HomeMy WebLinkAbout11-07-2012 , �. = Special Les Gove Community
�c�-rv a: Cam pus
�:����� November 7, 2012 - 3:00 PM
" =' �yqy��n7{;7��+ Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chair Rich Wagner called the meeting to order at 3�02 p.m. in Annex
Conference Room 2 located on the second fioor of the One Main
Professional Piaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich.Wagner, Vice-Chair Largo Wales, and Member Wayne
Osbome. Staff rriembers present were Mayor Pete Lewis; Advisor to
the Mayor Michael Hursh, Parks,Arts and Recreation Director Daryl
Faber; Finance Di�ec4or Shelley Coleman; Financial Analyst Consuelo
Rogel; Financial Analyst Amy Campbell; Planning and Development
Director Kevin Snyder; Facilities Ivlanager Lisa Moore; and Planning
Secretary Tina Kriss.
B. Announcements
There were no announcements.
C Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
III. DISCUSSION ITEMS
A. Auburn Community Center at Les Gove Community Campus
(Snyder/Faber)
The Committee reviewed the Community Center floor plan and
discussed the number of rooms and restrooms that would be
available. Director Faber highlighted the uses for each of the spaces
described in the Preliminary Programs Model for the Community
Center
In reviewing the Auburn Community Center Projected Operating
Budget, Director Faber stated that the concept is to move full-time staff
from their existing building to the new Community Center, excluding
teen staff Fie does not anticipate adding new full-time employees. He
added there will be some part-time increases for the front counter for
Page 1 of 3
evening hours, private rentals, etc., and a second attendant wouid be
added to help out with private rentals of 300-400 or more
people. Director Faber stated with increased programming
and rentals, a rental coordinator position may be created which would
perhaps better market the building. �n the revenue side, Director
Faber stated the numbers are conservative for classes, programs and
rental rooms.
The Committee discussed charging rent to the Parks and Recreation
Department for use of the Community Center and concurred that a
future discussion should take place with consideration given to a
cost center model.
The Committee reviewed and discussed the Auburn Community
Center Operating PraForma and rental rates for the banquet room. In
connection with pricing philosophy, Director Faber noted that a lot of
the philosophy comes down to is what we decide to give away If you
take these numbers over 10 years starting at the $135,000 cost to the
City with having some inflators on both ends, it is going to stay fairly
consistent because revenues will increase as will expenses
increase. The real revenue in this building is in the large banquet hall,
especially if it is operated as a business with preferred caterers and
fees. Mayor Lewis stated that similar to how the City
co�ducts engineering costs and bids, a similar model would work very
well if we do not introduce social engineering to reduce rates for some
groups over others.
The Committee discussed whether the City should allow funded
agencies only an annual one time use of the facility at no cost.
Currently, there are 3 premier agencies that have received some of
the City's highest funding and use Grace Community at no charge;
Valley Cities, Auburn Youth Resources, and the Auburn Food Bank.
Chair Wagner stated he would prefer that all groups would receive the
one time per year subsidy and asked Director Faber to provide a
better picture of all the choices to include the smaller groups. Chair
Wager stated he sees the first few years�as a community gain over
income and the need to build expectations and traffic. In response,
Mayor Lewis suggested the Committee consider establishing a 2-year
marketing start-up plan that calls for the reduced costs and in the
marketing pian put into effect the permanent cost model to use for this
facility
The Committee wanted to know what additional costs would be
incurred besides rent, and staff clarified somewhere between $100
to$150 for janitorial and early arrival of an employee.
The Committee would like to know what potential new programming
Page 2 of 3
might be added and the associated revenues and costs. Finance
Director Coleman expressed concern that in markefing the Community
Center we may be cannibalizing rentals at other City facilities. Director
Faber will provide a list showing potential expanded programming and
expenses and a matrix showing new programs not currently operating
and other City rental facilities.
The Committee agreed to reschedule the December 28, 2012, Les
Gove Community Campus Committee meeting tentatively to
December 7, 2012 at 3:00 p.m. and continue the discussion on the
proposed Community Center maintenance and operation expenses.
IV ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 3:59 p.m.
APPROVED this ( ( � day of ��'�'�— , 2012.
� l'�'"7��.
Rich Wagner, hair
��i��h i � _, -
Bobbie Hodgkinson, Pla ning Clerk
Page 3 of 3