HomeMy WebLinkAbout01-07-2013 (2) �` Public Works Committee
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January 7, 2013 - 3:30 PM
� Annex Room 2
'WASH!NGTON` MINUTES
I CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Aubum City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, City Attomey Dan Heid, Transportation Manager Pablo
Para, Projeot Engineer Robert Lee, Project Engineer Kim Trvong,
Street Systems Engineer Seth 1IV'ickstrom, Planning Manager
Elizabeth Chamberlain, Innovation and Technology Director Ron
Tiedeman, citizen Scott Pondelick, and Planning and Development
Secretary Tina Kriss.
B. Announcements
There were no announcements.
C Agenda Modifications
There were two agenda modifcations:
. Discussion Item C Draft Interlocal �qreement— King County
Reddington Levee Project (Dowdy). This item was removed.
. Discussion Item G. Ordinan"ce IVo. 6450, Orion Industries Rezone
(Chamberlain) Rezone from P-1, Public Use District, to C-3,
Heavy Commercial, for parcel number 00008000022 an_d contract
rezone relinquishmenf for parcel number 0000800026. This item
has been added. This item was moved to Consent Agenda Item D
for action.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve the minutes of the December 17, 2012
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Public works Committee Meeting.
Motion Carried Unanimously 3-0.
B. Public Works Project No. CP1122 (Truong/Lee)
Councilmember Peloza moved and Councilmember
Osbome seconded to recommend City Council grant permission to
enter into Consultant Agreement No. AG-C-423 with Otak for
engineering services for Project No. CP1122, 30th Street NE Area
Flooding, Phase 1
Project Engineer Kim Truong explained that the scope of the project is
to construct a new 42-inch storm line from the northwest corner of the
airport property to the existing Brannon Park Pump Station replacing
the existing 30-inch storm pipe generally located along 30th Street NE
and the northerly boundary of Brannan Park to relieve street flooding
in this area.
In response to a question asked by Chair Wagner, Project Engineer
Truong reported that the City currently has easements for the existing
storm line and intends to place the new line in generally the same
location minimizing the need for new easements from private
properties along the northern edge of Brannon Park.
Chair Wagner requested staff provide a project briefing at
approximately the 60 percent design level. Chair Wagner asked staff
to add this to the action tracking.
Committee discussed the requirements for abandonment of the
existing 30 inch storm line. City Engineer Selle explained the City will
not be using it as an active line but it may be removed or filled to
prevent collapse in the future.
Motion Carried Unanimously 3-0.
C. Public Works Project No. CP1206 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osbome seconded to recommend Ciry Council approve Final Pay
Estimate No. 5 to Contract No. 12-10 in the Amount of$266.85 and
accept construction of Project No. CP1206, 2012 Pavement Patching,
Chipseal and Overlay Project.
Committee had no questions. Vc�Chair Peloza thanked staff for their
hard work on this project.
Motion Carried Unanimously 3-0.
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III. ORDINANCES
A. Ordinance No. 6450
An Ordinance of the City Council of the City of Auburn, Washington,
Approving the Request of Orion Industries for a Rezone From P-1,
Public Use District to C-3, Heavy Commercial and Relinquish a
Contract Rezone to Implement the Comprehensive Plan and
Amending the Ciry's Zoning Maps Accordingly
Councilmember Peloza moved and Councilmember
Osborne seconded to recomrrmend that Council introduce and adopt
Ordinance No. 6450.
For purposes of these minutes this item was discussed after
Discussion Item F
Planning Manager Elizabeth Chamberlain reviewed Ordinance No.
6450, Orion Industries Rezone. Committee and staff reviewed the
zoning map zoning changes and uses. Chair Wagner asked if rezones
are still legal and Planning Manager Charrmberlain confirmed they
are. Planning Manager Elizabeth Chamberlain indicated that this item
went before the Hearing Examiner January 2, 2013 for the public
hearing and the Hearing Examiner recommended approval. Staffi is
bringing this item to City Council this evening for recommendation of
approval.
Committee and staff discussed the quasiyudicial process. Vice Chair
Peloza asked if City Attorney Heid has informed new members of the
Council about the quasiyudicial process and when it is to be used. City
Attorney Heid replied he semi-annually sends out informafion to inform
Council of the process.
Member Osborne referred staff to page 4, 2nd group. FAA
restrictions. Does this building lie in the flight path and will it have an
impact on the landing and threshold triggering FAA
regulations. Planning Manager Chamberlain stated the building did
need to be set back from the east property line to meet the boundary
restrictions from FAA and they do need to apply for the Notice of
Construction to the FAA. Mayor Lewis added the airport has reviewed
the project and the FAA does not have any concems with the location
of the improvement.
Chair Wagner asked staff to provide Council with a more detailed map
of the project including more of the airport. Planning Manager
Chamberlain stated she would provide an updated map for Council
tonight.
Staff stated this item is moving forward to Council this evening and if
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Committee agrees either the Finance Committee or Public Works
Committee can take action ori Ordinance No. 6450.
The Public Works Committee agreed to take action on this item.
Motion Carried Unanimously 3-0.
IV DISCUSSION ITEMS
A. East Ridge Manor Drainage (Dowdy)
Chair Wagner deferred this item to the end of the meeting to be
discussed in Executive Session.
B. Resolution No. 4896 (Heid)
A Resolution of the City Council of the City of Aubum, Washington,
Authorizing the Mayor and City Clerk to Execute an Addendum to the
Interlocal Agreement Between the City of Auburn and the City of
Pacific for Information Services Technology
In response to a question by Chair Wagner asking if there is a process
to make corrections to the City's charges for Information Services
Technology, which is currently set up for full cost recovery; Mayor
Lewis stated staff turns in billing for hours worked for full cost
recovery
Member Osborne asked if there are any liability issues for the City for
providing these services. Mayor Lewis reported there is not and the
City has researched this with WCIA.
Committee is supportive of an addendum to the Interlocal Agreement
between the City of Aubum and the City of Pacific for Information
Services Technology
C. Draft Interlocal Agreement - King Counry Reddington Levee Project
(Dowdy)
This item was removed from the agenda.
D. Resolution No. 4895 (Bailey)
A Resolution of the City Council of the City of Auburn, Washington
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
Committee was supportive of this resolution.
E. Capital Project Status Report (Gaub)
Item 10 — C207A — "A" Street NW Corridor— Phase 1. Chair Wagner
asked what the final agreement was with the UTC Assistant City
Engineer Gaub stated there are temporary measures consisting of a
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flashing amber light on some of the advanced signage and additional
signage requested by the UTC that allowed the roadway opening. The
track owners, AMPAC and Gates, Gates and Gates have one year to
complete the design and instillation of the full gates and lights.
Item 13 — C524A — SCADA System Improvement: Chair Wagner noted
the project is showing 80% completion and requested an update for
the Committee. Assistant City Engineer Gaub updated Committee on
the current progress of the project and the sites converted to
date. Staff confirmed that all three test sites, one from each utility, are
up and running in response to questions by Chair Wagner Chair
Wagner asked if the Committee wanted to go look at the progress of
the project. Utilities Engineer Dan Repp explained that staff could
bring the actual video monitoring system via a laptop to a meeting to
provide the Committee with a review of the new system. Committee
requested staff bring that presentation to the February 4th meeting.
Item 14 — C201A — M Street Underpass (Grade Separation�ln
response to questions from Chair Wagner, Assistant Cityr Engineer
Gaub stated scheduling delays due the timing of the work and to the
holidays and getting BNSF to schedule in their work. The girders have
been set for the 1 st bridge and the track will start to be laid by BNSF
for this siding track next week. Once complete, the trains can be
moved to the new bridge to allow the existing main line track to be
demolished and work on the 2nd bridge to begin. The best time to look
at the elevation difference for the two trains would be around the 16th
and 17th of this month. The Committee concurred and a field trip for
the Committee will be arranged. Chair Wagner requested a briefing on
the overall the M stree# project including information addressing his
previously emailed comments regarding the project. Chair Wagner
also requested an item for the M street briefing to be added to the
action tracking matrix.
Item 23 — CP1107 — Fulmer Wellfield Improvements: In response to a
question from Member Osborne, Utility Engineer Repp stated that staff
anticipates finishing the current phase towards the end of February
and a briefing of the committee would occur after that. Staff is currently
waiting for some updates from the consultants to refine some of their
approaches to move forward.
Item 32 — CP1224 — 2013 Local Street reconstruction: Staff reported
that letters have gone out to property owners along two of the 2013
SOS street re-build projects that are currently un-sewered for the
purpose of determining their interest in forming a Local Improvement
District for the installation of a public sanitary sewer system to serve
these areas. Staff provided a handout showing the 23rd Street SE and
H Street NE survey results. Director powdy stated in neither case
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were the owners very desirous of paying for instillation of sewers and
the projects will be proceeding with out installing sewer systems. The
Committee concurred.
Item B — CP1115 — City Hall NW Plaza Improvements: Chair Wagner
asked why the consultant work is on hold. Mayor Lewis stated since
this is not a public display area staff would like to take this back to
Council and Committees to discuss proposed changes and if any
change is needed to the scope. Updates would require a change to
the access ramp to bring it to current ADA requirements.
F Action Tracking Matrix (Dowdy)
Item A - Chair Wagner requested this item be reviewed earlier to be
completed for the next budget review Staff concurred to begin
discussions in June of 2013.
Mayor Lewis raised the subject of the Council's discussion during the
last retreat concerning the many transportation projects that were
discussed that have an impact on both,the Planning and Community
Development Committee and Public Works Committee regarding
major corridors and future corridors. Committee recommended holding
a joint meeting with the Planning and Community Development
Committee twice a year
V EXECUTIVE SESSION
The Committee went to executive session at 4 14�03 p.m. to discuss
potential litigation for approximately 10 minutes. The Committee ended the
executive session at 4:33:12 pm.
VI. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjoumed at 4.33:14 p.m.
Approved this 22nd day of January, 2013.
C�^�"�, �
Rich Wagner, Chair nnifer Ri sb , De artment Secr a
Y P rY
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