HomeMy WebLinkAboutAG-C-423 - Otak Corp AGREEMENT FOR PROFESSIONAL SERVICES
AG-C-423
THIS AGREEMENT made and entered into by and between the CITY OF
AUBURN, a Municipal Corporation in King County, Washington, hereinafter referred to
as "CITY" and Otak Corp. whose address is 10230 NE Points Drive, Suite 400,
Kirkland, WA 98033 hereinafter referred to as "CONSULTANT "
In consideration of the covenants and conditions of this Agreement, the parties
hereby agree as follows:
1 SCOPE OF WORK.
See Exhibit A, which is attached hereto and by this reference made a part of this
Agreement.
2. TERM.
The CONSULTANT shall not begin any work under this Agreement until
authorized in writing by the CITY All work under this Agreement shall be completed by
December 31, 2013 and can be amended by both parties for succeeding years.
The established completion time shall not be extended because of any delays
attributable to the CONSULTANT, but may be extended by the CITY in the event of a
delay attributable to the CITY, or because of unavoidable delays caused by an act of
GOD or governmental actions or other conditions beyond the control of the
CONSULTANT A prior supplemental Agreement issued by the CITY is required to
extend the established completion time.
3. COMPENSATION.
The total compensation for this Agreement shall not exceed $320,000 00, which
includes a Management Reserve Fund amount of$24,632.00. Expenditure of
Agreement for Professional Services AG-C-423
January 22, 2013
Page 1 of 13
Management Reserve Funds must be authorized by the CITY as set forth in Section 4
of this Agreement.
Consulting services per rates are attached in the fee schedule as shown on
Exhibit B, which is attached hereto and by this reference made a part of this Agreement.
The CONSULTANT shall be paid by the CITY for direct non-salary cost, per
attached Exhibit C, at the actual cost to the CONSULTANT Exhibit C is attached
hereto and by this reference made a part of this Agreement. These charges may
include, but are not limited to the following items. outside reproduction fees, courier
fees, subconsultant fees, and materials and supplies. The billing for non-salary cost,
directly identifiable with the project, shall be submitted as an itemized listing of charges
supported by copies of the original bills, invoices, expense accounts and miscellaneous
supporting data retained by the CONSULTANT Copies of the original supporting
documents shall be supplied to the CITY upon request. All above charges must be
necessary for the services provided under the Agreement.
In the event services are required beyond those specified in the Scope of Work,
and not included in the compensation listed in this Agreement, a contract modification
shall be negotiated and approved by the CITY prior to any effort being expended on
such services or work shall be authorized in writing under the Management Reserve
Fund as detailed in Section 4
4. MANAGEMENT RESERVE FUND.
The CITY may establish a Management Reserve Fund to provide flexibility of
authorizing additional funds to the Agreement for allowable unforeseen costs, or
reimbursing the CONSULTANT for additional work beyond that already defined in this
Agreement. Such authorization(s) shall be in writing, prior to the CONSULTANT
expending any effort on such services, and shall not exceed $24,632. This fund may be
Agreement for Professional Services AG-C423
January 22, 2013
Page 2 of 13
replenished in a subsequent supplemental agreement. Any changes requiring
additional costs in excess of the Management Reserve Fund shall be negotiated and
approved by the CITY prior to any effort being expended on such services.
5. SUBCONTRACTING.
The CITY permits subcontracts for those items of work necessary for the
completion of the project. The CONSULTANT shall not subcontract for the performance
of any work under this AGREEMENT without prior written permission of the CITY No
permission for subcontracting shall create, between the CITY and subcontractor, any
contractor or any other relationship.
Total compensation for any subconsultant work is included in Section 3 of this
Agreement, and all reimbursable hourly rates and direct non-salary costs for the
subconsultant shall be substantiated in the same manner as outlined in Section 3. All
subcontracts shall contain all applicable provisions of this AGREEMENT
6. RESPONSIBILITY OF CONSULTANT.
Thg CONSULTANT shall be responsible for the professional quality, technical
accuracy, timely completion and the coordination of all studies, analysis, designs,
drawings, specifications, reports and other services performed by the CONSULTANT
under this Agreement. The CONSULTANT shall, without additional compensation,
correct or revise any errors, omissions or other deficiencies in its plans, designs,
drawings, specifications, reports and other services required. The CONSULTANT shall
perform its services to conform to generally-accepted professional engineering
standards and the requirements of the CITY
Any approval by the CITY under this Agreement shall not in any way relieve the
CONSULTANT of responsibility for the technical accuracy and adequacy of its services.
Except as otherwise provided herein, neither the CITY'S review, approval or acceptance
Agreement for Professional Services AG-C-423
January 22, 2013
Page 3 of 13
of, nor payment for, any of the services shall be construed to operate as a waiver of any
rights under this Agreement or of any cause of action arising out of the performance of
this Agreement to the full extent of the law
7 INDEMNIFICATION/HOLD HARMLESS.
The CONSULTANT shall defend, indemnify and hold the CITY, its officers,
officials, volunteers, and employees harmless from any and all claims, injuries,
damages, losses, or suits, including attorney fees, arising out of or resulting from the
negligent acts, errors or omissions of the CONSULTANT in performance of this
Agreement, except for injuries or damages caused by the sole negligence of the CITY
It is further specifically and expressly understood that the indemnification provided
herein constitutes the CONSULTANT'S waiver of immunity under Industrial Insurance,
Title 51 RCW, solely for the purposes of this indemnification. This waiver has been
mutually negotiated by the parties. The provisions of this section shall survive the
expiration or termination of this Agreement.
8. • INDEPENDENT CONTRACTOR/ASSIGNMENT.
The parties agree and understand that the CONSULTANT is an independent
contractor and not the agent or employee of the CITY and that no liability shall attach to
the CITY by reason of entering into this Agreement except as otherwise provided
herein. The parties agree that this Agreement may not be assigned in whole or in part
without the written consent of the CITY
9. INSURANCE.
CONSULTANT shall procure and maintain for the duration of this Agreement,
insurance against claims for injuries to persons or damage to property which may arise
from or in connection with the performance of the work hereunder by the
CONSULTANT, its agents, representatives, or employees.
Agreement for Professional Services AG-C-423
January 22, 2013
Page 4 of 13
CONSULTANT'S maintenance of insurance as required by the Agreement shall
not be construed to limit the liability of the CONSULTANT to the coverage provided by
such insurance, or otherwise limit the City's recourse to any remedy available at law or
in equity
CONSULTANT shall obtain insurance of the types and in the amounts described
below-
a. Automobile Liability insurance covering all owned, non-owned, hired and
leased vehicles, with a minimum combined single limit for bodily injury and
property damage of$1,000,000 per accident. Coverage shall be written on
Insurance Services Office (ISO) form CA 00 01 or a substitute form providing
equivalent liability coverage. If necessary, the policy shall be endorsed to
provide contractual liability coverage.
b Commercial General Liability insurance shall be written on ISO occurrence
form CG 00 01 and shall cover liability arising from premises, operations,
jndependent contractors, and personal injury and advertising injury, with limits
no less than $1,000,000 each occurrence, $2,000,000 general aggregate.
The CITY shall be included as an additional insured under the
CONSULTANT'S Commercial General Liability insurance policy with respect
to the work performed for the CITY using the applicable ISO Additional
Insured endorsement or equivalent.
c. Worker's Compensation coverage as required by the Industrial Insurance
laws of the State of Washington. If the consultant is a sole proprietor, the
parties agree that Industrial Insurance would be required if the
CONSULTANT had employees. However, the parties agree that a
Agreement for Professional Services AG-C-423
January 22, 2013
Page 5 of 13
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10. NONDISCRIMINATION.
The CONSULTANT may not discriminate regarding any services or activities to
which this Agreement may apply directly or through contractual, hiring, or other
arrangements on the grounds of race, color, creed, religion, national origin, sex, sexual
orientation, age, or where there is the presence of any sensory, mental or physical
handicap.
11 OWNERSHIP OF RECORDS AND DOCUMENTS.
The CONSULTANT agrees that any and all drawings, computer discs,
documents, records, books, specifications, reports, estimates, summaries and such
other information and materials as the CONSULTANT may have accumulated, prepared
or obtained as part of providing services under the terms of this Agreement by the
CONSULTANT, shall belong to and shall remain the property of the CITY OF AUBURN.
In addition, the CONSULTANT agrees to maintain all books and records relating to its
operation and concerning this Agreement for a period of six (6) years following the date
that this Agreement is expired or otherwise terminated. The CONSULTANT further
agrees that the CITY may inspect any and all documents held by the CONSULTANT
and relating to this Agreement upon good cause at any reasonable time within the six
(6) year period. The CONSULTANT also agrees to provide to the CITY, at the CITY'S
request, the originals of all drawings, documents, and items specified in this Section and
information compiled in providing services to the CITY under the terms of this
Agreement.
12. CERTIFICATION REGARDING DEBARMENT, SUSPENSION, AND
OTHER RESPONSIBILITY MATTERS-PRIMARY COVERED TRANSACTIONS.
The prospective primary participant certifies to the best of its knowledge and
belief, that it and its principals:
Agreement for Professional Services AG-C-423
January 22, 2013
Page 7 of 13
(a) Are not presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from covered transactions by any federal
department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of
or had a civil judgment rendered against them for commission or fraud or a
criminal offense in connection with obtaining, attempting to obtain, or
performing a public (federal, state, or local) transaction or contract under a
public transaction, violation of federal or state antitrust statues or commission
of embezzlement, theft, forgery, bribery, falsification or destruction of records,
making false statements, or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a
governmental entity (federal, state, or local) with commission of any of the
offenses enumerated in paragraph "(b)" of this certification; and
(d) Have not within a three-year period preceding this application/proposal had
-one or more public transactions (federal, state, or local) terminated for cause
or default.
Where the prospective primary participant is unable to certify to any of the
statements in this certification, such prospective participant shall attach an explanation
to this proposal.
13. TERMINATION OF AGREEMENT.
This Agreement may be terminated by either party upon twenty (20) days written
notice to the other party, and based upon any cause. In the event of termination due to
the fault of other(s) than the CONSULTANT, the CONSULTANT shall be paid by the
CITY for services performed to the date of termination.
Agreement for Professional Services AG-C1123
January 22, 2013
Page 8 of 13
Upon receipt of a termination notice under the above paragraph, the
CONSULTANT shall (1) promptly discontinue all services affected as directed by the
written notice, and (2) deliver to the CITY all data, drawings, specifications, reports,
estimates, summaries, and such other information and materials as the CONSULTANT
may have accumulated, prepared or obtained in performing this Agreement, whether
completed or in process.
14 GENERAL PROVISIONS.
141 This Agreement shall be governed by the laws, regulations and ordinances
of the City of Auburn, the State of Washington, King County, and where applicable,
Federal laws.
14.2. All claims, disputes and other matters in question arising out of, or relating
to, this Agreement or the breach hereof, except with respect to claims which have been
waived, will be decided by a court of competent jurisdiction in King County, Washington.
Pending final decision of a dispute hereunder, the CONSULTANT and the CITY shall
proceed djligently with the performance of the services and obligations herein.
14.3. In the event that any dispute or conflict arises between the parties while
this Agreement is in effect, the CONSULTANT agrees that, notwithstanding such
dispute or conflict, the CONSULTANT shall continue to make a good faith effort to
cooperate and continue work toward successful completion of assigned duties and
responsibilities.
14 4 The CITY and the CONSULTANT respectively bind themselves, their
partners, successors, assigns, and legal representatives to the other party to this
Agreement with respect to all covenants to this Agreement.
14.5 This Agreement represents the entire and integrated Agreement between
the CITY and the CONSULTANT and supersedes all prior negotiations, representations
Agreement for Professional Services AG-C-423
January 22, 2013
Page 9 of 13
or agreements either oral or written. This Agreement may be amended only by written
instrument signed by both the CITY and the CONSULTANT
14.6. Should it become necessary to enforce any term or obligation of this
Agreement, then all costs of enforcement including reasonable attorneys fees and
expenses and court costs shall be paid to the substantially prevailing party
14 7 The CONSULTANT agrees to comply with all local, state and federal laws
applicable to its performance as of the date of this Agreement.
14.8. If any provision of this Agreement is invalid or unenforceable, the
remaining provisions shall remain in force and effect.
14.9 This Agreement shall be administered by Mark Cole on behalf of the
CONSULTANT, and by the Mayor of the CITY, or designee, on behalf of the CITY Any
written notices required by the terms of this Agreement shall be served on or mailed to
the following addresses.
City of Auburn Otak
Attn. Kim Truong Attn: Mark Cole
25W Main Street 10230 NE Points Drive, Suite 400
Auburn WA 98001 Kirkland, WA 98033
Phone. 253.804.5059 Phone. 425.739 7964
Fax: 253. 931.3053 Fax: 425.827.9577
E-mail: kbtruong @auburnwa.gov E-mail: mark.cole @otak.com
1410 All notices or communications permitted or required to be given under this
Agreement shall be in writing and shall be delivered in person or deposited in the United
States mail, postage prepaid. Any such delivery shall be deemed to have been duly
given if mailed by certified mail, return receipt requested, and addressed to the address
for the parry set forth in 14.9 or if to such other person designated by a party to receive
such notice. It is provided, however, that mailing such notices or communications by
certified mail, return receipt requested is an option, not a requirement, unless
specifically demanded or otherwise agreed.
Agreement for Professional Services AG-C-423
January 22, 2013
Page 10 of 13
Any party may change his, her, or its address by giving notice in writing, stating
his, her, or its new address, to any other party, all pursuant to the procedure set forth in
this section of the Agreement.
14 11 This Agreement may be executed in multiple counterparts, each of which
shall be one and the same Agreement and shall become effective when one or more
counterparts have been signed by each of the parties and delivered to the other party
Agreement for Professional Services AG-C-423
January 22, 2013
Page 11 of 13
ITY
I
Peter B. L is, Mayor
Date JAN 2 8 2013
ATTEST
Danielle E. Daskam, City Clerk
APPROVED AS TO FORM:
5&aie B. Hel , C ttorney
(147"p
Ota r .
BY
Title. �YJYII., b�
Federal Tax ID #
Agreement for Professional Services AG-C-423
January 22, 2013
Page 12 of 13
EXHIBIT A
City of Auburn
30th Street NE Area Flooding, Phase 1
City Project CP1122
Consultant Project # 32187
Scope of Services
December 6, 2012
The following scope is to provide professional services for design, permitting, and construction assistance
for the 30th Street NE Area Flooding, Phase I project.
Project Understanding
The City is seeking to design and construct improvements for 30th Street NE Area Flooding,Phase
1. The purpose of this project is to relieve street flooding as a result of the existing 30-inch
underground pipe within 30th Street having limited capacity to convey the storm water to its current
Brannan Park Pump Station (BPPS) discharge point. The city proposes installing a 42-inch gravity
line to replace the approximate 3,800 LF of existing 30-inch pipe. (Refer to Figure 1).
The project's westerly limit is approximately at the NW corner of the airport. The proposed
alignment would follow the existing 30th Street route to the east side of Auburn Way North.At this
point the existing 30-inch pipe turns southerly and continues easterly in easements to I-Street;
however the proposed 42-inch new alignment will continue in 30th Street right-of-way to I-Street
where it would turn southerly and intersect back onto the existing pipe route. From this point the
proposed alignment will closely follow the existing route easterly in easements, running along the
north side of the Parkside East Retirement Home and into Brannan Park where it will connect to
the upstream inlet structure of the BPPS located adjacent to the Green River.
Design and construction of project improvements are proposed to be confined to existing 30`h
Street NE right-of way west of I Street NE and within existing and/or proposed easements East of
I Street NE.
This proposed project, indentified as Phase 1,is also planned to provide conveyance capacity for
two future project phases, as identified in Comprehensive Stormwater Drainage Plan,dated July
2011. Phase 2 will address additional flooding by extending a future gravity system northerly in I-
Exhibit A
Agreement No.AG-C-423
Page 1 of 19
Street NE and Phase 3 will address additional flooding northerly in C St. NE by constructing a
tuture wet weather pump station and force main to discharge to proposed Phase 1 project.
Exhibit A
Agreement No. AG-C-423
Page 2 of 19
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The scope of services outlined below is presented in a logical progression of proposed project task
elements (Tasks 1 through 8) and optional task elements (Task 9),each containing a list of service-
task activities. A narrative description is included for each activity and a list of anticipated
deliverables,deliverable formats,and assumptions for each project task element. Electronic
deliverables will be one of the following formats: Microsoft Word (MSWord v-2007);Microsoft
Excel (MSExcel v-2007);Microsoft Project (MSProj v-2003); CAD (AutoCAD v-2010).
PLAN PREPARATION REQUIREMENTS
The PS&E shall be prepared in conformance with standard practices of the City tot plans prepared
by its own staff. Contract plans shall be prepared with such precision and in such detail as to permit
convenient layout in the field for construction and other purposes within a degree of accuracy
normally acceptable to the City and to permit the development of an accurate estimate of quantities
for the items of work to be performed in the construction of the PROJECT
The CONSULTANT shall make such changes or amendments in the detail of the work as may be
requested by the City during the course of the work. The CONSULTANT shall accomplish studies,
as may be pertinent and necessary as included in this scope or as amended as requested by the City,
to provide information and recommendations on the features of the work. This may include
furnishing recommendations on various aspects of the design in order to achieve the most cost-
effective PROJECT
The PS&E'shall be developed in accordance with the latest edition, amendments, and revisions of
the following publications,where applicable:
1. City of Auburn Publications:
a. De ign Standards,Dated August 2004 as Revised
b. Construction Standards,Dated September 2009 as Revised
C. City of Auburn Surface Water Management Manual,Dated November 2009
d. City's Boiler Plate Standard Special Provisions per the User's Guide
2. State Publications:
a. 2012 JFSDOT Standard Specifications for Load, Bridge, and Mraaicpal Construction
(1Vl 41-10)
Exhibit A
Agreement No. AG-C423
Page 4 of 19
b. WSDOT Standard Plans for Road and Bridge Construction (M 21-01)
3. American Association of State Highway and Transportation Officials Publications:
a. A Poliy on Geometric Design of Highways and Streets(1984) ("Green Book")
b. A Guide for Highway Landscape and Environmental Design (1970)
C. Highway Design and Operational Practicer Related to Highway Safety(1974) ("Yellow Book")
d. Any American Association of State Highway Officials policies applicable where said
policy is not in conflict with the standards of the Washington State Department of Transportation.
4. U.S. Department of Transportation Publications:
a. Manual on Uniform Traffic Control Devices far Streets and Highways(current edition)
5. Other Publications:
b. Book of American Society for Testing and Materials Standards
Obtaining AASHTO, USDOT, and other publications shall be the CONSULTANT'S responsibility
All documents, exhibits,or other materials,including photographic negatives used in the PROJECT,
shall become and remain the property of the City and may be used by it without restriction. Such
unrestricted use,not occurring as a part of this PROJECT, shall be without liability or legal exposure
to the CONSULTANT
The scope of services is described in more detailed are follows:
Scope of Services
1.0 Site Investigation and Data Collection
1.1 City furnished data and reports
Throughout the duration of this Project, the City will perform services, fumish information, and
answer questions on City standard procedures for plan preparation.
Exhibit A
Agreement No. AG-C423
Page 5 of 19
The following data and reports will be supplied by the City
GIS mapping/utility data, previous design reports or technical memorandums;video inspection files
and Pipeline Assessment reports; relevant well monitoring data; and by the City
1.2 Perform site reconnaissance
The design team will conduct a comprehensive site visit and walk the project area to verify base
mapping and understand field conditions and potential design challenges. The City or other agency
representatives may participate in the site visit and share project knowledge and concerns.
Consultant will coordinate with the City prior to conducting any site visits. Consultant will prepare a
memorandum to sutnmanze significant discussions and observations.
1.3 Perform geotechnical investigation (by Subconsultant)
Consultant will conduct a geotechnical investigation to identity soil conditions for proposed
stormwater pipe locations. Investigation will consist of conducting a maximum of seven (7) soil
borings and laboratory soils testing for the project locations. Groundwater monitoring wells will be
installed in two (2) of the borings and ground water levels monitored during design relative to
construction dewatering The investigation and analysis will characterize soil conditions and identify
groundwater depths for the purpose of planning utility trenching, backfill,and pipe loading. The
results of the investigation and analysis will be summarized in a report.
Task 1 Deliverables:
• Summary list of previous applicable design documentation: 1 MSWord copy
• Field meeting summary of site reconnaissance: 1 MSWord copy
• Prelimipary and Final Geotechnical Report: 3 paper copies Ea., 1 PDF of Final.
• Periodic well monitoring logs: 1 PDF Ea.
Task 1 Assumptions:
• City will coordinate with utility agencies to obtain utility records and have utilities field marked
and provide to consultant prior to
• City to provide consultant copies of available reports, technical memorandums, or other data
relevant on the project.
• City to obtain rights-of--entry trom all private properties,necessary for design reconnansance as
mutually agreed between the City and the Consultant.
• City to perform property/boundary research and provide consultant AutoCAD mapping of
right-of-way and parcels adjacent to proposed alignment suitable for use with legal description
and supplementing design base mapping
2.0 Preliminary Design
Exhibit A
Agreement No. AG-C-423
Page 6 of 19
2.1 Design alternatives and final hydraulic analysis
Consultant will review the previously prepared hydraulic modeling technical memorandum and meet
with the City and their hydraulic modeling firm to discuss and better understand the intended system
design/operation. Using the survey, Consultant will develop preliminary design grades and
alternatives and meet/discuss with the City Consultant will then coordinate/support the city's
hydraulic modeling firm who will perform the modeling and provide consultant with the final
alignment and grades.
2.2 Perform final survey/base mapping for design
Consultant will perform topographic surveying and mapping for final design along the proposed
route, 30T'Street NE from approximately 100 feet west of the intersection of C St NE to the
intersection of I-Street NE and along the existing storm drain easement from I-Street NE to the
Brannon Park Pump Station (BPPS). The mapping will be focused on the full-width street right of
way and any easement areas necessary for construction that the final route will traverse through and
encompass all of the existing storm drain easement width plus an additional 15 feet adjacent to and
south of.
The Consultant team will establish project control based on the City's horizontal and vertical control
networks. All surveying and mapping shall be referenced to the City's datum of NAVD 88/NAD
83-91 The City will coordinate with the necessary utility companies to identify existing private utility
facilities and if any work is required to be completed by the utility The Consultant shall prepare and
submit to the City the necessary project drawings for this coordination effort. Consultant will then
locate these marks and other utility surface features.
Consultant will locate all storm drain structures and sanitary structures within or crossing the project
area. Storm drainage and other utilities shall be surveyed to the first structure or valve outside of the
area to be surveyed and mapped. Invert elevations and pipe dimensions shall be surveyed by the
Consultant for all existing storm drains and sewer structures within these limits. Consultant shall
surrey existing surface features including topography breaks, pavement and other hardscape,
channelization and signing, significant trees and other significant landscaping, fences, and buildings.
Consultant will create design base maps in AutoCAD format. Base mapping will be provided at a
horizontal scale of 1 inch = 20 feet showing the features outlined above. A digital surface will be
prepared and contours lines will be shown at 2-foot intervals.
2.3 Coordination with existing utility agencies
City will initially coordinate and obtain records from utility companies to verify locations of existing
facilities and confirm agency requirements. Consultant will review record draw ngs and verify the
utility horizontal locations surveyed and shown on the design base maps.
During preliminary design, City will coordinate with affected utility companies to discuss potential
conflicts,crossings,preliminary costs, and schedules, Consultant will prepare necessary documents
Exhibit A
Agreement No. AG-C-423
Page 7 of 19
needed for coordination. Consultant will prepare a matrix spreadsheet summarizing utility conflict
locations and actions for each conflict location. This document will be updated whenever new
information becomes available to track utility coordination activities.
Consultant will prepare and the City will submit 70%design drawings to utility agencies and
coordinate with each regarding review and comment. Consultant will assist the City to respond to
Utility questions and comments.
2.4 Prepare preliminary construction plans and cost estimate (30%)
Consultant will prepare preliminary design drawings based on the conclusions/detemunations
established from the final hydraulic analysis. Preliminary design drawings will include general
information drawings, storm drainage improvement plan and profiles drawings, site
demolition/restoration drawings,and other details as may be necessary to understand the significant
components of the preliminary design. Consultant will estimate quantities of significant items of
construction and develop an itemized cost estimate using standard or non-standard bid items and
unit costs based on experience and recent similar project bid tabs. The construction cost estimate
will include appropriate contingencies to reflect the level of design complete.
2.5 Submit documents and respond to City comments
Consultant will assemble and submit documents for review and comment by meeting with the City
to discuss design aspects and details of the submittal. The City shall review and provide Consultant
with written review comments. Consultant will subsequently evaluate the comments and provide the
City with written response to each comment for clarification and concurrence.
2.6 Design and prepare 70%-Level construction plans
Consultant will prepare construction plans to a higher level of design by preparing additional
drawings, details,and incorporating previous City review comments.The construction plans will
include the following list of design drawing components:
2.6.1 Prepare Project Information Plans (2 Drawings)
Consultant will prepare drawings per the City's provided Sheet layout and Format,including the
coversheet and general information sheet. At a minimum these sheets shall indicate the project title,
project number,vicinity map,and drawing index, the project's general notes,project legend,
symbols, and abbreviations; the project layout map; and project survey control.
2.6.2 Prepare TESC and Demolition Plans (7 Dbl-plate plan drawings)
Consultant will revise the previous design plans and prepare additional supportive detail drawings.
Plans to provide for Temporary Erosion & Sediment Control (TESC) project requirements and for
removal/demolition of various project elements,i.e. pavement, structures, and other necessary
aspect required to be removed, demolished, and/or relocated.
Exhibit A
Agreement No.AG-C-423
Page 8 of 19
2.6.3 Prepare Storm Drainage Plans (14 Plan & Profile Drawings)
Consultant will revise the previous design plan and profiles and prepare additional supportive detail
drawings. Drawing will indicate new sewer lines and grades, structure locations and inverts, system
connections, and other aspects of the project or pertinent information. Format and scale for Plan
and Profile sheets shall be per the City's provided drawing format.
2.6.4 Prepare Site Restoration Plans (7 Dbl-plate plan drawings)
Consultant will revise the previously prepared plan drawings and prepare additional supportive
details necessary- for site restoration required of proposed improvements. Drawings will depict limits
of replacement of driveways, sidewalks,pavements,landscaping, channelization, and other
miscellaneous reconstruction items.
2.7 Prepare 70% project specifications
Consultant will prepare project specification document consisting of the City's contract and general
provisions,bid proposal, and technical special provisions -based on the City's standards and special
provisions to the 2012 Standard Specifications for Road, Bridge, and Municipal Construction, as
published by WSDOT/APWA. The Consultant shall maintain the data links within the files
provided by the City and keep general project information updated in the Data file for use in all
other specification files. In addition, the Consultant shall use track changes for all changes made
within the City's standard contract documents and specifications.
2.8 Prepare 70% construction cost estimate
Consultant will coordinate with City staff to identify standard and non-standard bid items used for
the project based on the City's standard bid items identified in the special provisions. Consultant will
estimate quantities and develop an itemized construction cost estimate using unit costs based on
experience and recent similar project bid tabs. The construction cost estimate will include
appropriate contingencies to reflect the level of design complete.
2.9 Submit documents and respond to City comments
Consultant will assemble and submit documents for review and comment and meetwith the City to
discuss submittal review comments. The City shall review and provide Consultant with written
review comments. Consultant will subsequently evaluate the comments and provide City with
written response to each comment for clarification and concurrence
2.10 Preliminary design quality control
Consultant will implement measures to control quality and effectively communicate with the City
during preliminary design. Consultant will establish and maintain effective communications for
keeping the client apprised of progress, unanticipated design issues that may arise,and issues
requiring client decision and direction. Consultant will perform specific quality control reviews of
design elements and proposed deliverables prior to submittals.
Exhibit A
Agreement No. AG-C-423
Page 9 of 19
2.11 Preliminary design project meetings (Client and Outside Agencies)
Consultant will prepare for and attend coordination meetings to discuss preliminary design issues,
concerns, and details with various departmental city staff(including Parks and Auburn Airport), as
well as other outside agencies (if necessary). Consultant will prepare and distribute meeting
summaries. Consultant will request the need for and the City will coordinate these meetings with
outside utility agencies.
Task 2 deliverables:
• Existing utility potential conflicts matrix, 1 PDF copy
• 30%-level design submittal
• Design Plans: 3-Paper half-size; 1 Paper full-size; 1 PDF copy
• Construction Cost Estimate: 3 Paper; 1 PDF copy, 1 MS EXCEL copy
• Document review comment form: 1 MSWORD copy
• Written response to agency review comments; 1 MSWORD copy
• 70%-level design submittal
• Design Plans. 3-Paper half-size; 1 Paper full-size; 1 CD with AutoCAD files and PDF
• Project Specifications. 3-Bound paper copies; 1 b1SWORD copy
• Construction Cost Estimate: 3-Paper; 1 PDF copy, 1 MS EXCEL copy
• Document Review comment form: 1 MSWORD copy
• Written response to agency review comments: 1 MSWORD copy
• Miscellaneous correspondence/transmittals/meeting summaries; 1 PDF copy Ea.
Task 2 Assumptions:
• Utility Potholing,if necessary,will be coordinated by the city and performed by the utility owner.
• City to provide Consultant current version of AutoCAD standards,including applicable Civil 3-
D templates, styles, and protocols in electronic format,including plan cover and general
information sheets.
• Agency document review comments shall be provided to consultant in MSWord, supplemented
on one-set of returned plans.
• The City shall supply Consultant with an electronic copy (MSWord) of standard boilerplate for
bid, contract, and other relative bid and specifications document sections.
City shall provide Consultant with itemized bid tabulation of similar recent construction bids,
when available, for use in developing project cost estimates; Consultant shall prepare cost
estimate in the same format of previous City bid tabulations.
• Budget for preliminary design meetings based on Consultant preparing for and attending a
masunum of six (6) two-hour meetings to discuss design issues and design review comments.
• Project specifications based on City standard "double-side printing" format.
3.0 Community Involvement Assistance (optional)
Exhibit A
Agreement No. AG-C-423
Page 10 of 19
3.1 Conduct open house meeting
The City will be responsible for leading the public participation effort. Consultant will assist by
preparing exhibits boards for public meeting Consultant will submit copies of meeting materials to
the City for review/comment. Consultant will incorporate comments, prepare final materials, and
the Consultant's project manager will accompany City staff at one (1) open house meeting,
anticipated to occur following 30% design complete.
Task 3 Optional Services Deliverables:
• Boards and other graphic presentation materials
• For advance review/comment: 3-paper half-size color Ea, 1 PDF copy Ea.
• For meeting(s): Boards: 1-full size copy,Ea., color graphic handouts,#TBD by consultant
• Compiled summary of public comments from open house: 1 PDF copy
Task 3 Assumptions:
• The Citv shall be responsible for coordinating/scheduling meeting facilities;meeting
advertisement requirements; and mail-out distribution of meeting informational flyers.
• Consultant will provide "final-proof' copies of all graphic materials to the City for
review/comment minimum 2-weeks in advance of any public meeting "Final proof'version of
graphical materials maybe submitted for review in smaller size than those prepared for public
meeting
• City shall provide Consultant final comments/edit of all graphic materials minimum 1-week in
advance of any public meeting
• Task budget is based on Consultant preparing graphic and attend a maximum of one (1)
meeting
40 Environmental Permitting Assistance
4.1 Preparation of SEPA environmental Checklist
Consultant will complete the Environmental Checklist for SEPA compliance for the City of Auburn
to make a threshold determination based on 60% design completion. It is assumed that a
Determination of Non-Significance (DNS) will be issued by the City for the project in the SEPA
review process. Consultant will prepare a
4.2 Prepare Cultural Resources Assessment
A Cultural Resources Assessment will be conducted to conform to the requirement of Washington
State Department of Ecology,Washington State Department of Archaeology and Historic
Preservation, and Executive Order 05-05. Consultant will conduct an assessment and prepare a
report to document findings and conclusions,based on EZ-1 Forms 1 and 2 format.
Exhibit A
Agreement No. AG-C423
Page 11 of 19
4.3 Prepare Shoreline Development and JARPA Permits (Optional)
If determined required, consultant will prepare a JARPA for shoreline development permit and
cntical areas ordinance compliance per City of Auburn requirements. Consultant will conduct field
work and the background information review necessary to collect the data for the preparation of the
technical documents and permit applications for Phase 1 of the project. Consultant will collect data
on sensitive and critical areas/resources in the project vicinity,perform a wetland reconnaissance
survey, and characterize vegetative communities, land use, fish and wildlife habitat, and stream and
riparian habitat in the project vicinity Critical Areas Report for the project, to be submitted as
support documentation for the shoreline development permit application and critical areas
ordinance compliance.
Task 4 Deliverables:
• Draft and Final Environmental Checklists, 1 MSWord.
• Draft and Final Cultural Resources Study 1 MSWord.
• Miscellaneous correspondence relative to pemvt review/approvals: 1 PDF copy, Ea.
Optional Services
• Draft and Final JARPA application and formatted drawing set; 1 MSWord, Ea.
• Shoreline Management Act Permit Data Sheet, per WAC 173-27-990,Appendix A. 1-PDF
• Critical Areas Report,in support of the shoreline development permft-application: 1-PDF
Task 4 Assumptions:
• The project will achieve SEPA compliance through the preparation of an Environmental
Checklist.
o An EIS for the project will not be required.
• Scope of services assumes a SEPA threshold determination of DNS
• Critical Areas Report will be prepared per Auburn City Code (ACC) 16.10
• The project will not require a Section 404 permit from the Corps.
• The project will not require a Section 401 Water Quality Certification from Ecology
• The project will not require a Hydraulic Project Approval from Washington Department of Fish
and Wildlife (WDFW) for construction of the project.
o No federal nexus (federal funding or federal permit needs) is associated with the project and
no additional federal regulatory compliance or permits will be required.
• The project will avoid or minimize any potential impacts to critical areas and critical area buffers,
and will not require compensatory mitigation for impacts to critical areas or their buffers. The
project will not require preparation of a mitigation plan or a monitoring program.
• The City will submit documentation to DAPH and lead the coordination with the tribes relative
to cultural recourses study
5.0 Right-of-Way and Easement Acquisition Assistance
Exhibit A
Agreement No.AG-C423
Page 12 of 19
5.1 Preparation of Easement documentation
It is anticipated that temporary construction easements may be necessary on one or more parcels for
the portion of the project between I-Street NE and Brannon Park Pump Station BPPS to avoid
property impacts. Consultant will prepare legal descriptions and exhibits for temporary construction
easements (TCE).
Consultant will submit draft easement documents for review and comment, edit document to
incorporate City comments, and submit final documents for City to acquire.
Task 5 Deliverables:
• Easement documents— 1 MSWORD copy,Ea. (draft); 1 PDF copy,Ea. (final)
Task 5 Assumptions:
• Only temporary construction easement are necessary and no permanent easement(s) will
required on private properties or the city's Brannon Park property
• Budget for preparing easements documents is based on preparing a maximum 10 separate
temporary construction easements.
• City to provide consultant with applicable document templates for description/exhibit
references.
• City will be responsible for property negotiation and all other costs of acquiring easements and
recording of documents.
• City will obtain and provide consultant title reports on those affected properties deemed
necessary for writing easement descriptions.
6.0 Final Design and preparation of construction documents
6.1 Design and prepare 95%-Level construction plans
Consultant will revise the previously prepared construction plans to a higher level of design
completion,including incorporating the comments from previous design submittal.
6.2 Prepare 95% project specifications
Consultant will revise the previously prepared specification document to a higher level of design
completion,including incorporating the comments from the previous design submittal. The
Consultant shall maintain the data links within the files provided by the City and keep general
project information updated in the Data file for use in all other specification files. In addition, the
Consultant shall use track changes for all changes made within the City's standard contract
documents and specifications.
Exhibit A
Agreement No. AG-C-423
Page 13 of 19
6.3 Prepare 95% construction cost estimate
Consultant will revise the quantities and update the construction cost estimate to reflect the higher
level of design. The construction cost estimate will include appropriate contingencies to reflect the
level of design complete. The Construction estimate will be in a format in compliance with the
City's standard estimate form.
6.4 Submit documents and respond to City comments
Consultant will assemble and submit documents for review and comment and meeting with the City
to discuss submittal review comments The City shall review and provide Consultant with written
review comments. Consultant will subsequently evaluate the comments and provide the City with
written response to tach comment for clarification and concurrence.
6.5 Prepare and submit 100% construction documents
Consultant will visually examine the project site to verify that site conditions have not changed since
the time of initial site survey and notify/discuss any significant findings which may have an impact
on proposed improvements. Consultant will complete the final and revised the previously prepared
construction plans, specifications, and construction cost estimate,including incorporating the
comments from previous design submittal.
Consultant will submit "100% Proof Set" of design documents for final review and approval.
Consultant will review,incorporate any final comment edits, and submit the final construction
documents to the City for producing documents for construction bid solicitation.
6.6 Final design quality control
Consultant will schedule and commit the necessary resources to control the quality of the design.
Quality control measures will be implemented to facilitate a continuous level of improvement in the
design and for effectively communicate and keep client apprised of progress, unanticipated design
issues that may arise, and issues requiring client decision and direction. Consultant will perform
specific quality control reviews of design elements and proposed deliverables at each interim design
submittals. Consultant will require similar quality control measures of subconsultant team members.
6.7 Final design project meetings (Client and Outside Agencies)
Consultant shall prepare for and attend coordination meetings with the City during the final design
and plan preparation. Consultant will prepare and distribute meeting summaries.
6.8 Bid assistance
Consultant will assist the City during the project bidding and contracting phase. It is assumed that
the City will produce the bid documents, advertise the bid, distribute bid documents,maintain the
Exhibit A
Agreement No. AG-C-423
Page 14 of 19
master
planholder's list, and conduct the bid opening It is assumed the Consultant will not attend the bid
opening Consultant will respond to technical questions from bidders as requested by the Ciry All
questions from bidders and responses from Consultant will go through the City Prepare and
transmit up to two (2) addenda as requested by the Ciry in NIS Word Format.Assist the City with
checking references of apparent low bidder as requested by the City
Task 6 Deliverables:
• 95%-level design submittal
• Design Plans: 3-Paper half-size; 1-Paper full-size; 1 PDF copy
• Project Specifications: 3-Bound paper copies; 1 MSWORD copy
• Construction Cost Estimate: 3-Paper; 1 PDF copy—Excel copy
• Document review comment form: 1 DISWORD copy
• \written response to agency review comments; 1 MSWORD copy
• 100%-level design"Proof-set" subtruttal
• Design Plans. 1 Paper half-size, PDF
• Project Specifications: 1 Bound paper copy, 1 MSWORD copy
• Construction Cost Estimate: 1 Paper copy,Excel copy
• Document Review comment form: 1 MSWORD copy
• Written response to agency final comments; 1 MSWORD copy
• Final construction document submittal
o Design Plans: 1 Full Size (signed/sealed) set of 4 mil blylars not photocopied. Electronic
ACRD files of all plans with all extemal references bound.
Project Specifications: 1 Bound paper copy (Sealed/signed); 1 MSWORD copy
• Construction Cost Estimate: 1 Paper copy (sealed/Signed); 1 PDF copy
• Quantity Take Off documentation
• Miscellaneous correspondence/transmittals/meeting summaries; 1 PDF copy Ea.
• Bid Assistance
• Respond to technical questions from bidders as requested by the City
• All questions from bidders and responses from Consultant will go through the City
• Addendum: Prepare and transmit up to two (2) addenda as requested by the City; NIS
Nord Format.
• Bid tabulation: Assist the City with checking references of apparent low bidder as
requested by the City
Task 6 Assumptions:
• The City shall supply Consultant with an electronic copy (NIS%X ord) of required updates to
standard boilerplate for bid, contract, and other relative bid and specifications document
sections.
• City shall provide Consultant with itemized bid tabulation of similar recent construction bids,
when available, for use in developing project cost estimates.
Exhibit A
Agreement No. AG-C-423
Page 15 of 19
• Agency document review comments shall be provided to Consultant; one master set of
comments will be provided by the City to PDF format for all submitted plans and in 1ASWord
format for all submitted word documents.
• Budget for final design meetings based on Consultant preparing for and attending a maximum
of three (3) two-hour meetings to discuss design issues and design review comments.
• The City shall be responsible for leading the construction bid solicitation process and advertise
the bid, distribute bid documents,maintain the master planholder's fist, and conduct the bid
opening
7.0 Construction Assistance
The Consultant will support the City during the construction phase of this project. City staff will
provide overall construction management. The Consultant will provide technical assistance in the
following areas.
7.1 Submittal Reviews (optional)
During the construction phase of the project The CONSULTANT will review submittals at the
direction of the City All submittals and subm ttal-related communications will be directed through
The City Submittal review will be performed up to the amount budgeted in the attached Estimate
of Time and Expense (Exhibit B-1). Effort will not exceed this budget amount without specific
authorization from the City THE CONSULTANT will provide the City with three hard copies of
final approved submittals.
Assumptions:
o THE CONSULTANT will be responsible for receiving submittals from the City and
distributing submittals to the appropriate parties for review
• The City shall perform an initial cursory review of all submittals to determine if
minimum requirements for content and format are met. If these requirements are
not met,THE City will return the submittal to the Contractor for revision prior to
commencement of review
• THE CONSULTANT shall determine acceptance status of each submittal based on
recommendations and comments made by the reviewing parties.
• THE CONSULTANT shall receive concurrence from the City prior to returning
approved submittals to the Contractor.
• THE CONSULTANT will be responsible for returning submittals to the Contractor
and for maintaining copies of the submittals within the project file.
• The budget for this task includes approximately 24 hours for the review of alternate
submittals.
•The budget for this task is based on the attached submittal list (Exhibit B-1), and
assumes the Consultant will review each submittal not more than twice (allowing for
one re-submittal by the Contractor).
7.2 Request for Information (optional)
Exhibit A
Agreement No. AG-C-423
Page 16 of 19
During the construction phase of the project,the Consultant will respond to requests for
information (RFD and provide design clarifications at the direction of the City Responding to RFIs
and providing design clarifications will be accomplished on an on-call basis up to the amount
budgeted in the attache Exhibit B-1. This effort will not exceed the budgeted amount without
specific authorization from the Citv The Consultant will work closely with the City to provide
prompt responses to the RFIs. After providing an RFI response, the City may determine whether
or not an RFI resulted from errors or omissions in the design plans in accordance with industry
standards. If it is determined that an RFI is a result for errors or omissions in the design plans in
accordance to industry standards, the City may determine that the RFI response is not compensable
under this task authorization. The Consultant shall not direct the Contractor to make changes to or
deviations from the Contract Documents, this responsibility and authority shall only lie with the
City The Consultant will support the City in the successful completion of this project.
Consultant will review/respond to submittals and clarifications for document compliance.
Task activities include:
• Provide technical interpretations of the drawings, specifications, and contract documents.
• Review/respond to contractor and/or agency requests for information (RFIs).
When requested by the City, Consultant will prepare change order and/or evaluate and prepare
design modifications. Task activities,when requested,may include:
• Provide supplemental drawings or details,if necessary, and evaluate requested deviations from
the approved design or specifications.
• Evaluate and prepare change orders.
• Attending field meetings,when requested, to discuss project issues and evaluate compliance with
the project plans and specifications,including pre-construction and final project walk-through.
7.3 Prepare "Record Drawings"
Prepare record drawings to indicate significant changes made during construction, based on drawing
mark-ups provided by Contractor and City These are redline markups of the original Mylar
documents and electronic changes to the ACRD drawings of the project.
Task 7 Deliverables:
• Record Drawings: Original Full Size Mylar with Markups completed and drawings signed, 1 CD
with modified AutoCAD files with all external references bound.
Optional Services
• Returned submittal reviews. 1 PDF, Ea.
• RFI clarifications: 1 PDF Ea.
• Change Orders,when requested; 1 PDF Ea.
Task 7 Assumptions:
• Budget for Task 7 1 is based on 88 hours at an average rate of$110 per hour. Budget of Task 7.2
is based on 40 hours at an average rate of$110 per hour. Consultant will monitor budget status
Exhibit A
Agreement No. AG-C-423
Page 17 of 19
and advise client when the task budgets are 85% exhausted to determinate at that time if an
amendment should be executed.
• The City shall provide consultant a current copy of record drawing requirements.
• The City will be responsible obtaining red-line markups from the contractor.
• For the purposes of preparing record drawings, the City shall provide Consultant with one full
size set of drawing containing all plan mark-ups in red-ink.
• No field verification survey is required of Consultant to prepare record drawings.
8.0 Project Management and Administration
Consultant will provide project management to satisfactorily complete the scope of services.
Consultant will plan.and manage the activities of the design team and prepare project progress
reports and documentation. Project management will be provided continuously for the duration of
the design and construction of the project.
8.1 Design and document preparation
Consultant will direct and supervise internal staff team members and their activities to ensure
successful completion of design documents and other services provided by Consultant.
8.2 Project documentation and reporting
Consultant will prepare a project work plan to reflect current design and client requirements for
successfully completing the project. The plan will address the project's purpose and client's goals
and objectives,information relative to project scope, schedule, budget,and deliverable milestones,
design standards and project-specific QA/QC control measures,and communication/administrative
protocols.
Consultant will prepare a detailed project schedule to reflect significant tasks and project milestones.
The schedule will be prepared using DIS Project and will identify significant tasks and anticipated
durations, significant milestones, and agency reviews and approvals. Consultant will continuously
monitor the schedule and prepare updates as necessary
Consultant will document all design criteria, significant findings, and determinations made
throughout the project. Consultant will prepare progress reports and invoices with sufficient detail
to demonstrate progress and budget status. Consultant u-ill monitor and track subconsultants' scope
activities,budget expenditures,and review/process monthly invoices with sufficient detail to
document progress
Task 8 Deliverables:
• Project Work Plan: 1 PDF copy
• Project Schedule: 1 MSProj copy
• Progress Reports and Invoices: 1 paper copy, Ea.
Exhibit A
Agreement No.AG-C-123
Page 18 of 19
• Miscellaneous correspondence/transmittals/meeting summaries; 1 PDF copy Ea.
Task 8 Assumptions:
• Project Management, Coordination,and Administration budget is based on twelve (12) month
duration for project design and construction.
• Project schedule will reflect significant design tasks/durations and be updated monthly
• Project progress reports and invoicing will be submitted monthly
Exhibit A
Agreement No.AG-C-423
Page 19 of 19
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E.Iolnt B-I Otak Hours and Fees
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Subtotal Hours/Fees Otak Labor Tasks 1.0 to 8.0=1 46 1 391 1 434 1 262 1 220 1 16 1 364 1 18 1 0 1 13 1 105 1 140 1 107 1 2,148 1 $230,948
Subconsul[am Costs
Gemnhmul liu•nsenn -GeoFa, neq lnc P.S 320
Cultural I4emnas Anscrnsen Cultural Raeou¢es ConsWUOU $Zsw
Total Subconsultant Costs= $27820
H<imbursable Expenses-General 1915q
Total Reimbursable Costs= $9,504
W Bud et Sco a of Services Tasks ask I-8 Excludln,,O tional Services = $268 272
Optional Services(Budget allowances
}1 Cnndua n n house mean onil sen tce 41 2 2 1 $ 844
43 Pre .ne 56orelnc Devclo me .md ARPA Permro u tional s<mc<) 2 8 16 42 32 100 $11,320
7.1 (L nsuucuon subnuttnlRvinv.. I 1 48 1 M I I 1 88 19944
1 2 Rr uesn(ur ln(omuaon J 1 121 8 1 1 1 i 1 1 1 1 1 1 12 JO 53968
O clonal Services Total $27096
Total Bud c[ ask 1-8 Including 012tional Semces= $295,368
K\Pn,eet\321n\32187\--r\Fee Mn—m 6nl eL 2
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EXHIBIT C
DIRECT NON-SALARY REIMBURSABLE EXPENSES
• Outside Reproduction Fees
• Courier Fees
• Subconsultant Fees
• Materials and Supplies
• Mileage at $0.565/mile or the current approved IRS rate.
Subcontracts: The CONSULTANT, at the CITY'S request shall enter into subcontracts
with other consultants, such as appraisers and/or environmental consultants, etc. If
approved, the CITY shall reimburse the CONSULTANT for the actual cost of the
subcontracts.
Exhibit C
Agreement No. AG-C423
Page 1 of 1
CONSULTANT INVOICES
CONSULTANT invoices should contain the following information:
• On CONSULTANT letterhead.
• A cover letter stating the status of each task. This should include items completed, percent
completed during the billing period and completion along with funding status.
• Internal invoice number and/or sequential numeric number(i.e. progress payment# 10).
• Invoice date.
• Period of time invoice covers.
• Consultant Agreement# (i.e. AG-C-115).
• Project number(s) listed (i.e. PR562).
• CITY'S project manager listed:
• The hour(s) per person broken down by task(s) (attach timesheets, spreadsheet detailing
timesheets, or some other form of proof) along with type of work done (i.e. design,
right-of-way, or construction) or task order number
• Direct salary (base salaries)
• Indirect salary (benefits)
• Direct non-salary (i.e. mileage, reproduction fees (i.e. printing, copying), communication
fees (i.e. telephone), supplies, computer charges, subconsultants), indirect non-salary
(overhead). The CITY does not pay for CONSULTANT meals unless part of a task requires
travel outside of the greater Seattle, Tacoma, and Everett area. These costs are to be
broken down and backup information is to be attached to invoice. Project managers are to
inform CONSULTANTS as to what is required for break down information and if backup
information is to be attached. Break out the same for subconsultant charges.
• Previous and remaining base contract amounts left in each task and total contract—total
authorized amount (bottom line figure). Add amendments to this base contract amount for
total authorized amount.
• Percentage of work completed to date compared to total amount of work (if required by the
project manager).
• Status of Management Reserve Fund (MRF) (i.e. a certain task) until we can get an
amendment in place.
• Invoices for previous year are due by January 15'h
• For grant/special funded projects there might be other special information needed, reference
the LAG manual.
Consultant Invoices
Agreement No. AG-C-423
Page 1 of 2
SAMPLE INVOICE
City of Auburn Invoice# 5222
25 West Main Progress Payment# 2
Auburn WA 98001 Invoice Date: February 10, 2002
Attn: Scott Nutter(Project Engineer) Project Name: Thomas Nelson Farm
Agency Agreement# AG-C-010 Project# PR562
Engineering Services performed during the period of: January 2002
SAMPLE ENGINEERING, INC.
Personnel Hours Hourly Rate Amount
Mike Jones, Principal in Charge 1 $ 125.00 $ 125.00
Carla Maker, Architect 5 $ 72.00 $ 144.00
Joe Smith, Word Processing 10 $ 48.00 $ 480.00
Consultant Personnel Subtotal $ 749.00
Expenses see attached documentation Charges Amount
Mike Jones, Principal in Charge 20 miles $ 7.52
Carla Maker, Architect $ 30.00 $ 30.00
Joe Smith, Word Processing $ 29.00 $ 29.00
Consultant Expenses Subtotal $ 66.52
Consultant Total: $ 815.52
SUB CONSULTANTS(see attached documentation)
Subconsultant Hours Hourly Rate Amount
ABC Environmental, Inc., Civil Engineer 10 $ 100.00 $ 1,000.00
Electrical Consulting, Electrical Engineer 5 $ 100.00 500.00
Mechanical Solutions, Mechanical Engineer 10 $ 100.00 MRF 1,000.00
Moving Company, Moving Consultant 2 $ 50.00 100.00
Subconsultant Subtotal $ 2,600.00
Subconsultant Total: $ 2,600,00
TOTAL DUE THIS INVOICE $ 3,415.52
CONTRACT BREAKDOWN
Amount Total invoiced % % Amount
Task Authorized Prior Invoiced This Invoice To Date Ex ended Completed Remaining
Original
Contract $ $1,025.00 $ 3,415.52 $ 4440.52 20% 25% $ 17,559.48
22,000.00
MRF* 2,500.00 0.00 1,000.00 1,000.00 40% 45% 1,500.00
TOTAL $ 24,500.00 $ 1,025.00 $ 3,68149 $ 5,440.52 $ 19,059.48
Note: MRF=Management Reserve Fund
* Received a written authorization of MRF on 1110/01 for Mechanical Engineer task in the amount of
$2,500.00.
Consultant Invoices
Agreement No. AG-C-423
Page 2 of 2
AMENDMENT #1 TO AGREEMENT NO. AG-C-423 BETWEEN
THE CITY OF AUBURN AND OTAK CORP. RELATING TO PROJECT NO. CP1122,
30th STREET NE AREA FLOODING, PHASE 1
THIS AMENDMENT is made and entered into this /day of /6--e-Lb/417j, 2013, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Otak Corp. (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-423
executed on the 28th day of January 2013.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2014.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-423 executed on the 28th day of January 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and ye ,r first above written.
OTA, CORP. ITY OF A
By: a is —tine
Authorized signature Peter:. Lewis, Mayor
ATTEST (Optional): ATTEST:
By: , -
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approv-= as to f.,_ :
IS d •
Attorney for (Other Party) Daniel B. aid, .m 'y Attor -
Amendment No. 1 for Agreement No. AG-C-423
Otak Corp.
Page 1 of 3
CITY OF * **
AUBURL r
Peter B. Lewis, Mayor
WAS H I NGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 13, 2013
Mark Cole
Otak Corp.
10230 NE Points Drive, Suite 400
Kirkland, WA 98033
RE: Amendment No.1 to Agreement for Professional Services, AG-C-423
Project No. CP1122, 30'" St NE Area Flooding, Phase 1
Dear Mr. Cole:
Enclosed please find an executed copy of the above-referenced Amendment No. 1. This
amendment is for a time extension only. This amendment extends the term of the
agreement to December 31, 2014.
For the City's tracking and record keeping purposes, please reference AG-C-423 and
Project No. CP1122 on all correspondence and related material. Our records indicate that
your Insurance, as required in Section 9 of the original agreement, expired on December
9, 2013. Please mail the required certificate(s) of insurance, within two weeks, to Amanda
DeSilver, Contracts Administration Specialist, Auburn Community Development & Public
Works Department, at the address noted at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-5059.
Sincerely,
rte,/
Kim Truong
Project Engineer
Community Development & Public Works Department
KT/adfjc
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG-C-423
CP1122 (2.20)
AUBURN * MORE THAN YOU IMAGINED
R- �.Acol
AMENDMENT #2 TO AGREEMENT NO. AG -C-423 BETWEEN
THE CITY OF AUBURN AND OTAK CORP. RELATING TO PROJECT NO. CP1122,
30th STREET NE AREA FLOODING, PHASE 1
THIS AMENDMENT is made and entered into this_ day of 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Wdshington
(hereinafter referred to as the "CITY "), and Otak Corp. (hereinafter referred to as the
"CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C -423
executed on the 28th day of January 2013 and amended by agreement dated the 61' day of
December. 2013
The changes to the agreement are described as follows:
1. CONTRACT TERM: There is no change to the date of termination.
2. SCOPE OF WORK: See Exhibit A, which is attached hereto and by this reference made
part of this Amendment.
3. COMPENSATION: The amount of this amendment is $14,926.00. The total contract
amount is increased to $334,926.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -423 executed on the 28th day of January 2013 shall remain unchanged,
and in full force and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and veal first above written.
OTAK(CORP.
By:
Authorized signature
ATTEST (Optional).
By.
Its:
Approved as to form (Optional):
Attorney for (Other Party)
Amendment No. 2 for Agreement No. AG -C -423
Otak Corp.
Page 1 of 4
CITY OF AUBURN
r4ancy Ba 11 Kra y 0
ATTEST.
,flanielle E. Das a<�urn City
May G, 2014
Kim Truong, Project Engineer
City of Auburn Public Works
25 West Main Street
Auburn, WA 98001 -4998
Re. Addition of Grind and Overlay to existingproject -30 Street NS Area Flooding
Ph.1 Agreement AG -C-423 — Otak Project No. 32187
Dear Kim:
Based on our previous telephone conversation, the City wishes to add certain additional items for
work to the existing 30" Street NE Area Flooding Ph. 1 project, specifically.
• Perform pavement repair (saw cut and remove /replace existing pavement) within the south half
of 30' Street NE from approximate project station 13 +00 to 15 +50.
• Perform a 2" grind and HMA overlay on 30i° Street NE from the existing curb - returns on `B"
Street to the existing curb - returns on Auburn Way North (AWN).
• On 306' Street NE, reconstruct two additional curb ramps on "C" Street as well as the curb ramp
at the NW cornet of AWN to be ADA compliant.
• Modify /upgrade the pedestrian signal system at the intersection 30" Street NE and AWN.
(Design and construction document preparation for this item of work will be performed by City
staff and Otak will incorporate into construction documents).
We have reviewed the design, construction documents, and survey base maps relative to identifying
the requirements to modify the current 99 %o- complete documents and have concluded the
following.
• The current topographic survey basemaps limits are sufficient for designing the added pavement
repair and replacement of the three added curb -ramp. No additional field surveying will be
necessary.
The westerly limits of the proposed grind and overlay ( "B" Street) is approximately 1,000
beyond the limits of the current surveyed basemaps. It is our opinion that full topographic
survey is not necessary for the purposes of a defining /specifying for this aspect of work and
would propose creating base maps using GIS data. However, a site visit will be performed to
verify existing features and current site conditions.
The proposed pedestrian signal upgrades at the AWN intersection to the new advanced system
will require modifying the design of the two proposed curb ramp replacements on the south side
of 30`h Street NE.
A d d i t i o n of G r i n d a n d O v e r l a y to existing 30th Street Project 1
otak
K: \project \32100\ 32187 \Conran \FinatDoes \Contract Budget Authorizations \Authorization 2 \Truong050514L.docz
creativity, integrity, and skill • strengthening our communities • performing exciting work • serving our clients
o a F
z
10230 ne points drive, suite 400 . kirkland, washington 9803,
(425) 822 -4446 . fax (425) 827 -9577
www.otak.com
We proposed modifying the plans, specifications, and cost estimate for the above four items of
additional construction as follows:
Construction Plans:
• Create /add one additional Restoration Sheet (Double Plan) for defining /specifying the
pavement grind and overlay between 'T" Street and the previous project limits.
• Revise the typical pavement section and other restoration drawings to reflect the new grind and
overlay of 30' Street, west of AWN.
• Revise the previous curb ramp replacement details on AWN and create /add one additional plan
drawing for the three new curb ramp replacements.
• Revise drawings to make provisions for adding the pedestrian signal modification drawings (to
be provided by the City and proposed as the last drawings in the plan set).
• Modify /edit other drawing within plan set, as necessary, to reflect added
improvements/drawings.
Project Specification and Cost Estimate:
• Modify technical special provision.to include the new added pavement planning element and
incorporate additions special provisions, provided by the City, within Divisions 8 and 9 for the
pedestrian signal modifications.
• Revise /update quantities and cost estimate associated with the applicable bid items changes
(removals, pavement planing, HMA, and concrete paving) and incorporate bid items /cost
estimate data provided by the City relative to pedestrian signal modifications. Revised the bid
schedule /project description to reflect the additional project elements.
To modify and revise the construction documents as outlined above is estimated at $14,926.00, as
indicated in the attached spreadsheet detailed breakdown of labor and expense costs.
Please review, and if acceptable, indicate your authorization by returning one signed copy. Should
you have any questions feel free to contact me (425) 739 -7964.
Sincerely,
AUTHORIZATION:
By: Date:_
Kim Trtlong, Proj. Eng., City of Auburn
A d d i t i o n of G r i n d a n d Overlay to e x i s t i n g 3 0 t b S t r e e t Project 2
otak
K. \proiea \32100\ 32187 \Contract \Pmail)oa, \Contract Budget Autharizations \Authorization 2 \Truong050514i_docr.
creativity, integrity, and shill • strengthening our communities • performing exciting work • serving our clients
Addition of a Grind and Overlay
30th Street NE Area Flooding, Phase 1
City of Auburn
Otak Hours and Fees
Billing Rate:
9
>
�x
°o'
C y
v
Total
Hours
Total
Fees
$145
$119
$107
$68
1,0 30th St. NE Grind Overlay (From B Street NE to Auburn Way)
Grind /Overlay and Curb Ramp Design
12
32
24
68
$8,116
Revise /Update Current Sheets/ Specifications
6
16
30
52
$5,984
Incorporate Dwgs & Specs for Ped Signal Upgrade (City prepared /provided)
4
2
2
8
$826
Subtotal Horns /Fee
18
52
56
2
128
$14,926
Total Budget = $14,926
1
K \project\ 32100\ 32187 \Contract \Pinall)ocs \Contract Budget Authorizations \Audrorizadon 2 \13udgetAuthMst050514,hs otak
b q Z)-I
AMENDMENT #3 TO AGREEMENT NO. AG -C -423 BETWEEN
THE CITY OF AUBURN AND OTAK CORP RELATING TO PROJECT NO. CP1122,
30TH STREET NE AREA FLOODING, PHASE 1
i
THIS AMENDMENT is made and entered into this ,2I day of 9Wrr� , 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY "), and Otak Corp. (hereinafter referred to as the
"CONSULTANT "), as an Amendment to the Agreement between the parties for AG -C -423
executed on the 28th day of January 2013., and amended by agreements dated the 6`" day of
December 2013 and the 27th day of May 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The tern of the Agreement for Professional Services is extended to
December 31, 2015.
2. SCOPE OF WORK: There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -423 executed on the 28th day of January 2013 shall remain unchanged,
and in full force and effect.
IN VVITNESS WHEREOF the parties hereto have executed this Agreement as of the day
and veir first above written.
OTA CORP. CITY OF AUBURN
By C off_
Aut orized signature Nancy Back s, M yor
ATTEST (Optional): ATTEST:
By:
Its: Danielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): AMto
Attorney for (Other Party) Daniel B. Heid, Auburn City Atto ey
Amendment No. 3 for Agreement No. AG -C -423
Otak Corp.
Paae 1 of 1
D 1
AMENDMENT #3 TO AGREEMENT NO. AG -C -423 BETWEEN I.B.
THE CITY OF AUBURN AND OTAK CORP RELATING TO PROJECT NO. CP1122,
30TH STREET NE AREA FLOODING, PHASE 1
sr
THIS AMENDMENT is made and entered into this �)/ day of nxm , 2014, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY'), and Otak Corp. (hereinafter referred to as the
"CONSULTANT'), as an Amendment to the Agreement between the parties for AG -C -423
executed on the 28th day of January 2013., and amended by agreements dated the 6th day of
December 2013 and the 27th day of May 2014.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31. 2015.
2. SCOPE OF WORK. There is no change in the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG -C -423 executed on the 28th day of January 2013 shall remain unchanged,
and in full force and effect.
and
al
IN VVITNESS WHEREOF the parties hereto have executed this Agreement as of the day
ve r first above written.
CORP.
CITY OF AUBURN
signature Nancy Bac s, ayor
ATTEST (Optional):
By:
Its:
Approved as to form (Optional).
Attorney for (Other Party)
Amendment No. 3 for Agreement No. AG -C -423
Otak Corp.
Paoe 1 of 1
ATTEST.
L,,,44 (! L�
Danielle E. Daskam, Auburn City Clerk
CIT }' pI' r .
WASHINGTON
December 4, 2014
Nancy Backus, Mayor
25 West Main Street* Auburn WA 98001 -0998 * www,auburnwa.gov * 253- 931 -3000
Mark Cole
Otak Corp.
10230 NE Points Drive, Suite 400
Kirkland, WA 98033
RE: Amendment No. 3 to Agreement for Professional Services, AG -C -423
Project No. CPI 122, 30th Street NE Area Flooding
Dear Mr. Cole:
Enclosed please find an executed copy of the above - referenced Amendment No. 3. This
amendment is for a time extension only and extends the term of the agreement to
December 31. 2015.
For the City's tracking and record keeping purposes, please reference AG -C -423 and
Project No. CP1122 on all correspondence and related material. Our records indicate
that your insurance certificate will expire on December 9, 2014. Please mail the renewal
certificate to Amanda DeSilver, Contracts Administration Specialist, at the address noted
at the top of this letterhead.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253 - 804 -5059.
Sincerely,
Kim Truong
Project Engineer
Community Development & Public Works Department
KT /ad /mt
Enclosure
cc: Dam Daskam, City Clerk (copy letter only)
AG -C -423
AUBURN* MORE THAN YOU IMAGINED
AMENDMENT #5 TO AGREEMENT NO. AG-C-423 BETWEEN
THE CITY OF AUBURN AND OTAK CORP RELATING TO PROJECT NO. CP1122,
30TH STREET NE AREA FLOODING, PHASE 1
THIS AMENDMENT is made and entered into this a day of 2015, by
and between the CITY OF AUBURN, a municipal corporation of the State of Washington
(hereinafter referred to as the "CITY"), and Otak Corp. (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-423
executed on the 28th day of January 2013, and amended by agreements dated the 6th day of
December 2013, the 27th day of May 2014, the 21st day of November 2014 and the 23rd day of
March, 2015.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2016.
2. SCOPE OF WORK: There is no change to the scope of work.
3. COMPENSATION: There is no change to the amount authorized in the original agreement
and subsequent amendments.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-423 executed on the 28th day of January 2013 shall remain unchanged,
and in full force and effect.
IN W TNESS WHEREOF the parties hereto have executed this Agreement as of the day
and ye first above written.
OTA CORP. CITY OF AUBURN
By: /t,.. 1 . c. r / �QI'1
Authorized signature Nancy B uuMayor
ATTEST (Optional): ATTEST:
By: .L,
Its: Da ielle E. Daskam, Auburn City Clerk
Approved as to form (Optional): Approved as to fc m•
to
Attorney for (Other Party) I. iel B. HTid, • -bw CTA —y
Amendment No. 5 for Agreement No. AG-C-423
Otak Corp.
Page 1 of 1
CITY OF •
PiiJ13TJ I • Nancy Backus, Mayor
WASH INGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 7, 2015
Mark Cole
•
Otak Corp.
10230 NE Points Drive, Suite 400
Kirkland, WA 98033
RE: Amendment No. 5 to Agreement for Professional Services, AG-C-423
Project No. CP1122, 30`h Street NE Area Flooding
Dear Mr. Cole:
Enclosed please find an executed copy of the above-referenced Amendment No. 5. This
amendment extends the agreement date to December 31, 2016.
For the City's tracking and record keeping purposes, please reference AG-C-423 and
Project No. CP1122 on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me.
You can contact me at 253-804-5059.
Sincerely,
Kim Truong
Project Engineer
Community Development & Public Works Department
Kt/ad/as
Enclosure
cc: Dani Daskam, City Clerk (copy letter only)
AG-C-423
CP1122 (2.20)
AUBURN * MORE THAN YOU IMAGINED
Al 3 t tc.cy
AMENDMENT #6 TO AGREEMENT NO. AG-C-423 BETWEEN
THE CITY OF AUBURN AND OTAK CORP RELATING TO PROJECT NO. CP1122,
30Th STREET NE AREA FLOODING, PHASE 1
THIS AMENDMENT is made and entered into this _3Oday of r ifu -1 , 2016, by
and between the CITY OF AUBURN, a municipal corporation of the Statof Washington
(hereinafter referred to as the "CITY"), and Otak Corp (hereinafter referred to as the
"CONSULTANT"), as an Amendment to the Agreement between the parties for AG-C-423
executed on the 28th day of January 2013, and amended by agreements dated the 6th day of
December 2013, the 27th day of May 2014, the 215'day of November 2014, the 23rd day of
March, 2015 and the 2n0 Day of December, 2015.
The changes to the agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
June 30, 2017.
2. SCOPE OF WORK: The scope of work is amended to include the following tasks:
See Exhibit A, which is attached hereto and by this reference made part of this Amendment.
3. COMPENSATION: The amount of this amendment is $130,734.00. The total contract
amount is increased to $515,638.00.
REMAINING TERMS UNCHANGED: That all other provisions of the Agreement between
the parties for AG-C-423 executed on the 28th day of January 2013 shall remain unchanged,
and in full force and effect.
IN WI ' ESS WHEREOF the parties hereto have executed this Agreement as of the day
and year first above written.
OTAK ORP CITY OF AUBURN
•
By: , ,as/ J 'A- g
Authorized signature Na ncy Back , ayor
ATTEST (Optional): ATTEST: r
By: ? 1�11c /� "`-Y
Its: Dani "Ile E. Daskam, Auburn City Clerk
Approved as to form (Optional): Appr. -. as to f•rm:
/I ��iA
Attorney for (Other Party) ;Mr =. Het. urn ity A or ey
Amendment No. 6 for Agreement No. AG-C-423
Otak Corp
Page 1 of 1
EXHIBIT A
City of Auburn, Washington
30th Street NE Area Flooding, Phase 1B
Contract Amendment #6
Professional Services Agreement AG-C-423, Project No. CP1122
Scope of Services
June 14, 2016
Consultant #32187.A
The following scope is to provide professional services for final design and construction assistance for the
30th Street NE Area Flooding,Phase 1B project.
Project Background
The 30`h Street NE Area Flooding,Phase 1 project extends easterly from the NW corner of the airport
property to the Brannan Park Pump Station (13PPS). In 2014, design and construction documents (plans;
specification/contract forms; and cost estimate) were prepared and construction bids solicited, including a
bid addendum to change open-cut/trench-shoring to micro-tunneling the pipe installation across the
retirement home property (between 1-Street and Brannon Park). Construction bids were received,and
although the low bid for the Micro-tunneling portion was close:to the anticipated cost, the overall project
came in above the City's budget and the project was not awarded.
, . . .
Wanting to move forward with a project, the City then elected to separate the project into two projects.
Otak assisted in re-packaging/re-bidding the first project, "Ph 1A" (the upstream segment within 30th
Street NE west of I-Street) while the City further explored alternate route options for the portion between
I-Street and the BPPS, to be construct later as a separate "Phase 1B" project. The Ph lA project was
awarded and construction was completed in 2015.
The City identified an alternate route for the two previous alignments along the retirement home and Otak
evaluated/compared construction methods,challenges, and cost consideration between the three
alternatives summarized in technical memorandum, Pipe Alignment Alternative Consideration, dated
November 30, 2015. Based on this evaluation,and other considerations, the City elected to proceed with
Alternative 2 -in the existing easement behind the retirement home and located 4-foot north of the initial
alignment. Construction documents to be prepared for open-cut installation using a specified trench-
shoring method. ` '
30 " Street NE Area Flooding , Phase 113 • 1
otak
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The proposed Ph lB project will connect to existing Ph IA facilities in 30`h Street. NE The proposed pipe
will extend south along I-street rum and extend easterly within the existing easement behind the retirement
home and onto the Brannon Park property and the original alignment to connect with the upstream inlet
structure of the BPPS located adjacent to the Green River.
•
30i ' Sl ree / NE Area F /oodin . Phase 113 2
otak
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Figure I
The scope of services is described in more detailed are follows:
Scope of Services
9.0 Final Design and Preparation of Construction Documents
9.1 Perform site reconnaissance
Consultant will meet with the City to discuss alignment, shoring options, and other construction
considerations and recommended controls associated with pipe trench within the area on the retirement
home. Consultant will update the previous geotechnical report to reflect specific recommendation types of
shoring and other site monitoring controls.
Consultant will coordinate/meet with the City to visually examine the project site (specifically the
alignment modification in the area between I-St. and Bannon Park) to verify site conditions and discuss
any significant findings which may have an impact on proposed improvements. Consultant will prepare a
memorandum to summarize significant discussions and observations.
Consultant will perform supplemental topo survey and update design basemap to reflect identified surface
features that have change (from that of the initial 3-year old survey) and to confirm tie-in facilities
constructed with Ph 1A project.
9.2 Design and prepare 95%-Level construction plans
Consultant will assemble the previous design drawings prepared in 2014 into a construction plan set and
revise to a higher level of design completion,including revising the design to shifting alignment 4-feet
north and changing from mico-tunnel to open-cut in the area of the retirement home. Construction plans
will include general information drawings; temporary erosion and sediment control/site demolition
drawings; storm drainage improvement plan and profiles drawings; site restoration drawings, and other
details as may be necessary to understand the significant components of the design.
9.2.1 Prepare Project Information Plans (2 Drawings)
Consultant will prepare drawings per the City's provided Sheet layout and format, including the coversheet
and general information sheet. At a minimum these sheets shall indicate the project title, project number,
vicinity map, and drawing index; the project's general notes, project legend, symbols, and abbreviations;
the project layout map;and project survey control.
9.2.2 Prepare TESC and Demolition Plans (4 Dbl-plate plan drawings)
Consultant will update/revise the previous design plans and supportive detail drawings. Plans to provide
for Temporary Erosion& Sediment Control (TESC) project requirements and for removal/demolition of
30 ( 1 Street ATE Area Flooding . Phase 1B 4
otak
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various project elements,i.e. pavement, structures, and other necessary aspect required to be removed,
demolished, and/or relocated.
9.2.3 Prepare Storm Drainage Plans (9 Plan & Profile Drawings)
Consultant will revise/update the previous design plan and profiles and supportive detail drawings.
Drawing will indicate new sewer lines and grades, structure locations and inverts, system connections, and
other aspects of the project or pertinent information. Format and scale for Plan and Profile sheets shall be
per the City's provided drawing format.
9.2.4 Prepare Site Restoration Plans (8 Dbl-plate plan drawings)
Consultant will update/revise the previously prepared plan drawings and supportive details necessary for
site restoration required of proposed improvements. Drawings will depict limits of replacement of
driveways, sidewalks, pavements,landscaping, channelization, and other miscellaneous reconstruction
items.
9.3 Prepare 95% project specifications
Consultant will prepare project specification document consisting of the City's contract and general
provisions,bid proposal,and technical special provisions - based on the City's standards and special
provisions to the 2016 Standard Specifications for Road,Bridge, and Municipal Construction, as published
by\VSDOT/APWA and non-standard special provisions required of the project,including shoring,
dewatering, and settlement monitoring. The Consultant shall maintain the data links within the files
provided by the City and keep general project information updated in the Data file for use in all other
specification files. In addition, the Consultant shall use track changes for all changes made within the City's
standard contract documents and specifications.
9.4 Prepare 95% construction cost estimate
Consultant will coordinate with City staff to identify standard and non-standard bid items used for the
project based on the City's standard bid items identified in the special provisions. Consultant will estimate
quantities and develop an itemized construction cost estimate using unit costs based on recent similar
project bid tabs and experience. The construction cost estimate will include appropriate contingencies to
reflect the level of design complete.
9.5 Submit documents and respond to City comments
Consultant will assemble and submit documents for review and comment and meeting with the City to
discuss submittal review comments The City shall review and provide Consultant with written review
comments. Consultant will subsequently evaluate the comments and provide the City with written
response to each comment for clarification and concurrence.
9.6 Prepare and submit 100% construction documents
Consultant will revise the previously prepared construction plans, specifications,and construction cost
estimate to a higher level of design completion, including incorporating the comments from previous
design submittal. Consultant will submit"100% Proof Set" of design documents for final review and
30th Sireel NE Area Flooding , Phase 1B 5
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approval. Consultant will subsequently review, incorporate any final comment edits,and submit the final
construction documents to the Ciro for producing documents for construction bid solicitation.
9.7 Final design project meetings (with Client) and project quality control
Consultant shall prepare for and attend coordination meetings with the City during the final design and
plan preparation. Consultant will prepare and distribute meeting summaries.
Consultant will implement measures to facilitate a continuous level of improvement in the design and for
effectively communicate and keep client apprised of progress, unanticipated design issues that may arise
and/or issues requiring client decision and direction. Consultant will perform specific quality control
reviews of design elements and proposed deliverables at each interim design submittals. Consultant will
require similar quality control measures of subconsultant team members.
9.8 Bid assistance
Consultant will assist the City during the project bidding and contracting phase. It is assumed that the City
will produce the bid documents, advertise the bid,distribute bid documents, maintain the master
planholder's list,and conduct the bid opening.
Consultant will respond to technical questions from bidders as requested by the City.All questions from
bidders and responses from Consultant will go through the City. Consultant will prepare up to two (2)
addenda, as may be requested by the City.
Task 9 Deliverables:
• 95%-level design submittal
o Design Plans: 3-Paper half-size; 1-Paper full-size; 1 PDF copy
o Project Specifications: 3-Bound paper copies; 1 MSWORD copy
o Construction Cost Estimate: 3-Paper; 1 PDF copy—Excel copy
o Update copy of Geotechnical Report; 1 PDF copy
o Document review comment form: 1 MSWORD copy
o Written response to agency review comments; 1 MSWORD copy
• 100%-level design "Proof-set" submittal
o Design Plans: 1 Paper half-size,PDF
o Project Specifications: 1 Bound paper copy, 1 MSWORD copy
o Construction Cost Estimate: 1 Paper copy,Excel copy
o Document Review comment form: 1 MSWORD copy
o Written response to agency final comments; 1 MSWORD copy
• Final construction document submittal
o Design Plans: 1 Full Size (signed/sealed) set of Molars not photocopied. Electronic ACAD files
of all plans with all external references bound.
o Project Specifications: 1 Bound paper copy (Sealed/signed); 1 MSWORD copy
o Construction Cost Estimate: 1 Paper copy (sealed/Signed); 1 PDF copy
o Quantity Take Off documentation
3 0 i b Street NE Area Flooding . Phase 7 B 6
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• Miscellaneous correspondence/transmittals/meeting summaries; 1 PDF copy Ea
• Bid Assistance
o Respond to technical questions from bidders as requested by the City
o All questions from bidders and responses from Consultant will go through the City
o Addendum: Prepare and transmit up to two (2) addenda as requested by the City;MS Word
Format.
o Bid tabulation:Assist the City with checking references of apparent low bidder as requested by
the City
Task 9 Assumptions:
• Permits and approval for the project have been obtained by the City basis on the assumption they were
obtained for the entire project prior to Ph lA/Ph 1B,including the Construction Stormwater General
Permit and SWPPP, and no further permits are required.
• Existing private utilities relative to previously identified impacts have not changed and no
supplemental investigate will be performed.
• The City shall supply Consultant with an electronic copy (MSWord) of required updates to standard
boilerplate for bid, contract, and other relative bid and specifications document sections.
• City shall provide Consultant with itemized bid tabulation of similar recent construction bids,when
available, for use in developing project cost estimates.
• Agency document review comments shall be provided to Consultant; one master set of comments will
be provided by the City in PDF format for all submitted plans and in MSWord format for all
submitted word documents.
• Budget for final design meetings based on Consultant preparing for and attending a maximum of three
(3) two-hour meetings to discuss design issues and design review comments.
• The City shall be responsible for leading the construction bid solicitation process and advertise the bid,
distribute bid documents, maintain the master planholder's list, and conduct the bid opening.
10.0 Construction Assistance
City staff will provide on-site observation and overall construction management. Consultant will support
the City during construction in the following areas:
• Responding to RFT and review/approval of certain contractor submittals
• On-site field meeting and observation support during construction
• Preparation of as-constructed record drawings
10.1 Submittal Reviews and Request for Information (RFI)
Consultant will review/approval construction submittal associated with trench shoring, dewatering,as well
as settlement monitoring survey data and all other contractor submittal review/approvals shall be
performed by the City. Consultant will provide technical interpretations of the drawings, specifications,
and contract documents,at the direction of the City, and respond to requests for information (RFI). The
Consultant will work closely with the City to provide prompt responses to submittals and RFIs,but shall
not direct the Contractor to make changes to, or deviations from, the contract documents.
30 " Street NE Area Flooding , Phase 1B 7
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Responding to RFIs and providing design clarifications will be accomplished on an on-call basis up to the
amount budgeted in Exhibit B-1. This level of effort will not exceed the budgeted amount without specific
authorization from the City.
10.2 On-site field meetings and observation support during construction
City shall he responsible for providing overall on-site observation. When requested, consultant will be
available to attend on-site meetings to discuss the project.
Consultant will provide observation during installation of the soldier pile shoring and dewatering systems
for pipe installation within the area behind the retirement home. Consultant's geotechnical subconsultant
will provide full-time field observation to monitor, document conditions, and advise/make field
recommendation regarding the shoring installation and associated dewatering system. Budget for
observation is based on providing full-time observation for a maximum 15 working days and two separate
periodic part-time additional site visits to observe installation and operation of the dewatering system.
Daily field reports in addition to a summary letter documenting the construction observation will be
prepared and provided to the City.
10.3 Prepare "Record Drawings"
Prepare record drawings to indicate significant changes made during construction,based on drawing mark-
ups provided by Contractor and City. These arc redline markups of the original Mylar documents and
electronic changes to the ACAD drawings of the project.
Task 10 Deliverables:
Optional Services
• Returned submittal reviews: 1 PDF, Ea.
• RFI clarifications: 1 PDF Ea.
• Record Drawings: Original Full Size Mylar with Markups completed and drawings signed, 1 CD with
modified AutoCAD files with all external references bound.
Task 10 Assumptions:
• Consultant will review/approve construction submittals associated with trench shoring, dewatering,
and settlement monitoring. The City shall be responsible for performing review/approval of all other
construction submittal.
• City shall be responsible for preparation of all construction change orders.
• City shall provide quality assurance survey elevation checks, when appropriate, of the contractor's
specification-required trench/shoring settlement monitoring sun-eying.
• Budget for consultant attendance of on-site construction meetings at the request of the city based on
attendance of maximum five (5) meetings. Consultant will not attend routine weekly construction
meetings.
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• Consultant will monitor budget status for city requested activities associated with RFIs and site
meetings and will advise client when the level of effort is 85% exhausted to determinate at that time if
an amendment should be executed.
• The City shall provide consultant a current copy of record drawing requirements.
• The City will be responsible obtaining red-line markups from the contractor.
• For the purposes of preparing record drawings, the City shall provide Consultant with one full size set
of drawing containing all plan mark-ups in red-ink.
• No field verification survey is required of Consultant to prepare record drawings.
11.0 Project Management and Administration
Consultant:will direct and supervise internal staff team members and their activities to ensure successful
completion of design documents and other services provided by Consultant. Consultant will document all
design criteria, significant findings, and determinations made throughout the project. Consultant will
prepare progress reports and invoices with sufficient detail to demonstrate progress and budget status.
Consultant will monitor and track subconsultants' scope activities, budget expenditures,and
review/process monthly invoices with sufficient detail to document progress
Task 11 Deliverables:
• Progress Reports and Invoices: 1 paper copy, Ea
• Miscellaneous correspondence/transmittals/meeting summaries; 1 PDF copy Ea
Task 11 Assumptions:
• Project Management,Coordination, and Administration budget is based on eight (8) month duration
for project design and construction
• Project progress reports and invoicing will be submitted monthly
30 ' 1 Slreel NE Area Floorlins , Phase 1B 9
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GEOTECHNICAL ENGINEERING SERVICES
SUPPLEMENTAL SCOPE OF SERVICES
CITY OF AUBURN
30TH STREET NE AREA FLOODING, PHASE 1B: PROJECT CP1122
GEOENGINEERS JOB NO.0153-040-01
INTRODUCTION AND BACKGROUND
GeoEngineers, Inc. is pleased to present our supplemental scope of services for design and construction
support geotechnical engineering services for the proposed 30th Street NE Area flooding, Phase 1B:
Project CP1122 for the City of Auburn, Washington. Our scope is based on our discussions with Mark
Cole of Otak on May 12, 2016. GeoEngineers previously completed a geotechnical engineering report
for the project dated February 13,2014.
During the initial phase of the project, options to complete the portion of the sewer north of an existing
retirement facility included underpinning the building or using trenchless techniques. The City also later
considered another alignment which would move the project away from the retirement facility. We
understand that the City has moved the alignment back to near the original alignment and would like to
develop recommendations for using shoring consisting of soldier piles and lagging along the three wings
of the retirement facility. We also understand that the City would like GeoEngineers to prepare
specifications for dewatering and shoring. Support services during construction, mainly to observe the
installation of the soldier pile shoring,are also included in this phase of services.
SCOPE OF SERVICES
The purpose of our supplemental services is to update our previous geotechnical report to include
recommendations for soldier pile shoring, work with Otak to develop specifications for dewatering and
shoring, and provide construction support services. Our proposed scope of services will consist of the
following tasks:
Task 1 - Update Geotechnical Report
• Attend a meeting with Otak and City of Auburn to discuss shoring and underpinning options for
the various pipeline alignments(completed on April 12,2016).
• Provide recommendations for the installation of soldier piles and lagging,
• Prepare an addendum report including recommendations for soldier pile shoring and survey
monitoring for the shoring and adjacent structures.
• Provide consultation and attend meetings,as requested(one additional meeting assumed)
Task 2 - Specifications for Dewatering and Shoring
• Develop specifications for dewatering and shoring,
City of Auburn Page 2
c/o Otak
30'"Street NE Area Flooding,Phase SB
May 24,2016
• Review plans and specifications and provide comments and additions with respect to
geotechnical considerations.
• Prepare construction cost estimates for shoring and assist in developing cost estimates for
dewatering.
• Review and comment on shoring and dewatering submittals provided by the contractor.
Task 3 - Construction Support
• Complete site visits during construction to observe the installation of the soldier pile shoring and
to observe the dewatering system installed by the contractor. We assume the following:
o Three weeks(15 visits)of full time observation to observe installation of the soldier pile
shoring;
o Two(2) part time visits to observe installation and operation of the dewatering system;
o Two(2)additional part time site visits, as requested during construction.
a Provide consultation during construction to resolve geotechnical and dewatering issues. We
anticipate that this will include responding to RFIs, evaluating survey data collected for
monitoring the shoring walls,and other issues.
• Attend one meeting throughout the course of the project.
• Prepare a summary letter documenting our construction observation services.
GeoEngineers,Inc.
File No.0153-040-00
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THE CITY OF AUBURN AND ENVIRONMENTAL SCIENCE ASSOCIATES (ESA)
AMENDMENT TO AGREEMENT FOR SERVICES AG-C-432
RELATING TO PROJECT NO. C207A, A STREET NW EXTENSION MITIGATION
MONITORING
THIS AMENDMENT TO THE AGREEMENT is made and entered into this I day of
, 2019, by and between the CITY OF AUBURN, a municipal corporation of the
State of Washington (hereinafter referred to as the "CITY"), and Environmental Science
Associates (ESA) (hereinafter referred to as the "PROVIDER"). The City and Provider agree to
amend the Agreement AG-C-432 executed on the 12th day of April, 2013.
The changes to the Agreement are described as follows:
1. CONTRACT TERM: The term of the Agreement for Professional Services is extended to
December 31, 2020
2. SCOPE OF SERVICES: The scope of work is amended to include the following tasks that
will be performed in a good and professional manner. See Amended Exhibit A, which is
attached hereto and by this reference made part of this Amendment.
3. COMPENSATION: The amount of this amendment is $11,417.00, based upon Exhibit B,
which is attached hereto and by this reference made part of this Amendment. As total
compensation for the Provider's performance of the services provided based on this
Amended Agreement, the City shall pay the Provider fees and costs not-to-exceed
$174,411.00.
REMAINING TERMS UNCHANGED: All other provisions of the Agreement between the parties
for AG-C-432 executed on the 12th day of April, 2013 shall remain unchanged, and in full force
and effect.
IN WITNESS WHEREOF the parties hereto have executed this Agreement as of the day and
year first above written.
ENVIRONMENTAL SCIENCE ASSOCIATES CITY OF AUBURN
By: 4 4094 n/v^6-9•A`t 425
Authorized signature ancy Ba , ayor
Approved as to form (Optional): Appro • - to form:
4-10
Attorney for (Other Party) Steve Gross, Auburn City Attorney
Amendment No.12 for Agreement No. AG-C-432
Environmental Science Associates (ESA)
ENG-182, Revised 10/18
Page 1 of 1
EXHIBIT A-SCOPE OF WORK
City of Auburn Public Works Department
AUBURN A STREET NW
Year 8(2020)Vegetation Monitoring Services
Environmental Science Associates, Inc. (ESA) has prepared this Scope of Work for Year 8 (2020) Post .
Construction Monitoring for the wetland mitigation area constructed to mitigate for the'A street NW
Extension in Auburn,Washington. Wetland mitigation construction for the A Street NW Extension
Project is described in detail in the Auburn A Street NW Extension As-Built Report for the Off-site
Wetland Mitigation Area:Phase 1 (ESA, 2012). This monitoring program is based on the Auburn A Street
NW Extension Final Mitigation Plan (ESA Adolfson, 2010).
The purpose of Year 8(2020) monitoring is to document conditions in order to close out the mitigation
monitoring early. Federal and state permits required that the mitigation be monitored for 10 years
following installation. However, Ecology has indicated the City can close out the monitoring early if the
site meets Year 10 performance standards during both Years 7 and 8;the site met Year 10 performance
standards during Year 7 (2019).This scope is part of that work.
General Assumptions
• The City of Auburn (City)will direct,oversee, and manage the site maintenance contractors.
• The Consultant will provide environmental services on an as-call basis for the mitigation site as
shown on the Revised Phase 2 design drawings, dated July 10, 2014.
• This scope of work does not include changes, revisions or amendments to environmental permits
if site conditions necessitate changes to these permits.
• This scope of work does not include additional wetland, stream, and/or habitat delineations.
TASK 100—PROJECT MANAGEMENT
The Consultant will provide project management to maintain efficient contract progress, and coordinate
its work with efforts performed by weed control contractors and City staff.The Project Manager will
provide monthly invoices and progress reports during the Year 8 monitoring period occurring from
spring 2020 through December 2020.
Assumptions
• Up to one site meeting with City staff or agency personnel, as needed.
Deliverables
• Monthly progress reports and invoices during the Year 8 monitoring period.
Year 8 Monitoring Scope Page 1 of 4 Exhibit A
Version 1.0 11/14/2019
TASK 200—INVASIVE MONITORING AND MAINTENANCE RECOMMENDATIONS
ESA will inspect the site at the beginning of the growing season to identify and map potential invasive
vegetation treatment areas, provide site maintenance recommendations, conduct follow up inspections
to document site successes and areas of improvement for the next growing season.
Assumptions
• Conduct one spring invasive plant inspection and prepare site maintenance recommendation
email memos, in anticipation of maintenance needs.The memos shall include a site map showing
locations of different types of invasive plants along with recommended time frames to perform
maintenance activities in order for them to have the best chance for success.
• Coordinate with the City's invasive weed sprayer and the City during the spraying windows.
Provide post-spraying and maintenance inspection visits (one in the late spring-early summer with
summary emails as necessary.
• Conduct one fall field inspection with summary memo to record maintenance successes and areas
for improvement.
Deliverables
• One brief site recommendation memo documenting field inspection notes, maintenance
recommendations, and site photographs provided to the City following the spring site inspection.
One email memo after invasive plant spraying and treatment.
TASK 300—YEAR 8 QUALITATIVE MONITORING
ESA will conduct work necessary to complete Ecology's required evaluation of the site for early close-
out, which includes the following: verification the site still meets Year 10 standards using qualitative
monitoring; confirmation of the wetland boundary as delineated and documented in the Year 5
Monitoring Report(ESA, 2016); and completion of a wetland rating of the site using the same version of
the "WA State Wetland Rating System for Western Washington"that was used to assess the impact site.
The proposed timing of qualitative monitoring activities for the Year 8 monitoring period is given in
Table 1. Invasive species monitoring and maintenance recommendations are included under Task 200.
Assumptions
• Consultant staff will qualitatively assess hydrologic conditions in the early growing season (April-
June)as part of the spring monitoring event and once at the end of the growing season as part of
the fall monitoring event.Three hours per staff member is assumed for each monitoring event;
two staff members will conduct the monitoring. Hydrologic observations will include visual
inspections of:
o Water depth at the two new monitoring wells shown on Figure A-2 of the As-Built
Report(ESA, 2012);and
Year 8 Monitoring Scope Page 2 of 4 Exhibit A
Version 1.0 11/14/2019
o Swale depth, photo documentation, and visual observations of the western swale
system adjacent to Photo Points 4, 5, 6, and 7 shown on Figure A-1 of the As-Built
Report(ESA, 2012).
• Consultant staff will qualitatively assess the site for general plant health and condition. One eight-
hour field day per staff are assumed to complete the qualitative monitoring event. Observations
will include:
o Approximate plant(both native and invasive species) aerial coverage
o Site conditions from established photo points shown on Figure A-1 from the As-built
Report(ESA, 2012). One set of photos will be collected during the monitoring event.
o Observations of wildlife use and any impacts to the off-site wetland mitigation area
from human use (e.g., dumping,vandalism,etc) during the qualitative monitoring event.
• This scope of work does not include a formal wetland boundary delineation or professional survey,
location of channels or habitat features, or other detailed field studies or surveys should
additional measures beyond those required by permit agencies.
Deliverables
• None, monitoring report is included as a separate task(Task 400).
TASK 400—REPORTING
ESA will prepare the Year 8 vegetation monitoring report for review and approval by the City and
regulating agencies. The report will be generally based upon the Year 1 monitoring report that follows
the Mitigation Monitoring Report Format (October 10, 2008) requirements outlined by the Corps on the
attachment included with the Section 404 permit. The Year 8 monitoring report will include the
qualitative data and observations collected during the bi-annual monitoring site visits and compare
these data with the performance standards described in the As-Built Report(ESA, 2012).
The Year 8 report will also document the wetland boundary confirmation, and briefly evaluate hydrology
within the western swale system. A set of panoramic photographs from established photo points will be
included to illustrate and document site conditions for final review.
Deliverables
• Draft Year 8 Monitoring Report,which will include a camera-ready electronic copy of the report
and attachments for the City and permitting agency review and comment.
• Final Year 8 Monitoring Report,which will include a final, camera-ready electronic copy of the
report and two bound hard copies for the City and permitting agencies(Corps, Ecology,and the
Washington Department of Fish and Wildlife [WDFW]).
Year 8 Monitoring Scope Page 3 of 4 Exhibit A
Version 1.0 11/14/2019
SUMMARY OF TASKS
Table 1 provides a proposed timeline for tasks to be completed as part of this scope of work. This
timeline is intended as a general framework only and may be modified based on mitigation site
conditions, mitigation site needs, and City and agency schedules.
Table 1. Year 8 Monitoring Task Summary/Schedule (2020)
Estimated Task 100— Task 200— Task 300— Task 400—
Month of Project Invasive Year 7(2020) Monitoring
Delivery Management 1 Monitoring and Monitoring Report and As-
Maintenance built Report
Inspections
April 2020 x Progress x Invasive species
report/invoice maintenance visit
x Recommendation
memo and map
May 2020 x Progress x Spring qualitative
report/invoice plant and hydrology
monitoring
June 2020 x Progress
report/invoice
July 2020 x Progress
report/invoice
August 2020 x Progress x Invasive species
report/invoice maintenance visit
x Email and map
September x Progress x Fall qualitative plant x Draft Monitoring
2020 report/invoice and hydrology Report submitted to
monitoring the City
October x Progress
2020 report/invoice x Final Monitoring
Report submitted to
City and agencies
November x Progress
2020 report/invoice
December x Progress
2020 report/invoice
Notes:
1 Includes one meeting with City/agency staff.
Year 8 Monitoring Scope Page 4 of 4 Exhibit A
Version 1.0 11/14/2019
ESA
Budget Proposal EXHIBIT B
Version: 1
Project No.:0120988 Project Manager:Christina Hersum
Project Title:Auburn A Street YEAR 8 Monitoring Contract No.:AG-C-432,Amendment 12
Client:Auburn Location:Auburn.WA
Date: 13-Nov-19
Project Biologist:
Principal: Manager: Associate I GIS/Graphics:
Vanderburg Hersum or II Struthers Admin Expenses:
Hours Hours Hours Hours Hours Units Rate Cost Hours Cost
Task 1 Project Management 1.00 16.00 2.00 19.00 $1,845
Task 2 Invasive Monitoring and Maintenance Inspections 15.00 12.00 2.0029.00 $2,695
Task 3 Year 8 Vegetation and Hydrology Monitoring 1.00 24.00 24.00 1.00 50.00 $4,690
Task4 Monitoring Report 1.00 10.00 6.00 1.00 2.00 20.00 $1,910
Subtotal Hours 3.00 65.00 42.00 4.00 4.00 118.00 $11,140
Task Reimbursable Expenses:
99999
Mileage 330.00 $0.535 $177 $177
iPad GPS 4.00 $25.00 $100 $100
Subtotal Reimbursables $277
Project Totals $11,417
Wetland Monitoring and Reporting $8,665
Invasive Monitoring/Maintenance Recommendations $2,695
Page 1 of 1 File: Auburn A St Year 8 Monitoring Budget_10042018
CITY OF
AUBURN Nancy Backus, Mayor
WASHINGTON 25 West Main Street * Auburn WA 98001-4998 * www.auburnwa.gov * 253-931-3000
December 16, 2019
Teresa Vanderburg
Environmental Science Associates (ESA)
5309 Shilshole Avenue NW
Seattle, WA 98155
RE: Amendment No. 12 to Agreement for Professional Services, AG-C-432
C207A, A Street NW Extension Mitigation Monitoring
Notice to Proceed
Dear Ms. Vanderburg:
Enclosed please find an executed copy of the above-referenced Amendment No. 12. This
amendment extends the term of the agreement to December 31, 2020, supplements the
scope of work to include Year 8 Vegetation Monitoring Services and includes additional
compensation in the amount of$11,417.00 for a total agreement amount of $174,411.00.
For the City's tracking and record keeping purposes, please reference AG-C-432 and
Project No. C207A on all correspondence and related material.
As the project manager, I am the designated contact for this agreement and all
amendments. Questions, assignments and coordination shall be routed through me. You
can contact me at 253-804-5060.
Sincerely,
Tim Carlaw
Storm Drainage Engineer
Public Works Department
TC/ad/as
Enclosure
cc: Shawn Campbell, City Clerk
AG-C-432
ENG-171, Revised 10/18
AUBURN MORE THAN YOU IMAGINED