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HomeMy WebLinkAbout01-22-2013 PUBLIC WORKS AGENDA PACKET Public Works Committee January 22, 2013 - 3:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Public Works Project No. CP1207* (Truong) Permission to initiate Project No. CP1207, D St. NE Utility Improvements C. Public Works Project No. CP1116* (Truong) Approve Final Pay Estimate No. 8 to Contract No. 11-20 in the Amount of $10,429.69 and Accept Construction of Project No. CP1116, Downtown Pedestrian Lighting Replacement D. Public Works Project No. EM0902* (Truong) Approve Final Pay Estimate No. 5 to Contract No. 12-14 in the Amount of $21,788.99 and Accept Construction of Project No. EM0902 Temporary Flood Control Barrier Removal III.RESOLUTIONS A. Resolution No. 4898* (Para) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Interlocal Agreement with King County for the Purpose of Providing Road Services IV.DISCUSSION ITEMS A. 22nd Street High Consumption* (Coleman/Dowdy) B. Leak Adjustment Policy 100-52 Revision* (Coleman) C. 2013 Utility System Revenue Bond* (Coleman) D. Interlocal Agreement between King County, King County Flood District, and the City of Auburn* (Dixon) Proposed Interlocal Agreement (ILA) between King County, King County Flood Control District, and the City of Auburn for King County's Reddington Levee Setback and Extension Project E. Utility System Development Charges (Repp) Page 1 of 82 F. Red Right Turn Arrow and Left Turn Flashing Yellow Arrow Recommendations (Para) G. Capital Project Status Report* (Gaub) H. Action Tracking Matrix* (Dowdy) V.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: January 16, 2013 Department: Public Works Attachments: January 7, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the January 7, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:January 22, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 82 Public Works Committee January 7, 2013 - 3:30 PM Annex Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, City Attorney Dan Heid, Transportation Manager Pablo Para, Project Engineer Robert Lee, Project Engineer Kim Truong, Street Systems Engineer Seth Wickstrom, Planning Manager Elizabeth Chamberlain, Innovation and Technology Director Ron Tiedeman, citizen Scott Pondelick, and Planning and Development Secretary Tina Kriss. B. Announcements There were no announcements. C. Agenda Modifications There were two agenda modifications: Discussion Item C. Draft Interlocal Agreement – King County Reddington Levee Project (Dowdy). This item was removed. Discussion Item G. Ordinance No. 6450, Orion Industries Rezone (Chamberlain) Rezone from P-1, Public Use District, to C-3, Heavy Commercial, for parcel number 00008000022 and contract rezone relinquishment for parcel number 0000800026. This item has been added. This item was moved to Consent Agenda Item D for action. II. CONSENT AGENDA A. Approval of Minutes Councilmember Peloza moved and Councilmember Osborne seconded to approve the minutes of the December 17, 2012 Page 1 of 6 CA.A Page 4 of 82 Public works Committee Meeting. Motion Carried Unanimously. 3-0. B. Public Works Project No. CP1122 (Truong/Lee) Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council grant permission to enter into Consultant Agreement No. AG-C-423 with Otak for engineering services for Project No. CP1122, 30th Street NE Area Flooding, Phase 1. Project Engineer Kim Truong explained that the scope of the project is to construct a new 42-inch storm line from the northwest corner of the airport property to the existing Brannon Park Pump Station replacing the existing 30-inch storm pipe generally located along 30th Street NE and the northerly boundary of Brannan Park to relieve street flooding in this area. In response to a question asked by Chair Wagner, Project Engineer Truong reported that the City currently has easements for the existing storm line and intends to place the new line in generally the same location minimizing the need for new easements from private properties along the northern edge of Brannon Park. Chair Wagner requested staff provide a project briefing at approximately the 60 percent design level. Chair Wagner asked staff to add this to the action tracking. Committee discussed the requirements for abandonment of the existing 30 inch storm line. City Engineer Selle explained the City will not be using it as an active line but it may be removed or filled to prevent collapse in the future. Motion Carried Unanimously. 3-0. C. Public Works Project No. CP1206 (Wickstrom) Councilmember Peloza moved and Councilmember Osborne seconded to recommend City Council approve Final Pay Estimate No. 5 to Contract No. 12-10 in the Amount of $266.85 and accept construction of Project No. CP1206, 2012 Pavement Patching, Chipseal and Overlay Project. Committee had no questions. Vice-Chair Peloza thanked staff for their hard work on this project. Motion Carried Unanimously. 3-0. Page 2 of 6 CA.A Page 5 of 82 III. ORDINANCES A. Ordinance No. 6450 An Ordinance of the City Council of the City of Auburn, Washington, Approving the Request of Orion Industries for a Rezone From P-1, Public Use District to C-3, Heavy Commercial and Relinquish a Contract Rezone to Implement the Comprehensive Plan and Amending the City's Zoning Maps Accordingly Councilmember Peloza moved and Councilmember Osborne seconded to recommend that Council introduce and adopt Ordinance No. 6450. For purposes of these minutes this item was discussed after Discussion Item F. Planning Manager Elizabeth Chamberlain reviewed Ordinance No. 6450, Orion Industries Rezone. Committee and staff reviewed the zoning map zoning changes and uses. Chair Wagner asked if rezones are still legal and Planning Manager Chamberlain confirmed they are. Planning Manager Elizabeth Chamberlain indicated that this item went before the Hearing Examiner January 2, 2013 for the public hearing and the Hearing Examiner recommended approval. Staff is bringing this item to City Council this evening for recommendation of approval. Committee and staff discussed the quasi-judicial process. Vice Chair Peloza asked if City Attorney Heid has informed new members of the Council about the quasi-judicial process and when it is to be used. City Attorney Heid replied he semi-annually sends out information to inform Council of the process. Member Osborne referred staff to page 4, 2nd group. FAA restrictions. Does this building lie in the flight path and will it have an impact on the landing and threshold triggering FAA regulations. Planning Manager Chamberlain stated the building did need to be set back from the east property line to meet the boundary restrictions from FAA and they do need to apply for the Notice of Construction to the FAA. Mayor Lewis added the airport has reviewed the project and the FAA does not have any concerns with the location of the improvement. Chair Wagner asked staff to provide Council with a more detailed map of the project including more of the airport. Planning Manager Chamberlain stated she would provide an updated map for Council tonight. Staff stated this item is moving forward to Council this evening and if Page 3 of 6 CA.A Page 6 of 82 Committee agrees either the Finance Committee or Public Works Committee can take action on Ordinance No. 6450. The Public Works Committee agreed to take action on this item. Motion Carried Unanimously. 3-0. IV. DISCUSSION ITEMS A. East Ridge Manor Drainage (Dowdy) Chair Wagner deferred this item to the end of the meeting to be discussed in Executive Session. B. Resolution No. 4896 (Heid) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor and City Clerk to Execute an Addendum to the Interlocal Agreement Between the City of Auburn and the City of Pacific for Information Services Technology In response to a question by Chair Wagner asking if there is a process to make corrections to the City’s charges for Information Services Technology, which is currently set up for full cost recovery; Mayor Lewis stated staff turns in billing for hours worked for full cost recovery. Member Osborne asked if there are any liability issues for the City for providing these services. Mayor Lewis reported there is not and the City has researched this with WCIA. Committee is supportive of an addendum to the Interlocal Agreement between the City of Auburn and the City of Pacific for Information Services Technology. C. Draft Interlocal Agreement - King County Reddington Levee Project (Dowdy) This item was removed from the agenda. D. Resolution No. 4895 (Bailey) A Resolution of the City Council of the City of Auburn, Washington Declaring Certain Items of Property as Surplus and Authorizing their Disposal Committee was supportive of this resolution. E. Capital Project Status Report (Gaub) Item 10 – C207A – “A” Street NW Corridor – Phase 1: Chair Wagner asked what the final agreement was with the UTC. Assistant City Engineer Gaub stated there are temporary measures consisting of a Page 4 of 6 CA.A Page 7 of 82 flashing amber light on some of the advanced signage and additional signage requested by the UTC that allowed the roadway opening. The track owners, AMPAC and Gates, Gates and Gates have one year to complete the design and instillation of the full gates and lights. Item 13 – C524A – SCADA System Improvement: Chair Wagner noted the project is showing 80% completion and requested an update for the Committee. Assistant City Engineer Gaub updated Committee on the current progress of the project and the sites converted to date. Staff confirmed that all three test sites, one from each utility, are up and running in response to questions by Chair Wagner. Chair Wagner asked if the Committee wanted to go look at the progress of the project. Utilities Engineer Dan Repp explained that staff could bring the actual video monitoring system via a laptop to a meeting to provide the Committee with a review of the new system. Committee requested staff bring that presentation to the February 4th meeting. Item 14 – C201A – M Street Underpass (Grade Separation): In response to questions from Chair Wagner, Assistant City Engineer Gaub stated scheduling delays due the timing of the work and to the holidays and getting BNSF to schedule in their work. The girders have been set for the 1st bridge and the track will start to be laid by BNSF for this siding track next week. Once complete, the trains can be moved to the new bridge to allow the existing main line track to be demolished and work on the 2nd bridge to begin. The best time to look at the elevation difference for the two trains would be around the 16th and 17th of this month. The Committee concurred and a field trip for the Committee will be arranged. Chair Wagner requested a briefing on the overall the M street project including information addressing his previously emailed comments regarding the project. Chair Wagner also requested an item for the M street briefing to be added to the action tracking matrix. Item 23 – CP1107 – Fulmer Wellfield Improvements: In response to a question from Member Osborne, Utility Engineer Repp stated that staff anticipates finishing the current phase towards the end of February and a briefing of the committee would occur after that. Staff is currently waiting for some updates from the consultants to refine some of their approaches to move forward. . Item 32 – CP1224 – 2013 Local Street reconstruction: Staff reported that letters have gone out to property owners along two of the 2013 SOS street re-build projects that are currently un-sewered for the purpose of determining their interest in forming a Local Improvement District for the installation of a public sanitary sewer system to serve these areas. Staff provided a handout showing the 23rd Street SE and H Street NE survey results. Director Dowdy stated in neither case Page 5 of 6 CA.A Page 8 of 82 were the owners very desirous of paying for instillation of sewers and the projects will be proceeding with out installing sewer systems. The Committee concurred. Item B – CP1115 – City Hall NW Plaza Improvements: Chair Wagner asked why the consultant work is on hold. Mayor Lewis stated since this is not a public display area staff would like to take this back to Council and Committees to discuss proposed changes and if any change is needed to the scope. Updates would require a change to the access ramp to bring it to current ADA requirements. F. Action Tracking Matrix (Dowdy) Item A - Chair Wagner requested this item be reviewed earlier to be completed for the next budget review. Staff concurred to begin discussions in June of 2013. Mayor Lewis raised the subject of the Council’s discussion during the last retreat concerning the many transportation projects that were discussed that have an impact on both the Planning and Community Development Committee and Public Works Committee regarding major corridors and future corridors. Committee recommended holding a joint meeting with the Planning and Community Development Committee twice a year. V. EXECUTIVE SESSION The Committee went to executive session at 4:14:03 p.m. to discuss potential litigation for approximately 10 minutes. The Committee ended the executive session at 4:33:12 pm. VI. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 4:33:14 p.m. Approved this 22nd day of January, 2013. ____________________________ ____________________________ Rich Wagner, Chair Jennifer Rigsby, Department Secretary Page 6 of 6 CA.A Page 9 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1207 Date: January 15, 2013 Department: Public Works Attachments: Budget Status Sheet Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee grant permission to initiate Project No. CP1207, D St. NE Utility Improvements. Background Summary: The purpose of this project is to design and construct storm drainage, sanitary sewer and water improvements along D St. NE between Auburn Way North (AWN) and S. 277th St. Water improvements consist of extending a new 12" ductile iron water main along D St. NE from AWN to 49th St NE to replace an existing 6" asbestos-cement water line. Sanitary sewer improvements include decomissioning the D St. NE sewer pump station and replacing it with a gravity conveyance system, consisting of a new 12" sanitary sewer main along D St. NE from AWN to S. 277th St. Storm drainage improvements include replacing and upsizing the existing 30" storm line with a new 36" storm line along D St. NE from AWN to S. 277th St. The Port of Seattle Mitigation Funds being utilized for this project must be expended by January 2014. Construction is anticipated to be in the Summer of 2013. A project budget contingency of $4,905.00 remains in the 430 Water Fund. A project budget contingency of $5,954.00 remains in the 431 Sewer Fund. A project budget contingency of $1,843.00 remains in the 432 Storm Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong AUBURN * MORE THAN YOU IMAGINEDCA.B Page 10 of 82 Meeting Date:January 22, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 11 of 82 Project No: CP1207 Project Title: Project Manager: Kim Truong Date: January 15, 2013 Project Initiation Initiation Date: _________ Permission to Advertise Advertisement Date: ________ Contract Award Award Date: ___________ Change Order Approval Contract Final Acceptance Funding Prior Years 20122013Total 430 Fund - Water 135,000 135,000 Port Mitigation Fund - Water 9,37432,826 42,200 431 Fund - Sewer 337,797 337,797 Port Mitigation Fund - Sewer 15,610146,593 162,203 432 Fund - Storm Drainage 2,796 2,796 Port Mitigation Fund - Storm 17,014580,190 597,204 Total 041,9981,235,2021,277,200 Activity Prior Years 20122013Total Design Engineering - City Costs 41,99850,000 91,998 Design Engineering - Consultant Costs 15,000 15,000 Construction Estimate 950,000 950,000 Project Contingency (15%)142,500 142,500 Construction Engineering - City Costs 65,000 65,000 Total 0 41,998 1,222,500 1,264,498 BUDGET STATUS SHEET D Street Utility Improvements Project The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) Total 0 41,998 1,222,500 1,264,498 Prior Years 20122013Total *430 Funds Budgeted ( )0 (9,374)(167,826)(177,200) 430 Funds Needed 09,374162,921 172,295 *430 Fund Project Contingency ( )00(4,905)(4,905) 430 Funds Required 0000 Prior Years 20122013Total *431 Funds Budgeted ( )0 (15,610)(484,390)(500,000) 431 Funds Needed 015,610478,436 494,046 *431 Fund Project Contingency ( )00(5,954)(5,954) 431 Funds Required 0000 Prior Years 20122013Total *432 Funds Budgeted ( )0 (17,014)(582,986)(600,000) 432 Funds Needed 017,014581,143 598,157 *432 Fund Project Contingency ( )00(1,843)(1,843) 432 Funds Required 0000 * ( # ) in the Budget Status Sections indicates Money the City has available. 432 Storm Budget Status 431 Sewer Budget Status 430 Water Budget Status H:\PROJ\CP1207-D St Utilities Improvement\Budget\BudgetStatusSheet.xls 1 of 1CA.B Page 12 of 82 CA.B Page 13 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. CP1116 Date: January 15, 2013 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate No. 8 Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 8 to Contract No. 11-20 in the amount of $10,429.69 and accept construction of Project No. CP1116, Downtown Pedestrian Lighting Replacement. Background Summary: The project replaced 62 of the existing teal pedestrian lights in the downtown area with the new Downtown standard black LED pedestrian lights. Locations are as shown on the attached map. A project budget contingency of $3,946.17 remains in the Local Revitalization Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:January 22, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 14 of 82 Project No: CP1116 Project Title: Project Manager: Kim Truong Project Initiation Initiation Date: ___September 6, 2011______ Permision to Advertise Date: January 15, 2013 Advertisement Date: ___September 6, 2011__ Contract Award Award Date: _October 17, 2011_____ Change Order Approval Contract Final Acceptance Funding Prior Years 201120122013Total 330 Local Revitalization Funds 5,412 477,5882,000 485,000 Total 05,412477,5882,000485,000 BUDGET STATUS SHEET Downtown Pedestrian Lighting Replacement The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Activity Prior Years 201120122013Total Design Engineering - City Costs 5,012 192 5,204 Construction Contract Bid 463600463,600 Line Item Changes (1,505)(1,505) Construction Engineering - City Costs 40011,3552,00013,755 Total 05,412473,6422,000481,054 Prior Years 201120122013Total *330 Funds Budgeted ( )0(5,412)(477,588)(2,000)(485,000) 330 Funds Needed 05,412473,6422,000481,054 *330 Fund Project Contingency ( )00(3,946)0(3,946) 330 Funds Required 00000 * ( # ) in the Budget Status Sections indicates Money the City has available. 330 Local Revitalization Funds Budget Status Estimated Cost (Funds Needed) H:\PROJ\CP1116 Dwntown Ped Lighting\Budget\Downtown Ped Lighting - BudgetStatusSheet.xls1 of 1CA.C Page 15 of 82 CA.C Page 16 of 82 CA.C Page 17 of 82 CA.C Page 18 of 82 CA.C Page 19 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Project No. EM0902 Date: January 15, 2013 Department: Public Works Attachments: Budget Status Sheet Final Pay Estimate Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend City Council approve Final Pay Estimate No. 5 to Contract No. 12-14 in the amount of $21,788.99 and accept construction of Project No. EM0902 Temporary Flood Control Barrier Removal. Background Summary: In 2009, the City of Auburn installed a variety of temporary flood control barriers on behalf of King County to protect the City from the potential for flooding along the Green River and Mill Creek from the reduced capacity of the Howard Hanson Dam. See attached vicinity map for the locations of the barriers. This project removed the temporary flood control barriers and restored the disturbed areas back to their original condition. A project budget contingency of $792,260.25 remains in the King County Flood Control District fund. A project budget contingency of $264,087.42 remains in the King County Flood Control District Opportunity Fund. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Truong Meeting Date:January 22, 2013 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 20 of 82 H:\PROJ\EM0902 Green River-Howard Hanson\EM0902 Contract 12-14 Temp. Flood Control Barriers Removal\Budget\BudgetStatusSheet 062612.xlsx 1 of 1 Project No: EM0902 Project Title: Project Manager: Kim Truong Initiation/Consultant Agreement Initiation Date: _________ Permission to Advertise Advertisement Date: _07/03/12___ Contract Award Award Date: __7/16/12_________ Change Order Approval Contract Final Acceptance Funding Prior Years 2012 2013 Total King County Flood Control District (KCFCD)1,575,520 30,000 1,605,520 KCFCD Opportunity Fund 525,174 10,000 535,174 Total 0 2,100,694 40,000 2,140,694 Activity Prior Years 2012 2013 Total Design and Construction Engineering - City Costs 71,485 5,000 76,485 Construction Contract Bid 995,525 995,525 Change Order #1 33,382 33,382 Change Order #2 52,013 52,013 Change Order#3 (4,490)(4,490) Line Item Changes (103,568)(103,568) Other 35,000 35,000 Total 0 1,044,346 40,000 1,084,346 Prior Years 2012 2013 Total *KCFCD Funds Budgeted ( )0 (1,575,520)(30,000)(1,605,520) KCFCD Funds Needed 0 783,260 30,000 813,260 *KCFCD Fund Project Contingency ( )0 (792,260)0 (792,260) KCFCD Funds Required 0 0 0 0 Prior Years 2012 Future Years Total *Opportunity Funds Budgeted ( )0 (525,174)(10,000)(535,174) Opportunity Funds Needed 0 261,087 10,000 271,087 *432 Fund Project Contingency ( )0 (264,087)0 (264,087) 432 Funds Required 0 0 0 0 * ( # ) in the Budget Status Sections indicates Money the City has available. BUDGET STATUS SHEET Temporary Flood Control Barrier Removal Date: January 15, 2013 The "Future Years" column indicates the projected amount to be requested in future budgets. Funds Budgeted (Funds Available) Estimated Cost (Funds Needed) King County Flood Control District Budget Status KCFCD Opportunity Fund Budget Status CA.D Page 21 of 82 CA.D Page 22 of 82 CA.D Page 23 of 82 CA.D Page 24 of 82 CA.D Page 25 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4898 Date: January 15, 2013 Department: Public Works Attachments: Resolution No. 4898 Exhibit A Budget Impact: $0 Administrative Recommendation: City Council to adopt Resolution No. 4898. Background Summary: Resolution No. 4898 authorizes the Mayor and City Clerk to execute an Interlocal Agreement for services between the City of Auburn and King County including citywide pavement marking maintenance, annual bridge inspections and related repair work, cleaning drainage facilities, and emergency call-out services. Previous contracts with private contractors have been difficult to manage, provided poor customer service, inadequate traffic control, and poor quality control. Since 2008 King County Road Services Division has provided the city with excellent customer service and quality control in their roadway striping and markings services for a competitive price. King County also provides required annual bridge inspections and related maintenance services, and is available for support in the event of an emergency. In addition, King County can provide cost effective cleaning for our drainage facilities which we have had difficulty getting competative bids on in the past. Staff proposes to continue this productive and effective interlocal agreement. There is $200,000.00 budgeted for pavement marking improvements in the Street Fund, $5,000.00 is budgeted for bridge inspections in the Engineering Fund and $50,000.00 is budgeted for bridge related improvements in the Arterial Street Fund for 2013. In addition, there is $500,000 budgeted for pond and ditch cleaning in the Storm Fund. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Para Meeting Date:January 22, 2013 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 26 of 82 AUBURN * MORE THAN YOU IMAGINEDRES.A Page 27 of 82 Resolution No. 4898 January 16, 2013 Page 1 RESOLUTION NO. 4898 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE AN INTERLOCAL AGREEMENT WITH KING COUNTY FOR THE PURPOSE OF PROVIDING ROAD SERVICES WHEREAS, the City of Auburn owns public roads, traffic devices, and storm infrastructure which require periodic maintenance and/or other improvements; and WHEREAS, King County Road Services Division is in a position to provide certain emergency services, bridge inspections, road and storm maintenance and improvements services for the City at a cost that is advantageous to the City; and WHEREAS, the City wishes to contract with the King County Road Services Division for such emergency, bridge inspections, road and storm maintenance and improvements services; and WHEREAS, such a contract would benefit both the City and the County by cost savings to the City and a fuller utilization of County equipment at a fair rate of compensation; and WHEREAS, the proposed Agreement establishes the City’s role and responsibilities as the recipient of such services and the County’s role and responsibilities as the provider of such services; and WHEREAS, the parties are authorized by Chapter 39.34 of the Revised Code of Washington to enter into an interlocal cooperation agreement of this nature. RES.A Page 28 of 82 Resolution No. 4898 January 16, 2013 Page 2 NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: Section 1. That the Mayor and City Clerk are hereby authorized to execute an Interlocal Agreement with King County, in substantial conformity with the agreement attached hereto, marked as Exhibit “A” and incorporated herein by this reference. Section 2. That the Mayor and City Clerk are authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of ________________, 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: _____________________ Daniel B. Heid, City Attorney RES.A Page 29 of 82 Exhibit A 1 INTERLOCAL AGREEMENT BETWEEN KING COUNTY AND THE CITY OF AUBURN FOR PROVISION OF SERVICES BY THE KING COUNTY ROAD SERVICES DIVISION THIS AGREEMENT is made and entered into by and between King County, hereinafter called the "County," and the City of Auburn, hereinafter called the "City." RECITALS A. The City owns public roads, traffic devices, and storm infrastructure which require maintenance and/or other improvements. B. The City wishes the County Road Services Division to provide or perform certain services for the City. C. The parties can achieve cost savings and benefits in the public's interest by having the County complete those services for the City at the City’s expense. D. This Agreement establishes the City’s role and responsibilities as the recipient of such services and the County’s role and responsibilities as the provider of such services. E. The parties are authorized by RCW Chapter 39.34 to enter into an interlocal cooperation agreement of this nature. NOW, THEREFORE, the parties agree as follows: TERMS AND CONDITIONS: 1. Services 1.1 The County Road Services Division will, upon the City’s request, provide the City with Traffic Maintenance, Road Maintenance, Construction Management and Engineering, Environmental services and other road related services. Examples of the types of Traffic and Road Maintenance services to be provided are contained in Exhibit 1 of this Agreement. The services provided to the City shall be any service that the City requests to the extent that the County Road Services Division is able to provide such service. 1.2 The County shall only perform services as requested by the City through the procedure described in Section 2 below. 1.3 The County shall act as a contractor of services only and will not purport to represent the City professionally other than in providing the services requested. RES.A Page 30 of 82 2 1.4 The County shall be the lead agency for the completion of work items requested by the City. The County shall provide services in the type, nature, and magnitude requested by the City. 1.5 In the event either party decides to make changes to the work items requested that alters the original scope of work, written notification from the City authorizing such changes shall be required preceding any such work. 2. Procedure for Requesting Services 2.1 The City shall request services furnished by the County through the procedure identified in Exhibit 2 of this Agreement. 2.2 The County shall provide the City with a cost estimate for individual service requests. 3. County and City Coordination 3.1 The City and County shall notify each other in writing of their respective operations liaison(s) responsible for administering day-to-day operational activities related to the provision of services under this Agreement. 3.2 The County and City liaisons shall meet as needed to review performance or to resolve problems or disputes. Any problems or disputes which cannot be resolved by the City and County liaisons shall be referred to the authorized City representative and the Road Services Division Director. 4. Personnel and Equipment 4.1 The County is acting hereunder as an independent contractor so that: a. control of personnel standards of performance, discipline, and all other aspects of work shall be governed entirely by the County; b. except as described in 4.3 below, all persons rendering service hereunder shall be for all purposes employees of the County. 4.2 The County shall furnish all personnel, resources, and materials deemed by the County to be necessary to provide the services herein described and subsequently requested and authorized by the City. 4.3 In the event the County uses a contractor to perform one or more of the services requested by the City, the appropriate supervision and inspection of the contractor's work will be performed by the County. RES.A Page 31 of 82 3 5. Compensation 5.1 Costs. The City will pay the County for actual costs (direct labor, employee benefits, equipment rental, materials and supplies, utilities, permits, and administrative overhead costs) for the services provided by the County as set forth herein. Administrative overhead costs for each work item shall be charged as a percentage of direct labor costs. 5.2 Billing. The County shall bill the City monthly for the costs of services provided. The monthly bill will reflect actual costs plus the administrative overhead set forth in Section 5.1 above. Payments are due within 30 days of the City's receipt of said invoice. 5.3 Extraordinary Costs. Whenever the City desires to modify a requested service, it shall notify the County in writing of that desire, and the County shall, before providing the modified service, advise the City in writing as to whether the modification would result in any increased or extraordinary costs and the amount thereof. If, after receiving such notification, the City authorizes the modification of service in writing , then it shall be responsible for actual costs for the modified services requested by the City. If the City decides not to authorize the modification of service, it shall notify the county in writing, and advise the county whether service shall continue as originally requested or the City cancels the request. If the City cancels the request, the City shall be responsible for all cost incurred by the County prior to and in connection with the cancellation. 5.4. The City has appropriated a certain amount of money for work to be conducted under this Agreement. In order to ensure the City does not exceed its appropriation authority, the City will not request any work that would result in the County billing the City in excess of the amount appropriated by the Auburn City Council for services to be provided during each calendar year. 6. City Responsibilities 6.1 The City hereby gives authority to the County to perform services within the City limits for the purposes of carrying out this Agreement. 6.2 The City is responsible for obtaining any permits or other authorizations that may be necessary for the County to carry out the work under this Agreement. 6.3 Nothing in this Section shall alter the status of the County and the Road Services Division as an independent contractor of the City, and the County’s actions shall not be deemed to be those of the City when exercising the authority granted in this Section 6. 6.4 RES.A Page 32 of 82 4 7. County Responsibilities 7.1 The County shall furnish and supply all necessary labor, supervision, machinery, equipment, materials, and supplies to perform the services requested by the City. 7.2 The County shall make every effort to recognize pertinent City deadlines for completion of services, and shall notify the City of any hardship or other inability to perform the services requested, including postponement of work due to circumstances requiring the County to prioritize its resources toward emergency- related work outside of the City limits. 8. Duration 8.1 This Agreement is effective upon signature by both parties, and shall remain in effect for the remainder of the calendar year in which it is signed and throughout the following calendar year. 8.2 Thereafter, this Agreement shall renew automatically from year to year effective January 1 to December 31 of each calendar year, unless either party notifies the other in writing to terminate or make substantial changes to this Agreement by September 1 of the preceding calendar year. 9. Force Majeure The County's performance under this Agreement shall be excused during any period of force majeure. Force majeure is defined as any condition that is beyond the reasonable control of the County, including but not limited to, natural disaster, severe weather conditions, contract disputes, labor disputes, epidemic, pandemic, delays in acquiring right-of-way or other necessary property or interests in property, permitting delays, or any other delay resulting from a cause beyond the reasonable control of the County. 10. Dispute Resolution 10.1 In the event of a dispute between the Parties regarding this Agreement, the Parties shall attempt to resolve the matter informally. 10.2 If the Parties are unable to resolve the matter informally, the matter shall be decided by the Director of the King County Road Services Division and the Public Works Director of the City. If the Parties are unable to reach a mutual agreement, either Party may refer the matter to non- binding mediation. Each party will be responsible for its own costs for mediation, and shall share the costs of the mediator equally. 10.3 Unless otherwise expressly agreed to by the Parties in writing, both the County and the City shall continue to perform all their respective obligations under this Agreement during the resolution of the dispute. RES.A Page 33 of 82 5 10.4 This Agreement shall be interpreted in accordance with the laws of the State of Washington in effect on the date of execution of this Agreement. In the event any party deems it necessary to institute legal action or proceedings to ensure any right or obligation under this Agreement, the Parties hereto agree that such action or proceedings shall be brought in a court of competent jurisdiction as provided for in RCW 36.01.050(1) . 11. Liability The City and the County agree to defend, indemnify and hold each other, their respective officials, agents and employees, harmless from and against any and all claims, damages, injuries, liabilities, actions, fines, penalties, costs and expenses (including reasonable attorney fees) that arise out of or are related to the negligent acts or omissions of the indemnifying party and its officials, agents, employees acting within the course and scope of their employment and in the performance of said party’s obligations under this Agreement or the exercise of a party’s rights and privileges under this Agreement. In the event any such liability arises from the concurrent negligence of the indemnifying party and the other party, or any of their respective actors, the indemnity obligation of this section shall apply only to the extent of the negligence of the indemnifying party and its actors. Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the County and the City, its officers, officials, employees, and volunteers, any damages allowed shall be levied in proportion to the percentage of negligence attributable to each party, and each party shall have the right to seek contribution from the other party in proportion to the percentage of negligence attributable to the other party. It is further specifically and expressly understood that the indemnification provided herein constitutes the Parties' waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the Parties. The provisions of this section shall survive the expiration or termination of this Agreement. 12. Insurance The County certifies that it is fully self-insured. Any Insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the County’s insurance and shall not contribute with it. 13. Audits and Inspections The records and documents pertaining to all matters covered by this Agreement shall be retained and be subject to inspection, review, or audit by the County or the City during the term of this Agreement and for three (3) years after termination. RES.A Page 34 of 82 6 14. Entire Agreement and Amendments This Agreement contains the entire written agreement of the parties hereto and supersedes any and all prior oral or written representations or understandings. This Agreement may be amended at any time by mutual, written agreement between the parties. 15. Invalid Provisions If any provision of this Agreement shall be held invalid, the remainder of the Agreement shall not be affected if such remainder would then continue to serve the purposes and objectives of the parties. 16. Other Provisions 16.1 The headings in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. 16.2 This Agreement contains the entire agreement of the parties and any representations or understandings, whether oral or written, not incorporated herein are excluded. 17. No Third Party Rights Nothing contained herein is intended to, nor shall be construed to, create any rights in any third party, or to form the basis for any liability on the part of the parties to this Agreement, or their officials, officers, employees, agents or representatives, to any third party. 18. Waiver of Breach Waiver of any breach of any provision of this Agreement shall not be deemed to be a waiver of any prior or subsequent breach and shall not be construed to be a modification of the terms of this Agreement. IN WITNESS WHEREOF, the parties have executed this Agreement effective as of the date last written below. KING COUNTY CITY OF AUBURN RES.A Page 35 of 82 7 ______________________________ ______ ________________________ King County Executive City Mayor ______________________________ ______________________________ Date Date Approved as to Form Approved as to Form ________________________________ _______________________________ King County Deputy Prosecuting City Attorney Attorney RES.A Page 36 of 82 8 Exhibit 1 1. Traffic Services: The following are examples of traffic services provided by the County. Actual services provided will be those requested by the City, and the County shall provide such services in the magnitude, nature, and manner requested by the City. The City shall set its own service level standards and policies for all roadway features. The County is merely a contractor for the purpose of implementing City roadway service standards and policies. 1.1 Sign Maintenance: Replacing faded sign faces and rotten posts, straightening leaning posts, cleating uncleated posts, relocating signs for visibility or pedestrian safety, maintenance of vandalized signs or signs damaged by vehicle accidents, inspection of signs to check for reflectivity, cutting or trimming bushes or limbs blocking visibility, removal of signs when appropriate, installation of new signs upon City request. 1.2 Signal Maintenance: Replacing and cleaning light systems for signal and flasher displays and signs, installation and repair of vehicle detector loops, checking and adjusting signal timing, examining traffic signal operation to assure it is operating as intended, inspecting hardware for wear or deficiencies, testing and repairing of electronic control devices and components, repair or replacement of signal and flasher displays and supports or wiring external to controller cabinets, modification of controller cabinets, testing of new and modified cabinets and control devices, traffic counter testing and repair, preventative maintenance. 1.3 Sign Fabrication: Design and fabricate signs of any size as needed by the City. 1.4 Crosswalks: Refurbishing with thermoplastics and temporary tape and removal when appropriate. 1.5 Stop Bars: Refurbishing with thermoplastics and temporary tape and removal when appropriate. 1.6 Arrows/Legends: Remarking worn arrows and removing when appropriate. 1.7 Curb Painting: Maintenance of curbing, islands, and parking stalls. 1.8 Raised Pavement Markers: Removal and replacement of raised pavement markers or rumble bars. 1.9 Striping: Painting linear road stripes on pavement, such as centerlines, edge lines, radius and channelization, removal of lines, stripes, or symbols. 1.10 Street Lights: Replacement of light bulbs in existing street lights not maintained by power companies, repair and replacement of street light heads, poles, or wiring. RES.A Page 37 of 82 9 1.11 Utility Locating: Locating underground traffic facilities for utilities or other digging operations. 1.12 Flasher/Crosswalk Preventative Maintenance: Examining to assure equipment is operating as intended and inspecting hardware for wear or deficiencies. 2. Roadway Maintenance: The following are examples of roadway maintenance services provided by the County. Actual services provided will be those requested by the City, and the County shall provide such services in the magnitude, nature, and manner requested by the City. The City shall set its own service level standards and policies for all roadway features. The County is merely a contractor for the purpose of implementing City roadway service standards and policies. 2.1 Traveled Roadway Surface: Patching, crack pouring, pre-level work, pavement replacement, grading, dust control. 2.2 Shoulders: Restoration construction, paving, curb and gutter repair, spraying, extending pavement edge. 2.3 Drainage: Installation of drainage pipe, curb, catch basins, culvert headers/trash racks; hand ditching, drainage pipe repair, catch basin and manhole cleaning, blade ditching/shoulder pulling, drainage systems cleaning, pipe marking, drainage preparation, catch basin repair, culvert header/trash rack replacement and repair, bucket ditching, catch basin replacement, erosion control, catch basin/manhole cover replacement, silt removal, Ditchmaster ditch cleaning. 2.4 Structures: Installation of rock, gabion and rip-rap walls, guardrails, fencing, median barrier walls; rock wall repair or replacement, guidepost installation, guardrail repair, retaining wall repair, median barrier replacement, guardrail post removal, fencing repair, bridge repair. 2.5 Traffic and Pedestrian Facilities: Concrete sidewalk installation, sidewalk/walkway repair, hazardous material cleanup, street sweeping, street flushing, snow and ice control, maintaining traffic control barricades. 2.6 Roadside: Landscape restoration, slope/shoulder mowing, litter pickup, hand brushing, danger tree removal, landscape maintenance, slide removal, ornamental tree maintenance, tree trimming, hand mowing, roadside spraying, tansy ragwort spraying, washout repair. RES.A Page 38 of 82 10 Exhibit 2 Services Request Process 1. City liaison completes a “Request and Approval for Services” (Form A attached). 2. City Mayor, or designee, signs under the heading “Authorization for Request of Services” on the Form B. 3. The Form A is transmitted to the County liaison. 4. The County liaison delegates the request to the appropriate Section for review. 5. A County Section representative will complete Form A of the “Request and Approval for Services.” Form B will include the recommended action, cost estimate, and proposed schedule. If the Road Services Division is unable to provide the requested service, a notation will be made on the Form B, and the form will be returned to the City in a timely manner. 6. The County’s cost estimate will include all applicable costs for the service requested as described in Section 5.1 of the Agreement. 7. If the cost estimate is $500.00 or less, the County may proceed with the requested service as authorized by the City representative on Form A. If the cost estimate is over $500.00, Form B is transmitted to the City liaison for authorization. The signed Form B is then transmitted back to the County. 8. The County shall complete the requested work upon receipt of the signed Form B. If the County is unable to complete the work in accordance with the proposed schedule, it shall notify the City immediately. 9. The County and City liaisons maintain a file of all service requests. 10. The County liaison maintains a tracking system of all the service requests and provides the City with an updated report at least quarterly. RES.A Page 39 of 82 11 REQUEST AND APPROVAL FOR SERVICES CITY OF AUBURN FORM A Request Number: Date: Nature of Request: Location: Requester Name: Address: Telephone: Authorization for Request of Services: City Authorized Signature Date **************************************************************************** FORM B Date: Project/Work Order Number: Recommended Action: Cost Estimate: Proposed Schedule: Authorization to Proceed: Date Completed: Director, Road Services Division Date City Authorized Signature Date (if cost estimate over $500.00) RES.A Page 40 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: 22nd Street High Consumption Date: January 11, 2013 Department: Finance Attachments: Memo Customer Consumption Chart 22nd St Map Meter Results Budget Impact: $0 Administrative Recommendation: Public Works Committee approve a water utility adjustment to three utility accounts for higher than normal consumption recorded on customer meters. Background Summary: Finance was contacted by 3 residential customers over a period spanning approximately 6 weeks regarding high bills due to higher than normal consumption. Staff conducted a field investigation and confirmed that the meters were operating properly and there was no evidence of a leak in the customers' service line. Despite staffs findings the customers were insistent that they had not used the quantity of water recorded by the meters. Finance staff reviewed the situation with Engineering where it was determined that a construction project had been in progress in the area during the time high consumption was recorded on the meters. The 3 meters in question were replaced by new meters, the originals meters tested for accuracy by an independent third party and other possible reasons for high meter readings were investigated. Test results confirmed that the meters were operating within specified parameters and no other cause for the high readings was identified. The customer's accounts are in good standing and the customer's consumption histories show that this is unusual usage. Reviewed by Council Committees: Public Works Councilmember:Staff:Coleman/Dowdy Meeting Date:January 22, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 41 of 82 AUBURN * MORE THAN YOU IMAGINEDDI.A Page 42 of 82 Interoffice Memorandum Engineering Division To: City Council Members Pete Lewis, Mayor From: Cynthia Lamothe, Water Utility Engineer Date: January 15, 2013 Re: Water Leak Adjustment – 1315, 1330 & 1435 - 22nd Street SE Introduction This memo summarizes staffs findings related to high meter readings recorded for customers on 22nd Street SE between M Street SE and R Street SE. Background Over approximately a 6 week period, Engineering staff worked with Finance to review and investigate high consumption readings at three single family residences: • 11-6-12 1435 – 22nd Street SE radio read • 11-20-12 1330 – 22nd Street SE radio read • 12-12-12 1315 – 22nd Street SE manual read Each of the houses is served by a ¾ inch meter. Meter reads were rechecked by City staff, so mis-reads were eliminated as the reason for the high reading. As part of the 2012 Local Street Pavement Reconstruction project, new water main and services were constructed along 22nd Street SE. Work on 22nd Street SE began in early August and was completed in October. The new water services were connected to each customer between September 18 – 20, 2012. A review of daily construction inspector reports showed no evidence of any issues related to construction of the water main or the individual services. City construction inspectors were also interviewed by staff. All connections were made without incident. Staff removed the three meters in question and had them tested by an independent third party. Test results (attached) confirmed that the meters were in good operating condition and functioning within specified accuracy parameters. Staff investigated other possible causes for high consumption on the meters, such as customer theft, contractor theft, broken service line, etc. No cause was identified to account for the high readings. Conclusion The meters were operating properly and reading water flow accurately. The cause for the high consumption through the meters remains undetermined. \\auburn12\departmt\publicworks\Utilites\22nd St Leak Adj\Read ahead memo 20130115.doc DI.A Page 43 of 82 9 51 8 5 13 3 0 / Ch st o p 20 30 10 33 9 14 22 n d S t S E - C o n s u m p t i o n Pr o j e c t  Da t e  Ra n g e :    7/ 2 0 1 2  th r o u g h  11 / 2 0 1 2 Co n s u m p t i o n Ac c o u n t  # Ad d r e s s /  Na m e 2 Mo n t h   Re a d 2 Mo n t h   Re a d 1. 5  Mo n t h Re a d   Ne w  me t e r   in s t a l l e d 9/ 1 1 / 2 0 1 2 1 1 / 1 3 / 2 0 1 2 1 2 / 3 1 / 2 0 12 1 / 1 5 / 1 3                  (1 5  da y s ) 69 9 7 4 14 3 5  /A c o s t a ‐  Jo n e s 38 92 19 6 51 8 5 13 3 0  / Ch r i s t o p h e r s o n 30 33 11 3 51 6 5 13 1 5  / Ha r d i n g 14 87 53 3 Ac c o u n t  # Ad d r e s s /  Na m e Co n s u m p t i o n  Co m p a r i s o n  fr o m  pr e v i o u s  ye a r 9/ 2 0 1 1 9/ 2 0 1 2 11 / 2 0 11 11 / 2 0 1 2 1/ 2 0 12 1 / 2 0 1 3 69 9 7 4 14 3 5  /A c o s t a ‐  Jo n e s 11 38 13 92 10 25 51 8 5 13 3 0 / Ch r i s t o p h e r s o n     ri her s o n 20 30 10 33 14 51 6 5 13 1 5  / Ha r d i n g 18 14 16 87 16 56 Ca l c u l a t e d  Ad j u s t m e n t s Ac c o u n t  # Na m e Ad j u s t e d   Am o u n t 69 9 7 4 14 3 5  /A c o s t a ‐  Jo n e s 28 6 . 7 4 $      51 8 5 13 3 0  / Ch r i s t o p h e r s o n 75 . 2 3 $            51 6 5 13 1 5  / Ha r d i n g 31 8 . 0 8 $      To t a l  Am o u n t  of  Ad j u s t m e n t s 68 0 . 0 5 $      DI.A Page 44 of 82 22nd Street SE - M to R Printed Date: Information shown is for general reference purposes only and does not necessarily represent exact geographic or cartographic data as mapped. The City of Auburn makes no warranty as to its accuracy. Map Created by City of Auburn eGIS 1/15/2013 DI.A Page 45 of 82 DI.A Page 46 of 82 DI.A Page 47 of 82 DI.A Page 48 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Leak Adjustment Policy 100-52 Revision Date: December 20, 2012 Department: Finance Attachments: Policy 100-52 Budget Impact: $0 Administrative Recommendation: Council approve changes to Policy 100-52 Leak Adjustments Background Summary: Public Works Committee requested that staff make revisions to the leak adjustment policy. The policy is updated to give the Finance Director authority to review leak adjustment requests appealed in hardship cases. Reviewed by Council Committees: Public Works Councilmember:Staff:Coleman Meeting Date:January 22, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 49 of 82 TITLE: UTILITY SERVICE WATER LEAK ADJUSTMENT SUBJECT: UTILITY BILLING & COLLECTION INDEX NUMBER: 100-52 EFFECTIVE DATE 1/22/13 SUPERSEDES 11/07/11 PAGE 1 of 3 PREPARED BY: SHELLEY COLEMAN MAYOR’S APPROVAL ADMINISTRATIVE POLICY AND PROCEDURE 1.0 PURPOSE To provide a procedure for approval, calculation and adjustment of water and sewer charges (Single Family & Non-single Ffamily account classifications) where excessive water consumption can be attributed to a water leak. For this purpose, a water leak is defined to occur on the service line between the City water meter and the point where the line enters the building. 2.0 ORGANIZATIONS AFFECTED 3.0 REFERENCES 4.0 POLICY 4.1 Customer must request adjustment in writing by completing a request form located at the Finance Department in City Hall or the City website. Required information shall include: a. Name, service address where leak occurred and account number b. Description of leak and date repaired c. Copy of repair bill or materials receipts d. Signature of customer 4.2 Upon receipt of the completed request form, a representative of the City Water Division will confirm, through visual check of the City meter for flow and pressure, that the leak has been repaired. 4.3 A water adjustment may be granted, following confirmation of repair, if the leak is determined to be on the service line. Finance personnel will adjust the water charge for no more than two (2) water billing cycles (4 months), if consumption is billed bi-monthly; or 3 billing cycles (3 months), if consumption is billed monthly. Water adjustments are limited to a $500 maximum, see section 4.6. Single-family account types will have water only adjusted. Only non-single family account types are eligible for sewer adjustments. See section 4.3.1 for sewer adjustments. 4.3.1 A sewer adjustment may be granted for non-single family account types where the customer’s sewer bill is based on the water consumption. Sewer adjustments may be made for leaks not entering the sanitary sewer. An adjustment to the City sewer and Metro sewer charges will be considered provided that the Water technician can confirm that the additional water volume was due to the leak and did not enter the sanitary sewer system. Following confirmation of repair, Finance personnel will adjust no more DI.B Page 50 of 82 ADMINISTRATIVE POLICY AND PROCEDURE TITLE: UTIITY SERVICE WATER LEAK ADJUSTMENT INDEX NO: 100-52 PAGE 2 of 3 than four (4) billing cycles (8 months) if water consumption is billed bi-monthly; or 6 billing cycles if water consumption is billed monthly. 4.4 The consumption used to determine the leak adjustment amount will be the actual consumption from the same bill cycle of the previous year. 4.4.1 For new owners or renters occupying the residence for less than one year, the consumption used to determine the leak adjustment amount will be one of the following: a. An average of the water consumption in the three-complete billing cycles immediately proceeding the bill cycle in which the leak began. b. In the absence of three complete billing cycles, the water consumption from the previous occupants for the same billing cycle in the previous year. c. If neither of the above is applicable, the system average for the applicable customer classification will be used. 4.5 One leak adjustment per 12–month period per account will be authorized. If an additional adjustment request is submitted for an account in the next or following year(s), the Utility Accounting Manager will consult with the Water Utility Engineer to determine if the City will require the customer to complete extensive repairs to the service line and/or fixtures. 4.6 Customers will be eligible for a leak adjustment if the total dollar amount of the adjustment for both water and sewer is greater than $50.00 (or $25.00 for a water only account), not to exceed a credit of $500.00 for water only adjustments. 4.7 Leak adjustments shall have the following required approvals: a. $1,000 or less – Utility Accounting Customer Care Manager b. Greater than $1,000 and less that $10,000 – Finance Director c. Greater than $10,000 – Mayor 4.8 If the customer disputes the decision made by the City in which the disputed amount exceeds $500.00, he or she may submit a written request to the City of Auburn Finance Director for an administrative review of the adjustment If the customer disputes the decision made by the City in which the disputed amount exceeds $500.00, he or she may submit a written request to the City of Auburn Finance Director for an administrative review of the leak adjustment request by the City Council Public Works Committee. by the City Council Public Works Committee. Additional leak adjustments will be considered by the Public Works Committee up to 50% of the remaining water portion over $500. Recommendations for leak adjustments made by Public Works Committee will be submitted to the full City Council for final consideration and approval. Such request should identify the property, describe the leak and repair, and state the basis for the request for an administrative review. The Finance Director may approve an adjustment up to $500.00 for customers whose water leaks pose a financial hardship. The Finance Director must receive the written request for administrative review within 15 days from the date the City posted the adjustment to the account. Pending the decision on this review, the customer who requests such review must continue to pay the disputed charge as DI.B Page 51 of 82 ADMINISTRATIVE POLICY AND PROCEDURE TITLE: UTIITY SERVICE WATER LEAK ADJUSTMENT INDEX NO: 100-52 PAGE 3 of 3 billed until the written decision of the Finance Director is provided. A decision of such an administrative review will be provided within 30 days of receipt of the written request for administrative review. Upon the written decision of the Finance Director, if an account has been incorrectly charged, the account will be adjusted accordingly to cover all billings occurring during the administrative review and all billings that preceded the date of receipt of the written request for review, in accordance with City policy. DI.B Page 52 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: 2013 Utility System Revenue Bond Date: January 14, 2013 Department: Finance Attachments: Preliminary Schedule of Events Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached Preliminary Schedule of Events Reviewed by Council Committees: Finance, Public Works Councilmember:Staff:Coleman Meeting Date:January 22, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 53 of 82 Preliminary  City of Auburn, Washington  Utility System Revenue Bonds, 2013  Schedule of Events  (As of January 2, 2013)    January 2013     S M T W T F S     1 2 3 4 5   6 7 8 9 10 11 12   13 14 15 16 17 18 19   20 21 22 23 24 25 26   27 28 29 30 31    February 2013    S M T W T F S        1 2   3 4 5  6 7 8 9   10 11 12  13 14 15 16   17 18 19  20 21 22 23   24 25 26  27 28    March 2013    S M T W T F S        1 2   3 4 5  6 7 8 9   10 11 12  13 14 15 16   17 18 19  20 21 22 23   24 25 26  27 28 29 30   31    Staff: City Staff  Council: City Council  [Meets 1st and 3rd Monday at 7:30 PM]  SNW: Seattle‐Northwest Securities Corporation  (Underwriter)  BC: Foster Pepper PLLC (Bond Counsel)     Date Event Participants  Completed Term sheet to Bond Counsel SNW  Completed Send data requirements sheet to City for  BC   preparation of Preliminary Official Statement (“POS”)  January 4 Complete data requirements for POS Staff  January 7 Distribute 1st draft Bond Ordinance for review BC  January 14 Distribute 1st draft POS for review BC   Comments due on 1st draft Bond Ordinance Staff, SNW, BC  January 18 Distribute 2nd draft Bond Ordinance for review BC  January 23 Comments due on 1st draft POS Staff, SNW, BC  January 25 Comments due on 2nd draft Bond Ordinance Staff, SNW, BC  January 28 Distribute 2nd draft POS for review BC  Week of Jan. 28 First review of rating presentation Staff, SNW  January 30 Finalize Bond Ordinance for Council packets BC  February 1 Mail information to S&P SNW  February 4 Comments due on 2nd draft POS Staff, SNW, BC   First reading of Bond Ordinance Staff, Council  Week of Feb. 4 Final review of rating presentation Staff, SNW  February 8 Distribute 3rd draft POS for review BC  Week of Feb. 11 Conference call with S&P Staff, SNW  February 15 Comments due on 3rd draft POS Staff, SNW, BC  February 19 Pass Bond Ordinance (delegated authority) Council, Staff,    SNW, BC  February 21 Mail POS to potential investors SNW  February 22 Rating due  February 27 Review market conditions Staff, SNW  February 28 Bond Pricing and sign Bond Purchase Agreement Staff, SNW  March 14 Bond Closing and delivery of bond proceeds Staff, SNW, BC DI.C Page 54 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Interlocal Agreement between King County, King County Flood District, and the City of Auburn Date: January 14, 2013 Department: Planning and Development Attachments: Memorandum City Council Draft Schedule Reddington Levee Alignment and Legal Description Draft Interlocal Agreement Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Planning And Community Development, Public Works Other: Legal Councilmember:Wagner Staff:Dixon Meeting Date:January 22, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 55 of 82 Page 1 of 5 Memorandum To: Councilmember Rich Wagner, Chair, Public Works Committee Councilmember, Bill Peloza Vice- Chair, Public Works Committee Councilmember, Wayne Osborne, Member, Public Works Committee From: Tim Carlaw, Storm Drainage Utility Engineer, Public Works Department Jeff Dixon, Principal Planner, Planning and Development Department Cc: Pete Lewis, Mayor Dennis Dowdy, Public Works Director Kevin Snyder, Planning & Development Director Daryl Faber, Parks, Arts, and Recreation Director Date: January 14, 2013 Re: Introductory briefing on City Actions related to the King County Flood Control District Reddington Levee Setback and Extension Project and focusing specifically on the Draft City of Auburn, King County and King County Flood Control District Interlocal Agreement for Conveyance of Easements. Background on Reddington Levee Setback and Extension Project The following explanation of the King County Reddington Levee Extension and Setback Project is excerpted from their agency website: (http://www.kingcounty.gov/environment/wlr/sections- programs/river- floodplain-section/capital-projects/reddington-levee-setback-and-extension.aspx) The project The Reddington Levee Setback and Extension Project, as a component of King County’s Green River levee system, is part of a larger overall flood management strategy for the entire Green River. This project will set back (move west) and extend the Reddington Levee along the left (west) bank of the Green River through the City of Auburn. The District’s project is proposed in two phases; the southern, first phase extends from 26th ST NE (Brannan Park) north to the north boundary of Auburn 40 plat (a.k.a. Monterey Park) The second phase extends from the north end of Phase 1 to S 277th ST. Funding and construction is only secured for the first phase and funding and timing of second phase is currently unknown. DI.D Page 56 of 82 Page 2 of 5 Problem addressed by Levee The project will result in a wider corridor for moving flood flows, and a wider riparian corridor with enhanced ecological benefits. It will greatly reduce flood risk to residents, businesses and infrastructure within the City of Auburn and the Green River Valley. Once the new setback levee is constructed and the existing levee removed, the river channel will be free to migrate laterally and form new channel patterns in this area. The first phase includes approximately 6,600 linear feet (LF) of setback levee. The southern end of the project includes removing existing rock armoring and the existing levee prism that is currently sitting along the river’s edge. Project goals The Green River basin is located in Water Resource Inventory Area (WRIA) 9. The WRIA 9 Salmon Habitat Plan identifies actions for the recovery of endangered salmon in the Green River, including specific project recommendations. The Habitat Plan calls for side channel rehabilitation within the Reddington Levee Setback and Extension project plan area (Project LG-1). The proposed Reddington project not only accomplishes the side channel reconnection goal, it also removes channel armoring, incorporates engineered log structures and riparian revegetation, and avoids the use of tidegates thereby allowing access for juvenile and adult salmonids. The Reddington Levee Setback and Extension Project goals are to reduce flood risks to residents of Auburn and the Green River Valley by: • Replacing levees that do not meet modern structural design standards and have a history of seepage problems. • Extending the levee system where no levee currently exists along roughly a mile of river bank from just north of the River Mobile Home Park to 43rd Street Northeast. • Setting back levees to reduce their susceptibility to scour, the forceful removal and translocation of sediment by heavy water flows. • Increasing the flow containment capacity of the levee system beyond 12,000 cubic feet per second. An additional goal is to improve natural river functions to improve the habitat by: • Setting back levees to allow for more channel movement within the project area. • Allowing the river to meander, scour and develop a more complex ecosystem, which includes formation of rearing habitat for juvenile salmon. • Providing floodplain refuge for fish to avoid high flow velocities. DI.D Page 57 of 82 Page 3 of 5 • Protecting existing vegetation and restoring a corridor of native vegetation to increase shoreline and channel shading, support the riparian food web, and improve fish and wildlife habitat adjacent to and within the river channel. Project time line The project is planned for construction in 2013 and will cover approximately 6,600 feet of levee. City Related Actions The Reddington Levee Setback and Extension Project directly or indirectly triggers six main city approvals/actions. Nearly all require City Council approval and thus will be the subject of future City council briefings. The approvals/actions are as follows: 1) Comprehensive Plan Amendment – City’s approval of re-designation of a portion of city property from “Public and Quasi-Public” to “Moderate Density Residential” on the City’s Comprehensive Plan Map in response to a private application. This action was completed by City Council on December 17, 2012 by Ordinance No. 6440. 2) Rezoning of Property – City’s approval of a change in zoning classification of a portion of city property from P1, Public Use District to RMHC, Residential Manufactured/Mobile Home Community District to be consistent with the recent comprehensive Plan designation changes in response to a private application. The rezoning is scheduled for a public hearing by the Hearing Examiner on January 23, 2013. Subsequently, the Hearing Examiner will prepare a recommendation to be considered by the City Council. 3) Purchase and Sale Agreement – The City council was briefed on a related proposal for sale of a portion of city–owned property at the executive session on January 7, 2013. 4) RCO Conversion for Replacement Park Land – The levee will occupy a portion of Brannan Park that was originally purchased with federal and state funds. In accordance with the terms of the original grant, the permission must be secured from state and federal agencies to “convert” this eastern portion of the park to another use and provide replacement park land. The State Recreation and Conservation Office (RCO) administers the process. 5) City Permits and Approvals for Construction – While the project is proposed by King County, the project is located within the City and will require certain land use and construction authorizations by the City. 6) 3-Party Interlocal Agreement for Conveyance of Easements – The levee project will occupy City owned properties along the west bank of the River. DI.D Page 58 of 82 Page 4 of 5 Some of these properties are city-owned park land that was dedicated through the subdivision process. King County has proposed to acquire an easement on City properties on which to construct the Levee. 3-Party Interlocal Agreement for Conveyance of Easements The attached draft 3-party Interlocal Agreement (ILA) has been prepared to facilitate the transfer of an easement on City-owned property for the future construction of the Reddington Levee Setback and Extension Project. The acquisition of city properties by the King County Flood Control District and King County will allow for the construction, operation and permanent maintenance of the Reddington Levee Project. The City prepared a draft interlocal agreement and upon review of the draft by the District, it was determined that the agreement needed to involve three parties; the City of Auburn, King County and the King County Flood Control District. The Agreement sets forth the conditions under which the City will convey non-exclusive easements to the District in support of the Project. The three main elements of the agreement are: 1. Compensation to the City for approx. 10.77 acres of encumbrances to the Auburn Storm Utility-owned property (a.k.a. Crista Ministries property), including functional equivalent replacement of the Brannan Park storm drainage bio-filtration swale. 2. City park land replacement by the District to satisfy the Washington State Recreation and Conservation Office (RCO) historic grant obligations associated with the original acquisition of Brannan Park for the approximately 2.99 acres of passive recreation area which will be lost at Brannan Park due to the Levee. 3. Trail improvements by the District concurrent with the levee construction so that the top of the levee meets King County's multi-use paved trail specifications and the trail is consistent with the overall design of the Green River Trail. The trail shall contain a minimum of three separate pedestrian access points that conform to the slope requirements of the Americans with Disabilities Act (ADA). Please note that this trail is currently planned for construction in Phase 1 of the Levee Project only. The City through the agreement is seeking authorization to construct, if it so desires, a temporary trail on King County controlled property in the Phase 2 alignment. The replacement of the functional equivalent of the bio-filtration swale and the replacement of park land (“RCO conversion”) is anticipated to be located on the Storm Utility-owned property formerly known as the “Crista Ministries Property”. The approximately 31.5-acre Crista Ministries Property was originally purchased to implement long-term recommendations in the 1991 Comprehensive Drainage Plan. The subsequent adoption of the 2009 Comprehensive Stormwater Drainage Plan identified that the entire property was no longer needed for storm drainage related purposes, so surplusing portions of the property is desirable to DI.D Page 59 of 82 Page 5 of 5 compensate the Storm Utility for a portion of the initial purchase. A public hearing must be conducted in order to surplus a portion of the property. The parcel is mostly undeveloped, except for the overhead electrical transmission lines on lattice towers (Bonneville Power Administration), an underground water transmission pipeline (Tacoma Pipeline No. 5) and city- owned storm drainage ponds (associated with the Riverpointe subdivision) and naturally occurring wetlands. Enclosures: Draft City Council Schedule for Levee-Related Actions Aerial Photo showing Levee Alignment DI.D Page 60 of 82 Ci t y o f A u b u r n 20 1 3 R e d d i n g t o n L e v e e - R e l a t e d A c t i o n s S c h e d u l e Pa g e 1 o f 1 1/ 3 / 1 3 Re v i s e d 1 / 9 / 2 0 1 3 1- 1 4 - 1 3 1- 2 2 - 1 3 * 1- 2 3 - 1 3 1 - 2 8 - 1 3 2 - 4 - 1 3 2 - 6 - 1 3 2 - 1 1 - 1 3 2- 1 9 - 1 3 * 2- 2 5 - 1 3 3 - 4 - 1 3 3 - 1 1 - 1 3 3 - 1 8 - 1 3 3 - 2 5 - 1 3 4 - 1 - 1 3 4 - 4 - 1 3 PC D C PW / F C HE PC D C PW / F C HE PC D C PW / F C / C C PC D C PW / F C / C C PCDC PW/FC/CC PCDC PW/FC/CC RCO Mtg 1) C o m p re h e n s i v e Pl a n A m e n d m e n t Ad o p t e d b y Or d i n a n c e N o . 6 4 4 0 on 1 2 - 1 7 - 1 2 . N/ A N/ A N/ A N/ A N/ A N/ A N / A N/ A N/ A N/ A N/A N/A N/A N/A N/A 2) R e z o n i n g of Pr o p e r t y N/ A N/ A P u b l i c He a r i n g N/ A N / A H E de c i s i o n av a i l a b l e PC D C Di s c u s s i o n , i f ne e d e d Co u n c i l A c t i o n on a p p r o v i n g or d i n a n c e N/ A N / A N / A N/A N/A N/A N/A 3) P u r c h a s e & S a l e In t r o d u c t o r y br i e f i n g In t r o d u c t o r y br i e f i n g F o l l o w u p di s c u s s i o n , if n e e d e d Fo l l o w u p di s c u s s i o n , i f ne e d e d P C D C t o re c o m m e n d to C o u n c i l RC W 3 5 . 9 4 . 0 4 0 pu b l i c h e a r i n g fo r s u r p l u s i n g ut i l i t y p r o p e r t y & Co u n c i l A c t i o n N/ A N / A N / A N / A N / A N / A N / A 4) R C O C o n v e r s i o n fo r r e p l a c e m e n t pa r k l a n d In t r o d u c t o r y br i e f i n g In t r o d u c t o r y br i e f i n g F o l l o w u p di s c u s s i o n , if n e e d e d Fo l l o w u p di s c u s s i o n , i f ne e d e d RCO meeting & discussion of Brannon Park Conversion 5) C i t y P e r m i t s & Ap p r o v a l s f o r Co n s t r u c t i o n N/ A N / A N / A N / A N / A N / A N / A N / A N / A N / A N / A N / A N / A N/A N/A 6) 3 -Pa r t y In t e r l o c a l Ag r e e m e n t f o r co n v e y a n c e o f le v e e e a s e m e n t fr o m C i t y In t r o d u c t o r y br i e f i n g In t r o d u c t o r y br i e f i n g F o l l o w u p di s c u s s i o n , if n e e d e d PW t o re c o m m e n d to C o u n c i l RC W 3 5 . 9 4 . 0 4 0 pu b l i c h e a r i n g fo r s u r p l u s i n g ut i l i t y p r o p e r t y & Co u n c i l A c t i o n * M e e t i n g d a t e s h i f t e d d u e t o h o l i d a y DI.D Page 61 of 82 DI.D Page 62 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 1 of 10 CITY OF AUBURN, KING COUNTY AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS ASSOCIATED WITH THE REDDINGTON LEVEE EXTENSION AND SETBACK PROJECT THIS INTERLOCAL AGREEMENT made and entered into, pursuant to the Interlocal Cooperation Act, Chapter 39.34 of the Revised Code of Washington, on the day of ______________,2013, by and among the City of Auburn, a municipal corporation of the State of Washington (hereinafter referred to as the “City”), the King County Flood Control Zone District, a quasi-municipal corporation of the State of Washington (“KC Flood District”) and King County, a political subdivision of the State of Washington (“King County”), as Service Provider to the KC Flood District, under a separate interlocal agreement by and between King County and the KC Flood District. The term “District” shall hereinafter refer to both King County and the KC Flood District collectively; otherwise KC Flood District or King County shall refer to each in their separate capacity. WITNESSETH: WHEREAS, the KC Flood District and King County are each authorized to provide flood control improvements and flood protection services throughout the geographic area of King County; and WHEREAS, both the KC Flood District and King County have adopted the 2006 King County Flood Hazard Management Plan, and the Plan recommends a project to set back and extend the Reddington Levee, to be located on the left bank (West) of the Green River in the City, between 26th Street NE and S 277th Street (“Reddington Levee Project”) ; and WHEREAS, the Reddington Levee Project will address significant flood risks to people, property and infrastructure within the City and assist the City in providing important flood protection measures to its citizens; and WHEREAS, the City holds title to properties, in which the District has the need to acquire interests to allow for the construction, operation and maintenance of the Reddington Levee Project; WHEREAS, in accordance with the terms of this Agreement, the City is agreeable to conveying the property interests on the lands it holds title to for the purposes of facilitating the construction, operation, maintenance and repair of the Reddington Levee Project ; and WHEREAS, the City and the District desire to work cooperatively to bring about the successful completion of the Reddington Levee Project in a timely and efficient manner; DI.D Page 63 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 2 of 10 NOW THEREFORE in consideration of their mutual covenants, conditions and promises, THE PARTIES HERETO DO HEREBY AGREE as follows: 1. Purpose of the Agreement. The purpose of this Agreement is to set forth the conditions under which the City will convey non-exclusive easements to the District in support of the District’s Reddington Levee Project. 2. Background. The District is requesting non-exclusive easement rights to 22.9 acres on seven (7) City- owned parcels for the construction of the District's Reddington Levee Project. The District is proposing to construct the Reddington Levee Project in two phases. Phase 1 is proposed to extend from within the City's Brannan Park (Generally, 26th ST NE) north to the north boundary of the plat of Auburn 40 (a.k.a. plat of Monterey Park) and for this phase construction is anticipated to begin in 2013. Phase 2 is proposed to extend from the northern terminus of Phase 1, north to S. 277th Street. The funding and timing of Phase 2 has not yet been determined. This Agreement is intended to address obligations and responsibilities related to both phases of the Reddington Levee Project. 3. Administration. a. No new entity is created by this Agreement. b. The City and King County shall each appoint a representative to manage activities covered under this Agreement and to work to resolve any conflicts that arise ("Administrators"). The Administrators shall meet as needed. Either Administrator is authorized to convene a meeting with a minimum of seven calendar days written notice to the other, if an in-person meeting is warranted. If a conference phone call is appropriate, it shall be convened with the same written notice and timing. c. Any conflict that is not resolved by the Administrators within ten working days of the meeting or conference held to discuss the conflict shall be referred for resolution to the City’s Assistant Director of Public Works/City Engineer, or his/her designee, and the King County Division Director of the Water and Land Resources Division. If the conflict cannot be resolved by the City’s Assistant Director of Public Works/City Engineer, or his/her designee, and the Division Director of Water and Land Resources Division, it shall be resolved by the City’s Director of Public Works, or his/her designee, and the Director of the Department of Natural Resources and Parks of King County. 4. City's Obligations: a. The City agrees to provide the District with easements in accordance with the compensation and consideration described below on the following parcels and as shown on the map at Exhibit A: DI.D Page 64 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 3 of 10 City-Owned Parcels Easement Acreage Reddington Levee Setback and Extension Phase 1 1 Former Crista Ministries, Parcel #0004000098 6.92 2 StormWater Facility - Bioswale Tract, Parcel #7338001230 3.85 3 Brannan Park, Parcel #0001000081 2.99 4 Riverpoint Plat Park- Tract “D,” Parcel #7338221190 3.50 5 Auburn 40 Plat Park – Tract “E,” Parcel #0301402420 3.25 Reddington Levee Setback and Extension Phase 2 6 Trail Run Plat Park - Tract “O,” Parcel #8669180500 0.92 7 Trail Run Plat Park -Tract “P,” Parcel #8669180500 1.47 Total 22.90 5. District's Obligations: a. City Stormwater Utility (Enterprise Fund) Land (1) The District shall pay the City the sum of One Hundred Forty Two Thousand, Five Hundred Eleven Dollars and No Cents ($142,511.00) for the 10.77 acres of easement encumbrances on the City stormwater-utility owned, former Crista Ministries Parcel (Parcel #0004000098, 6.92 acres), and the Stormwater Facility- Bioswale Tract (Parcel #733001230, 3.85 acres). (2) In addition, the District will be responsible for replacing the equivalent functionality of the existing bioswale located on Parcel #7338001230, hereafter referred to as “stormwater quality swale” or “swale”. The replacement facility shall be on the landward side of the Levee. The District’s responsibility shall include all necessary land use or construction permitting, design, construction, inspection, and one year of post-construction performance monitoring, so that there will be no additional expense to the City on this item. The District's replacement of the swale shall include the following: (i) Be completed in general conformance with the City's Public Facility Extension (FAC) process. (ii) “Equivalent functionality” shall mean that the swale has a similar length, cross- section and hydraulic characteristics (travel time and flow depth) as the design of the existing water quality treatment facility shown on Auburn’s construction drawings for project number C8049A, which provides treatment for flow rates up to 7.7 cfs and accommodates a discharge conveyance capacity of 25 cfs from the existing Brannan Park Storm Drainage pump station. The parties agree that the new swale and associated pipes will be designed to treat 7.7 cfs of flow and accommodate a discharge from the pump station at a flow rate of 15 cfs, provided the pump station can be modified to discharge an additional 10 cfs of flow directly to the river in a manner acceptable to the City. City and King County staff may agree to alternative or additional equivalent functionality DI.D Page 65 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 4 of 10 criteria. (iii) The City shall have the opportunity to review and comment on the plans developed by the District for the swale replacement prior to finalization, permitting and approval. The District shall cooperate and work to incorporate City’s comments prior to finalization, permitting and approval. Additionally, the City shall have the opportunity to inspect the construction and provide comments. (iv) The District shall sequence its project activities to ensure that the full equivalent functionality of the existing bioswale is in place by October 1, 2013. The District may install temporary measures; however, treatment functionality must be maintained throughout construction. b. Parkland Washington State Recreation and Conservation Office (RCO) Conversion (1) The District shall fully fund the City's obligation to satisfy the RCO conversion requirements for the 2.99 acres at Brannan Park (Parcel #0001000081) and shall work with the City to replace the Brannan Park acres with 2.99 acres at another location acceptable to the City. (2) The City and King County shall determine whether any proposed replacement property is "available and in an acceptable location and configuration" using the following process: The City and King County shall cooperate to determine suitable areas based on areas not needed for replacement of the River Mobile Home Park due to Reddington Levee Project displacement, and based on existing easements and restrictions and existing stormwater facilities affecting the former Crista Ministries parcel. The potential for relocating any existing easements and restrictions or existing stormwater facilities currently affecting the former Crista Ministries parcel may also be evaluated and accomplished by King County. The location and configuration of the replacement City park land shall be determined in consultation with the City Director of Parks, Arts and Recreation. The City shall initiate and process a boundary line adjustment or other land use process through the City's development review to transfer ownership of the property from City’s stormwater utility to the City’s general fund. (3) If property on the former Crista Ministries site is available to satisfy the conversion, the District shall fund all City costs associated with converting the stormwater property including but not limited to: (i) Conduct a new appraisal (under the process described in (4) below), (ii) Perform the process required for any boundary line adjustment, if needed, and (iii) Negotiate and complete title work and petition process with RCO. In the event that the former Crista Ministries site is not available or acceptable, then the parties will seek a mutually agreeable solution to replace the Brannan Park Property. DI.D Page 66 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 5 of 10 (4) If the District acquires the former Crista Ministries property, it shall pay the City the fair market value as determined using the following process: The District shall, at its sole expense, obtain an appraisal. If the City disagrees with the appraisal, it may hire its own appraiser at its own expense. If the two appraisals are within 10 percent of each other, the parties agree to split the difference between the two appraisals. If they are not within 10 percent, each appraiser will jointly select a third appraiser, whose appraisal value shall be the final value used and whose appraisal preparation cost shall be split equally between the City and District. c. Trail Improvements. (1) As consideration for lost park land from the City's park resources, the District shall, at its sole expense, design and construct a paved trail on the entire length of the Phase 1 of the Reddington Levee Project, so that the top of the levee meets King County's multi-use paved trail specifications and so that the trail is consistent with the design of the Green River Trail. After construction, the trail shall become part of the County’s regional Trail System, and the County shall be responsible for the operation and maintenance of the trail. The trail shall contain a minimum of three separate public access points that conform to the slope requirements of the Americans with Disabilities Act (ADA), as mutually agreed upon by the City and District, with the purpose of allowing the public to access the trail at the top of the levee from current or planned public roads or trails within the immediate vicinity of the Reddington Levee Project. In the event that the configuration of the Reddington Levee Project generates the need for the trail to be utilized by the City to access its utility facilities, then the parties will seek a mutually agreeable solution for such access including the creation or addition of access points from the trail or from other locations to said facilities, subject to approval of King County Parks. (2) If the District constructs Phase 2 of the Reddington Levee Project, the District agrees to pave, at its sole expense, the top of the Phase 2 levee to the same specifications stated in Section 5c(1) above for use as a recreational trail. (3) The City agrees to convey, at no additional cost to the District, except for the consideration specified in Section 5.a., easements to the District over the City-owned parcels necessary for the District to complete the District's Reddington Levee Project and to complete said trail improvements. (4) If and when the District constructs Phase 2 of the Reddington Levee Project, the City will convey easements for the Reddington Levee Project needed from Trail Run Plat Park - Tracts "0” and "P," when the District has a confirmed date to begin Phase 2 construction. (5) For each phase of the Project, the City will retain rights to the levee top trail over city owned property and for accessing the levee trail at a minimum of three (3) mutually agreed upon selected points along the trail and retain rights for pedestrian and hand- carry boat access to the water of the Green River. Easement locations will be DI.D Page 67 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 6 of 10 coordinated by the District during the design phase prior to construction with City and King County Parks approval of final levee plans that illustrate public access points. (6) The District agrees to exercise its best efforts in helping the City acquire rights in real property that would allow the City, at its sole expense, to construct a temporary trail on District or other property for the purposes of connecting the north end of the Phase 1 trail to the public trail along 277th Street. To the extent that King County has or obtains real property interests in the location of such proposed temporary trail, King County agrees to undertake a good faith effort to convey to the City rights sufficient to allow the construction and maintenance of such temporary trail. If Phase 2 of the Reddington Levee Project is not constructed, the Parties will work towards finding a means that would allow the public to continue use of the temporary trail. If Phase 2 of the Reddington Project is constructed, the Parties agree that such rights of the City referred to in this subsection 6 shall terminate upon construction of a connecting trail as part of Phase 2 of the Project or upon District construction of the regional trail segment. 6. Preparation and recording of easements. a. The District will prepare drafts of all easement documents in a form acceptable to the City. b. The District will be responsible for recording all easements, and for providing copies to the City. 7. Indemnification. The City and the District agree that each shall indemnify and hold the other party and its agents, employees, and/or officers, harmless from and shall process and defend at its own expense any and all claims, demands, suits, at law or equity, actions, penalties, losses, damages, or costs, of whatsoever kind or nature, brought against the indemnified party arising out of, in connection with, or incident to the execution of this Agreement and/or the indemnifying party’s performance or failure to perform any aspect of this Agreement; provided, however, that if such claims are caused by or result from the concurrent negligence of the indemnified party, its agents, employees, and/or officers, this indemnity provision shall be valid and enforceable only to the extent of the negligence of the indemnifying party; and provided further, that nothing herein shall require the indemnifying party to hold harmless or defend the indemnified party, its agents, employees and/or officers from any claims arising from the sole negligence of the indemnified part, its agents, employees, and/or officers. No liability shall attach to any party by reason of entering into this Agreement except as expressly provided herein. This Agreement and any activities authorized hereunder shall not be construed as granting any rights or privileges to any third person or entity, or as a guarantee or warranty of protection from flooding or flood damage to any person, entity or property, and nothing contained herein shall be construed as waiving any immunity to liability by the City, King County, and/or the KC Flood District, granted under state statute, including Chapters 86.12 and 86.15 of the Revised Code of Washington (RCW), or as otherwise granted or provided for by law. DI.D Page 68 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 7 of 10 8. Waiver of Subrogation. The parties hereby mutually release each other from liability and waive all right of recovery against each other for any loss caused by fire or other perils which can be insured against under fire insurance contracts including any extended coverage endorsements thereto which are customarily available from time to time in the State of Washington, provided, that this paragraph shall be inapplicable to the extent that it would have the effect of invalidating any insurance coverage of any party. 9. Compliance with rules and regulations The parties shall comply with all applicable rules and regulations pertaining to them in connection with the matters covered herein. 10. Assignment The parties shall not assign this Agreement or any interest, obligation or duty therein without the express written consent of the other parties. 11. Attorney’s fees If any party shall be required to bring any action to enforce any provision of this Agreement, or shall be required to defend any action brought by another party with respect to this Agreement, and in the further event that one or more parties shall substantially prevail in such action, the losing party shall, in addition to all other payments required therein, pay all of the prevailing party’s or parties’ reasonable costs in connection with such action, including such sums as the court or courts may adjudge reasonable as attorney’s fees in the trial court and in any appellate courts. 12. NOTICES All notices and payments hereunder may be delivered or mailed. If mailed, they shall be sent to the following respective addresses: To King County:: Christie True, Director, King County DNRP 201 S Jackson Street, Suite 700 Seattle, WA 98104-3855 To the City: Dennis Selle, Asst. Public Works Director/City Engineer 25 W. Main Street Auburn, WA 98001 To the KC Flood District: Kjris Lund Executive Director 516 Third Avenue Room 1200 Seattle, WA 98104 DI.D Page 69 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 8 of 10 or to such other respective addresses as any party hereto may hereafter from time to time designate in writing. All notices and payments mailed by regular post (including first class) shall be deemed to have been given on the second business day following the date of mailing, if properly mailed and addressed. Notices and payments sent by certified or registered mail shall be deemed to have been given on the day next following the date of mailing, if properly mailed and addressed. For all types of mail, the postmark affixed by the United States Postal Service shall be conclusive evidence of the date of mailing. Notices may be provided by electronic mail, and shall be considered to have been given on the day after the electronic mail message is sent. 13. NONDISCRIMINATION Each of the parties, for itself, its heirs, personal representatives, successors in interest, and assigns, as a part of the consideration hereof, does hereby covenant and agree that it will comply with pertinent statutes, Executive Orders and such rules as are promulgated to assure that no person shall, on the grounds of race, creed, color, national origin, sex, age, or the presence of any sensory, mental or physical handicap be discriminated against or receive discriminatory treatment by reason thereof. 14. MISCELLANEOUS a. All of the covenants, conditions and agreements in this Agreement shall extend to and bind the legal successors and assigns of the parties hereto b. This Agreement shall be deemed to be made and construed in accordance with the laws of the State of Washington. Jurisdiction and venue for any action arising out of this Agreement shall be in accordance with RCW 36.01.050. c. The captions in this Agreement are for convenience only and do not in any way limit or amplify the provisions of this Agreement. d. The duration of this Agreement shall extend until the completion of the construction of Phase 2 of the Reddington Levee Project. Notwithstanding the preceding sentence, in the event that the parties mutually agree in writing after construction of Phase 1 of the Reddington Levee Project that the construction of Phase 2 of the Reddington Levee Project should be postponed indefinitely, then this Agreement shall terminate upon the date of the execution of such writing. e. The performances of the duties of the parties provided hereby shall be done in accordance with standard operating procedures and customary practices of the parties. f. Unless otherwise specifically provided herein, any real property to be held in connection herewith, if applicable, shall be held as the separate property of the party or parties in whose name(s) the property is/was acquired. g. No provision of this Agreement shall relieve any party of its public agency obligations and or responsibilities imposed by law. h. If any term or provision of this Agreement or the application thereof to any person or circumstance shall, to any extent, be held to be invalid or unenforceable by a final decision of any court having jurisdiction on the matter, the remainder of this Agreement or the application of such term or provision to persons or circumstances other than those as to which it is held invalid or unenforceable shall not be affected thereby and shall DI.D Page 70 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 9 of 10 continue in full force and effect, unless such court determines that such invalidity or unenforceability materially interferes with or defeats the purposes hereof, at which time either party shall have the right to terminate the Agreement. i. This Agreement constitutes the entire agreement among the parties. There are no terms, obligations, covenants or conditions other than those contained herein. No modifications or amendments of this Agreement shall be valid or effective unless evidenced by an agreement in writing signed by all of the parties. j. Pursuant to RCW 39.34.040, a copy of this Agreement shall be filed with the Auburn City Clerk, recorded with the King County Auditor, or made available on the City or County web sites, in the sole discretion of the Parties. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. KING COUNTY CITY OF AUBURN By: __________________________________ ____________________________________ Peter B. Lewis, Mayor Its: __________________________________ Attest:_______________________________ Danielle Daskam, City Clerk Approved as to form: _____________________________________ ____________________________________ Deputy Prosecuting Attorney Daniel B. Heid, City Attorney KING COUNTY FLOOD CONTROL ZONE DISTRICT By:_______________________________ Its:__________________________________ Approved as to form: ____________________________________ Attorney for KC Flood District DI.D Page 71 of 82 CITY OF AUBURN, KING COUNTY, AND KING COUNTY FLOOD CONTROL ZONE DISTRICT INTERLOCAL AGREEMENT FOR CONVEYANCE OF EASEMENTS Draft Date 01.11.13 Page 10 of 10 EXHIBIT A MAP DI.D Page 72 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: January 16, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:January 22, 2013 Item Number:DI.G AUBURN * MORE THAN YOU IMAGINEDDI.G Page 73 of 82 Da t e : Ja n u a r y 1 6 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 1 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e r e p a i r s a n d i m p r o v e m e n t s o n ac a d e m y d r i v e S e , 3 7 t h S t r e e t N W , an d 3 6 t h S t r e e t N E . - 23 2 , 4 0 0 2 3 2 , 4 0 0 2 1 9 , 0 9 0 1 0 0 % S e p - 1 1 1 0 0 % O c t - 1 2 L e e F i n a l P a y i s i n p r o c e s s. 2 CP 1 2 0 6 20 1 2 P a v e m e n t P a t c h i n g , C h i p S e a l , an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l s a n d o v e r l a y w o r k on b o t h a r t e r i a l / c o l l e c t o r a n d l o c a l st r e e t s t h r o u g h o u t t h e C i t y . - 1 , 2 9 8 , 0 0 0 5 3 9 , 5 0 0 (S O S ) 1, 8 3 7 , 5 0 0 1 , 6 9 7 , 9 2 7 1 0 0 % J u n - 1 2 1 0 0 % N o v - 1 2 W i c k s t r o m Th i s p r o j e c t c o m b i n e s t h e r e m a i n i n g 2 0 1 2 SO S n o n - r e b u i l d s t r e e t s w i t h t h e 2 0 1 2 ar t e r i a l / c o l l e c t o r p r e s e r v a t i o n p r o g r a m . Th i s p r o j e c t i s c o m p l e t e . 3 CP 0 9 2 1 Bi - A n n u a l S a n i t a r y S e w e r R e p a i r & Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p a i r o r r e p l a c e sa n i t a r y s e w e r f a c i l i t i e s ( m a n h o l e s , pi p e s , e t c . ) t h r o u g h o u t t h e C i t y . - 1 1 7 , 0 0 0 8 3 5 , 6 3 5 5 , 0 0 0 9 5 7 , 6 3 5 8 5 3 , 9 8 5 1 0 0 % M a y - 1 2 1 0 0 % N o v - 1 2 L e e F i n a l P a y i s i n p r o c e s s. 4 CP 1 1 1 2 20 1 1 / 2 0 1 2 S i d e w a l k I m p r o v e m e n t Pr o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r s a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t va r i o u s l o c a t i o n s w i t h i n t h e C i t y . - 2 3 5 , 0 0 0 (3 2 8 ) 23 5 , 0 0 0 2 2 9 , 3 2 0 1 0 0 % J u l - 1 2 1 0 0 % N o v - 1 2 W i c k s t r o m F i n a l P a y i s i n pr o c e s s . 5 CP 1 1 1 6 Do w n t o w n P e d e s t r i a n L i g h t i n g Re p l a c e m e n t : Th i s p r o j e c t w i l l r e p l a c e t h e e x i s t i n g te a l l i g h t s t h a t h a v e r e a c h e d t h e e n d o f th e i r s e r v i c e l i f e w i t h l i g h t s m e e t i n g t h e cu r r e n t d o w n t o w n s t a n d a r d s . - 4 8 5 , 0 0 0 (L R F B o n d ) 48 5 , 0 0 0 4 8 1 , 0 5 4 1 0 0 % S e p - 1 1 1 0 0 % N o v - 1 2 T r u o n g F i n a l P a y i s i n p r o c es s . Te m p o r a r y F l o o d C o n t r o l B a r r i e r Re m o v a l : T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 6 EM 0 9 0 2 Re m o v a l : Th i s p r o j e c t w i l l r e m o v e t h e 5 m i l e s o f te m p o r a r y b a r r i e r s i n s t a l l e d i n 2 0 0 9 t o ad d r e s s t h e p o t e n t i a l f o r f l o o d i n g f r o m th e d i m i n i s h e d c a p a c i t y o f t h e H o w a r d Ha n s o n D a m . - 2 , 1 4 0 , 6 9 4 (K C F C D ) 2, 1 4 0 , 6 9 4 1 , 0 8 4 , 3 4 6 1 0 0 % J u l - 1 2 1 0 0 % D e c - 1 2 T r u o n g F i n a l P a y i s i n p r o c e s s . 7 CP 1 2 1 5 Ba n n e r P o l e F o u n d a t i o n R e p a i r : Th i s p r o j e c t w i l l r e p l a c e t h e f o u n d a t i o n of t h e b a n n e r p o l e l o c a t e d a t t h e N E co r n e r o f E M a i n S t r e e t a n d B S t r e e t NE . - 3 0 , 0 0 0 (3 2 8 ) 30 , 0 0 0 3 0 , 0 0 0 1 0 0 % O c t - 1 2 1 0 0 % D e c - 1 2 T r u o n g P r o j e c t i s C o m p l e t e. 8 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e Ri v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e an d r e p a i r s a t t h e W h i t e R i v e r s t o r m pu m p s t a t i o n . - 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % J a n - 1 3 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k is a l l t h a t r e m a i n s . 9 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n an d p e r m i t t i n g e f f o r t s a s s o c i a t e d w i t h th e a r t e r i a l s t r e e t c o r r i d o r ‘ A ’ S t r e e t NW f r o m 1 4 t h S t r e e t N W s o u t h t o 3 r d St r e e t N W . - 1 , 2 0 2 , 5 2 6 (1 0 2 a n d T I F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r I n - Ki n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9, 8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 9 9 % J a n - 1 3 G a u b Ro a d w a y i s o p e n t o t r a f f i c . P u n c h l i s t w o r k is a l l t h a t r e m a i n s . Pa g e 1 o f 6 DI.G Page 74 of 82 Da t e : Ja n u a r y 1 6 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 10 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n Mo n i t o r i n g : Th i s p r o j e c t i s a n a n n u a l p r o j e c t t o co m p l e t e t h e r e q u i r e m e n t m o n i t o r i n g an d m a i n t e n a n c e o f t h e w e t l a n d mi t i g a t i o n s i t e s f o r t h e S . 2 7 7 t h G r a d e Se p a r a t i o n P r o j e c t . S i t e s a r e l o c a t e d on t h e N o r t h g e o d e c k e p r o p e r t y a n d a t th e c o r n e r o f 4 4 t h S t N W a n d F r o n t a g e Ro a d . P e r m i t s r e q u i r e t h e C i t y t o mo n i t o r t h e s i t e s f o r 1 0 y e a r s . - 1 4 3 , 5 9 7 14 3 , 5 9 7 1 4 3 , 3 7 4 1 0 0 % A p r - 1 1 9 8 % M a y - 1 3 D u n s d o n Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , th e p r o j e c t i s i n t h e 1 - y e a r p l a n t es t a b l i s h m e n t p e r i o d a n d t h e f i n i s h d a t e re f l e c t s t h i s . B u d g e t s h o w n i s f o r m u l t i p l e ye a r s o f t h i s 1 0 y e a r p r o c e s s . B u d g e t f o r 20 1 2 o n l y i s $ 5 7 , 0 5 0 . 11 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p St a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e L a k e l a n d Hi l l s w a t e r s e r v i c e a r e a i n o r d e r t o me e t f i r e f l o w d e m a n d s . - 2 , 7 6 0 , 9 8 2 2, 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 6 % J a n - 1 3 V o n d r a k St a t i o n i s o p e r a t i o n a n d t h e o l d s t a t i o n h a s be e n d e m o l i s h e d . 12 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 In t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d co n s t r u c t i o n o f i n f r a s t r u c t u r e o n 1 3 2 n d Av e S E a n d t h e T a c o m a P i p e l i n e 5 f o r th e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . - 1 , 2 9 0 , 0 0 0 1, 2 9 0 , 0 0 0 1 , 2 7 5 , 6 3 8 1 0 0 % F e b - 1 2 8 2 % F e b - 1 3 D u n s d o n W o r k i s u n d e r w a y . 13 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s SC A D A s y s t e m t o m e e t P u b l i c W o r k s go a l s . - 2 , 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 8 2 % J u n - 1 3 L e e Im p l e m e n t a t i o n C o n t r a c t e x e c u t e d . Pr e l i m i n a r y D e s i g n a n d F i n a l D e s i g n a r e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t M& O i s c o m p l e t e a n d c o n v e r s i o n o f a l l 3 te s t s i t e s a r e c o m p l e t e . T h e r e m a i n i n g s i t e co n v e r s i o n s a r e u n d e r w a y . co n v e r s i o n s a r e u n d e r w a y . 14 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e Se p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e se p a r a t e ‘ M ’ S t r e e t S E f r o m t h e Bu r l i n g t o n N o r t h e r n S a n t a F e St a m p e d e P a s s R a i l l i n e i n P h a s e 1 an d c o m p l e t i o n o f t h e A u b u r n B l a c k Di a m o n d R o a d B y p a s s c o n n e c t i o n i s a fu t u r e p h a s e . - 5 , 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 6 2 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n p l a c e t h r o u g h Ma y 2 0 1 3 , w e a t h e r d e p e n d a n t . F i r s t Br i d g e G i r d e r s h a v e b e e n s e t , B N S F w i l l be g i n t r a c k w o r k t h e w e e k o f t h e 2 1 s t . 15 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - Tr a n s m i s s i o n L i n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a la r g e r p r o j e c t a n d w i l l r e p l a c e w a t e r li n e s f r o m t h e W e l l 1 S i t e t o t h e Ho w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y t o a c c o m m o d a t e t h e re p l a c e m e n t o f W e l l 1 . T h i s p r o j e c t w i l l al s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 I m p r o v e m e n t s . - 1 , 9 4 3 , 6 9 7 8 3 1 , 9 0 4 2 , 7 7 5 , 6 0 1 2 , 0 3 1 , 8 5 6 1 0 0 % O c t - 1 2 2 0 % A p r - 1 3 L e e W o r k i s u n d e r w a y . 16 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e A c a d e m y wa t e r s e r v i c e a r e a i n o r d e r t o m e e t f i r e fl o w d e m a n d s . - 3 , 5 2 6 , 2 5 5 3, 5 2 6 , 2 5 5 3 , 1 6 8 , 2 9 5 1 0 0 % S e p - 1 2 0 % J a n - 1 4 V o n d r a k W o r k i s i n s u s p e n s i o n w a i t i n g o n m a t e r i a l pr o c u r e m e n t . W o r k i s a n t i c i p a t e d t o b e g i n in l a t e F e b r u a r y . Pa g e 2 o f 6 DI.G Page 75 of 82 Da t e : Ja n u a r y 1 6 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 17 MS 1 2 0 3 15 t h S t r e e t S W a n d W e s t V a l l e y Hi g h w a y S i g n a l # 1 2 8 R e p a i r : Th i s p r o j e c t w i l l r e p l a c e t h e d a m a g e d si g n a l p o l e s f o r t h i s s p a n w i r e s i g n a l . - 6 0 , 0 0 0 (G e n e r a l ) 60 , 0 0 0 6 0 , 0 0 0 1 0 0 % D e c - 1 2 0 % F e b - 1 3 N u t t e r C o n t r a c t E x e c u t i o n is i n p r o c e s s 18 CP 1 1 0 8 20 1 1 / 1 2 C i t y w i d e S t o r m P o n d Cl e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l of s e d i m e n t f r o m 8 s t o r m d r a i n a g e po n d s l o c a t e d t h r o u g h o u t t h e C i t y a n d cl e a n t h e d i t c h a l o n g A S t r e e t S E / E a s t Va l l e y H i g h w a y . 1 36 0 , 0 0 0 3 6 0 , 0 0 0 3 3 5 , 8 0 0 9 5 % M a r - 1 3 O c t - 1 3 L e e Pr o j e c t s c h e d u l e i s r e v i s e d t o c o m p l e t e t h i s wo r k d u r i n g t h e s u m m e r o f 2 0 1 3 d u e t o wa t e r l e v e l s . 19 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r St r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li g h t i n g s y s t e m , l a n d s c a p e d m e d i a n is l a n d , a d e s i g n a t e d m i d - 0 b l o c k cr o s s w a l k , r e l o c a t i o n o f e x i s t i n g u t i l i t y po l e s , a n d m o d i f i c a t i o n s t o t h e e x i s t i n g si g n a l a t D o g w o o d S t . T h i s p r o j e c t al s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 9 4 0 , 8 3 0 7 0 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k is u n d e r w a y . 20 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o He m l o c k S t . S E : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n Fi r a n d H e m l o c k S t r e e t s f r o m 3 l a n e s to 5 l a n e s a n d i n c l u d e s n e w s i d e w a l k s , 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 7 0 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s un d e r w a y . to 5 l a n e s a n d i n c l u d e s n e w s i d e w a l k s , st r e e t l i g h t i n g , t r a n s i t i m p r o v e m e n t s an d i n s t a l l a n e w s i g n a l a t H e m l o c k S t . (M I T ) 21 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l Re p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o t h a t i t c a n f u n c t i o n a t f u l l ca p a c i t y a n d c o m p l e t e m o d i f i c a t i o n s t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y . 1 2 , 4 7 6 , 5 6 8 2, 4 7 6 , 5 6 8 2 , 4 0 0 , 0 0 0 5 0 % M a r - 1 3 D e c - 1 3 L e e De s i g n w o r k u n d e r w a y . P r o j e c t i s an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n i n 20 1 3 . 22 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e i m p r o v e m e n t s o n H i - C r e s t Dr i v e N W . 1 16 5 , 0 0 0 1 6 5 , 0 0 0 1 7 8 , 3 1 0 3 5 % A p r - 1 3 A u g - 1 3 L e e De s i g n w o r k u n d e r w a y b u t i s n o t an t i c i p a t e d t o b e u n d e r c o n s t r u c t i o n t h i s ye a r . 23 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s f o r s a f e w a l k i n g r o u t e s to H a z e l w o o d E l e m . , L e a H i l l e l e m . , an d R a i n e r M i d d l e S c h o o l a l o n g 1 1 6 t h Av e . S E a n d S E 3 1 2 S t . 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 ( A S D ) 42 0 , 0 9 7 4 2 0 , 0 9 7 3 3 % A p r - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . C o n s t r u c t i o n an t i c i p a t e d i n 2 0 1 3 t o b e d u r i n g t h e su m m e r . A g r e e m e n t w i t h A S D f o r t h e i r po r t i o n o f t h e w o r k i s c o m p l e t e . 24 CP 1 3 0 2 20 1 3 P a v e m e n t P a t c h i n g , C h i p s e a l an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l t r e a t m e n t s a n d ov e r l a y w o r k o n b o t h a r t e r i a l / c o l l e c t o r an d l o c a l r o a d w a y s f o r t h e p u r p o s e o f pr e s e r v a t i o n t h r o u g h o u t t h e C i t y . 1 1 , 5 6 4 , 2 5 0 1, 5 6 4 , 2 5 0 1 , 5 6 4 , 2 5 0 1 0 % A p r - 1 3 N o v - 1 3 W i c k s t r o m D e s i g n i s u n d e r w a y . Pa g e 3 o f 6 DI.G Page 76 of 82 Da t e : Ja n u a r y 1 6 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 25 CP 1 3 0 1 20 1 3 S i d e w a l k R e p a i r P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t va r i o u s l o c a t i o n s a r o u n d D o w n t o w n an d a u b u r n H i g h S c h o o l . 1 2 0 0 , 0 0 0 (3 2 8 F u n d ) 20 0 , 0 0 0 2 0 0 , 0 0 0 5 % A u g - 1 3 D e c - 1 3 W i c k s t r o m D e s i g n i s u n d e r w a y . 26 CP 1 1 2 2 30 t h S t r e e t N E S t o r m Im p r o v e m e n t s : Th i s p r o j e c t w i l l r e p l a c e t h e 3 0 - i n c h st o r m d r a i n a g e l i n e a l o n g 3 0 t h S t r e e t NE f r o m t h e n o r t h e n d o f t h e A i r p o r t t o th e B r a n n o n P a r k S t o r m P u m p S t a t i o n to a d d r e s s l o c a l i z e d f l o o d i n g i s s u e s . 1 25 4 , 9 9 9 2 , 7 1 9 , 7 0 0 (P W T F ) 2, 9 7 4 , 6 9 9 2 , 8 2 2 , 2 9 9 1 % A u g - 1 3 D e c - 1 3 T r u o n g C o n s u l t a n t A g r e e m e n t b e i n g e x ec u t e d . 27 CP 1 1 0 7 Fu l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . Th e f i r s t p h a s e 1 A w i l l c o m p l e t e in v e s t i g a t i o n o f t h e F u l m e r W e l l f i e l d ar e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e th e f u l l w a t e r r i g h t s . P h a s e 1 B w i l l co m p l e t e a d r i l l i n g a n d t e s t i n g p r o g r a m as w e l l a s a n a l t e r n a t i v e s a n a l y s i s . Ph a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 3 2 % M a r - 1 3 M a r - 1 4 L a m o t h e Th e e s t i m a t e d c o s t s a r e f o r t h e P h a s e 1 A on l y a n d w i l l b e r e v i s e d w h e n t h i s p h a s e i s co m p l e t e d . C o n s u l t a n t w o r k i s u n d e r w a y an d p u m p t e s t d a t a i s u n d e r e v a l u a t i o n . 28 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w bu i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r an d d i s i n f e c t i o n e q u i p m e n t . 2 7 4 7 , 1 3 8 74 7 , 1 3 8 1 , 2 4 0 , 7 5 9 1 5 % S e p - 1 3 A p r - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s u nd e r w a y . AW S a n d M S t r e e t S E I n t e r s e c t i o n AW S / M S t . S E - In s t a l l e d p r o t e c t e d l e f t t u r n fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o 29 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e d e s i g n w o r k on l y f o r i m p r o v e m e n t s a t t h e in t e r s e c t i o n p e r O p t i o n 2 s e l e c t e d b y th e P u b l i c W o r k s C o m m i t t e e t o ad d r e s s c a p a c i t y a n d s a f e t y c o n c e r n s . 2 2 5 0 , 0 0 0 4 5 0 , 0 0 0 (T I B ) 70 0 , 0 0 0 7 0 5 , 0 0 0 3 0 % S e p - 1 3 M a y - 1 4 T r u o n g fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o M S t . S E ( C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t t u r n m o v e m e n t s fr o m 1 7 t h t o M . ( C o m p l e t e d ) AW S / M S t . S E P r e - D e s i g n - P r e l i m i n a r y co n f i g u r a t i o n a n d f o o t p r i n t o f t h e i n t e r s e c t i o n i s co m p l e t e d a n d O p t i o n 2 w a s s e l e c t e d b y t h e Co m m i t t e e , J u n e 2 0 1 2 . F i n a l d e s i g n w o r k i s un d e r w a y . T I B g r a n t o b l i g a t i o n i s c o m p l e t e . 30 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r Im p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s im p r o v e m e n t s a t t h e r e s e r v o i r , in c l u d i n g p a i n t i n g , s e i s m i c u p g r a d e s , an d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % J u n - 1 3 D e c - 1 3 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n c o m p l e t i o n o f th e L a k e l a n d H i l l s B o o s t e r S t a t i o n im p r o v e m e n t s . 31 CP 0 6 2 4 We l l 5 U p g r a d e : Th i s p r o j e c t w i l l c o n s t r u c t a n e w w e l l fa c i l i t y i n c l u d i n g e m e r g e n c y g e n e r a t o r an d d i s i n f e c t i o n c a p a b i l i t y . 3 7 5 1 , 9 0 0 75 1 , 9 0 0 7 5 1 , 9 0 0 0 % J a n - 1 3 D e c - 1 3 L e e C o n s u l t a n t sc o p i n g i n p r o c e s s . 32 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w ga t e w a y s i g n a t E a s t V a l l e y H i g h w a y an d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n c o m p l e t e d . P r o j e c t on h o l d . 33 C2 2 9 A BN S F / E V H P e d e s t r i a n Un d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y Hi g h w a y ( A S t S E ) a n d t h e B N S F r a i l tr a c k s j u s t n o r t h o f t h e W h i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d p e n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e r e q u i r e d t o co m p l e t e d e s i g n , e n v i r o n m e n t a l p e r m i t t i n g , an d c o n s t r u c t i o n . CP S T O T A L 9 , 7 2 5 , 7 8 2 1 9 , 4 3 5 , 7 3 3 2 , 8 3 0 , 1 3 5 5 , 1 8 2 , 0 6 2 3 6 , 9 0 9 , 9 0 5 7 4 , 0 8 3 , 6 1 7 7 7 , 8 9 7 , 6 1 3 Pa g e 4 o f 6 DI.G Page 77 of 82 Da t e : Ja n u a r y 1 6 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) L o c a l S t r e e t Fu n d s ( 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 33 34 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s th r o u g h o u t t h e C i t y i n c l u d i n g : J S t S E b t w n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b t w n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o be c o m p l e t e d o n t h e s e s t r e e t s . 1, 3 5 0 , 0 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 1 , 9 6 8 , 5 8 0 1 , 5 6 9 , 7 2 7 1 0 0 % J u n - 1 2 9 5 % M a r - 1 3 W i c k s t r o m Wo r k i s c o m p l e t e o n 2 2 n d S t r e e t S E a n d o n 28 t h / H / 2 7 t h S t r e e t l o c a t i o n s . R o a d w a y w o r k on J S t r e e t S E i s s u s p e n d e d w a i t i n g o n ap p r o p r i a t e w e a t h e r t o c o m p l e t e p a v i n g . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p Se a l s , a n d O v e r l a y s . N/ A 5 3 9 , 5 0 0 5 3 9 , 5 0 0 5 3 9 , 5 0 0 Wi c k s t r o m F o r s t a t u s s e e C P 1 2 0 6 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 2 , 1 0 9 , 2 2 7 35 CP 1 2 2 4 20 1 3 L o c a l S t r e e t R e c o n s t r u c t i o n : Th i s p r o j e c t w i l l c o m p l e t e t h e re c o n s t r u c t i o n o f t h e f o l l o w i n g l o c a l ro a d w a y s : 23 r d S t S E - M t o R S t S E H S t N E - 4 t h t o 8 t h 5t h S t N E - H t o C u l - d e - s a c Pa r k A v e - A W N t o P a r k Al s o i n c l u d e d i n t h i s p r o j e c t i s t h e re p l a c e m e n t o f w a t e r l i n e o n V S t S E , fr o m 2 n d t o 4 t h S t S E . 1 2 , 4 2 5 , 0 0 0 5 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 3 , 3 2 5 , 0 0 0 2 , 9 3 5 , 0 0 0 1 % M a y - 1 3 D e c - 1 3 W i c k s t r o m C o n s u l t a n t D e s i g n i s u n d e r w a y . Ot h e r S O S P r o j e c t s : 20 1 3 P a v e m e n t P a t c h i n g , C h i p S e a l s , an d O v e r l a y s . N/ A 1 6 4 , 2 5 0 16 4 , 2 5 0 1 6 4 , 2 5 0 Wi c k s t r o m F o r S t a t u s s e e C P 1 3 0 2 2, 5 8 9 , 2 5 0 5 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 - 3 , 4 8 9 , 2 5 0 3 , 0 9 9 , 2 5 0 20 1 2 & 2 0 1 3 T O T A L S O S P R O G R A M 4 , 4 7 8 , 8 3 0 1 , 0 0 0 , 0 0 0 2 0 0 , 0 0 0 3 1 8 , 5 0 0 - 5 , 9 9 7 , 3 3 0 5 , 2 0 8 , 4 7 7 20 1 3 S O S P r o g r a m T o t a l s 20 1 2 S O S P r o g r a m T o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 5 o f 6 DI.G Page 78 of 82 Da t e : Ja n u a r y 1 6 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e St a f f Ma n a g e r Ac t i o n Co m m i t t e e St a t u s A CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e do w n t o w n P e d e s t r i a n K i o s k a n d i n s t a l l t h e s e st r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n t h e D o w n t o w n ar e a . 1 3 1 , 0 0 0 1 3 1 , 0 0 0 1 0 0 % D e c - 1 2 J u l - 1 3 V o n d r a k P C D C A w a r d i s i n p r o c e s s . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y Ha l l s i m i l a r t o t h e r e c e n t i m p r o v e m e n t s o n t h e so u t h s i d e o f C i t y H a l l . W o r k w i l l i n c l u d e n e w pa v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 4 7 5 , 9 7 7 4 5 8 , 5 7 0 9 9 % A p r - 1 3 S e p - 1 3 C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s o n h o l d p e n d i n g s c o p e d i s c u s s i o n w i t h co m m i t t e e . C CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s on t h e F e n s t e r L e v e e a l o n g t h e G r e e n R i v e r . 9 3 9 , 1 0 0 1 , 2 6 5 , 0 0 0 6 5 % N / A A p r - 1 4 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g C o u n t y . S e c u r e d f u n d i n g is f r o m 4 G r a n t s a n d m a t c h i n g s t o r m f u n d s . T h e ad d i t i o n a l 3 2 7 k i n S R F B f u n d i n g w a s a w a r d e d . P r e - De s i g n w o r k i s c o m p l e t e . T h e D e s i g n b y K i n g C o u n t y i s un d e r w a y . T O T A L O T H E R P R O J E C T S 1 , 5 4 6 , 0 7 7 1 , 8 5 4 , 5 7 0 T o t a l B u d g e t OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M M I T T E E T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 6 o f 6 DI.G Page 79 of 82 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: January 16, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:January 22, 2013 Item Number:DI.H AUBURN * MORE THAN YOU IMAGINEDDI.H Page 80 of 82 Updated: 1/16/2013 12:29 PM No.Item Description Contact Next PWC Review Date Est. Comp. Date Status A Sidewalk Program Funding Sources Para 6/1/2013 PWC to review funding options with Midbiennium budget planning. B Track completed project on the 2012 Active Capital Improvement Projects Map Gaub C Fulmer Well-Field Feasibility Study Updates Repp 3/18/2013 Initial study finding are not yet completed. D Turns on Red and Flashing Yellow Arrows - Cost Estimate for Signs Para 1/22/2013 Preparing Inventory of Right Turn Arrows, recommendation for signage, and cost estimate. E System Development Charges (SDCs)Repp 11/1/2013 Yearly Review of SDCs F SDC and Cost of Service Analysis Scope Repp 1/22/2013 7/31/2013 Consultant preparing scope and budget G Total Permitting Cost for Single Family Home Repp 1/22/2013 1/22/2013 H Payback/Charge in-lieu Process Repp 2/18/2013 2/18/2013 Review current City process I CP1224, 2013 Local Street Pavement Reconstruction Project Wickstrom 4/15/2013 4/15/2013 50% Design Review J CP1120, Lea Hill Safe Routes to Schools Improvement Truong 4/1/2013 4/1/2013 50% Design Review K Comprehensive Transportation Plan Update Webb 6/3/2013 11/1/2014 Discussion of LOS Standards (Corridors: N/S vs E/W), modeling scenarios Incorporating "Event Traffic", & safety versus efficiency policy. L C201A, M Street Underpass Project Vondrak N/A 1/17/2013 Site visit scheduled for 1/17/13. Public Works Committee - Action Tracking Matrix Ongoing - Quarterly updates, next one in January DI.H Page 81 of 82 Updated: 1/16/2013 12:29 PM No.Item Description Contact Next PWC Review Date Est. Comp. Date Status M BNSF Stampede Pass Line Para 3/18/2013 3/18/2013 Discuss Chairman Wagner's email. N CP1122, 30th Street NE Area Flooding - Phase 1 Truong 5/1/2013 5/1/2013 Review scope at 60% design stage O C524A, SCADA Project Repp 2/4/2013 2/4/2013 Review project status and demonstrate capabilities of system. DI.H Page 82 of 82