HomeMy WebLinkAbout12-03-2012 cmioF_ =��* • Public Works Committee
December 3, 2012 - 3.30 PM
Annex Room 2
'WASHINGTON MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Aubum City Hall, One
East Main Street, Auburn, Washington, 98002.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osbome were
present. Also present during the meeting were: Mayor Pete Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilifies Engineer
Dan Repp, Transportation Manager Pablo Para, Street Systems
Engineer Seth Wickstrom, Project Engineer'Kim Truong, Planning
Manager Elizabeth Chamberlain, Principal Planner Jeff Dixon,
Customer Services Manager Brenda Goodson-Moore, Finance
Director Shelley Coleman, citizens Jolene Alexander and Scott
Pondelick and Public Works Secretary Jennifer Cusmir
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. Approval of Minutes
Councilmember Peloza moved and Councilmember
Osborne seconded to approve #he minutes of the November 19, 2012
Public Works Committee Meeting.
Chairman Wagner asked about.the outcome of the Trust Lands Utility
Agreement. Director powdy answered that the Legal Department is
still working on the agreement with the Muckleshoot Indian Tribe
(M IT).
Chairman Wagner asked staff t_o include the action items documented
during the discussion on 3ystem Development Charges to the Action
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Matrix.
Motion Carried Unanimously 3-0.
B. Public Works Project No. CP1224 (Wickstrom)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend City Council grant permission to
enter into Consultant Agreement No. AG-C-428 with Jacobs
Engineering Group, Inc for engineering services for Project No.
CP1224, 2013 Local Street Pavement Reconstruction Project.
Chairman Wagner asked when the project costs for utility work will be
available. Street Systems Engineer Wickstrom answered when the
project is about halfinray into design there should be an accurate
estimate for the projecYs cost in order to determine if ufility funds are
available to meet the need. The estimate should be ready early 2013.
Chairman Wagner asked the project be placed on the Action Matrix to
be reviewed at 50% design.
Street Systems Engineer Wickstrom answered questions asked by
Chairman Wagner regarding the consultant costs listed on the budgef
status sheet and the amount listed in the scope of work.
Assistant City Engineer Gaub explained that the main reason a
consultant is being used for the project is due to the size of the project,
the amount of utility and roadwork and the timeframe staff has to get
the project out to construction by summer 2013, in response to a
question asked by Member Osbome.
Motion Carried Unanimously 3-0.
C Public Works Project No. CP1211 (Truong)
Councilmember Peloza moved and Councilmember
Osborne seconded to recommend Ciry Council approve Final Pay
Estimate No. 2 to Small Works Contract No. 12-12 in the amount of
$0.00 and accept construcfion of Project No. 1211 Downtown
Sculpture Garden.
Chairman Wagner spoke about the dedication of the Sculpture Garden
and commended the City depaitments for their corporation on the
project.
Chairman Wagner noted that the City will consider purchasing the
People's Choice Award.
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Motion Carried Unanimously 3-0.
III. DISCUSSION ITEMS
A. Leak Adjustment Request - Appeal (Coleman)
Councilmember Peloza moved and Councilmember
Osborne seconded to change the leak adjustment policy to include
the footprint of the whole house, the amount of the leak adjustment to
remain the same, $500.00, and to make the policy change retroactive.
Finance Director Coleman explained the circumstances of the water
leak being considered and stated the application for a leak adjustment
does not meet the criteria of the leak adjustment policy
Finance Director Coleman stated that staff can continue brining leak
adjustments to the Committee for consideration or the Finance
Department may be granted leeway in making adjustment decisions
up to a certain amount.
The water customer, Ms. Alexander, addressed the Committee and
provided the Committee with a brief explanation of her
circumstances. Ms. Alexander noted that when she was first notified of
the leak, and following several subsequent notifications, she could not
locate any leak.
Chairman Wagner clarified that the Committee will be discussing not
only Ms. Alexander's leak adjustment, but also the ongoing adjustment
policy Finance Director confirmed that to be correct.
Finance Director Coleman stated that if the City makes an adjustment,
per the current policy, the adjustment would be $468.84, if the leak
had met the adjustment criteria.
Chairman Wagner and the Committee discussed the current policy
Finance Director Coleman answered questions asked by Vice-Chair
Peloza regarding what the amount of Ms. Alexander's adjustment
would be if the leak met the current criteria of the policy
Chairman Wagner pointed out that the Committee may decide to
change the policy and make that change retroactive so that the
changes would apply to Ms. Alexander's case.
The Committee discussed whether or not to make utility account
adjustment when leaks occur inside a house and not only when they
occur in the service line.
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Finance Director Coleman explained how the leak adjustment
amounts are calculated.
Member Osbome recommended a policy change stating if there is a
leak between the service line and inside the structure would qualify for
the $500.00 adjustment. Any amount beyond the $500.00 would need
to go to the Committee for approval.
Finance Director Coleman asked for additional policy guidance, asking
if under the house inclucied leaking toi�ets and/or lines to ancillary
structures which are not inspected facilities. Chairman Wagner stated
the ancillary structures and irrigations systems would not be included
under the change policy, Vice-Chair Peloza agreed.
The Committee and staff discussed what other hardships may be
considered in relation to leak adjustments on utility accounts.
The Committee and staff discussed how customers' diligence and
effort in making repairs is defermined.
Motion Carried Unanimously 3-0.
B. 2012 Annual Comprehensive Plan Amendments (Dixon)
Review and discuss the 2012 annual Comprehensive Plan
Amendments and Planning Commission recommendations.
Principal Planner Dixon reviewed the agenda packet content including
in the Summary Matrix. The matrix summarizes the five
Comprehensive Plan map amendments and seven policy and text
amendments. Dixon stated that the amendments are either publicly
initiated ame�dments or the privately initiated amendments from
applicants.
Principal Planner Dixon explained that all of the details, application
materials, maps, and staff reports, related to the amendments are in
the Comprehensive Plan Working Binders provided to the Committee.
T
he Committee and staff reviewed CPA.#3 on the Year 2012 Annual
Comprehensive Plan Amendment (CPA) Summary Matrix, Map No.
14 1, File No. CPA12-0003, Locke Property This is the request to
change the designation from "Single Family Residential° to "High
Density Residential" for a 1 88-acre property as a private map
amendment.
Principal Planner Dixon explained the related issue of the wrong
Comprehensive Plan designation for two adjacent parcels and not the
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one that is the subject of the Comprehensive Plan Amendment
request. The Committee and staff reviewed the mapped
comprehensive plan designations and the zoning map.
Principal Planner Dixon explained that the wrong designation for the
two adjacent properties is att�ibutable to a scrivener's error at the
adoption of Ordinance No. 6138 in 2007 He recounted the history
leading to the ordinance and the council's legislative intenf. He noted
there were both public meetings in the Lea Hill area and a Citizen
Advisory Committee, providing input to the Comprehensive Plan
designations during annexation process.
Chairman Wagner asked if any other properties that were designated
multi-family were rezoned single-family in the Lea Hill Area at the
time. Planning Manager Chamberlain answered that there following
annexation, the area in question, was down-zoned. Chamberlain
explained property owners in the annexation area were notified and
two public hearings were field before Council and the Planning
Commission. Chairman Wagner asked if some of the pa�cels
surrounding the applicanYs parcel were multi-family prior to annexation
and down-zoning. Planning Manager Chamberlain responded thaf
they were and pointed out of the map which properties were multi-
family
Chamberlain explained that during the zoning and Comprehensive
Plan changes, prior to the annexation becoming effective, a greater
amount of the area was multi-family and the Council, working with the
Citizen Advisory Committee and through the public hearings, moved to
designate only what was already developed as multi-family as multi-
family and any other parcels that were vacant or had a single-family
house on them they were down-zoned to Single Family Residential
and R5 Principal Planner Dixon stated that Council consciously made
that decision to limit the amount of multiple family development
allowed, in order to make sure infrastructure improvements were
keeping pace with development on Lea Hill.
Vice-Chair Peloza asked_what the next step for denial of the
application is. Principal Planner Dixon answered that the Planning
Commission held a public hearing on the amendment and established
a record for the request and the staff report made a recommendation
for denial. The Planning Commission also made a recommendation for
denial. The request will go back to the Planning and Community
Development Committee on December 10th, to make
recommendation for the full Council action potentially on December
17, 2012.
The Committee and staff discussed the existing infrastructure in the
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Lea Hill vicinity
The Committee and staff continued review of the Year 2012 Annual
Comprehensive Plan Amendmen4 (CPA) Summary Matrix.
The Committee and staff reviewed P/T#6, Revisions to Chapters 2
and 5 of the City's Comprehensive Transportation Plan.
Principal Planner Dixon stated the changes to Chapter 2 are related to
the roadway capacity improvement projects and the cost estimates
that are featured in Table 2-3 of the plan. The narrative, table and map
all needed to be updated to correspond.
Chairman Wagner spoke about including the streets/projects that were
designated as priorities at ttie Council Transportation Retreat being
included on page 2-15 or Project Groups A, B, and C, in the
Comprehensive Transportation Plan.
Principal Planner Dixon stated bulleted items on page 2-15 refer to
intersections that are not in the City's jurisdiction but should be
evaluated for program improvements. These are not part of the
document proposed for changing. Transportation Manager Para stated
the projects discussed at the_Council Retreat are listed in the
preceding section in Project Group A. Para explained that Project
Group B includes projects scheduled outside the 6-year planning
period and Project Group C and projects not in the City, but projects
that the City would like to see completed.
At the Committee's request, he Committee and staff discussed the
general introductory explanation of corridor level of service in Chapter
2.
In relation to page 2-9, the Committee discussed a concern that a
focus on "corridor level of service" may restrict management of
individual signals and disadvantage local circulation. North/south traffic
flow versus east/west traffc flow along Auburn Way was
discussed. Chairman Wagner requested Corridor Level of Service be
added to the Committee's Action Matrix.
Chairman Wagner spoke about downtown traffic circulation and the
important of keeping eat/west bound traffic moving through the
downtown area.
Transportation Manager Para stated there is a Comprehensive
Transportation Plan update scheduled for the next biennium, in
response to a question asked by Chairman Wagner The update
process will begin in 2013 and be completed in 2014
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Transportation Manager Para spoke about operational changes that
could be made to the way the signals are timed that would help
address the traffic flow concems of the Committee.
Chairman Wagner and Mayor Lewis spoke about whether or not to
include a statement regarding more consideration being giving to local
circulation than has been given in the past under the corridor level of
service policy, in the Comprehensive Plan. It was decided not to
include any statement in the Comprehensive Plan amendments under
consideration at this time and to add the question of level of corridor
service to the Action Matrix and future Transportation Plan.
The Committee and staff discussed mentioning event traffic and
modeling in the Comprehensive Plan. Transportation Manager Para
stated that event traffic cannot be included in the transportation model,
but can be addressed by separate model runs. He offered that event
traffic is something that can be included in the next Transportation
Plan update. Member Osborne asked that the subject be added to the
Action Matrix.
Transportation Manager Para, answered questions asked by the
Committee regarding the modeling of event traffic and traffic
generated by the White River Amphitheater
To focus on the currently-proposed amendments, Transportation
Manager Para explained that in the proposed update of the
Comprehensive Plan, staff was focusing on updating a few key issues
that were impacting the ability to complete the current development
reviews and to update the project list to be current with the City's
impact fee system and the current Transportation Plan, in response to
a question asked by Vice-Chair Peloza.
Chairman Wagner recommended adding information regarding the
cost of maintenance of the existing street system to the future update
of the Transportation Plan.
In addition to Figure 2-6, Chairman Wagner and staff spoke about
including a larger scale map of the regional view of transportation in
the future update of Comprehensive Transportation Plan.
Related to Policy TR-4, page 5-2, the Committee discussed revision of
the policy to recognize both, safety and efficiency as prioritized over
driving convenience.
Chairman Wagner suggested the word "all" be removed from TR-28,
page 5-5. Staff agreed the change would be made as part of the
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current Comprehensive Plan amendments.
The Committee and staff discussed alley-loaded residential
subdivision developments. The committee asked that the future
Transportation Plan update should include promotion and incentives
for alley-loaded lot access within residential subdivisions.
The Committee and staff discussed the feasibility of roundabouts and
whether or not roundabouts should be noted as being preferred over
traffic signals in relation to Policy TR-110. Since the policy is qualified
with "whenever feasible and appropriate" no change was considered
necessary
C Review Arterial Street Needs (Para)
The Committee reviewed the maps which listed the costs associated
with the Arterial Street Needs. Director powdy point out the $20M cost
of waiting to fund road repairs.
D 2013 Sidewalk Repair Project Areas (Wickstrom)
Member Osborne asked if the sidewalk were ever ground. Assistant
Director/City Engineer Selle answered in some cases the sidewalk can
be ground down however, this is usually a maintenance action versus
a capital project.
The Committee agreed with the selected project areas.
E. Resolution No. 4885 (Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
Declaring Certain Items of Property as Surplus and Authorizing their
Disposal
The Committee supported adoption of Resolution No. 4885.
F Capital Project Status Report (Gaub)
Item 11 — C207A —A Street NW Corridor Phase I. Assistant City
Engineer Gaub stated the City is in the process of resubmitted the
petition with the UTC and BSNF The UTC meets on December 13th
and if the petition is approved the corridor may be able to open as
early as December 14th depending on the UTC's decision
Item 22 — CP1120 — Lea Hill Safe Routes to Schools
Improvements: Chairman Wagner asked for a Committee review at
50% design.
Item 27 — CP1024 —AWS and M Street SE Intersection
Improvements: Assistant City Engineer Gaub reported that a TIB grant
has been received and funds the next phase of this project.
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Item D — CP1016 — Fenster Levee Project: vice-Chair Peloza reported
that there was a meeting rega�iiing the $327K in SRFB funding this
week and he will look into it.
G. Actian Tracking Matrix (Dowdy)
Chairman Wagner asked for Item E to be expanded to address the
steps for SDC's for 2012 discussed at the last meeting and that the
items mentioned during the meeting be added.
IV ADJOURNMENT
There being no further business to come before the Public Wo�ks
Committee, the meeting was adjourned at 4�57 p.m.
Approved this 17th day of December, 2012.
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Rich Wagner, Chair ennife usmir, Department Secretary
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