HomeMy WebLinkAbout02-06-2013 LES GOVE COMMUNITY CAMPUS COMMITTEE AGENDA
Les Gove Community Campus
February 6, 2013 - 5:00 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Minutes - December 11, 2012* (Snyder)
III.DISCUSSION ITEMS
A. Auburn Community Center at Les Gove Community Campus (Snyder)
Committee and staff to meet with project team members to discuss work efforts
conducted subsequent to the November 1, 2012 meeting. Issues to be discussed
include but are not limited to project cost analysis, project financing and project
scheduling.
Note: Any materials for this item will be provided at the meeting.
B. Committee Matrix* (Snyder)
IV.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 1 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes - December 11, 2012
Date:
January 22, 2013
Department:
Planning and Development
Attachments:
Minutes - December 11, 2012
Budget Impact:
$0
Administrative Recommendation:
For information only. See attached minutes.
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Snyder
Meeting Date:February 6, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 12
Les Gove Community Campus
December 11, 2012 - 4:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5:00 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne
Osborne. Staff members present were Mayor Pete Lewis; Planning
and Development Director Kevin Snyder; Parks, Arts and Recreation
Director Daryl Faber; Finance Director Shelley Coleman; Financial
Analyst Consuelo Rogel, Financial Analyst Aimee Campbell; Arts and
Events Manager Julie Brewer; Arts Coordinator Maija McKnight,
Project/Construction Manager Steve Burke, and Planning Clerk
Bobbie Hodgkinson.
Members of the public present were Council Member John Partridge.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Minutes - November 1, 2012 and November 7, 2012 (Snyder)
Council Member Wayne Osborne moved and Vice-Chair Largo Wales
seconded to approve the November 1, 2012 and November 7, 2012
minutes as written.
Motion carried unanimously. 3-0
III. DISCUSSION ITEMS
A. Operations of Auburn Community Center at Les Gove Community
Campus (Faber)
Committee and staff to continue review and discussion of anticipated
maintenance and operations costs of the proposed Les Gove Page 1 of 3
CA.A Page 3 of 12
Community Center with a focus on fees, charges and pricing.
Chair Wagner opened the discussion and stepped the Committee
through the Auburn Community Center Draft Programming Plan.
Director Faber clarified that the Auburn Community Center will be
20,883 SF rather than the 16,750 SF indicated in the programming
plan.
In reviewing the Community Gathering Area on Page 13, Chair
Wagner commented that he would like to see stronger emphasis
on diversity in the programming. The Committee discussed program
efforts that will expand the existing program as opposed to just
relocating them. Chair Wagner stated that this is a good list and it
should be made available and evident to the rest of the Council.
The Committee suggested adding columns to identify the expanded
programs as well as the new programs and a column showing which
are cost recovery and which are a cost to the general
fund (e.g. General Fund Supported, Partial Recovery, Full Recovery,
Profit). Planning Director Snyder responded to the Committee's
concern regarding cannibalization and stated that there is currently not
a lot of adequate size space to hold, for example, small trade shows.
He added there will be initially a cost for marketing because the City
has not been in this market before.
On Page 14 of the Plan, Director Faber clarified that there are two
activity rooms, both dividable into two, and pricing for the
activity rooms will vary since they are potentially dividable into four
small spaces. Director Faber stated that the cultural carts will
be stored in a storage room down the hall.
The Committee reviewed the matrix and discussed the comparison
rates noting that the City's pricing is quite a bit lower than the
competitors, which is good for the initial 2-year start up period. The
Committee suggested adding a note "to be adjusted in 2 years" to the
matrix. The Committee discussed whether Approved Auburn Cultural
Groups should be provided free use of the facility when providing free
public activity since the City has to pay for a custodian and someone
to unlock/lock the facility. Director Faber responded that similar to the
City's experiences with a few of the theater groups, a good community
practice is to waive the rental fee and charge the staff's time. Chair
Wagner would like to know how the approval process will be set up
for approved cultural groups. The Committee discussed the rental
rates and recognized that rates need to be as low as possible in the
first 2 years to attract business but felt comfortable reducing each fee
by $5.00. Following a discussion, the Committee agreed to stay with a
flat hourly rate structure.
Page 2 of 3
CA.A Page 4 of 12
The Committee requested a calendar of activities for the comparison
cities; Director Faber will request a copy of their 2012 calendars.
Director Faber stated that Facilities will handle the day-to-day
maintenance or will contract with a cleaning service and Parks
Department will handle the outside maintenance. Director Faber will
add a SF rate for electricity.
B. Les Gove Community Campus Public Art (Faber)
Chair Wagner provided a handout from the recent community tour of
the Downtown Sculpture Gallery. He noted that there are
opportunities for the City to potentially purchase one of the art pieces
that could be installed at the Les Gove Community Campus. Chair
Wagner identified that there is an elevated grass mound in the new
parking lot west of the Library Building that could be a good location
for an art piece installation. Director Snyder commented that at a
meeting with the Library staff, they had previously discussed this idea
and the Library staff were in concurrence that this would be a great
location to display public art. The Committee discussed a sculpture
garden approach utilizing the sculptures displayed around
Auburn. Mayor Lewis suggested a larger than life sculpture, a heroic
art piece to make a signature statement and stated that this has to be
Council directed and supported by the community.
The Committee discussed changing the name of Les Gove
Community Campus and concurred that going forward informally the
short form would be "The Campus" and for formal purposes would
remain the Les Gove Community Campus.
Arts and Events Manager Julie Brewer stated that the current leader of
the public art vote is Chakra followed by Road Runner and added that
the Committee can vote on-line.
IV. ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 5:00 p.m.
APPROVED THIS ________ day of ______________, 2013
__________________________ _____________________________
Rich Wagner, Chair Bobbie Hodgkinson, Planning Clerk
Page 3 of 3
CA.A Page 5 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
Auburn Community Center at Les Gove Community Campus
Date:
January 30, 2013
Department:
Planning and Development
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
For discussion only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Snyder
Meeting Date:February 6, 2013 Item Number:DI.A
AUBURN * MORE THAN YOU IMAGINEDDI.A Page 6 of 12
AGENDA BILL APPROVAL FORM
Agenda Subject:
Committee Matrix
Date:
January 29, 2013
Department:
Planning and Development
Attachments:
LGCC Matrix
Budget Impact:
$0
Administrative Recommendation:
For information only, see attached matrix.
Background Summary:
Reviewed by Council Committees:
Councilmember:Wagner Staff:Snyder
Meeting Date:February 6, 2013 Item Number:DI.B
AUBURN * MORE THAN YOU IMAGINEDDI.B Page 7 of 12
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DI.B Page 9 of 12
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x
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DI.B Page 10 of 12
LE
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G
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DI.B Page 11 of 12
LE
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DI.B Page 12 of 12