge/Coleman)
2012 claims check numbers 419295 through 419610 in the amount of
$3,392,471.04 and dated January 7, 2013.
C. 2013 Claims Vouchers (Partridge/Coleman)
2013 claims check numbers 419611 through 419622 in the amount of
$205,212.23 and dated January 7, 2013.
D. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533503 through 533532 in the amount of
$265,850.24 and electronic deposit transmissions in the amount of
$1,231,418.56 for a grand total of $1,497,268.80 for the period covering
December 13, 2012 to December 26, 2012.
E. Public Works Project No. CP1122 (Wagner/Dowdy)
City Council grant permission to enter into Consultant Agreement No.
AG-C-423 with Otak for engineering services for Project No. CP1122,
30th Street NE Area Flooding, Phase 1
F. Public Works Project No. CP1206 (Wagner/Dowdy)
City council approve Final Pay Estimate No. 5 to Contract No. 12-10 in
the amount of $266.85 and accept construction of Project No. CP1206,
2012 Pavement Patching, Chipseal and Overlay Project
Deputy Mayor Backus moved and Councilmember Wagner seconded to
approve the Consent Agenda.
The Consent Agenda consists of claims and payroll vouchers and public
works projects.
MOTION CARRIED UNANIMOUSLY. 7-0
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
Immediately following Item II.C of these minutes, Mayor Lewis recessed the
meeting to a closed session at 7:46 p.m. pursuant to RCW 42.30.140(4)(b) to
discuss the City’s position related to collective bargaining.
Mayor Lewis reconvened the meeting at 8:07 p.m.
Councilmember Partridge moved and Councilmember Wales seconded to
adopt Resolution No. 4897. City Attorney Heid read the title of Resolution No.
4897.
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CA.A Page 31 of 86
RESOLUTION NO. 4897
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Collective Bargaining Agreement between the City of Auburn
and the International Association of Machinists and Aerospace Workers,
Local 160 for 2013-2015
MOTION CARRIED UNANIMOUSLY. 7-0
VII. ORDINANCES
A. Ordinance No. 6447 (Partridge/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3.04.090 of the Auburn City Code relating to the
Cemetery Endowment Care Fund
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Ordinance No. 6447.
The Ordinance changes the amount of the endowment charge from 15
percent to 10 percent and removes the fee from the code and includes it
in the fee schedule.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Ordinance No. 6450
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Orion Industries for a rezone from P-1, Public
Use District to C-3, Heavy Commercial and for rescission of a contract
rezone to implement the Comprehensive Plan and amending the City's
zoning maps accordingly
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Ordinance No. 6450.
The Ordinance approves a rezone of one parcel from Public Use District
to Heavy Commercial and rescinds a contract rezone. The property
is located at 1580 A Street NE and consists of a park and ride facility and
vacant land.
MOTION CARRIED UNANIMOUSLY. 7-0
Mayor Lewis thanked Planning Department staff, other staff members
and Orion Industries for their efforts.
VIII. RESOLUTIONS
A. Resolution No. 4895 (Partridge/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington
declaring certain items of property as surplus and authorizing their
disposal
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CA.A Page 32 of 86
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Resolution No. 4895.
The Resolution authorizes the surplus of two police vehicles that have
reached the end of their useful life.
MOTION CARRIED UNANIMOUSLY. 7-0
B. Resolution No. 4896 (Partridge/Heid)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute an addendum to the
Interlocal Agreement between the City of Auburn and the City of Pacific
for information services technology
Councilmember Partridge moved and Councilmember Wales seconded
to adopt Resolution No. 4896.
The Resolution authorizes an extension of an existing interlocal
agreement with the City of Pacific for information technology services
through December 31, 2013. The contract provides for full cost
recovery.
MOTION CARRIED UNANIMOUSLY. 7-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and local
organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at the Pacific
Islanders' Tanoa Football Bowl luncheon and game, the Auburn Valley
Humane Society gala, and South Sound Chamber of Commerce
Legislative Coalition.
Councilmember Wagner reported on his attendance at the Regional
Access Mobility Partnership of Pierce County meeting where
transportation funding was discussed. Councilmember Wagner also
attended the Auburn Valley Humane Society gala and congratulated
Councilmember Partridge on the event.
Councilmember Wales reported that she attended the Regional Access
Mobility Partnership Forum meeting and an orientation as a
new King County Board of Health member. Councilmember Wales also
announced that she was recently appointed to the National League of
Cities Human Development Steering Committee.
Councilmember Holman reported on his attendance at the Washington
State Forensics Investigation Council and the Puget Sound Regional Page 7 of 9
CA.A Page 33 of 86
Council Growth Management Policy Board where a topic
of discussion was ecosystem valuation.
Councilmember Peloza announced that he has been appointed as vice
chair of the National League of Cities Energy, Environment and Natural
Resources Committee. Councilmember Peloza also reported that
he volunteered at the Senior Center Christmas dinner and worked on a
grant application for a King Conservation District grant for the Auburn
International Farmers Market. Councilmember Peloza also reported on
his attendance at the Auburn Valley Humane Society gala and the South
Sound Chamber of Commerce Coalition breakfast.
Councilmember Osborne reported that he attended the Auburn Valley
Humane Society gala and the South Sound Chamber of Commerce
Coalition breakfast.
Councilmember Partridge offered no report.
Councilmember Largo thanked Councilmember Peloza for his work on
the King County Solid Waste Advisory Committee and his efforts in
promoting recycling that resulted in the location of a mattress recycling
center on Clay Street in Auburn.
B. From the Mayor
Mayor Lewis thanked Deputy Mayor Backus and Councilmember
Peloza for attending several events in December on his behalf.
Mayor Lewis congratulated Councilmember Partridge as emcee for
the Auburn Valley Humane Society gala and the acquisition of eleven
new charter members for the Society.
Mayor Lewis reported that he attended the 80th birthday celebration
for Dr. Jim Fugate, the Pierce County Cities and Towns meeting,
meetings with Senator Joe Fain and Representative Pat Sullivan, and
the Valley Communications Board meeting.
X. EXECUTIVE SESSION
Mayor Lewis recessed the meeting at 8:45 p.m. for approximately fifteen
minutes to discuss real property sale and acquisition pursuant to RCW
42.30.110(1)(c). Department directors required for the executive session
were Parks, Arts and Recreation Director Faber, Planning and Development
Director Snyder, Public Works Director Dowdy, and City Attorney Dan Heid.
At 9:01, the executive session was extended an additional ten minutes.
Mayor Lewis reconvened the meeting at 9:08 p.m.
XI. ADJOURNMENT
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CA.A Page 34 of 86
There being no further business to come before the Council, the meeting
adjourned at 9:08 p.m.
APPROVED the 22nd day of January, 2013.
_____________________________ _____________________________
Peter B. Lewis, Mayor Danielle Daskam, City Clerk
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CA.A Page 35 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
2012 Claims Vouchers
Date:
January 15, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:January 22, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 36 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
2013 Claims Vouchers
Date:
January 17, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:January 22, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 37 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
January 15, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve payroll vouchers.
Background Summary:
Payroll check numbers 533533 through 533571 in the amount of $846,539.14 and
electronic deposit transmissions in the amount of $1,164,477.43 for a grand total of
$2,011,016.57.
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:January 22, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 38 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. EM0902
Date:
January 16, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 5 to Contract No. 12-14 in the amount of
$21,788.99 and accept construction of Project No. EM0902 Temporary Flood Control Barrier
Removal.
Background Summary:
In 2009, the City of Auburn installed a variety of temporary flood control barriers on behalf of
King County to protect the City from the potential for flooding along the Green River and Mill
Creek from the reduced capacity of the Howard Hanson Dam. See attached vicinity map for
the locations of the barriers.
This project removed the temporary flood control barriers and restored the disturbed areas
back to their original condition.
A project budget contingency of $792,260.25 remains in the King County Flood Control
District fund.
A project budget contingency of $264,087.42 remains in the King County Flood Control
District Opportunity Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 22, 2013 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 39 of 86
H:\PROJ\EM0902 Green River-Howard Hanson\EM0902 Contract 12-14 Temp. Flood Control Barriers
Removal\Budget\BudgetStatusSheet 062612.xlsx 1 of 1
Project No: EM0902 Project Title:
Project Manager: Kim Truong
Initiation/Consultant Agreement
Initiation Date: _________ Permission to Advertise
Advertisement Date: _07/03/12___ Contract Award
Award Date: __7/16/12_________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2012 2013 Total
King County Flood Control District (KCFCD)1,575,520 30,000 1,605,520
KCFCD Opportunity Fund 525,174 10,000 535,174
Total 0 2,100,694 40,000 2,140,694
Activity Prior Years 2012 2013 Total
Design and Construction Engineering - City Costs 71,485 5,000 76,485
Construction Contract Bid 995,525 995,525
Change Order #1 33,382 33,382
Change Order #2 52,013 52,013
Change Order#3 (4,490)(4,490)
Line Item Changes (103,568)(103,568)
Other 35,000 35,000
Total 0 1,044,346 40,000 1,084,346
Prior Years 2012 2013 Total
*KCFCD Funds Budgeted ( )0 (1,575,520)(30,000)(1,605,520)
KCFCD Funds Needed 0 783,260 30,000 813,260
*KCFCD Fund Project Contingency ( )0 (792,260)0 (792,260)
KCFCD Funds Required 0 0 0 0
Prior Years 2012 Future Years Total
*Opportunity Funds Budgeted ( )0 (525,174)(10,000)(535,174)
Opportunity Funds Needed 0 261,087 10,000 271,087
*432 Fund Project Contingency ( )0 (264,087)0 (264,087)
432 Funds Required 0 0 0 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
Temporary Flood Control Barrier Removal
Date: January 15, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
King County Flood Control District Budget Status
KCFCD Opportunity Fund Budget Status
CA.E Page 40 of 86
CA.E Page 41 of 86
CA.E Page 42 of 86
CA.E Page 43 of 86
CA.E Page 44 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1116
Date:
January 16, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Final Pay Estimate No. 8
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 8 to Contract No. 11-20 in the amount of
$10,429.69 and accept construction of Project No. CP1116, Downtown Pedestrian
Lighting Replacement.
Background Summary:
The project replaced 62 of the existing teal pedestrian lights in the downtown area with
the new Downtown standard black LED pedestrian lights. Locations are as shown on the
attached map.
A project budget contingency of $3,946.17 remains in the Local Revitalization Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 22, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 45 of 86
Project No: CP1116 Project Title:
Project Manager: Kim Truong
Project Initiation
Initiation Date: ___September 6, 2011______ Permision to Advertise Date: January 15, 2013
Advertisement Date: ___September 6, 2011__ Contract Award
Award Date: _October 17, 2011_____ Change Order Approval
Contract Final Acceptance
Funding Prior Years 201120122013Total
330 Local Revitalization Funds 5,412 477,5882,000 485,000
Total 05,412477,5882,000485,000
BUDGET STATUS SHEET
Downtown Pedestrian Lighting Replacement
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Activity Prior Years 201120122013Total
Design Engineering - City Costs 5,012 192 5,204
Construction Contract Bid 463600463,600
Line Item Changes (1,505)(1,505)
Construction Engineering - City Costs 40011,3552,00013,755
Total 05,412473,6422,000481,054
Prior Years 201120122013Total
*330 Funds Budgeted ( )0(5,412)(477,588)(2,000)(485,000)
330 Funds Needed 05,412473,6422,000481,054
*330 Fund Project Contingency ( )00(3,946)0(3,946)
330 Funds Required 00000
* ( # ) in the Budget Status Sections indicates Money the City has available.
330 Local Revitalization Funds Budget Status
Estimated Cost (Funds Needed)
H:\PROJ\CP1116 Dwntown Ped Lighting\Budget\Downtown Ped Lighting - BudgetStatusSheet.xls1 of 1CA.F Page 46 of 86
CA.F Page 47 of 86
CA.F Page 48 of 86
CA.F Page 49 of 86
CA.F Page 50 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6441
Date:
January 15, 2013
Department:
Administration
Attachments:
Ord 6441
Jr. City Council Application
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:Heid
Meeting Date:January 22, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 51 of 86
ORDINANCE NO 6 4 4 1
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, CREATING A NEW
CHAPTER 2.07 OF THE AUBURN CITY CODE
RELATING TO THE AUBURN JUNIOR CITY COUNCIL
WHEREAS, the youth of the City of Auburn are a valuable resource for the future
of the City, the State and the Country; and
WHEREAS, the City and the schools serving Auburn students work very well
together on projects to cultivate and foster this valuable resource, and
WHEREAS, there already exists, as a resource/program in the Parks, Arts and
Recreation Department, a youth commission to assist in functions involving recreation
and youth activities to foster healthy environments for youth; and
WHEREAS, there is an alternate need to create an environment which would
give to the youth of the City opportunities to acquaint themselves with local government,
and foster an understanding of municipal law and the functions and operations of cities
as well as government in general; and
WHEREAS, to continue promoting the youth of the City toward these areas of
civic involvement, it is advantageous to create a Junior City Council which could work
with the City Council to add a youth perspective to matters being addressed by the City
Council, and through which the City Council could
receive from the Junior City Council proposals and suggestions,
give such proposals and suggestions due consideration for possible action,
provide timely feedback to the Junior City Council about the status of such
proposals and suggestions,
welcome their testimony and presentations at meetings of the full City Council
and its committees regarding proposed proposals and suggestions from the
Junior City Council, and
Ordinance No. 6441
January 7, 2013
Page 1 of 7
ORD.A Page 52 of 86
support in other ways the role and participation of the Junior City Council.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. New Chapter to City Code.That a new Chapter 2.07 of the
Auburn City Code - Auburn Junior City Council - be and the same hereby is created to
read as follows:
Chapter 2.07
AUBURN JUNIOR CITY COUNCIL
Sections:
2.07010 Created.
2.07020 Purpose
2.07030 Goals.
2.07040 Membership
2.07050 Term of Office.
2.07060 Responsibilities.
2.07070 Meetings.
2.07080 Sub-Committee Structure.
2.07060 Staff support.
2.07010 Created
There is hereby created and established an Auburn Junior City Council in
and for the City of Auburn.
2.07020 Purpose.
The Auburn Junior City Council shall serve as an advisory body to the
regularly elected or appointed Auburn City Council (City Council), other city
boards, commissions and city staff on youth aspects of all City functions,
including but not limited to, Parks, Recreation, Transportation, Public Works,
Land Use Planning, Finance, Public Safety, Diversity and Human Services.
2.07030 Goals.
The Auburn Junior City Council shall promote leadership skills and the
communication of ideas of youth, particularly as they relate to local
representative government and governmental services. The Auburn Junior City
Council's goals shall be to
Ordinance No. 6441
January 7, 2013
Page 2 of 7
ORD.A Page 53 of 86
A. Find solutions for local youth problems and report these to the City
Council.
B Provide community youth with an outlet for expressing interests and
opinions, including:
1 Interests and opinions regarding city ordinances, proposed
ordinances and other matters that might lend themselves to future ordinances.
2.Interests and opinions regarding city policies, proposed policies and
other matters that might lend themselves to future policies.
3. Interests and opinions regarding action that the city is taking or
action that the city is considering
C Consider issues in light of the legal parameters applicable to city
action.
D Help make the public, including the youth of the city, aware of the
action of the City Council and the role the Auburn Junior City Council can play in
connection therewith.
E. Suggest ways to improve the quality of life for young people, and
suggest other programs beneficial and of interest to the youth of the city
2.07040 Membership
A. The Auburn Junior City Council shall consist of nine (9) members.
The members shall be appointed by the Mayor, and confirmed by the City
Council from among students who have been nominated by the principals of the
schools that they attend, with input from their teachers and counselors. The
nomination of members shall be based upon consideration of criteria including:
interest in government, positive participation in civics classes, academic
accomplishments, involvement in school and community activities and other
factors that identify a prospective member as a valuable contributor to the
Auburn Junior City Council. Those considering prospective members, making
nominations and appointing or confirming members to the Junior City Council
shall endeavor to include diverse members of the City's population, including one
or more representatives of the Muckleshoot Indian Tribe.
B In the process of nominating members to the Junior City Council,
those nominating such members shall strive to seek representation of various
schools, and to the extent reasonably possible, assemble a slate consisting of
eight members, one each from the four high schools and the four middle schools
and one member at large, or such other strategy representing various schools so
that their membership represents a diverse cross-section of the student
population of middle schools and high schools in the city
C All students on the Junior City Council shall be residents of the City
of Auburn, and shall be residents of the city during their entire term of office. If a
student is a resident of the City of Auburn but attends a school located outside
the City, e.g., Thomas Jefferson High School, such student would be eligible to
participate on the Junior City Council, if selected.
D The Junior Council members shall serve without compensation.
Ordinance No. 6441
January 7, 2013
Page 3 of 7
ORD.A Page 54 of 86
E. Each member shall serve a term of two years. The Mayor and City
Council shall annually solicit nomination from the school principals, and appoint
and confirm new members to fill the expiring terms on the Auburn Junior City
Council. The City Council may remove an Auburn Junior City Council member at
any time if the City Council determines that member is not fulfilling his or her
responsibilities to the satisfaction of the City Council. Members of the Junior City
Council who fail to attend two consecutive regular meetings of the Junior City
Council without being excused by the Chairperson, or excused by a majority of
the membership of the Junior City Council, shall forfeit their positions on and be
removed from the Junior City Council.
F In the event of a vacancy on the Junior City Council, the Mayor and
City Council shall solicit nominations from the school principals and shall appoint
and confirm a new member to fill the unexpired term of that Auburn Junior City
Council member; Provided that the Junior City Council may also nominate
members to fill the un-expired term vacancies. Unless the appointed replacement
member is replacing the at-large member of the Junior City Council, the
appointed replacement member shall be from the same school as the member
being replaced Notice must be made to that school to solicit applications and
nominations for the position to be refilled at least thirty (30) days before the
appointment is intended to be made
G All members of the Auburn Junior City Council shall serve until their
successors are duly appointed by the City Council.
H The members will elect a Chairperson from among themselves.
The Chairperson will be elected annually at the first meeting following the
beginning of the school year The Chairperson will be allowed to vote on all
matters.
I A quorum of the Junior City Council shall consist of at least five
members, and a minimum of five members must be present to vote on matters.
J The Deputy Mayor or designee shall serve as Liaison to the Junior
City Council, participating as a non-voting member of the Junior City Council, to
encourage and counsel the members of the Junior City Council in connection
with their duties as members of the Junior City Council.
2.07050 Term of Office.
A. The term of office for the members of the Junior City Council shall
be two years. Members shall be students during their entire term. Middle School
students shall be selected for two-year terms from 7th grade classes, so they can
fulfill their full terms while attending the same school. High School students shall
be selected for two-year terms from 9th, 10th or 11th grade classes, so they can
fulfill their full terms while attending the same school.
B Terms of office shall run from September of the first year of
appointment through August of the second year of appointment, provided that for
the initial appointees to the Junior City Council, five (5) of the members shall be
appointed for terms commencing upon appointment and confirmation, and
Ordinance No. 6441
January 7, 2013
Page 4 of 7
ORD.A Page 55 of 86
expiring at the end of August of the following year; and four (4) of the members
shall be appointed for terms commencing upon appointment and confirmation,
and expiring at the end of August of that same year Thereafter, members shall
be appointed in staggered terms for the full two years, commencing with the
expiration of the term of those they succeed.
C An additional two year term for members of the Junior City Council
may be allowed so long as the member will be a student during the entire
additional term.
2.07 060 Responsibilities.
A. The Auburn Junior City Council shall be responsible for-
1 Holding regular public meetings at least once a month, pursuant to
a regular agenda, and to keep a written record of its proceedings which shall be
a public record, all in accordance with state law;
2. Serving as youth advisors to the City Council and the City Council's
various boards, commissions and task forces,
3 Adopting bylaws for the regular operation of the Junior Council;
4 Providing outreach to the community in an effort to place youth
issues before our citizens in a positive manner; and
5 Forwarding to the City Council copies of the minutes of its meetings
and reporting to the City Council as requested and/or as appropriate.
B Members of the Junior City Council are encouraged to attend
meetings of the City Council as well as meetings of the various boards and
commissions of the City
2.07070 Meetings
A. The regular meetings of the Junior City Council shall be held once
per month at a regularly scheduled date and time, and shall be held in the
Auburn City Council Chambers at City Hall.
B The Chairperson shall preside over the meetings of the Junior City
Council. In the absence of the Chairperson at a meeting, the members of the
Junior City Council shall select a member of the Junior City Council to preside
over such meeting
C All meetings of the Junior City Council shall be open to the public,
except as provided by law
D In the meetings of the Junior City Council there shall be the
opportunity for public comment. Such public comment shall usually be limited to
three minutes per person, provided that the Chairperson may, in his/her
discretion, allow more time
E. Members of the Junior City Council shall display mutual courtesy,
patience and appropriate behavior in all meetings of the Junior City Council, and
in any interactions with City staff
Ordinance No 6441
January 7, 2013
Page 5 of 7
ORD.A Page 56 of 86
F Roberts Rules of Order, Newly Revised Edition, shall be used as
the basis for parliamentary procedure at all meetings of the Auburn Junior City
Council and any of its sub-committees.
G Any action taken by the Junior City Council shall be reduced to
writing and shall be forwarded to the Auburn City Council, via appropriate City
staff
2.07080 Sub-Committee Structure.
A. The Junior City Council may informally divide its members into sub-
committees to consider different topics of interest. To the extent that it deems
appropriate and helpful, the sub-committees will parallel the City Council
committees of Finance, Public Works, Planning & Community Development,
Municipal Services, and the Les Gove Community Campus.
B The sub-committees will meet on an as needed basis.
C The sub-committees shall consist of at least three (3) members of
the Junior City Council, but shall consist of less than a quorum of the Junior City
Council (less than five [5] members)
D Any discussions or recommendations of any sub-committees shall
be communicated to and shared with the full Junior City Council.
E. The sub-committees shall not constitute legislative or agency
bodies so as to trigger the requirement that the subcommittees comply with the
Washington State Open Public Meetings Act (RCW Chapter 42.30)
2.07 090 Staff support.
The Mayor shall appoint appropriate staff as he or she deems appropriate
to assist the Auburn Junior City Council in the preparation of its reports and
records as are necessary for the operation of the Junior Council.
Section 2. Implementation. The Mayor is hereby authorized to implement
such administrative procedures as may be necessary to carry out the directions of this
legislation.
Section 3. Severability. The provisions of this ordinance are declared
to be separate and severable. The invalidity of any clause, sentence, paragraph,
subdivision, section or portion of this ordinance, or the invalidity of the application
thereof to any person or circumstance shall not affect the validity of the remainder of
this ordinance, or the validity of its application to other persons or circumstances.
Ordinance No. 6441
January 7, 2013
Page 6 of 7
ORD.A Page 57 of 86
Section 4. Effective date. This Ordinance shall take effect and be in force
five days from and after its passage, approval and publication as provided by law
INTRODUCED-
PASSED-
APPROVED-
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APPRO A TO FORM:
Daniel B Heid, y Attorney
Published:
Ordinance No. 6441
January 7, 2013
Page 7 of 7
ORD.A Page 58 of 86
Junior City COUNCIL
www.auburnwa.gov
Disclaimer - This event/activity is not being sponsored by the Auburn School District and the District assumes no responsibility
for the conduct or safety of the event/activity. In consideration for the privilege to distribute these materials, the Auburn
School District shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal
arising out of the distribution of these materials, including all costs, attorney’s fees and judgments or awards.
AUBURN
The Auburn Junior City Council is open to any middle and high school aged student attending school in the Auburn School District. As
a member of the Auburn Junior City Council, you attend regular monthly meetings at Auburn City Hall, located at 25 West Main St. and
will take an active role in representing the youth voice in regards to City policies. If you’re interested in serving on the Auburn Junior City
Council, fill out the application below and you will be contacted by a City official to process your application.
Student details (Please print clearly)
First Name:Last Name:
Current Grade:Gender· qMale qFemale School attending:Date of birth: (MM/DD/YYYY)
Address
City: State:Zip Code
Primary phone:Alt. phone:Email address:
Do you have a special dietary (e.g. food allergy) or participation requirements. qYes qNo If yes, please explain:
If selected, can you honor the time commitment required for service? qYes qNo
As a teen in Auburn, what concerns you?
Tell us about your experiences you have had while working on issues concerning youth. Tell us about your volunteer experience, honors,
awards, hobbies, etc .
What can you contribute to the Auburn Junior City Council?
Why do you want to be involved in the Auburn Junior City Council?
ORD.A Page 59 of 86
Junior City COUNCIL
www.auburnwa.gov
Disclaimer - This event/activity is not being sponsored by the Auburn School District and the District assumes no responsibility
for the conduct or safety of the event/activity. In consideration for the privilege to distribute these materials, the Auburn
School District shall be held harmless from any cause of action, claim or petition filed in any court or administrative tribunal
arising out of the distribution of these materials, including all costs, attorney’s fees and judgments or awards.
AUBURN
Emergency contact (parent or guardian)
First Name:Last Name:
Their relationship to you (eg. mother):Primary Phone:Alt. Phone:
Student signature (applicant) If you are under 18 years of age, your parent /legal guardian must also sign Date:
Parent/legal guardian (Please print)
Parent/legal guardian signature:Date:
As parent I guardian I authorize appropriate first aid to be administered to my child by a qualified first aid officer in the event of InJury
(check one) qYes qNo
Please complete and return to:
Auburn Junior City Council
c/o City Clerk
25 West Main St.
Auburn, WA 98001
ORD.A Page 60 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6448
Date:
December 20, 2012
Department:
City Attorney
Attachments:
Ord 6448
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Ordinance No. 6448.
Background Summary:
If the question were asked whether it was necessary for gifts, even of a relatively small
dollar amount, to go through the statutory process - council acceptance/ordinance,
without some type of blanket ordinance, the answer would seem to be "yes."
However, with a blanket authorization (such as the draft ordinance), department heads
can manage acceptance of gifts to the City without taking each donation to Council,
though that could still certainly be done, and the City may want to do that in certain
situations, even if just to make its acceptance more public and formal.
By way of background, while members of the Legal department were working with Parks
Department staff to update its Rules and the Parks Code, certain provisions were drawn
into attention. Provisions in the Rules and the Parks Code have procedures that address
accepting donations and sponsorships but that do not automatically comply with state
statute - acceptance by ordinance. In other words, there is a procedure that addresses
how gifts are to be processed, but that does not necessarily include accepting a gift by
ordinance. The proposed ordinance was drafted to meet the ordinance requirement of
RCW 35.21.100 (below). Certainly, if we are aware that a special gift is coming in, the
City could still choose to prepare an ordinance to accept the gift. But the ordinance - new
code provision - would take care of things when that was not done.
RCW 35.21.100 Donations -- Authority to accept and use. Every city and town by ordinance may accept
any money or property donated, devised, or bequeathed to it and carry out the terms of the donation,
devise, or bequest, if within the powers granted by law. If no terms or conditions are attached to the
donation, devise, or bequest, the city or town may expend or use it for any municipal purpose. [1965 c 7
35.21.100. Prior: 1941 c 80 1; Rem. Supp. 1941 9213-8.]
Reviewed by Council Committees:
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 61 of 86
Finance, Municipal Services
Councilmember:Partridge Staff:Heid
Meeting Date:January 22, 2013 Item Number:ORD.B
AUBURN * MORE THAN YOU IMAGINEDORD.B Page 62 of 86
ORDINANCE NO 6 4 4 8
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, CREATING A
NEW CHAPTER 2.87 OF THE AUBURN CITY CODE
RELATING TO THE ACCEPTANCE OF GIFTS AND
DONATIONS TO THE CITY
WHEREAS, RCW 35.21 100 provides that the City may, by ordinance,
accept gifts and donations; and
WHEREAS, the City has historically accepted gifts and donations on a
case-by-case basis, and
WHEREAS, the City Council believes that the administrative acceptance
of certain gifts and donations is in the City's best interests, and in order to
accommodate the receipt of gifts more generally, it would be beneficial to provide
for such through the adoption of an ordinance creating a specific new Chapter to
the City Code therefor
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Creation of New Chapter to City Code. That a new
Chapter 2.87 "Gifts and Donations" of the Auburn City Code be and the same
hereby is created to read as follows:
Chapter 2.87
Gifts and Donations
Sections.
2.87 010 Acceptance of Gifts and Donations Authorized.
2.87020 Restrictions on Gifts and Donations.
2.87030 Gifts and Donations of Real Property
2.87040 Accounting for Gifts and Donations.
Ordinance No. 6448
December 17, 2012
Page 1 of 3
ORD.B Page 63 of 86
2.87.010 Acceptance of Gifts and Donations Authorized.
The Mayor is authorized to accept gifts and donations of money or
personal property donated, devised, or bequeathed to the City and to
direct expenditures of those donations. Additionally, Department Directors
are authorized to accept gifts and donations to their specific Departments.
The City Clerk shall thereafter provide notice to the Finance Department
and/or the Property Manager, as appropriate.
2.87.020 Restrictions on Gifts and Donations.
If a proposed gift or donation contains a restriction on the use of the
gift or donation, the City Attorney's Office shall verify in writing that the
City is able, within its legal authority, to comply with the restriction.
2.87.030 Gifts and Donations of Real Property
Gifts and donations of Real Property shall be accepted by action of
the City Council.
2.87.040 Accounting for Gifts and Donations.
A. A record of all moneys and property accepted by the City
shall be provided, upon acceptance, to the Mayor, City Clerk, and to the
Finance Department and/or the Property Manager, as appropriate. The
Finance Department and Property Manager shall maintain records and
accounts thereof in accordance with state and City laws and policies.
B Expenditures of monetary gifts shall comply with the
provisions of ACC 3.10 020, as appropriate.
Section 2. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 3. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Ordinance No. 6448
December 17, 2012
Page 2 of 3
ORD.B Page 64 of 86
Section 4. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law
INTRODUCED-
PASSED-
APPROVED-
CITY OF AUBURN
PETER B LEWIS
MAYOR
ATTEST
Danielle E. Daskam, City Clerk
APPROVE AS TO FO M'
2
iel B Fteid, City Attorn y
Published
Ordinance No. 6448
December 17, 2012
Page 3 of 3
ORD.B Page 65 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4886
Date:
November 28, 2012
Department:
Parks/Art and Recreation
Attachments:
Res 4886
Cemetery Fee Schedule
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4886.
Background Summary:
Staff continues to implement business practices that will assist the financial health of the
Cemetery. It is recommended that the Endowed Care Fund allocation be modified as
described.
The recommended change will increase the cost of graves, niches and crypts 10%. This
will relate to an approximate revenue increase of $30,000 annually.
Reviewed by Council Committees:
Finance, Municipal Services
Councilmember:Peloza Staff:Faber
Meeting Date:January 22, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 66 of 86
RESOLUTION NO 4 8 8 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AMENDING THE CITY OF
AUBURN FEE SCHEDULE RELATING TO FEES
CHARGED BY THE CEMETERY
WHEREAS, in connection with the municipal functions and operations of the City
of Auburn, the City provides various public services, a number of which entail fees; and
WHEREAS, the City Council provided for adoption of a City of Auburn Fee
Schedules in the adoption of Ordinance No 5707, and
WHEREAS, in the normal course of reviewing cemetery fees and costs, it is
appropriate to revise and amend amounts charged for certain materials and services.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON HEREBY RESOLVES, as follows.
Section 1. Section E of the City of Auburn Fee Schedule related to City
Cemetery Fees is hereby amended and updated as set forth in the attached Exhibit "A,"
incorporated herein by this reference.
Section 2. The Mayor is authorized to implement such administrative
procedures as may be necessary to carry out the directives of this legislation
Section 3. This Resolution shall be in full force and affect upon passage and
signatures hereon.
DATED and SIGNED this day of 2012.
CITY OF AUBURN
PETER B. LEWIS, MAYOR
Resolution No. 4886
November 27, 2012
Page 1 of 2RES.A Page 67 of 86
E. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No.
3953, Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272
Resolution No. 4424, Resolution No. 4552, Resolution No. 4675,_Resolution 4778 and
Resolution No. 4880. and Resolution No.
GRAVES
Section 9A and 913 2,395.00 - $2,495.00
All other adult graves 1,995.00 -$2,195.00
Child's Place 30000
Double Depth (includes 2 burial spaces /2 liners) 4,39000
Section 9A & 9B (Quads & Upright monument plots)3,995 00 each
Section 96 (Dry river bed area — Block 41 A) 4,995 00 each new
GROUND CREMATION PLOTS
Centennial Urn Garden (single) 695.00 - $995.00
Centennial Urn Garden (double) 1,29500
Section 9 Upright Section Urn Plots (4 urns) 3,19500
NICHES
Mausoleum (top rows available only)
Single 695.00
Centennial Columbarium II (1 or 2 urns)
Row 1 Top SOLD OUT
Row 2 Middle SOLD OUT
Row 3 Middle 1,795.00 - $1,895.00
Row 4 Bottom 1,695.00 - $1,795.00
CHAPEL OF MEMORIES — INTERIOR NICHES*
Niche Dimensions
12 x 12 Single 2,195.00 — $3,595 00
12 x 18 Double 3,295.00— $5,995 00
12 x 24 Family (up to 3 urns) 6,895.00— $8,295 00
The above niche prices include one bud vase per niche. Inurnment will be $395.00 - $495.00
per occasion. See guidelines for additional pertinent information. A single inscription on the
glass front is $175.00 - $195 00 plus tax. Urn's to be purchased separately
CHAPEL OF MEMORIES — EXTERIOR NICHES*
Rows 4, 5 & 6 Rows 2 & 3 Rows 1, 7 & 8
Niche 2,69500 2,29500 1,89500
If the niche (external) is to be used as a double niche, the inurnment, inscription and tax will be
due when a second urn is placed. (Row 1 is the bottom row)
OVERTIME WILL BE CHARGED AT $150.00 - $175.00 PER HOUR AFTER 4:30 P M., MONDAY
THROUGH FRIDAY THE SATURDAY SERVICE CHARGE IS $595.00 - $695.00 FOR FULL
INTERMENT AND $325.00 -$395 00 FOR CREMATION SERVICES
EXTENDED LAND USE 495.00
MEMORIAL PLAQUE - $175.00 additional for inscription + tax 295.00
SERVICES
Chapel of Memories" rental for services 195.00
Opening and Closing —Ground Burials
Liner/Vault 1,195 00 - $1,295.00
Children's Place 295.00
Opening and Closing —Cremation
ForestWalk 495.00 - $595.00
RES.A Page 68 of 86
Cremation Plot 495.00 - $595.00
Niche - $175.00 - $195.00 for additional inscription + tax $39500
Opening and Closing — Entombment - $175.00 - $195 00 $89500
inscription + tax
Vault Installation + tax 39500
Marker Services
Flat Grass:
Setting Fee + tax 295.00
Resetting Fee + tax 15000
New Inspection Fee for outside sales 150.00
Upright:
Setting Fee + tax 425.00
Resetting Fee 325.00
Vase Setting Fee + tax 4500
Recording Fee 10000
Overtime Charge— per hour 17500
Saturday Service Fee
Full Interment 595 00 - $695.00
Cremation 325.00 - $395.00
MATERIALS
Flower Vases: (prices include vase setting fee)
Standard 125.00
Deluxe Cast Zinc (gray or bronze zinc) 175.00
Deluxe Wall (brass) 175.00
Liners: Concrete Liner+ tax 595 00 - $695.00
Mountain View Vault (+ installation fee & tax) 795.00 - $995.00
Double Depth + tax 89500
Infant + tax as required
Urn Encasement + tax 195.00
Vault Installation + tax 395.00 - $495.00
FORESTWALK INFORMAL CREMATION GARDEN
Single 3' Double 4'
Single Ground Plot $695 00 - $995.00 Double Ground Plot $2,195.00-$3,995.00
Feature Site 4' Wishing Well
Double Ground Plot $SOLD OUT Scattering 295.00
monument and tax
Biodegradable Urn 125.00 + tax Add for 2nd Inurnment 495.00
Granite Memorials - start at $295.00 + tax Add for 2nd Marker Inscription $195.00+ tax
CEMETERY ENDOWMENT CARE FEE 10% of the base, pre-tax sales price of each
grave, niche, and crypt.
RES.A Page 69 of 86
E. CITY CEMETERY FEES (Per Ordinance 5715, Resolution No. 3797, Resolution No.
3953, Resolution No. 4027, Resolution No. 4103, Resolution No. 4117, Resolution No. 4272
Resolution No. 4424, Resolution No. 4552, Resolution No. 4675, Resolution 4778, Resolution
No. 4880, and Resolution No. _____.)
GRAVES
Section 9A and 9B $2,395.00 - $2,495.00
All other adult graves $1,995.00 - $2,195.00
Child’s Place $300.00
Double Depth (includes 2 burial spaces / 2 liners) $4,390.00
Section 9A & 9B (Quads & Upright monument plots) $3,995.00 each
Section 9B (Dry river bed area – Block 41A) $4,995.00 each new
GROUND CREMATION PLOTS
Centennial Urn Garden (single) $695.00 - $995.00
Centennial Urn Garden (double) $1,295.00
Section 9 Upright Section Urn Plots (4 urns) $3,195.00
NICHES
Mausoleum (top rows available only)
Single $695.00
Centennial Columbarium II (1 or 2 urns)
Row 1 Top SOLD OUT
Row 2 Middle SOLD OUT
Row 3 Middle $1,795.00 - $1,895.00
Row 4 Bottom $1,695.00 - $1,795.00
CHAPEL OF MEMORIES – INTERIOR NICHES*
Niche Dimensions
12 x 12 Single $2,195.00 – $3,595.00
12 x 18 Double $3,295.00 – $5,995.00
12 x 24 Family (up to 3 urns) $6,895.00 – $8,295.00
*The above niche prices include one bud vase per niche. Inurnment will be $395.00 - $495.00
per occasion. See guidelines for additional pertinent information. A single inscription on the
glass front is $175.00 - $195.00 plus tax. Urn’s to be purchased separately.
CHAPEL OF MEMORIES – EXTERIOR NICHES*
Rows 4, 5 & 6 Rows 2 & 3 Rows 1, 7 & 8
Niche $2,695.00 $2,295.00 $1,895.00
*If the niche (external) is to be used as a double niche, the inurnment, inscription and tax will be
due when a second urn is placed. (Row 1 is the bottom row)
OVERTIME WILL BE CHARGED AT $150.00 - $175.00 PER HOUR AFTER 4:30 P.M., MONDAY
THROUGH FRIDAY. THE SATURDAY SERVICE CHARGE IS $595.00 - $695.00 FOR FULL
INTERMENT AND $325.00 - $395.00 FOR CREMATION SERVICES.
EXTENDED LAND USE $495.00
MEMORIAL PLAQUE - $175.00 additional for inscription + tax $295.00
SERVICES
“Chapel of Memories” rental for services $195.00
Opening and Closing – Ground Burials
Liner/Vault $1,195.00 - $1,295.00
Children’s Place $295.00
Opening and Closing – Cremation
ForestWalk $495.00 - $595.00
RES.A Page 70 of 86
Cremation Plot $495.00 - $595.00
Niche - $175.00 - $195.00 for additional inscription + tax $395.00
Opening and Closing – Entombment - $175.00 - $195.00
inscription + tax
$895.00
Vault Installation + tax $395.00
Marker Services
Flat Grass:
Setting Fee + tax $295.00
Resetting Fee + tax $150.00
New Inspection Fee for outside sales $150.00
Upright:
Setting Fee + tax $425.00
Resetting Fee $325.00
Vase Setting Fee + tax $45.00
Recording Fee $100.00
Overtime Charge – per hour $175.00
Saturday Service Fee
Full Interment $595.00 - $695.00
Cremation $325.00 - $395.00
MATERIALS
Flower Vases: (prices include vase setting fee)
Standard $125.00
Deluxe Cast Zinc (gray or bronze zinc) $175.00
Deluxe Wall (brass) $175.00
Liners: Concrete Liner + tax $595.00 - $695.00
Mountain View Vault (+ installation fee & tax) $795.00 - $995.00
Double Depth + tax $895.00
Infant + tax **as required
Urn Encasement + tax $195.00
Vault Installation + tax $395.00 - $495.00
FORESTWALK INFORMAL CREMATION GARDEN
Single 3’ Double 4’
Single Ground Plot $695.00 - $995.00 Double Ground Plot $2,195.00-$3,995.00
Feature Site 4’ Wishing Well
Double Ground Plot $SOLD OUT Scattering $295.00
+ monument and tax
Biodegradable Urn $125.00 + tax Add for 2nd Inurnment $495.00
Granite Memorials - start at $295.00 + tax Add for 2nd Marker Inscription $195.00+ tax
CEMETERY ENDOWMENT CARE FEE 10% of the base, pre-tax sales price of each
grave, niche, and crypt.
RES.A Page 71 of 86
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4898
Date:
January 16, 2013
Department:
Public Works
Attachments:
Res 4898
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Resolution No. 4898.
Background Summary:
Resolution No. 4898 authorizes the Mayor and City Clerk to execute an Interlocal
Agreement for services between the City of Auburn and King County including citywide
pavement marking maintenance, annual bridge inspections and related repair work,
cleaning drainage facilities, and emergency call-out services.
Previous contracts with private contractors have been difficult to manage, provided poor
customer service, inadequate traffic control, and poor quality control. Since 2008 King
County Road Services Division has provided the city with excellent customer service and
quality control in their roadway striping and markings services for a competitive price.
King County also provides required annual bridge inspections and related maintenance
services, and is available for support in the event of an emergency. In addition, King
County can provide cost effective cleaning for our drainage facilities which we have had
difficulty getting competative bids on in the past. Staff proposes to continue this
productive and effective interlocal agreement.
There is $200,000.00 budgeted for pavement marking improvements in the Street Fund,
$5,000.00 is budgeted for bridge inspections in the Engineering Fund and $50,000.00 is
budgeted for bridge related improvements in the Arterial Street Fund for 2013.
In addition, there is $500,000 budgeted for pond and ditch cleaning in the Storm Fund.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:January 22, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 72 of 86
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 73 of 86
RESOLUTION NO 4 8 9 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, AUTHORIZING THE
MAYOR AND CITY CLERK TO EXECUTE AN
INTERLOCAL AGREEMENT WITH KING COUNTY FOR
THE PURPOSE OF PROVIDING ROAD SERVICES
WHEREAS, the City of Auburn owns public roads, traffic devices, and
storm infrastructure which require periodic maintenance and/or other
improvements; and
WHEREAS, King County Road Services Division is in a position to
provide certain emergency services, bridge inspections, road and storm
maintenance and improvements services for the City at a cost that is
advantageous to the City; and
WHEREAS, the City wishes to contract with the King County Road Services
Division for such emergency, bridge inspections, road and storm maintenance
and improvements services; and
WHEREAS, such a contract would benefit both the City and the County
by cost savings to the City and a fuller utilization of County equipment at a fair rate
of compensation; and
WHEREAS, the proposed Agreement establishes the City's role and
responsibilities as the recipient of such services and the County's role and
responsibilities as the provider of such services; and
WHEREAS, the parties are authorized by Chapter 39 34 of the Revised
Code of Washington to enter into an interlocal cooperation agreement of this
nature.
Resolution No. 4898
January 16, 2013
Page 1RES.B Page 74 of 86
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows.
Section 1. That the Mayor and City Clerk are hereby authorized to
execute an Interlocal Agreement with King County, in substantial conformity
with the agreement attached hereto, marked as Exhibit "A" and incorporated
herein by this reference.
Section 2. That the Mayor and City Clerk are authorized to implement
such other administrative procedures as may be necessary to carry out the
directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B eid,
City Attorney
Resolution No. 4898
January 16, 2013
Page 2RES.B Page 75 of 86
INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND
THE CITY OF AUBURN FOR PROVISION OF SERVICES BY
THE KING COUNTY ROAD SERVICES DIVISION
THIS AGREEMENT is made and entered into by and between King County, hereinafter called the
County," and the City of Auburn, hereinafter called the "City "
RECITALS
A. The City owns public roads, traffic devices, and storm infrastructure which require maintenance
and/or other improvements.
B. The City wishes the County Road Services Division to provide or perform certain services for
the City
C. The parties can achieve cost savings and benefits in the public's interest by having the County
complete those services for the City at the City's expense.
D This Agreement establishes the City's role and responsibilities as the recipient of such services
and the County's role and responsibilities as the provider of such services.
E. The parties are authorized by RCW Chapter 39.34 to enter into an interlocal cooperation
agreement of this nature.
NOW, THEREFORE, the parties agree as follows:
TERMS AND CONDITIONS.
1 Services
1 1 The County Road Services Division will, upon the City's request, provide the City
with Traffic Maintenance, Road Maintenance, Construction Management and
Engineering, Environmental services and other road related services. Examples of
the types of Traffic and Road Maintenance services to be provided are contained in
Exhibit 1 of this Agreement. The services provided to the City shall be any service
that the City requests to the extent that the County Road Services Division is able to
provide such service.
1.2 The County shall only perform services as requested by the City through the
procedure described in Section 2 below
1.3 The County shall act as a contractor of services only and will not purport to
represent the City professionally other than in providing the services requested.
1RES.B Page 76 of 86
14 The County shall be the lead agency for the completion of work items requested by
the City The County shall provide services in the type, nature, and magnitude
requested by the City
1.5 In the event either parry decides to make changes to the work items requested that
alters the original scope of work, written notification from the City authorizing such
changes shall be required preceding any such work.
2.Procedure for Requesting Services
2.1 The City shall request services furnished by the County through the procedure
identified in Exhibit 2 of this Agreement.
2.2 The County shall provide the City with a cost estimate for individual service
requests.
3 County and City Coordination
3 1 The City and County shall notify each other in writing of their respective operations
liaison(s) responsible for administering day-to-day operational activities related to
the provision of services under this Agreement.
3.2 The County and City liaisons shall meet as needed to review performance or to
resolve problems or disputes. Any problems or disputes which cannot be resolved
by the City and County liaisons shall be referred to the authorized City
representative and the Road Services Division Director
4 Personnel and Equipment
41 The County is acting hereunder as an independent contractor so that:
a. control of personnel standards of performance, discipline, and all other aspects
of work shall be governed entirely by the County;
b. except as described in 4.3 below, all persons rendering service hereunder shall
be for all purposes employees of the County
4.2 The County shall furnish all personnel, resources, and materials deemed by the
County to be necessary to provide the services herein described and subsequently
requested and authorized by the City
4.3 In the event the County uses a contractor to perform one or more of the services
requested by the City,the appropriate supervision and inspection of the contractor's
work will be performed by the County
2
RES.B Page 77 of 86
5 Compensation
5 1 Costs. The City will pay the County for actual costs (direct labor, employee benefits,
equipment rental, materials and supplies, utilities, permits, and administrative
overhead costs) for the services provided by the County as set forth herein.
Administrative overhead costs for each work item shall be charged as a percentage
of direct labor costs.
5.2 Billing. The County shall bill the City monthly for the costs of services provided.
The monthly bill will reflect actual costs plus the administrative overhead set forth
in Section 5 1 above. Payments are due within 30 days of the City's receipt of said
invoice.
5.3 Extraordinary Costs. Whenever the City desires to modify a requested service, it
shall notify the County in writing of that desire, and the County shall, before
providing the modified service, advise the City in writing as to whether the
modification would result in any increased or extraordinary costs and the amount
thereof. If, after receiving such notification,the City authorizes the modification of
service in writing , then it shall be responsible for actual costs for the modified
services requested by the City If the City decides not to authorize the modification
of service, it shall notify the county in writing, and advise the county whether
service shall continue as originally requested or the City cancels the request. If the
City cancels the request,the City shall be responsible for all cost incurred by the
County prior to and in connection with the cancellation.
54 The City has appropriated a certain amount of money for work to be conducted
under this Agreement. In order to ensure the City does not exceed its appropriation
authority, the City will not request any work that would result in the County billing
the City in excess of the amount appropriated by the Auburn City Council for
services to be provided during each calendar year
6.City Responsibilities
6.1 The City hereby gives authority to the County to perform services within the City
limits for the purposes of carrying out this Agreement.
6.2 The City is responsible for obtaining any permits or other authorizations that may be
necessary for the County to carry out the work under this Agreement.
6.3 Nothing in this Section shall alter the status of the County and the Road Services
Division as an independent contractor of the City and the County's actions shall not
be deemed to be those of the City when exercising the authority granted in this
Section 6.
3
RES.B Page 78 of 86
6.4
7 County Responsibilities
71 The County shall furnish and supply all necessary labor, supervision, machinery,
equipment, materials, and supplies to perform the services requested by the City
7.2 The County shall make every effort to recognize pertinent City deadlines for
completion of services, and shall notify the City of any hardship or other inability to
perform the services requested, including postponement of work due to
circumstances requiring the County to prioritize its resources toward emergency-
related work outside of the City limits.
8.Duration
8.1 This Agreement is effective upon signature by both parties, and shall remain in
effect for the remainder of the calendar year in which it is signed and throughout the
following calendar year
8.2 Thereafter, this Agreement shall renew automatically from year to year effective
January 1 to December 31 of each calendar year, unless either party notifies the
other in writing to terminate or make substantial changes to this Agreement by
September 1 of the preceding calendar year
9 Force Majeure
The County's performance under this Agreement shall be excused during any period of force
majeure. Force majeure is defined as any condition that is beyond the reasonable control of the
County, including but not limited to, natural disaster, severe weather conditions, contract disputes,
labor disputes, epidemic, pandemic, delays in acquiring right-of-way or other necessary property or
interests in property, permitting delays, or any other delay resulting from a cause beyond the
reasonable control of the County
10. Dispute Resolution
101 In the event of a dispute between the Parties regarding this Agreement.the Parties
shall attempt to resolve the matter informally
10.2 If the Parties are unable to resolve the matter informally, the matter shall be decided
by the Director of the King County Road Services Division and the Public Works Director of the
City If the Parties are unable to reach a mutual agreement, either Party may refer the matter to non-
binding mediation. Each party will be responsible for its own costs for mediation, and shall share
the costs of the mediator equally
4
RES.B Page 79 of 86
10.3 Unless otherwise expressly agreed to by the Parties in writing, both the County and
the City shall continue to perform all their respective obligations under this Agreement during the
resolution of the dispute.
10.4 This Agreement shall be interpreted in accordance with the laws of the State of
Washington in effect on the date of execution of this Agreement. In the event any party deems it
necessary to institute legal action or proceedings to ensure any right or obligation under this
Agreement, the Parties hereto agree that such action or proceedings shall be brought in a court of
competent jurisdiction as provided for in RCW 36.01.050(1)
11 Liabili
The City and the County agree to defend, indemnify and hold each other, their respective
officials, agents and employees, harmless from and against any and all claims, damages,
injuries, liabilities, actions, fines, penalties, costs and expenses (including reasonable
attorney fees)that arise out of or are related to the negligent acts or omissions of the
indemnifying party and its officials, agents, employees acting within the course and scope of
their employment and in the performance of said party s obligations under this Agreement
or the exercise of a party's rights and privileges under this Agreement. In the event any
such liability arises from the concurrent negligence of the indemnifying party and the other
party, or any of their respective actors, the indemnity obligation of this section shall apply
only to the extent of the negligence of the indemnifying party and its actors.
Should a court of competent jurisdiction determine that this Agreement is subject to
RCW 4.24 115, then, in the event of liability for damages arising out of bodily injury to
persons or damages to property caused by or resulting from the concurrent negligence of
the County and the City, its officers, officials, employees, and volunteers, any damages
allowed shall be levied in proportion to the percentage of negligence attributable to each
party, and each party shall have the right to seek contribution from the other party in
proportion to the percentage of negligence attributable to the other party It is further
specifically and expressly understood that the indemnification provided herein constitutes
the Parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the
purposes of this indemnification. This waiver has been mutually negotiated by the
Parties. The provisions of this section shall survive the expiration or termination of this
Agreement.
12. Insurance
The County certifies that it is fully self-insured. Any Insurance, self-insurance, or
insurance pool coverage maintained by the City shall be excess of the County's insurance
and shall not contribute with it.
13 Audits and Inspections
5
RES.B Page 80 of 86
The records and documents pertaining to all matters covered by this Agreement shall be
retained and be subject to inspection, review, or audit by the County or the City during the
term of this Agreement and for three (3)years after termination.
14 Entire Agreement and Amendments
This Agreement contains the entire written agreement of the parties hereto and supersedes
any and all prior oral or written representations or understandings. This Agreement may be
amended at any time by mutual, written agreement between the parties.
15 Invalid Provisions
If any provision of this Agreement shall be held invalid,the remainder of the Agreement
shall not be affected if such remainder would then continue to serve the purposes and
objectives of the parties.
16. Other Provisions
16.1 The headings in this Agreement are for convenience only and do not in any way
limit or amplify the provisions of this Agreement.
16.2 This Agreement contains the entire agreement of the parties and any
representations or understandings, whether oral or written, not incorporated herein
are excluded.
17 No Third Party Rights
Nothing contained herein is intended to, nor shall be construed to, create any rights in any
third party, or to form the basis for any liability on the part of the parties to this
Agreement, or their officials, officers, employees, agents or representatives, to any third
ply
18. Waiver of Breach
Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver
of any prior or subsequent breach and shall not be construed to be a modification of the
terms of this Agreement.
IN WITNESS WHEREOF,the parties have executed this Agreement effective as of the
date last written below
6
RES.B Page 81 of 86
KING COUNTY CITY OF AUBURN
King County Executive City Mayor
Date Date
Approved as to Form Appr ed s t F
King County Deputy Prosecuting
W
Attorney
Attorney
7
RES.B Page 82 of 86
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RES.B Page 83 of 86
1 10 Street Lights: Replacement of light bulbs in existing street lights not maintained by
power companies, repair and replacement of street light heads, poles, or wiring.
1 11 Utility Locating: Locating underground traffic facilities for utilities or other
digging operations.
1 12 Flasher/Crosswalk Preventative Maintenance: Examining to assure equipment is
operating as intended and inspecting hardware for wear or deficiencies.
2.Roadway Maintenance: The following are examples of roadway maintenance services
provided by the County Actual services provided will be those requested by the City,
and the County shall provide such services in the magnitude, nature, and manner
requested by the City The City shall set its own service level standards and policies for
all roadway features. The County is merely a contractor for the purpose of implementing
City roadway service standards and policies.
2.1 Traveled Roadway Surface: Patching, crack pouring, pre-level work, pavement
replacement, grading, dust control.
2.2 Shoulders: Restoration construction, paving, curb and gutter repair, spraying,
extending pavement edge.
2.3 Drainage: Installation of drainage pipe, curb, catch basins, culvert headers/trash
racks; hand ditching, drainage pipe repair, catch basin and manhole cleaning, blade
ditching/shoulder pulling, drainage systems cleaning, pipe marking, drainage
preparation, catch basin repair, culvert header/trash rack replacement and repair,
bucket ditching, catch basin replacement, erosion control, catch basin/manhole
cover replacement, silt removal, Ditchmaster ditch cleaning.
2.4 Structures: Installation of rock, gabion and rip-rap walls, guardrails, fencing,
median barrier walls; rock wall repair or replacement, guidepost installation,
guardrail repair retaining wall repair, median barrier replacement, guardrail post
removal, fencing repair, bridge repair
2.5 Traffic and Pedestrian Facilities: Concrete sidewalk installation, sidewalk/walkway
repair, hazardous material cleanup, street sweeping, street flushing, snow and ice
control, maintaining traffic control barricades.
2.6 Roadside: Landscape restoration, slope/shoulder mowing, litter pickup, hand
brushing, danger tree removal, landscape maintenance, slide removal, ornamental
tree maintenance, tree trimming, hand mowing, roadside spraying, tansy ragwort
spraying, washout repair
9
RES.B Page 84 of 86
Exhibit 2
Services Request Process
1 City liaison completes a "Request and Approval for Services" (Form A attached).
2.City Mayor, or designee, signs under the heading "Authorization for Request of Services"
on the Form B.
3 The Form A is transmitted to the County liaison.
4 The County liaison delegates the request to the appropriate Section for review
5 A County Section representative will complete Form A of the "Request and Approval for
Services." Form B will include the recommended action, cost estimate, and proposed
schedule. If the Road Services Division is unable to provide the requested service, a
notation will be made on the Form B, and the form will be returned to the City in a timely
manner
6.The County's cost estimate will include all applicable costs for the service requested as
described in Section 5 1 of the Agreement.
7 If the cost estimate is $500.00 or less, the County may proceed with the requested service
as authorized by the City representative on Form A. If the cost estimate is over$500 00,
Form B is transmitted to the City liaison for authorization. The signed Form B is then
transmitted back to the County
8.The County shall complete the requested work upon receipt of the signed Form B. If the
County is unable to complete the work in accordance with the proposed schedule, it shall
notify the City immediately
9 The County and City liaisons maintain a file of all service requests.
10 The County liaison maintains a tracking system of all the service requests and provides
the City with an updated report at least quarterly
10
RES.B Page 85 of 86
REQUEST AND APPROVAL FOR SERVICES
CITY OF AUBURN
FORM A
Request Number-
Date:
Nature of Request:
Location.
Requester Name:
Address:
Telephone:
Authorization for Request of Services:
City Authorized Signature Date
FORM B
Date: Project/Work Order Number-
Recommended Action:
Cost Estimate:
Proposed Schedule:
Authorization to Proceed: Date Completed.
Director, Road Services Division Date
City Authorized Signature Date
if cost estimate over $500.00)
RES.B Page 86 of 86