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Home My WebLink About10-22-2012 . � Planning and Community cmroF. -_.�_ �• Development October 22, 2012 - 5:00 PM WASHINGTON Annex Confe�ence Room 2 MINUTES I. CALL TO ORDER Chair Nancy Backus called the meeting to order at 5:01 p.m. in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Nancy Backus, Vice-Chair Parfridge and Member John Holman were present. Also present were Mayor Pete Lewis; Planning and Development Director Kevin Snyder; Environmental Protection Manager Chris Andersen, Finance Director Shelley Coleman, Parks, Arts and Recreation Director Daryl Faber; Planning IVlanager Elizabeth Chamberlain, Advisor to the Mayor Michael Hursh, Economic Development Manager poug Lein, Planner Stuart Wagner; and Planning Secretary Tina Kriss. Members of the audience present were: Scott Pondeleck and Councilmember Peloza. B. Announcements 1 Presentation (Faber) Urban Tree Board Update Parks, Arts and Recreation Director Daryl Faber introduced board member Bryce Landrud to provide an update from the Urban Tree Board. Mr Landrud stated the Urban Tree Board consists of five members but is.looking for new member participation to fill a vacancy The focus of the board is to be a voice for the trees of the City of Auburn and a liaison between the general public and various City departments dealing with trees. The board continues to look for opportunities to get out to City functions to educate the public and also streamline questions and concerns on tree care, responsibility and volunteerism. The board continues working with owners and the City to obtain significant tree designation on specific City trees. The board is working with Parks Maintenance Manager Mike Miller on various volunteer planting projects throughout the City with the board directing those projects. About once a year, through the support of a grant, the Page 1 of 5 board is able to plant new street trees in areas under populated with street trees (one to two block areas). There is usually a specific tree theme and the local homeowners are encouraged to participate in the care of the newly planted trees. C Agenda Modifications II. CONSENT AGENDA A. Minutes - October 8, 2012 (Snyder) Vice-Chair Partridge moved and Member Holman seconded to approve the September 24, 2012 minutes as written. Motion carried unanimously 3-0 III. ACTION A. Resolution No. 4863 - Annual Action Plan for the 2013 Consolidated Annual Pertormance and Evaluation Report (Hursh) Advisor to the Mayor Michael Hursh provided an overview of Resolution N`o. 4863, pertaining to the Annual Actio.n Plan for the 2013 Consoljdated Annual Performance and Evaluation Report CAPER. The 2013 Action Plan outlines proposed expenditures to implement the City's Consolidated Plan. It identifies federal and local funds expected to be available, indicates the actiyities on which they will be spent, and sets gaals for the number and type of services expected to be provided Committee and staff discussed funding sources as provided within the proposed 2013 Action Plan for the Consolidated Plan. Staff reviewed the City Council's funding priorities described on page five along with the national terminology requirements from page six. Answering the question from Committee, "who provides the definition of poverty?".Advisor to the Mayor Hursh explained HUD (Housing and Urban Development) defines the national sfandard for poverty and that he will provide Committee with information on the HUD definition. Final action is scheduled for the City Council's November 5th, 2012 regular meeting. �ce-Chair Partridge moved and Member Holman seconded to recommend City Council adopt Resolution Nb. 4863 Motion carried unanimously 3-0 B. Ordinance No. 6433 - Amendment to Auburn City Code Chapter 18.04 - Definitions and New Auburn City Code Chapter 18.23 - Commercial Page 2 of 5 and Industrial Zones (VVagner) Planner Stuart Wagner provided an overview of Ordinance No 6433, new Chapter 18.35 to the Auburn City Code "Special Purpose Zones" and repealing chapters 18.22, 1 S 40 and 18 44 of the Auburn City Code. Planner Wagner reviewed the proposed changes the Committee had from the October 8, 2012 meeting. The Committee was supportive of Ordinance No. 6434 Vice-Chair Partridge moved and. Member Holman seconded to recommend City Council adopt Ordinance No. 6433. Motion unanimously carried. 3-0 C Ordinance No. 6434 - New Auburn City Code Chapter 18.35 - Special Purpose Zones (Wagner) Planner Stuart Wagner reviewed Ordinance No. 6434 Committee was supportive of the new chapter Vice-Chair Partridge moved and Member Holman seconded to recommend City Council adopt Ordinance No. 6434.Motion unanimously carried. 3-0 D Ordinance No. 6435 - New Auburn City Code Chapter 18.57 - Standards for Specific Land Uses (Wagner) + � Planner Stuart Wagner reviewed Ordinance No 6435 and the proposed changes the Committee had from the October 8th, 2012 meeting Committee was supportive of New City Code Chapter 18.57 Vice-Chair Partridge moved and Member Holman seconded to recommend City Council adopt of Ordinance No. 6435. Motion unanimously carried. 3-0 E. Resolution No. 4870 (Andersen) Environmental Protection Manager Chris Andersen explained Resolution No. 4870 authorizes the execution of an Interagency Agreement with King County Department of Natural Resources and Parks, Water and Land Resources Division to provide engineering related services for the Fenster Levee Setback, Phase 26 project. Staff provided a PowerPoint presentation and overview of the project. Environmental Protection Manager Andersen reviewed the various funding partners. A total of $974,103 has been awarded with $327,353 pending with the SRFB (Salmon Recovery Funding Board decision in December). Page 3 of 5 If City Council takes action on this project, the City could. have a permit-ready plan set by Decem,ber 31, 2012 and the SRFB decision for the City's,grant application will be announced by December 7th, 2012. Final design would be complete by April, 2013 with earthwork construction starting in June, 2013 and final completion in September, 2013 (additional t�ee planting and monitoring would continue until complete). Staff has been cautious about moving forward to fully execute the project without substantial funding. Staff believes the project is positioned well with the potential SRFB grent funding (decision in December, 2012). Director Snyder explained that if the pending $327,353 is not awarded in December staff would continue to look fo� other funding sources to fund the project since this project has a lot of support from City partners (some of the same funding sources have new funding cycles the City could apply for). Committee is supportive of Resolution No. 4870 Vice-Chair Partridge moved and Member Holman seconded to recommend City Council adopt Resolution No. 4870 Motion unanimously carried. 3-0 IV DISCUSSION�ITEMS A. Financial Options Available to the City of Auburn (Coleman) The Finance Director will present additional revenue options for Committee discussion and consideration. Finance Director Shelley Coleman presented additional revenue options for Committee discussion and consideration. A handout was provided and Director Coleman explained the remaining debt capacity for the City and additional revenue sources for considerafion. Committee and staff discussed the City's fund balance policy, the Ciry's fund balance, and altemative financial options. B. Director's Report (Snyder) There was no director's report. C PCDC Matrix (Snyder) Committee and staff reviewed the matrix. Staff informed the Committee that the Arts Commission update scheduled for Novernber 13th would be rescheduled to November 26th, 2012 due to a scheduling conflict. Page 4 of 5 V ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:40 p.m. APPROVED THIS �.� � day of a��? 2012. Nancy a cus - hair Tina Kriss - PI nnin ecretary Page 5 of 5