HomeMy WebLinkAbout01-07-2013 ��.�,oF, �"" Finance Committee
January 7, 2013 -5:30 PM
Annex Conference Room 1
WASH I NGTON MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at One
East Main Street in Aubum.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales, and Member John Holman
were present.
City officials and staff members present included: Mayor Peter B. Lewis,
Human Resources and Risk ManagemeM Director Brenda Heineman,
Innovation and Technology Director Ron Tiedeman, Parks, Arts and
Recreation Director Daryl Faber, Public Works Director Dennis Dowdy,
Planning and Development Director Kevin Snyder, Planning Manager
Elizabeth Chamberlain, Finance Accounting Manager Rhonda Ewing, City
Attomey Daniel B. Heid, and City Clerk Danielle Daskam. Also present
was Scot Pondelick.
B. Announcements
There was no announcement.
C Agenda Modifcations
Ordinance No. 6450 was added to the agenda as a discussion item.
11. CONSENT AGENDA
A. December 17, 2012 Meeting Minutes
Vice Chair Wales moved and Member Holman seconded to approve the
December 17, 2012 minutes.
MOTION CARRIED UNANIMOUSLY 3-0
B. 2012 Claims Vouchers (Coleman)
2012 claims check numbers 419295 through 419610 in the amount of
$3,392,471.04 and dated January 7, 2013.
Committee members reviewed the claims and payroll vouchers and briefly
discussed claims vouchers 419327 and 419358.
In response to a question from Vice Chair Wales, Finance Accounting
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Manager Ewing reported procurement cards are currently being tested in
the Finance Department and should be available in the near future.
Vice Chair Wales moved and Member Holman seconded to approve the
2012 and 2013 claims vouchers and payroll vouchers as presented.
MOTION CARRIED UNANIMOUSLY 3-0
C 2013 Claims Vouchers (Coleman)
2013 claims check numbers 419611 through 419622 in the amount of
$205,212.23 and dated January 7, 2013.
Please see 2012 claims vouchers above for action on 2013 Gaims
vouchers.
D Payroll Vouchers (Coleman) .
Payroll check numbers 533503 through 533532 in the amount of
$265,850.24 and electronic deposit transmissions in the amount of
$1,231,418.56 for a grand total of$1,497,268.80 for the period covering
December 13, 2012 to December 26, 2012.
See 2012 claims vouchers above for approval of payroll vouchers.
III. ORDINANCES
A. Ordinance No. 6447 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Section 3.04 090 of the Auburn City Code relating to the
Cemetery Endowment Care Fund
Parks, Arts and Recreation Director Daryl Faber presented Ordinance No.
6447 The Ordinance relates to the Cemetery Endowed Care Fund. The
Ordinance was reviewed by the Public Works Committee earlier this
evening.
Director Faber explained currently, the 15 percent endowed care fee is
deducfed from the sales price. The proposed Ordinance decreases the
endowed care fee to ten percent and is added to the sale price. The
restructuring of the endowed care fee would create approximately
$30,000 annually in new revenue.
Director Faber presented a handout titled Cemetery Endowed Care and a
map from the Mountain View Ceinetery Master Plan Update - 2004 The
map depicted areas currently developed and for sale as well as areas for
future development. In the developed area, there are 2,000 plots available
for sale. Capacity at the cemetery is estimated at 50 years.
Director Faber stated that the 2,000 available plots at the average sale
price of$2,500 would generate approximately $500,000 for the endowed
care fund. The undeveloped property (15 acres at 1,000 plots per acre)
would generate up to $3,750,000 for the endowed care fund.
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Currently, the endowed care fund contains $1,450,000. At total
development and sale, the endowed care fund could generate up to
$228,000 in interest annually that would be available for maintenance of
the cemetery
The Ordinance also moves the endowed care fee from the city code to the
fee schedule.
Director Faber stated that with the recent cemetery fee increases, the
restructuring of the endowed care fee, and the recent office staff reduction
at the cemetery, the cemetery operation and fund shoutd be stabilized.
vce Chair Wales moved and Member Holman seconded to approve and
forward Ordinance No. 6447 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
IV RESOLUTIONS
A. Resolution No. 4895 (Dowdy)
A Resolution of the City Council of the City of Aubum, Washington
deGaring certain items of property as surplus and authorizing their
disposal
Public Works Director Dennis Dowdy presented Resolution No. 4895. The
Resolution authorizes the surplus of two 2008 Crown Victoria police
vehicles that have reached the end of their useful life. Replacement
vehicles have been purchased and are now in service.
Member Holman moved and Vice Chair Wales seconded to approve and
forward Resolution No. 4895 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
B. Resolution No. 4896 (Heid)
A Resolution of the City Council of the City of Aubum, Washington,
authorizing the Mayor and City Clerk to execute an addendum to the
Interlocal Agreement between tFie City of Aubum and the City of Pacific for
informafion services technology
Innovation and Technology Director Ron Tiedeman preserrted Resolution
No. 4896. The Resolution approves the extension of a current interlocal
agreement with the City of Pacific to provide technical and support
services through December 31, 2013. The Resolu4ion also clarifies a
scrivener's ercor to reflect that the initial term of the original agreement
expired December 31, 2012. The agreement ensures full cost recovery of
services.
In response to a question from Vice Chair Wales, Mayor Lewis responded
that there is an administrative agreement in effect with the City of Pacific
to provide temporary supervisory and management functions as needed at
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full cost recovery
Member Holman moved and Vice Chair Wales seconded to approve and
forvvard Resolution No. 4896 to the full Council.
MOTION CARRIED UNANIMOUSLY 3-0
V DISCUSSION ITEMS
A. Ordinance No. 6448 (Heid)
An Ordinance of the City Council of the City of Aubum, Washington,
creating a new Chapter 2.87 of the Aubum City Code relating to the
acceptance of gifts and donations to the Ciry
City Attorney Dan Heid explained the current law, RCW 35.21 100, calls
for donations to be accepted and received by cities by ordinance.
Ordinance No. 6448 provides a blanket authorization for the acceptance of
gifts and donations without having to take each donation to the Council for
action. The City may wish to take certain donations to the Council to
make the acceptance of the donations more public and formal.
B. Ordinance No. 6450
An Ordinance of the City Council of the City of Auburn, Washington,
approving the request of Orion Industries for a rezone from P-1, Public
Use District to C-3, Heavy Commercial and relinquish a contract rezone to
implement the Comprehensive Plan and amending the City's zoning maps
accordingly
Mayor Lewis stated Ordinance No. 6450 was added to the City Council,
Finance Committee and Public Works Committee agendas this evening.
The Public Works Committee reviewed and approved the Ordinance
earlier The rezone application was fast-tracked in order to facilitate the
relocation of Orion Industries from Federal Way to the city of Auburn. The
Hearing Examiner expedited his decision in order for the Council to
consider the rezone this evening. The Hearing Examiner recommended
approval of the rezone.
Planning Manager Chamberlain reported Orion Industries requested a
rezone of a portion of one parcel (parcel number 0000800022)from P-1,
Public Use District, to C-3, Heavy Commercial, and relinquishment of a
contract rezone for parcel number 0000800026.
There was brief discussion regarding the use of contract rezones.
Planning and Development Director Snyder explained contract rezones
were popular in the 1960's through the early 1990's. Cities moved away
from contract rezones as zoning became more sophisticated and contract
rezones provided an artificial layer of restrictions.
Member Holman moved and Vice Chair Wales seconded to support
Ordinance No. 6450
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MOTION CARRIED UNANIMOUSLY 3-0
VI. ADJOURNMENT
There being no further business, the meeting adjoumed at 6:10 p.m.
APPROVED this 22nd day of January, 2013.
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Jo Partridge, Chair Danielle Daskam, City Clerk
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