HomeMy WebLinkAbout01-28-2013 CITY OF --� Municipal Services Committee
January 28, 2013 - 3 30 PM
Council Conference Room
--0 WASHINGTON MINUTES
I CALL TO ORDER
Chair Peloza called the meeting to order at 3 30 p m. in the Council
Conference Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne,
Member John Partridge
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant
Chief of Police Bill Pierson, Public Works Director Dennis Dowdy,
Planning and Development Director Kevin Snyder, Parks, Arts and
Recreation Director Daryl Faber, Assistant City Attorney Steven
Gross, Financial Planning Manager Martin Chaw,
Administration/Business Manager Darcie Hanson, Financial Services
Manager Rhonda Ewing, Maintenance and Operations Manager
Randy Bailey, Solid Waste and Recycling Supervisor Joan Nelson and
Police Secretary Scribe Terry Mendoza. Others present: Citizen
Scot Pondelick.
B Announcements
C Agenda Modifications
II CONSENT AGENDA
A. January 14, 2013 Meeting Minutes
Vice Chair Osborne moved to accept the Minutes as presented
Member Partridge seconded Chair Peloza concurred.
MOTION PASSED 3-0
III DISCUSSION ITEMS
A. Animal Control Licensing Program (Hanson)
Darcie Hanson, Administrative/Business Services Manager, Planning
and Development Department, provided an update on the Animal
Control Licensing Program Since January 1 , 2013 the City has sold
194 new pet licenses through PetData with 32 of those sold at the
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Auburn Valley Humane Society Ribbon Cutting event. This activity
generated about $5,000.00 that is approximately sixty percent (60%)
of the projected monthly planned revenue. Pet license renewal
notices were mailed out the second week of January. The City
provided used laptops to local veterinarians and the AVHS to assist
with the purchase and/or renewal of licenses. Citizens inquiring about
pet licensing are being directed to PetData as well as the City's
dedicated line (253) 876-1997. Committee discussion followed.
B. Shopping Cart Update (Bailey)
Randy Bailey, Maintenance and Operations Manager briefed the
Committee on the shopping cart status as of January 25, 2013.
Information was distributed summarizing the shopping cart
impound/disposal fees billed ($3,810.00), as well as payments
received for the shopping cart invoices ($1 ,800.00). The amount
outstanding for shopping cart receivable is $2,010.00. The handout
also included a breakdown of shopping cart receivables. Manager
Bailey stated that most of the companies have been on the list less
than three months. Chair Peloza requested that
the report include aging information for each shopping cart owner.
Manager Bailey will add the aging information to the report and
provide to Committee members. Committee discussion followed.
C. Auburn Golf Course Financial Review (Coleman)
Martin Chaw, Finance Manager, updated the Committee on the Golf
Course's financial status to include the working capital statement,
balance sheet and rounds played. This included, the year-to-date
actual in terms of revenue and operating expenses. Total rounds
played for 2012 were 45,704. This decrease from 2011 figures can be
attributed to damage sustained during the snow/ice storm in January
and a wet/rainy Spring and Summer season. Director Daryl Faber,
Parks, Arts and Recreation also presented the new Golf Course
marketing brochure which has received a very positive response in the
community and has been distributed to the larger corporations in the
area. The new brochure includes better packages available during the
Winter months and information in conjunction with the Copper Falls
restaurant. There are many groups that will be returning to the Golf
Course this year for their tournament events which may result
in approximately $35,000.00 in additional revenue. Committee
discussion followed.
D. King County Solid Waste Interlocal Agreement (Coleman)
Joan Nelson, Solid Waste and Recycling Supervisor, along with
Assistant City Attorney Steven Gross reported on the King County
negotiations for the Solid Waste Interlocal Agreement (ILA). The King
County Solid Waste ILA was formed and signed in 1988 by cities for a
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40-year term Individual cities contract or provide for the collection of
garbage and recycling, and the King County Solid Waste Division
(SWD) provides for the transfer, disposal and recycling services. The
Amended and Restated Solid Waste ILA (2013 ILA) provides greater
accountability, transparency, simplicity, and durability to address the
long term needs of the system, as well as addressing the mitigation
and indemnification issues specifically related to the Cedar Hills
Landfill. Cities have until April 30th to act on the 2013 ILA. Committee
discussion followed
E. Red Light Photo Enforcement (Lee)
The 2012 end of year review for the Red Light Photo Enforcement
program was presented by Assistant Police Chief Bill Pierson The
City launched the program in 2006 and since that time the overall red
light violations have been reduced, especially in school zones The
number of actual infractions issued to reported violations has also
decreased from 86 1% in 2008 to 76 8% in 2012. Mayor Pete Lewis
requested that copies of the Red Light annual report be distributed
to the Auburn School District and Green River Community College
Committee discussion followed
F Animal Control (Lee)
Police Chief Bob Lee briefed the committee on animal control statistics
to date in January Our new Animal Control Officer, George Winner,
has had 19 dispatched calls and 35 phone calls/messages regarding
animal complaints. Seven animals have been impounded and
charges will be filed against a subject that attempted to order his dog
to attack officers that were on the perimeter of his home. Since the
animal control program has just started Chair Peloza requested a
monthly report beginning February 11 , 2013 Committee discussion
followed
G Project Matrix
The following updates were made to the Project Matrix:
Item 10P - Review date changed to 04/08/13
Item 20P - Review date changed to 02/11/13 Status updated
Item 26P - Removed from Project Matrix.
Item 27P - Lead changed to Darcie Hanson. Review date changed
to 04/22/13
Item 29P - Project description updated Review date changed to
04/22/13 Status updated
Item 32P - Removed from Project Matrix.
Item 31 - Review date changed to 07/01/13
IV ADJOURNMENT
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The meeting was adjourned at 4.26 p m The next meeting of the
Municipal Services Committee is Monday, February 11 , 2013 at 3 30 p.m.
in the Council Conference Room, City Hall, 25 W Main Street, Auburn,
WA.
Signed this !( day of February, 2013
ill Peloza, ChaiV Terry Men oza, Poli Secretary/Scribe
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