HomeMy WebLinkAbout02-04-2013 cmroF. =�- * .• Public Works Committee
: February 4, 2013 - 3:30 PM
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Annex Conference Room 2
� 1NA5HINGTON MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in.
Conference Room #2, located on the second floor of Aubum City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, �ce-Chair Bill Peloza, and Member Wayne
Osbome were present. Also present during the meeting were: Mayor
Pete B. Lewis, Public Works Director'Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Transportation Planner Joe Welsh, Street System
Engineer Seth Wickstrom, Project Engineer Ryan Vondrak, Finance
Director Shelley Coleman, Solid Waste and Recycling Supervisor Joan
Nelson, Assistant City Attorney Steve Gross, Emergency
Preparedness Manager Sarah Miller, Water Manager Allen Hunter,
Water Utility Engineer Cynthia Lamothe, Innovations and Technology
Director Ron Tiedeman, Business Systems Analyst Jim Felty and
Public Works Secretary Jennifer Cusmir Members of the public in
attendance included: Alice Ostdiek of Foster Pepper LLC Attorneys at
Law, Lindsay Sovde of Seattle-Northwest Securities Corporation
(SNW), and Citizen Scott Pondlick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the Public Works Committee Meeting
minutes for date, January 22, 2013, as amended.
Vice-Chair Peloza asked that the minutes be amended, page 7,
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Discussion Item A, the last paragraph, to read, "The Committee
agreed that the total adjusted amount of$680.05 should be written
off " The Committee agreed.
Motion Carried Unanimously 3-0.
B. Right-of-Way Use Permit No. 13-01 (Mund)
Councilmember Peloza moved and Councilmember
Osbome seconded to approve Right-of-Way Use Permit No. 13-01
Transportation Planner Joe Welsh stated that there were no changes
to the permit and it is the same as the previous years.
Motion Carried Unanimously 3-0.
C Public Works Project No. CP1112 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to approve Final Pay Estimate Ido. 4 to Contract
No. 12-09 in the amount of $10,764.69 and accept construction of
Project No. CP1112 2011)2012 City Sidewalk Repair Project.
Chairman Wagner asked if staff had learned anything from the project
about how the projects may be improved in the future. Street Systems
Engineer Wickstrom stated that the repairs were similar to projects
completed over the last few years and everything went well.
Street Systems Engineer Wickstrom addressed comments made by
Member Osborne regarding the $0.00 amount paid for traffic control.
Motion Carried Unanimously 3-0.
III. RESOLUTIONS
A. Resolution No. 4903 (Vondrak)
A Resolution of the City Council of the City of Aubum, Washington,
Authorizing the Mayor to Accept a Federal Grant to be Administered
through the Washington State Department of Transportation for the
South 277th Street Corridor Capacity and Non-Motorized Trail
Improvement Project
Councilmember Peloza moved and Councilmember
Osborne seconded to
Motion Carried Unanimously 0-0.
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council adopt Resolution No.
4903.
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Project Engineer Vondrak explained that the project is not on the
Capital Projects Status Report because the project has not been
initiated with the Committee and the funding agreement has not yet
been executed, in response to a question asked by Chairman
Wagner Assistant Director/City Engineer Selle stated that the project
includes design, permitt'ing, and property acquisition for the entire
roadway improvements including roadwork and pedestrian
improvements. Construction funding is not included. Chairman
Wagrier asked that when the project is included on the Capital Project
Status Report, it be made clear fhe project is only design and right-of-
way acquisition.
Project Engineer Vondrak answered questions asked by Vice-Chair
Peloia regarding the 13.5% grant match.
Motion Carried Unanimously 3-0.
IV DISCUSSION ITEMS
A. Ordinance No. 6451 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
Relating to the Combined Utility Systems of the City; Providing the
Issuance of One or More Series of Utility System Revenue Bonds of
the City
Chairman Wagner stated that Item IV A would be discussed prior to
the approval of the minutes.
Finance Director Coleman introduced Alice Ostdiek of Foster Pepper
LLC Attorneys at Law and Lindsay Sovde of Seattle-Northwest
Securities Corporation (SNW) to the Committee.
Finance Director Coleman provided background information regarding
the initial issuance of Utility System Revenue Bonds, which were
issued approximately two years ago and Ordinance No. 6451 will
authorize a second issuance. Coleman stated that the projects paid for
by the first bond issuance are almost complete and the funds have
been spent. The City is ready to move forward and start additional
projects.
Finance Director Coleman reported that the second bond issuance is
less than it was intended to be because Public Works staff was
successful in obtaining a Public Works Trust Fund Loan in the amount
of $3.3M to fund the Well 1 Improvement project. There are
$11,520,000.00 in projects that have been identified in Ordinance No.
6451
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Finance Director Coleman stated that Ordinance No. 6451 is
scheduled to be introduced and adopted by the City Council at the
February 19, 2013 City Council Meeting. The bonds will be priced at
the end of February and the sale will start five days after that.
Utilities Engineer Repp stated that staff anticipates by the end of 2013
there will be enough information to bring to the Committee with
recommendations on the Fulmer Well Field Improvement Project, in
response to a question asked by Chairman Wagner Utilities Engineer
Repp described how the cost estimate for the Fulmer Will Field
Improvements, $1,955,000.00, was calculated. Chairman Wagner
asked if there will be additional water rights included in the
project. Repp answered that there will be no new water rights. The
project uses only existing water rights.
Utilities Engineer Repp explained that the BNSF Utilities Crossing
Project is related to the BNSF third rail construction proposed by the
railroad for construction in 2014, in response to a question asked by
Member Osborne. The City is responsible for addressing our utility
crossings within the railroad Right-of Ways.
Ms. Ostdiek explained the similarities and the differences between
Ordinance No. 6451 and utility borid ordinance that the City has
adopted in the past. Ms. Ostdiek reviewed Section 4, Description of
the Bonds, Appointment of Designated Representative, which sets
forth all of the parameters of the bond, with the Committee following a
question asked by Chairman Wagner Ms. Ostdiek answered
questions asked by Chairman Wagner regarding the criteria used to
determine the final ma#urity of the bonds. Ms. Sovde stated that based
on staffs recommendations currently the ordinance authorizes a
maximum 20 year bond issue.
Ms. Ostdiek answered questions asked by Chairman Wagner
regarding Section 15, Flow of Funds and how the cost of operating the
utility is funded.
Vice-Chair Peloza asked that finro decimal places for all dollar amounts
be included in the ordinance and exhibits.
Member Osbome asked if there would need to be an additional rate
increase because of the issuance of the bonds. Finance Director
Coleman answered that the existing rate ordinance already has the
automatic rate increases built in.
Ms. Sovde distributed a summary of what has been happening in the
bond market to the Committee. Ms. Sovde reviewed the summary with
the Committee. Ms. Sovde noted that the true interest cost may be
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high or lower that the 2.8% indicated on the summary
Finance Director Coleman stated that the ordinance is being taken to
the Finance Committee for action and then to Council for adoption on
February 19, 2013.
B. King County Solid Waste Interlocal Agreement (Coleman)
Solid Waste and Recycling Supervisor Nelson explained that the
agreement being discussed by the Committee is an extension of an
existing agreement formed in 1988, which was a 40-year term
agreement. Because the expiration date is nearing with the need to
update transfer systems and make changes in liability, the language in
the agreement needs to be updated to meet the City's needs and
extend the length of the agreement King County can do long-term
bonding for Solid Waste Management Capital Projects at lower bond
interest rates and subsequently, lower customer costs.
Solid Waste and Recycling Supervisor Nelson stated that the new
agreement is a better agreement and if the City does not enter into the
new agreement the City will end up paying more per year
Assistant City Attorney Gross stated that the cost of insuring against
liabilities is a system cost which will be reflected in the rates. The
agreement provides for the County doing some kind of combination of
buying insurance, if commercially feasible, setting aside a reserve to
cover liability, or making sure the rate structure provides a sufficient
amount to take care of liability, in response to a question asked by
Chairman Wagner
Chairman Wagner asked when the agreement needs to be
signed. Solid Waste and Recycling Supervisor Nelson answered that
the agreement needs to be signed by the end of April. Nelson noted
that everyone on the Council has seen the agreement and staff plans
on brining a resolution for action to the Municipal Services Committee
next week and to Council for adoption on February 19, 2013.
Chairman Wagner asked the date of expiration of the
agreement. Assistant City Attorney answered December 24, 2040.
Vice-Chair Peloza spoke about the continued emphases on recycling.
C. SCADA System Overview (Repp/Hunter)
Utilities Engineer Repp explained that staff will be presenting the
Committee with an overview of the new SCADA software and control
systems. Repp stated that sites are still being brought online to the
system.
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Using the projector, Water Manager Hunter, with the assistance of
Business Systems Analyst Felty, Project Engineer Robert Lee and
Water Utility Engineer Lamothe, provided the Committee with an
overview of the architecture of the system, and spoke about sanitary
sewer and pump station configurations and the configuration of the
water system. The presentation ended with the reporting capabilities of
the software.
Mayor Lewis noted that the SCADA system is fully supported with the
City's fiber and networking upgrades.
Chairman Wagner requested that an abbreviated SCADA presentation
be made to appropriate other City Council committees, e.g. Finance.
D Ordinance No. 6428 (Dowdy)
An Ordinance of the City Council of the City of Auburn, Washington,
Amending Sections 2.75.040 and 2.75.060 of the Auburn City Code
Relating to the Director of Emergency Management
Director powdy stated that the ordinance provides flexibility in
assigning a Director of Emergency Management to the City Code, in
response to a question asked by Chairman Wagner
Mayor Lewis and Emergency Preparedness Manager Miller answered
questions asked by Meinber Osborne regarding the succession of the
chair-person in the absence of the Mayor
E. Capital Project Status Report (Gaub)
Item 6 — C207A —A Street NW Corridor— Phase 1. Chairman
Wagner asked if staff can ask the Post Office to improve sidewalk
pedestrian and bicycle visibility, not vehicle traffic visibility, at the exit
to their parking lot on A Street NW Mayor Lewis stated that he would
try to contact the Post Office authorities. This item should be added to
the Action Tracking Matrix.
Item 7 — CP0817 — 2009 Sewer & Storm Pump Station Replacement—
Phase C White River. Vice-Chair Peloza asked if there is a new finish
date for the project. Assistant City Engineer Gaub answered that staff
is working on some minor punch list items involving the alarms. Tlie
project should be finished February 2013.
Item 8 — CP0909 — Lakeland Hills Booster Pump Station: Vice-Chair
Peloza noted a Scribne�'s e��or in the status.
Item 10 — CP1103 — 132nd Avenue SE Tacoma Pipeline
Intertie: Utilities Engineer Repp described how start up and opening of
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the intertie will happen, in response to a question asked by Chairman
Wagner
Vice-Chair Peloza reported the increase of graffiti on the bridge wall
on Green River Road. Mayor Lewis stated that bridge is in King
County Staff will report the graffiti to the County Mayor Lewis asked
for a sign to be installed at the City boundary on Green River Road
that states, "You Are Entering King County "
Item 16 - CP1108 - 2011/12/13 Citywide Storm Pond Cleaninc1�. The
Committee discussed whether an article on this project would be
beneficial and decided it would not be.
Assistant City Engineer Gaub distributed a summary of the Annual
Expenditures for Capital Projects, which was previously requested by
the Committee.
F Action Tracking Matrix (Dowdy)
Item J - Com�rehensive Trans�ortation Plan Update: Transportation
Manager Para sfated that tHe update the Committee recently received
from Transportation Planner 1Nelsh was last year's updates and is
different than the updates included in the status of Item J, in response
to a question asked by Chairman Wagner
Chairman Wagner asked that way-finding signage for the Aubum
Valley Humane Sociery is added to the matrix.
Me.mber Osborne asked for staff to examine the possible sight-
distance issues at the intersection of 4th Street SE/Cross Street and
Auburn Way S. The item will be added to the matrix.
V ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 4.57 p.m.
Approved this 19th day of February, 2013.
��I G./l �- �
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Rich Wagner, Chair nifer C mir, Department Secretary
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