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Home My WebLink About02-11-2013 c��of ' --=`� �� Les Gove Community Campus /� .��'}-�T December 11, 2012 - 4:00 PM .1"i ��. [\1V Annex Conference Room 2 --•w ' WASHINGTQI� MINUTES I. CALL TO ORDER Chair Rich Wagner called the meeting to order at 5:00 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Rich Wagner, Vice-Chair Largo Wales, and Member Wayne Osborne. Staff members present were Mayor Pete Lewis; Planning and Development Director Kevin Snyder; Parks, Arts and Recreation Director Daryl Faber; Finance Director Shelley Coleman; Financial Analyst Consuelo Rogel, Financial Analyst Aimee Campbell; Arts and Events Manager Julie Brewer; Arts Coordinator Maija McKnight, ProjecUConstruction Manager Steve Burke, and Planning Clerk Bobbie Hodgkinson. Members of the public present were Council Member John Partridge. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - November 1, 2012 and November 7, 2012 (Snyder) Council Member Wayne Osborne moved and Vice-Chair Largo Wales seconded to approve the November 1, 2012 and November 7, 2012 minutes as written. Motion carried unanimously 3-0 III. DISCUSSION ITEMS A. Operations of Auburn Community Center at Les Gove Community Campus (Faber) Committee and staff to continue review and discussion of anticipated maintenance and operations costs of the proposed Les Gove Page 1 of 3 Community Center with a focus on fees, charges and pricing. Chair Wagner opened the discussion and stepped the Committee through the Auburn Community Center Draft Programming Plan. Director Faber clarified that the Auburn Community Center will be 20,883 SF rather than the 16,750 SF indicated in the programming plan. In reviewing the Community Gathering Area on Page 13, Chair Wagner commented that he would like to see stronger emphasis on diversity in the programming. The Committee discussed program efforts that will expand the existing program as opposed to just relocating them. Chair Wagner stated that this is a good list and it should be made available and evident to the rest of the Council. The Committee suggested adding columns to identify the expanded programs as well as the new programs and a column showing which are cost recovery and which are a cost to the general fund (e.g. General Fund Supported, Rartial Recovery, Full Recovery, Profit). Planning Director Snyder responded to the Committee's concem regarding cannibalization and stated that there is currently not a lot of adequate size space to hold, for example, small trade shows. He added there will be initially a cost for marketing because the City has not been in this market before. On Page 14 of the Plan, Director Faber clarified that there are two activity rooms, both dividable into two, and pricing for the activity rooms will vary since they are potentially dividable into four small spaces. Director Faber stated that the cultural carts will be stored in a storage room down the hall. The Committee reviewed the matrix and discussed the comparison rates noting that the City's pricing is quite a bit lower than the competitors, which is good for the initial 2-year start up period. The Committee suggested adding a note "to be adjusted in 2 years" to the matrix. The Committee discussed whether Approved Auburn Cultural Groups should be provided free use of the facility when providing free public activity since the City has to pay for a custodian and someone to unlockllock the facility Director Faber responded that similar to the City's experiences with a few of the theater groups, a good community practice is to waive the rental fee and charge the staff's time. Chair Wagner would like to know how the approval process will be set up for approved cultural groups. The Committee discussed the rental rates and recognized tfiat rates need to be as low as possible in the first 2 years to attract business but felt comfortable reducing each fee by $5.00 Following a discussion, the Committee agreed to stay with a flat hourly rate structure. Page 2 of 3 The Committee requested a calendar of activities for the comparison cities; Director Faber will request a copy of their 2012 calendars. Director Faber stated that Facilities will handle the day-to-day maintenance or will contract with a cleaning service and Parks Department will handle the outside maintenance. Director Faber will add a SF rate for electricity B. Les Gove Community Campus Public Art (Faber) Chair Wagner provided a handout from the recent communiry tour of the Downtown Sculpture Gallery He noted that there are opportunities for the City to potentially purchase one of the art pieces that could be installed at the Les Gove Community Campus. Chair Wagner identified that there is an elevated grass mound in the new parking lot west of the Library Building that could be a good location for an art piece installation. Director Snyder commented that at a meeting with the Library staff, they had previously discussed this idea and 4he Library staff were in concurrence that this would be a great location to display public art. The Committee discussed a sculpture garden approach utilizing the sculptures displayed around Auburn. Mayor Lewis suggested a larger than life sculpture, a heroic art piece to make a signature statement and stated that this has to be Council directed and supported by the community The Committee discussed changing the name of Les Gove Community Campus and concurred that going forward informally the short form would be "The Campus" and for formal purposes would remain the Les Gove Community Campus. Arts and Events Manager Julie Brewer stated that the current leader of the public art vote is Chakra followed by Road Runner and added that the Committee can vofe on-line. IV ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 5�00 p.m. APPROVED THIS � day of �`'�'^"`°t , 2013 � �-°�--_ � �� .L��.�,.-�� Rich Wagner, air Bobbie Hodgkinson, lanning Clerk Page 3 of 3