HomeMy WebLinkAbout11-01-2012 ��.,.y,�F � � Les Gove Community Campus
� jR j���j November 1, 2012 - 5:00 PM
' . V:L�.,! 11t�i Annex Conference Room 2
4vn,Hincrc>n: MINUTES
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I CALL TO ORDER
Chair Rich Wagner called the meeting to order at 5�05 p.m. in Annex
Conference Room 2 located on the second floor of the One Main
Professional Plaza, One East Main Street, Auburn, Washington.
A. Roll Call
Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne
Osborne. Staff members present were Mayor Pete Lewis; Advisor to
the Mayor Michael Hursh, Farks, Arts and Recreation Director Daryl
Faber; Finance Director Shelley Coleman, Planning and Development
Director Kevin Snyder; Project/Construction Manager Steve Burke,
and Planning Clerk Bobbie Hodgkinson.
Members of the public present were NDC-HEDC Senior Director John
Finke; NDC-HEDC Director IVlisty Baskett; and Lorig
Associates Project Manager Meredith Messmer
B. Announcements
There were no announcements.
C Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
Vice-Chair Wales moved and Councilmember Osborne seconded to
approve the September 26, 2012 minutes as written.
Motion carried unanimously 3-0
A. Minutes - September 26, 2012 (Snyder)
III DISCUSSION ITEMS
A. Auburn Community Center at Les Gove Community Campus
(Snyder/Hursh)
To assist in the discussion, Planning Director Snyder handed out a
copy of the Scope of Work items from the City's contract with NDC-
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HEDC and noted that we are in Pre-development Phase, Stage
1 National Development Council Senior Director, John
Finke, explained that the contract between the City of Auburn and
NDC-HEDC is currently in their New York office to be signed.
Mr Finke stated the first task in the contract is to bring in a developer
to look at the City's current plans. Lorig has agreed to coordinate
working with a.general contractor to assist in this process and working
with NDC would come up with the most efficient cost of building
plans. Then the second step is to recommend to the degree that the
general contractor and the developer can make recommendations of
opportunities to save costs and then look at financing structures.
Mr Finke stated he prefers a developer driven model where they
engage a developer to oversee and manage the relationship of the
architect and contractor It brings an efficiency to get them to work
together and to manage costs more efficiently Mr Finke further
added that with this model he has done 24 projects in the State of
V1lashington for $2 Billion Dollars and has yet to have a dollar of cost
overrun or a day late.
Meredith Messmer, Lorig Project Manager, distributed a Draft
Conceptual Schedule for the Auburn Community Center Ms.
Messmer stated that the first thing would be to assemble the team
and thinks they have narrowed down a contractor to recommend and
is confident that they can get a detailed cost estimate at no cost. Ms.
Messmer indicated she was hoping for confirmation of the
Committee's desire to continue with the same design team. Mr Finke
commented that it makes sense to work with the current architect for
this stage of the work since we have this architecYs set of plans.
Planning Director Snyder, having received Mayor Lewis' approval, will
initiate a conversatian with BLRB to see if they would provide a bid on
their cost to complete the design without charging the City Ms.
Messmer noted that currently they have just a PDF of the drawings
sheets and suggested receipt of an AutoCAD set of plans and a
specifications book would be useful.
Chair Wagner stated we have bid information that can be provided
from the 12 different bids received 2 1/2 years ago when the
Community Center and the Activity Center were bid at the same time
and the Activity Center was chosen, he noted that construction bids
ranged from $6,000,186 to $7,000,008. Director Faber will provide the
bid information to Ms. Baskett.
The Committee discussed various financing and fund raising
opportunities. Mr Finke described New Market Tax Credits (NMTC)
and stated this would be a very good way of approaching financing.
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He explained NMTC is a program that has been around for 10 years
and is dependent on Congressional action. The U.S. Treasury has
invited entities to submit applications for allocations with the
expectation that Congress will set up the 11 th year, but that won't be
known until March Mr FinKe indicated that King County Housing
Authority and Kitsap Housing Authority have the City of Auburn's
application listed, so the City is in good shape if there is an allocation.
Mr Finke added that if there is a round, he is very confident that they
will find an allocation, however, to obtain an allocation will require a
project that is ready to go. If the project is redesigned, it would not be
ready to be in the coming round.
Chair Wagner asked if the 63-20 Bonds financing option is off the
table. Misty Baskett explained that for a project this size it would
probably be too expensive. Mr Finke stated he will explore the
possibility of bank qualified bonds instead of bond issue, something
like a 63-20
Misty Baskett stated that they would need to know more about the
operating budget, which will become part of the on-going costs.
Director Snyder stated that there are a couple of tasks in the Scope of
Work that didn't get into the Gant Chart because Meredith worked on
this from a construction perspective, but they will be part and parcel.
Director Snyder stated staff will be looking at the operation costs and
at the structure of what a lease agreement would look like. Chair
Wagner requested Ms. Baskett to make a formatting change
(extension lines for each item) to the draft schedule.
In closing, Mr Finke commented that NDC-HEDC has committed to do
this portion of the project under its mission at no cost. Lorig has also
agreed to conduct work at no cost_for a period of time while the
financing and overall approach to the project are figured out. He
further stated that once they get to a decision point where they need to
engage serious value engineering or redesign, NDC will continue until
financing is figured out but will need to determine a way to actually pay
for others to do the needed work. Director Snyder clarified that the
contract has a section that recognizes this situation and agrees that
when that point comes, the City will be provided with additional
information that will detail those costs. He noted that staff has
committed to having the conversation but has not committed to any
execution of funds without more information and City Council approval.
The Committee agreed to conduct a special meeting on Wednesday,
November 7, 2012, at 3:00 p.m. to review and discuss anticipated
maintenance and operations costs for the Community Center
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IV ADJOURNMENT
There being no further business to come before the Committee, the
meeting was adjourned at 6:25 p.m.
APPROVED THIS � ,'�-�. day of ��- , 2012
� ��
Rich Wagner, hair
��ih�C��.�itio.s.,
Bobtiie Hodgkinson, PI nning Clerk
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