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Home My WebLink About11-26-2012 -A� Pianning and Community �aTr oF -�°'`'� � Development v lu � November 26, Z012 - 5:00 PM - WASHIlVG7C1N Annex Conference Room 2 MINUTES I. CALL TO ORDER Vice-Chair Partridge called the meeting to order at 5:01 p.m. in Annex Conference Room 2 located on the second floor of One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Vice-Chair Partridge and Member John Holman were present. Chair Backus was excused. Also present were Mayor Pete Lewis; Planning and Development Director Kevin Snyder; Finance Director Shelley Coleman; Arts, Parks and Recreation Director Daryl Faber; Senior Planner Stuart Wagner; Economic Development Manager poug Lein; Planning Manager Elizabeth Chamberlain; Principal Planner Jeff Dixon; Arts & Events Manager Julie Brewer, Arts Coordinator Maija McKnight, Theater Operations Coordinator Jim Kleinbeck; and Planning Secretary Tina Kriss. Members of the Audience present: Scott Pondeleck, Councilmember Wagner, Auburn Arts Commission members DeNae McGee, Greg Watson (Chair), Heidi Harris, and Patricia Judd. B. Announcements C. Agenda Modi�cations II. CONSENT AGENDA A. Minutes - November 13, 2012 (Snyder) Member Holman moved and Vice-Chair seconded to approve the November 13, 2012 minutes as written. Motion Carried Unanimously 2-0 III. DISCUSSION ITEMS A. Ordinance No. 6421 (Coleman) An Ordinance of the City Council of the City of Auburn, Washington, amending Ordinance No. 6339, the 2011-2012 Biennial Budget Ordinance as amended by Ordinance No. 6351, Ordinance No. 6352, Ordinance No. 6362, Ordinance No. 6370, Ordinance No. 6378, Page 1 of 5 Ordinance No. 6379, Ordinance No. 6400, and Ordinance No. 6410, authorizing amendment to the City of Aubum 2011-2012 Budget as set forth in schedule "A" and schedule "B" Finance Director Shelley Coleman reviewed Ordinance No. 6421, 2011 - 2012 Biennium Budget Amendment No. 9 with Committee. This amendment will clean up items at the end of this biennium. Finance Director Coleman provided an overview of. revenue and expenditure items from Schedule "A" and Schedule "B" There were no questions from the Committee; Committee was supportive of Ordinance No. 6421 B. Financial Options Available to the City of Auburn (Coleman) The Finance Department will present additional revenue options for Council discussion and consideration. Finance Director Coleman provided the Committee with a handout; the 2012 AWC Tax and User Fee Survey showing Municipal Business Regulatory Taxes, number of employee fees (head tax), and square footage tax for King, Pierce and Snohomish Counties. Committee and staff reviewed the Cities of Bellevue's and Kent's taxes and fees and how they were calculated. Committee and staff discussed the four sectors the City can charge a square footage fee to and a combination of options that could be implemented Committee discussed the difference between the Business Regulatory Fees and a B&O Tax. Mayor Lewis pointed out that the Municipal Services Committee requested staff look at a 1°/a increase on utilities, taking cable to the maximum 6%, and charging a $20.00 annual car tab fee to raise additional funds. Mayor Lewis stated Director Coleman will provide each Councilmember with the totals these increases could generate after the data is calculated. Committee and staff discussed the cost of administrating a B&O tax and other business regulatory fees, Committee concurred the administrative fees for a B&O tax would be more costly Committee and staff discussed the current condition of the arterial streets and the preservation needed due to their deteriorated state. Mayor Lewis pointed out that preservation of the arterials would cost less than rebuilding the roadways. Public Works Director powdy reviewed the Arterial/Collector Street Funding scenarios chart. Currently the City dedicates 1..5M for the preservation of the arterial and collector streets annually At the current rate of funding Page 2 of 5 deterioration of the roads is occurring faster than repairs can be made; within five years the average system pavement condition index (PCI) will be down to 35 if more investment is not done (staff would like the PCI to be at 70 within 20 years). The investment curve needs to be increased in order to stabilize the arterial roads. The cuRent annual investment is $1.5M; staff is requesting a target of 20 years at 6.2M per year to bring the PCI to 70 Committee and staff discussed which of the scenarios are Councilmatic and which require voter approval. A tab fee greater than $20 00 and Metropolitan Park District require a voter approval; all other financial options are Councilmatic. Vice-Chair Partridge suggested the Committee should review the options provided and put together recommendations or questions for staff on how to best get to the goal of$5.M in funding. C. COA Code Update Project, Phase 2 Group 2 - Amendments to Auburn Ciry Code (Hearing Examiner Chapter) (Wagner) Senior Planner Stuart Wagner reviewed the Phase 2 Group 2 City of Auburn Code proposed code updates related to the Hearing Examiner The role of the Flearing Examiner, as codified in Aubum City Code (ACC), goes beyond land use matters. The Hearing Examiner is also the appeal body on many administrative decisions such as utility billing disputes, dangerous dog determinations, or building and code violations but Chapter 18.66 ACC — Hearing Examiner is only written for the purposes of land use matters. As such, the Hearing Examiner Chapter is better suited in Title 2 — Administrative and Personnel whe�e other positions, boards, committees, and commissions are listed. Committee and staff reviewed other changes to the chapter recommended by the City's Legal Department and Hearing Examiner Committee was supportive of these changes. Senior Planner Wagner stated this item will be brought back in ordinance form for action before going to City Council. D 2012 Comprehensive Plan Amendments (Dixon) Principal Planner Jeff Dixon provided an overview of the proposed annual Comprehensive Plan Amendments, Planning Commission recommendations, and the one remaining private map amendment from the November 20, 2012 hearing (Item CPM #3 (File No. CPA12- 0003). Committee and staff discussed the Scrivener's error that was made in Page 3 of 5 Comprehensive Plan Map Amendment#5, CPA07-0002 and City Ordinance No. 6138 from 2007 The applica4ion that was recen�y submitted (CPM #3, File No. CPA12-0003) does not involve the properties that contain the error in its designation, it is adjacent. Committee discussed the Planning Commission's recommendations of denial of CPM #3, File No. CPA12-0003. Principal Planner Dixon pointed out that reasons for deriial from the Planning Commission was the concern that if the cHange was maiie (on this application) from `single family residential' to 'high density residential' a continual creep of property desigriation may continue to be approved due to the precedence set in this case. The Planning Commission also cited a concern of an increase of traffic if approved. E. Director's Report (Snyder) There was no director's report. F PCDC Matrix (Snyder) Committee and staff reviewed the matrix. There were no changes or additions requested. G. Presentation - Art's Commission Annual Report (Brewer/McKnight) Arts 8� Events Manager Julie Brewer and Arts Coordinator Maija McKnight provided an update on the activities of the Auburn Arts Commission. The Arts Commission is a 12 member advisory board working to advance the arts in Auburn with the goal of integrating the arts into all aspects of community life. Staff highlighted several programs: performing arts, visual arts, literary arts, and public art. The show revenue from the September 2011 — July 2012 season was $104,000.00 serving a totat audience of 10,398. The Arts Commission continues to work cross departmentally to assist with projects and events. The Arts Commission continues work to advocate and support local artists and art organizations expanding many of the current programs in 2012. This year the Auburn Storefront, Pianos on Parade, Outdoor Sculpture Gallery, and the Temporary Art Installation programs were a big success. Community programming related to Pride and Prejudice will take place in 2013 and the Art's Commission will continue preplanning for the 2014 perForming arts season with the Pertorming Arts Center construcfion closure. The 1% art ordinance will be refined this year and a brochure to encourage private development of public artwork will be created. Arts & Events Manager Julie Brewer reviewed Arts Page 4 of 5 funding and grant awards. Committee thanked the Arts Commission and staff for their dedication and efforts to expand and advance the arts, arts education, and public art interaction within the community Arts & Evens Manager Julie Brewer invited everyone to the Auburn Avenue Theater at 7•00 p.m. this evening for the Aubum Sculpture Gallery's opening dedication and reception. IV ADJOURNMENT There being no further business to come before the Planning and Community Development Committee, the meeting was adjourned at 6:31 p.m. DATED THIS /0� day of �>�-, 2012. 4 ancy us - hair � � . Tina Kriss - an i Secretary Page 5 of 5