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HomeMy WebLinkAboutAG-S-065 Sue Gillespie CITY OF AUBURN AGREEMENT FOR SERVICES AG-S-065 THIS AGREEMENT made and entered into on this `� --day 200.)by and between the City of Auburn, a municipal corporation of the State of Washington, hereinafter referred to as "City' and Frause, hereinafter referred to as the "Provider" WITNESSETH WHEREAS, the City is in need of the services of individuals, employees or firms for community based social marketing work; and, WHEREAS, the City desires to retain the Provider to provide said services in connection with the City's work; and, WHEREAS, the Provider is qualified and able to provide services in connection with the City's needs for the above-described work, and is willing and agreeable to provide such services upon the terms and conditions herein contained. NOW, THEREFORE, the parties hereto agree as follows: I 1 Scope of Services The Provider agrees to perform in a good and professional manner the tasks described on Exhibit "A"which is attached hereto and by this reference made a part of this Agreement. (The tasks described on Exhibit "A" shall be individually referred to as a "task," and collectively referred to as the "services.") The Provider shall perform the services as an independent contractor and shall not be deemed, by virtue of this Agreement and the performance thereof, to have entered into any partnership, joint venture, employment or other relationship with the City 2. Additional Services In the event additional services with respect to related work are required beyond those specified in the Scope of Work, and not included in the compensation listed in this Agreement, a contract amendment shall be set forth in writing and shall be executed by the respective parties prior to the Provider's performance of the services there under, except as may be provided to the contrary in Section 3 of this Agreement. Upon proper completion and execution of an Amendment (agreement for additional services), such Amendment shall be incorporated into this Agreement and shall have the same force and effect as if the terms of such Amendment were a part of this Agreement as originally executed The performance of services pursuant to an Amendment shall be subject to the terms and conditions of this Agreement except where the Amendment provides to the contrary, in which case the terms and conditions of any such Amendment shall control. In all other respects, any Amendment shall supplement and be construed in accordance with the terms and conditions of this Agreement. AG-S-065 Page 1 of 8 3 Performance of Additional Services Prior to Execution of an Amendment The parties hereby agree that situations may arise in which services other than those described on Exhibit "A" are desired by the City and the time period for the completion of such services makes the execution of Amendment impractical prior to the commencement of the Provider's performance of the requested services. The Provider hereby agrees that it shall perform such services upon the written request of an authorized representative of the City pending execution of an Amendment, at a rate of compensation to be agreed to in connection therewith. The invoice procedure for any such additional services shall be as described in Section 7 of this Agreement. 4 Provider's Representations The Provider hereby represents and warrants that the Provider has all necessary licenses and certifications to perform the services provided for herein, and is qualified to perform such services. i 5 City's Responsibilities i The City shall do the following in a timely manner so as not to delay the services of the Provider, a. Designate in writing a person to act as the City's representative with respect to the services. The City's designee shall have complete authority to transmit instructions, receive information, interpret and define the City's policies and decisions with respect to the services. b. Furnish the Provider with all information, criteria, objectives, schedules and standards for the project and the services provided for herein. c. Arrange for access to the property or facilities as required for the Provider to perform the services provided for herein. d. Examine and evaluate all studies, reports, memoranda, plans, sketches, and other documents prepared by the Provider and render decisions regarding such documents in a timely manner to prevent delay of the services. 6. Acceptable Standards The Provider.shall be responsible to provide, in connection with:the services contemplated in this Agreement, work products and services of a quality and professional standard acceptable to the City 7 Compensation As compensation for the Provider's performance of the services provided for herein, the City shall pay the Provider the fees and costs specified on Exhibit "A" which is attached hereto and by this reference made a part of this Agreement (or as specified in an Amendment). The Provider shall submit to the City an invoice or statement of time spent on tasks included in the scope of work provided herein, and the City upon acceptance of the invoice or statement shall process the invoice or statement in the next billing/claim cycle following receipt of the invoice or statement, and shall remit payment to the Provider thereafter in the normal course, subject to any conditions or provisions in this Agreement or Amendment. The AG-S-065 Page 2 of 8 Agreement number must appear on all invoices or statements submitted. The not- to-exceed amount for this agreement is $23,000.00. 8. Time for Performance and Term of Agreement The Provider shall not begin any work under this Agreement until authorized in writing by the City The Provider shall perform the services provided for herein in accordance with the direction and scheduling provided on Exhibit "A" attached hereto and incorporated herein by this reference, unless otherwise agreed to in writing by the parties. All work under this Agreement shall be completed by December 31, 2013. 9. Ownership and Use of Documents All documents, reports, memoranda, diagrams, sketches, plans, surveys, design calculations, working.drawings and any other materials created or otherwise prepared by the Provider as part of his performance of this Agreement (the "Work Products") shall be owned by and become the property of the City, and may be used by the City for any purpose beneficial to the City 10. Records Inspection and Audit All compensation payments shall be subject to the adjustments for any amounts found upon audit or otherwise to have been improperly invoiced, and all records and books of accounts pertaining to any work performed under this Agreement shall be subject to inspection and audit by the City for a period of up to three (3) years from the final payment for work performed under this Agreement. 11 Continuation of Performance In the event that any dispute or conflict arises between the parties while this Contract is in effect, the Provider agrees that, notwithstanding such dispute or conflict, the Provider shall continue to make a good faith effort to cooperate and continue work toward successful completion of assigned duties and responsibilities. 12. Administration of Agreement This Agreement shall be administered by Sue Gillespie, on behalf of-the Provider, and by the Mayor of the City, or designee, on behalf of the City Any written notices required by the terms of this Agreement shall be served on or mailed to the following addresses: City of Auburn Frause Chris Thorn Sue Gillespie Water Quality ProgramsCoordinator Senior Vice President/Director of Research 25 W Main St 1411 Fourth Avenue, Suite 1210 Auburn, WA 98001-4998 Seattle, WA, 98101 Phone: 253-804-5065 Phone: 206-352-6402 Fax: 253-931-3053 Fax: 206-284-9409 E-mail: cthorn @auburnwa.gov E-mail: sillespie@frause.com AG-S-065 Page 3 of 8 13. Notices All notices or communications permitted or required to be given under this Agreement shall be in writing and shall be deemed to have been duly given if delivered in person or deposited in the United States mail, postage prepaid, for mailing by certified mail, return receipt requested, and addressed, if to a party of this Agreement, to the address for the party set forth above. I Either party may change his, her or its address by giving notice in writing, stating his, her or its new address, to the other party, pursuant to the procedure set forth above. i 14 Insurance The Provider shall procure and maintain for the duration of this Agreement, insurance against claims for injuries to persons or damage to property which may arise from or in connection with the performance of the work hereunder by the Provider, or the Provider's agents, representatives, employees, or subcontractors. i Provider's maintenance of insurance as required by the Agreement shall not be construed to limit the liability of the Provider to the coverage provided by such insurance, or otherwise limit the City's recourse to any remedy available at law or in equity The Service Provider shall obtain insurance of the types described below- a. Automobile Liability insurance, covering all owned, non-owned, hired and leased vehicles. Coverage shall be written on Insurance Services Office (ISO) form CA 00 01 or a substitute form providing equivalent liability coverage. If necessary, the policy shall be endorsed to provide contractual liability coverage. Provider shall maintain automobile insurance with minimum combined single limit for bodily injury and property damage of$1,000,000 per accident. b. Commercial General Liability insurance shall be written on ISO occurrence form CG 00 01 and shall cover liability arising from premises, operations, independent contractors, products-completed operations, stop gap liability, personal injury and advertising injury, and liability assumed under an insured contract. The Commercial General Liability insurance shall be endorsed to provide the Aggregate Per Project Endorsement ISO form CG 25 03 11 85. There shall be no endorsement or modification of the Commercial General Liability insurance for liability arising from explosion, collapse or underground property damage. The City shall be named as an insured under the Contractor's Commercial General Liability insurance policy with respect to the work performed for the City using ISO Additional Insured endorsement CG 20 10 10 01 and Additional Insured-Completed Operations endorsement CG 20 37 10 01 or substitute endorsements providing equivalent coverage. Commercial General Liability insurance shall be written with limits no less than $1,000,000 each occurrence, $2,000,000 general aggregate, and a $2,000,000 products-completed operations aggregate limit. AG-S-065 Page 4 of 8 c. Worker's Compensation coverage as required by the Industrial Insurance laws of the State of Washington. The insurance policies are to contain, or be endorsed to contain, the following j provisions for Automobile Liability and Commercial General Liability insurance: a. The Providers insurance coverage shall be primary insurance as respects the City Any insurance, self-insurance, or insurance pool coverage maintained by the City shall be excess of the Provider's insurance and shall not contribute with it. b The Provider's insurance shall be endorsed to state that coverage shall not be cancelled by either party, except after 30 days prior written notice by certified mail, return receipt requested, has been given to the City Insurance is to be placed with an authorized insurer in Washington State. The insurer must have a current A.M. Best rating of not less than A:VII. Provider shall furnish the City with certificates of insurance and a copy of the amendatory endorsements, including but not necessarily limited to the additional insured endorsement, evidencing the insurance requirements of the Provider before commencement of the work. The City reserves the right to require that complete, certified copies of all required insurance policies be submitted to the City at any time. The City will pay no progress payments under Section 7 until the Provider has fully complied with this section. 15. Indemnification/Hold Harmless The Provider shall defend, indemnify and hold the City and its officers, officials, employees, and volunteers harmless from any and all claims, injuries, damages, losses, or suits including attorney fees, arising out of or in connection with the performance of this Agreement, except for injuries and damages caused by the sole negligence of the City Should a court of competent jurisdiction determine that this Agreement is subject to RCW 4.24 115, then, in the event of liability for damages arising out of bodily injury to persons or damages to property caused by or resulting from the concurrent negligence of the Provider and the City, its officers, officials, employees, and volunteers, the Provider's liability hereunder shall be only to the extent of the Provider's negligence. It is further specifically and expressly understood that the indemnification provided herein constitutes the Provider's waiver of immunity under Industrial Insurance, Title 51 RCW, solely for the purposes of this indemnification. This waiver has been mutually negotiated by the parties. The provisions of this section shall survive the expiration or termination of this Agreement. 16, Assignment Neither party to this Agreement shall assign any right or obligation hereunder in whole or in part, without the prior written consent of the other party hereto. No AG-S-065 Page 5 of 8 assignment or transfer of any interest under this Agreement shall be deemed to release the assignor from any liability or obligation under this Agreement, or to cause any such liability or obligation to be reduced to a secondary liability or obligation. I 17 Nondiscrimination The Provider may not discriminate regarding any services or activities to which this Agreement may apply directly or through contractual, hiring, or other arrangements on the grounds of race, color, creed, religion, national origin, sex, age, or where j there is the presence of any sensory, mental or physical handicap. 18. Amendment. Modification or Waiver No amendment, modification or waiver of any condition, provision or term of this Agreement.shall be valid or of any effect unless made in writing, signed by the party or parties to be bound, or such party's or parties' duly authorized representative(s) and specifying with particularity the nature and extent of such amendment, modification or waiver Any waiver by any party of any default of the other party shall not affect or impair any right arising from any subsequent default. Nothing herein shall limit the remedies or rights of the parties hereto under and pursuant to this Agreement. 19. Termination and Suspension Either party may terminate this Agreement upon written notice to the other party if the other party fails substantially to perform in accordance with the terms of this Agreement through no fault of the party terminating the Agreement. The City may terminate this Agreement upon not less than seven (7) days written notice to the Provider if the services provided for herein are no longer needed from the Provider If this Agreement is terminated through no fault of the Provider, the Provider shall be compensated for services performed prior to termination in accordance with the j rate of compensation provided in Exhibit "A" hereof 20. Parties in Interest This Agreement shall be binding upon, and the benefits and obligations provided for herein shall inure to and bind, the parties hereto and their respective successors and assigns, provided that this section shall not be deemed to permit any transfer or assignment otherwise prohibited by this Agreement. This Agreement is for the exclusive benefit of the parties hereto and it does not create a contractual relationship with or exist for the benefit of any third party, including contractors, sub-contractors and their sureties. 21 Costs to Prevailing Party In the event of such litigation or other legal action, to enforce any rights, responsibilities or obligations under this Agreement, the prevailing parties shall be entitled to receive its reasonable costs and attorney's fees. AG-S-065 Page 6 of 8 22. Applicable Law This Agreement and the rights of the parties hereunder shall be governed by and interpreted in accordance with the laws of the State of Washington and venue for any action hereunder shall be in of the county in Washington State in which the property or project is located, and if not site specific, then in King County, Washington; provided, however, that it is agreed and understood that any applicable statute of limitation shall commence no later than the substantial completion by the Provider of the services. 23. Captions, Headings and Titles All captions, headings or titles in the paragraphs or sections of this Agreement are inserted for convenience of reference only and shall not constitute a part of this Agreement or act as a limitation of the scope of the particular paragraph or I sections to which they apply As used herein, where appropriate, the singular shall include the plural and vice versa and masculine, feminine and neuter expressions shall be interchangeable. Interpretation or construction of this Agreement shall not be affected by any determination as to who is the drafter of this Agreement, this Agreement having been drafted by mutual agreement of the parties. 24 Severable Provisions Each provision of this Agreement is intended to be severable. If any provision hereof is illegal or invalid for any reason whatsoever, such illegality or invalidity shall not affect the validity of the remainder of this Agreement. i 25. Entire Agreement i This Agreement contains the entire understanding of the parties hereto in respect to the transactions contemplated hereby and supersedes all prior agreements and understandings between the parties with respect to such subject matter 26. Counterparts This Agreement may be executed in multiple counterparts, each of which shall be one and the same Agreement and shall become effective when one or more counterparts have been signed by each of the,parties and delivered.to the other party AG-S-065 Page 7 of 8 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed effective the day and year first set forth above. ClT N (:5re Peter B. Le ' , Mayor d Name: gGr Attest: Title: u'Ir t 1 LM� O Danielle Daskam City Cler Signature Name: Appjoved as to form: Title: Federal Tax ID No: 91-1922251 Daniel B. eid, City A i AG-S-065 Page 8 of 8 EXHIBIT A NATURAL YARD CARE City of Auburn Scope of Work, 2013 Estimated Estimated Estimated Description of Task Description of Consultant Hours Consultant Consultant Consultant Consultant Hard Hours Fees Hard Costs Costs 1 Program General tasks associated with planning,development,coordination Miscellaneous management and administration of the program,including neighborhood 15 $1,275 $50 photocopies, identification,task completion schedule(timeline),tactical planning, postage,phone,etc. ongoing communication with client and evaluation summary. 2. Recruitment letter Coordination and implementation of initial mailing designed to recruit $450 Postage estimate and flyer participants:letter on City letterhead with accompanying color flyer $1 100 Production costs Consultants to write,customize,produce and mail(estimate 15 $1,275 neighborhood size at 2,000).City of Auburn to supply city stationary $410 I'+nd co preparation and envelo es. and coordination 3. Recruitment Coordination and implementation of one oversized postcard mailing $450 Postage estimate postcard designed to recruit participants. Consultants to write,customize, $800 Production costs produce and mail(estimate neighborhood size at 2,000). 8 $680 $250 Mailing preparation and coordination 4. Follow-up Implementation of two door-to-door campaigns to encourage neighbor Copying of recruitment sign-up,including scheduling of canvassers;development and delivery canvasser tool kit of canvassing materials such as neighborhood map and leave- $175 and leave-behind behinds;follow-up with canvassers;and data entry of registration 15 $1,275 materials information for use by city. $80 Delivery charges $725 Subcontractor fees 5. Registration Management of neighborhood registration process, including receiving Phone line phone calls,confirmation with registrants,management of neighbor 15 $1,275 $25 database. 6. Workshop Coordination,implementation,production and delivery of one standard- $92 Postage estimate confirmation sized registration confirmation postcard to be mailed to households 8 $680 Production costs upon registration(estimated 200 . $150 7 Workshop venue Scheduling of venue for all workshops, including coordination of Does not include location, room set-up and clean-up,AN requirements,rental 3 $255 $300 microphones for re uirements. speakers 8. Workshop Selection,scheduling and coordination of six workshop speakers to Six paid speakers at scheduling ensure delivery of preferred presenters and dates.Consultant will 5 $425 $1,500 $200-$250 each. provide Nos for each speaker to be used in development of outreach materials. Estimated Estimated Estimated Description of Task Description of Consultant Hours Consultant Consultant Consultant Hard Consultant Hard Hours Fees Costs Costs 9. Workshop Consultant to manage confirmation system to ensure all registrants Sub-contractor reminders are aware of workshop details, including email reminders 3-4 days 5 $425 $175 wages prior to each workshop,and reminder phone calls made 1-2 days prior to each workshop. 10. Workshop Consultant attendance at three workshops to assist with Mileage participation implementation,set up,registration,general workshop presentation, 15 $1,275 $100 reimbursement information kit incentive distribution and dean up, 11. Information kit Consultant procurement, assembly and delivery of 125 information kits 10 $850 $1,900 Information kit to workshops. materials 12. Incentives Consultant management of all incentive items,including identification of Mulching mower preferred incentives,aoauisition and coordination of items'purchase 3 $255 $350 and other incentives and delivery. 117 $9,945 $9,082 li °' ' 4 111 ,i: - t A� a �iF:: �i� ..�z .sr a, NINE' �Y' '� 13. Regional program Frause will handle(1)project management tasks associated with management development,coordination and administration of the program;(2) speaker recruitment,training,and scheduling;(3)door-lo-door 22 $1,900 $100 canvasser recruitment,training,scheduling,and performance assessment; (4)limited updates of Natural Yard Care website www.natural ardcare.info . 22 $1,900 $100 Total budget not to exceed - P r AMENDMENT #1 TO AGREEMENT NO. AG-S-065 BETWEEN THE CITY OF AUBURN AND FRAUSE RELATING TO NATURAL YARD CARE EVENT MARKETING THIS AMENDMENT is made and entered into this lG day of ' • , 2013, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and Frause (hereinafter referred to as the "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-065 executed on the 8th day of January, 2013. The changes to the agreement are described as follows: 1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to December 31, 2014. 2. SCOPE OF WORK: There is no change in the scope of work. 3. COMPENSATION: There is no change to the amount authorized in the original agreement. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-065 executed on the 8th day of January, 2013 shall remain unchanged, and in full force and effect. IN WI - . REOF the parties hereto have executed this Agreement as of the day and y::r first above wr ten. - • USE Choi► aw e ` J - Aut' : ed sig ature Peter B. Lewis, Mayor ATTEST (Optional): ATTEST: By: Igo &kr (=via-4v S2 nA4 , � Its: Gt.r.7{Lrtc CL,—i) Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): Appro -. as to_form: LStat Attorney for (Other Party) Daniel B. Heid, • .urn Ci' Attorn- Amendment No. 1 for Agreement No. AG-S-065 Frause Page 1 of 1 CD YO[ * � A BURN Peter B. Le Y s' Mayor ayor WAS H|NGT()N 25 West Main Street * Auburn WAY000l'49v0 * vvww.uuburnwognv * 253'931'3000 December 10, 2013 Sue Gillespie Frause 1411 Fourth Axenue, Suite 1210 8eott|e, WA 98101 RE: Amendment No. 1 to Agreement for Professional Garvices, AG-S-065 Natural Yard Care Dear Ma Gillespie. Enclosed please find an executed original of the above-referenced Amendment No. 1. This amendment is for a time extension only. This amendment extends the term of the agreement to December 31, 2014. For the City's tracking and record keeping purpooeo, please reference AG-G-065 on all correspondence and related material. As the project manager, I am the designated contact for this agreement and all amendments [JueaUnDS, assignments and coordination shall be routed through me. You can contact me at 253'804'5085. - -- Sinc7ely, | / `!/ \ ��^^ � � L /� - ` � Chris Thorn Water Quality Project Coordinator Community Development & Public Works Department CT/md/nh Enclosure cc. Dani DeSkann, City Clerk (copy letter only) AG-S-065 AMENDMENT #3 TO AGREEMENT NO. AG -S -065 BETWEEN THE CITY OF AUBURN AND ALLISON + PARTNERS, LLC RELATING TO NATURAL YARD CARE EVENT MARKETING THIS AMENDMENT is made and entered into this 16A day of `DEcEMBEfZ 2014, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY "), and Allison + Partners (hereinafter referred to as the "CONSULTANT'), as an Amendment to the Agreement between the parties for AG -S -065 executed on the 8th day of January, 2013, and amended by agreements dated the 6'" day of December, 2013 and the 13'° day of February, 2014. The changes to the agreement are described as follows: 1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to December 31, 2015. 2. SCOPE OF WORK: There is no change in the scope of work. 3. COMPENSATION. There is no change to the amount authorized in the original agreement and subsequent amendments. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG -S -065 executed on the 81' day of January, 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. ALLISON + PARTNERS, LLC CITY OF AUBURN Bye k� - - - - -- Authorized signature Nancy Bak s, Mayor ATTEST (Optional): ATTEST: By: - - - -- 4 - -- Its: ____ Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): App ,Fqed as to form: Attorney for (Other Party) Dan id, Au City Attorne Amendment No. 3 for Agreement No. AG -S -065 Allison + Partners Page 1 of 1 * CITY OF _ 1g� Nancy Backus, Mayor WAS H I NGTON 25 West Main Street * Auburn WA 98001-4998 * www.aubumwa.gov* 253-931-3000 December 31, 2014 Sue Gillespie Allison+Partners 1411 Fourth Avenue, Suite 1210 Seattle, WA 98101 RE: Amendment No. 3 to Agreement for Professional Services, AG-S-065 Natural Yard Care Event Marketing Dear Ms. Gillespie: Enclosed please find an executed original of the above-referenced Amendment No. 3. This amendment is for a time extension only. This amendment extends the term of the agreement to December 31, 2015. For the City's tracking and record keeping purposes, please reference AG-S-065 on all correspondence and related material. As the project manager, I am the designated contact for this agreement and all amendments. Questions, assignments and coordination shall be routed through me. You can contact me at 253-804-5065. Sincerely;' Chris Thorn Water Quality Program Coordinator Community Development & Public Works Department CT/ad/mt Enclosure cc: Dani Daskam, City Clerk (copy letter only) AG-S-065 AUBURN =k MORE THAN YOU IMAGINED A 3. I Ct AMENDMENT #4 TO AGREEMENT NO. AG -S -065 BETWEEN THE CITY OF AUBURN AND ALLISON + PARTNERS, LLC RELATING TO NATURAL YARD CARE EVENT MARKETING THIS AMENDMENT is made and entered into this /4 t day of �^ �� �-r� , 2015, by and between the CITY OF AUBURN, a municipal corporation of the State of Wathington (hereinafter referred to as the "CITY "), and Allison + Partners (hereinafter referred to as the "CONSULTANT'), as an Amendment to the Agreement between the parties for AG -S -065 executed on the 8th day of January, 2013, and amended by agreements dated the 6th day of December, 2013, the 13" day of February, 2014 and the 151h day of December, 2014. The changes to the agreement are described as follows: 1. CONTRACT TERM: There is no change to the date of termination. 2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made part of this Amendment. 3. COMPENSATION: Maximum Amount Payable per this Amendment for the year 2015 is $27,085.00. See Exhibit A. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG -S -065 executed on the 8'h day of January, 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. ALLISON + PARTNERS, LLC CITY OF AUBURN By & Authorized signature r4ancy Bac- ayor ATTEST (Optional): ATTEST: By: Lz��� Its: Da ieIle E. Daskam, Auburn City Clerk Approved as to form (Optional): Approved asfto form: n n Attorney for (Other Party) Daniel B. Heid, Auburn City Attorney Amendment No. 4 for Agreement No. AG -S -065 Allison + Partners Paae 1 of 1 February 6, 2015 Estimated Estimated Estimated Description of Task Description of Consultant Hours Consultant Consultant Consultant Consultant Hard Hours Fees Hard Costs Costs Management of confirmation system to maximize workshop 8. Workshop reminders attendance, including email reminders 3-4 days prior to each 5 $625 $200 Sub- contractor workshop, and reminder phone calls made 1 -2 days prior to each wages workshop. Customization and production of one topic-specific resource guide for 9. Resource guides each of three workshops. Includes revised written copy and production 5 $625 $300 Printing (printing), based on 150 each of three versions. Implementation of three workshops, including set up, attendee check -in, Mileage 10. Workshop participation speaker presentations, materials distribution, incentive drawings and 15-20 $1,875- $400 reimbursement, record - keeping, and clean up. City to assist as needed. $2,500 sub - contractor staffin Management of all incentive items, including identification of preferred 11. Incentives incentives, acquisition and delivery. 5 $625 $350 Incentive items Management of pre- and post- workshop testing to assess behavior change. Includes development of written and online surveys, data 12. Program measurement collection, data tabulation, and deliver of comparison charts illustrating 23 $2,875 -0- yard care behaviors by participants before and after workshop participation. Consultant will handle (1) project management tasks associated with 13. Regional program development, coordination and administration of the program; (2) Mileage, website management speaker recruitment, training, and scheduling; (3) enhancements to 17 $1,800 $100 hosting and maintenance of the Natural Yard Care website www.natural ardcare.info. Sub -total without postage 146 -151 1117 , - 86,685- $6,6985 $ 8925 ,550 Sub -total with postage $17925 146 -151 $18,550 $25 535 Without $8,23548,535 Total budget not to exceed .$�7,085 postage with postage February 6, 2015 AMENDMENT #5 TO AGREEMENT NO. AG-S-065 BETWEEN THE CITY OF AUBURN AND ALLISON + PARTNERS, LLC RELATING TO NATURAL YARD CARE EVENT MARKETING THIS AMENDMENT is made and entered into this / day of , 2015, by and between the CITY OF AUBURN, a municipal corporation of the State of Washington (hereinafter referred to as the "CITY"), and Allison + Partners (hereinafter referred to as the - "CONSULTANT"), as an Amendment to the Agreement between the parties for AG-S-065 executed on the 8th day of January, 2013, and amended by agreements dated the 6`h day of December, 2013, the 13th day of February, 2014, and the 24`h day of February, 2015. The changes to the agreement are described as follows: 1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to December 31, 2016. 2. SCOPE OF WORK: There is no change in the scope of work. 3. COMPENSATION: Maximum Amount Payable per this Amendment for the year 2016 is $28,000.00. REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between the parties for AG-S-065 executed on the 8`h day of January, 2013 shall remain unchanged, and in full force and effect. IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and year first above written. ALLISON + PARTNE-f, LLC CITY OF AUBURN By: a I ■ t W _ Authorized signature ancy Barii s, ayor ATTEST (Optional): ATTEST: y By: A / C1 11;./� Its: Danielle E. Daskam, Auburn City Clerk Approved as to form (Optional): App &Zed as t• Attorney for(Other Party) Daniel B. Heid, Auburn City Attorney Amendment No. 3 for Agreement No. AG-S-065 Allison + Partners Page 1 of 1