HomeMy WebLinkAbout06-20-2012Approved 8/15/12
White River Valley Historical Society
Minutes for the June 20, 2012 Board Meeting
Call To Order, Introductions, Approval of Minutes
President Evans reviewed the minutes of the last meeting. Rhonda Larson made a motion
to accept the minutes as written, seconded by Joan Mason. MOTION PASSED
A. For the Icebreaker of the Month, President Evans ask board member to share their
summer vacation plans.
B. For the Museology 101 portion of the board meeting, Assistant Educator Erin Hash
shared an informative power point program wrapping up the spring 2012 season of Museum
fieldtrips. Over the past three years our numbers continue to grow, with the number of out of
district tours climbing over 30% from 2011 to 2012. Hash also played a one minute fieldtrip
commercial developed for use on the website. Board members were very impressed with the
quality and sheer numbers of these tours and the level of public service offered by a small staff.
II Board President Report
A. President Evans asked Patricia Cosgrove to provide an update on the medical
condition of board member Mike Miller. He is recovering and should be back at work part time
later this summer.
III. Committees
A. Treasurer Jamie Bothell reviewed the monthly financial statement noting that
although a negative balance of ($1,812) showed for the month of May, the year to date summary
is $7,029. Board members asked a few questions regarding gift shop accountin methods and
Patricia Cosgrove reviewed the Other People's Money report. In May and early June staff have
been trying to locate a sponsor for the upcoming Stills in the Hills exhibit, so far unsuccessfully.
Knowing this staff member Rachael Burrum is developing a Kickstarter.com 'commercial' designed
to raise funds from members of the public to support the exhibit. The film will be used as the
exhibit commercial as well.
B. Collections Management committee chair Mike Weibel asked Curator of Collections
Hilary Pittenger to share a few key items that were recommended for acceptance. The Pat
Cavanaugh made a motion to accept the committee's recommendation which was seconded by
Mark Thomason. MOTION PASSED
C. Halloween Costume Ball Chair Kim Perry announced some updated plans for the
October27th event. Tickets are $55, tables hold 8 persons. Colors this year are bright apple green,
black and purple, with a new and modern look using the work WICKED to brand the event. Perry
sent around a sign up sheet from which board members selected individuals and businesses to
contact regarding Auction donations. Packets of tickets, program ad forms and sponsorship forms
were distributed to each board member. Two bottles of wine will be waiting at the tables of the
first three board members that pay for their table. Rhonda Larson was the first to do so, sliding her
form to bookkeeper Kristen Bruhahn before the end of the meeting.
IV. Staff Report
A. Patricia Cosgrove provided an update on activities at the farm which include major
improvements to the wagon road access trail, developing a maintenance plan with the director of
Parks, an update on the hop garden which was moved to the south end of the orchard, a preview
of hay production due to be cut and baled in late July, furnishing and opening of the farmhouse
upstairs. During the first open weekend 60 individuals visited un Saturday and 25unSunday.
Janet Wells asked board members to consider volunteering for one afternoon at the Farm,
and noted that the museum needs to recruit several new volunteers for the fall fielcItrip season at
the Farm. Jamie Bothell volunteered for e day et the Farm.
V. President Evans noted there will not be a July board meeting and adjourned the meeting at
Respectfully submitted by substitute minute keeper, Patricia Cosgrove