Loading...
HomeMy WebLinkAbout03-27-2013 LES GOVE COMMUNITY CAMPUS COMMITTEE AGENDA Les Gove Community Campus March 27, 2013 - 5:00 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Minutes - February 6, 2013* (Tate) III.DISCUSSION ITEMS A. Council Workshop - Community Center Project* (Wagner) Discuss the format and content of a mid-April to early-May Council one-hour workshop focused on the Community Center project. B. National Development Council & Lorig Associates 3/14/13 Memo* (Wagner) Discuss the National Development Council and Lorig Associates memo of March 14, 2013 outlining 3 optional project approaches for the Les Gove Community Center. C. Outline Committee Work Plan for the Next 12 Months* (Wagner/Faber) Outline the Committee work plan for the next 12 months, e.g., Campus Master Plan, Neighborhood Advisory Committee, Herr Lumber and Big Daddy's Drive-In properties, and the Veterans and Human Services Center Project. D. Operating and Maintenance Cost Minimization (Faber) Discuss Operating and Maintenance cost minimization through limited operations. Note: Any materials for this item will be provided at the meeting. E. Director's Report (Tate) F. LGCC Matrix* (Tate) IV.ADJOURNMENT Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 1 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: Minutes - February 6, 2013 Date: March 20, 2013 Department: Planning and Development Attachments: Minutes - February 6, 2013 Budget Impact: $0 Administrative Recommendation: For information only. See attached minutes. Background Summary: Reviewed by Council Committees: Councilmember:Wagner Staff:Tate Meeting Date:March 27, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 2 of 31 Les Gove Community Campus February 6, 2013 - 5:00 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Following a brief delay due to technical difficulties, Chair Rich Wagner called the meeting to order at 5:18 p.m.in Annex Conference Room 2 located on the second floor of the One Main Professional Plaza, One East Main Street, Auburn, Washington. A. Roll Call Chair Rich Wagner, Vice-Chair Largo Wales and Member Wayne Osborne. Staff members present were Mayor Pete Lewis; Advisor to the Mayor Michael Hursh; Parks, Arts and Recreation Director Daryl Faber; Finance Director Shelley Coleman; Planning and Development Director Kevin Snyder; Project Construction Manager Steve Burke, and Planning Clerk Bobbie Hodgkinson. Members of the public present were Councilmember John Partridge; John Finke, Senior Director, NDC-HEDC; Misty Baskett, Director, NDC-HEDC; Meredith Messmer, Project Manager, Lorig Associates; Joe Borden, Director of Development, Lorig Associates; Ron Harpel, AIA, Principal, BLRB; and Scott Pondelick, Auburn resident. B. Announcements There were no announcements. C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. Minutes - December 11, 2012 (Snyder) Member Wayne Osborne moved and Vice-Chair Largo Wales seconded to approve the December 11, 2012 minutes as written. Motion carried unanimously. 3-0 Page 1 of 4 CA.A Page 3 of 31 III. DISCUSSION ITEMS A. Auburn Community Center at Les Gove Community Campus (Snyder) Copies of the Les Gove Community Center Analysis & Recommendations prepared jointly by the National Development Council and Lorig Associates were distributed. Joe Borden, Director of Development, Lorig Associates, provided a brief overview of the project and began the PowerPoint presentation by summarizing the Project Observations. He noted that the project is well designed with essentially construction ready documents and appears to meet its general program objectives. Mr. Borden stated that this kind of facility is better suited to H-metal framing as opposed to wood framing and a small premium was included to move to metal framing construction. Mr. Borden noted that due to the readiness of the design, the project could be ready for this round of NMTC allocations; it would take about 4 to 5 months of start up to get the project retuned and it fits nicely with the financing process. He clarified for the Committee that a comprehensive value engineering exercise was done by the team who designed the project, and a major evaluation process would not be productive in saving a lot of money. The Committee discussed the possibility of significant impact to the project resulting from state and international building code changes. Mr. Borden responded that extra contingency money was included recognizing that there may need to be some work done to bring the building design a little more closely in tune with building codes. In reviewing the Development Budget - Hard Costs, Mr. Borden stated that some growth in construction costs over the next 12 to 24 months is expected. He noted that in the model presented, the 7.0% base line contingency ($561,280) is associated with unknown conditions, and the 5.0% Design Contingency ($400,914) is related to codes and design elements recognizing that the design will have to be updated and the need to determine whether all project design elements are still relevant and available. In reviewing the Development Budget - Soft Costs, Planning Director Snyder clarified that the City would not charge itself for the building permit but would charge impact fees and system development charges. Director Snyder added that the Mayor has the authority to exclude City projects from permitting fees. Mr. Borden stated the developer fee is essentially the risk premium; the City's agreement with NDC will be to provide a guaranteed maximum price so any cost risk or overruns do not go to the City. John Finke, Senior Director, NDC-HEDC, clarified that if the project comes in under budget, the Page 2 of 4 CA.A Page 4 of 31 savings flow back to the City. Director Snyder pointed out that NDC project management fee of 1.0% is the first of two instances where NDC is paid. Mr. Borden stated they believe that the project is doable at the total development cost shown with possibly 7% to 10% cost savings as the contingencies move to certainties and the budget is refined. In reviewing the Financing – New Market Tax Credits (NMTC) Status Update, Mr. Finke stated that Congress extended the NMTC program for 2 years at 3.5 Billion per year, down from $5.0 Billion per year, with awards made to Community Development Entities (CDEs) in April or May and commitments to individual projects in May, June and July. Misty Baskett added that there will likely be a need to look at CDEs that have smaller allocations so the project may end up receiving two allocations rather than one allocation. Mr. Finke stated in order to begin construction in August/September of 2013, it is important to be committed with plans, costing, and financing in place. He stated if the financing is available and there are two CDEs with NMTC financing, it is possible to fast track and close in approximately two 2 months. Mr. Finke stated that the project is already listed in two NMTC CDEs, specifically Kitsap Housing Authority and King County Housing Authority. He added that if the project were to get all of the NMTC from King County Housing Authority, it could expect to do better than the 21% funding allocation. In connection with financing, Mr. Finke explained the NMTC Flow of Funds for the Committee focusing on timing, debt structure and funding sources. He stated that finding and structuring the debt in a timely fashion is most important. Mr. Finke explained that the project will require a loan that will go to the investment fund and because the investment fund puts equity into a CDE, equity by Treasury's definition is not secured by risk. Therefore, the loan to the investment fund cannot be secured by debt on the project. The project will need to secure a loan that will not need project-specific real estate to secure it. He noted that there are two sources of getting this debt either through a bank loan or by the City lending the money – the latter potentially being the most economic route. Mr. Finke discussed the potential for the City to establish a Public Development Authority (PDA) for the lending of money and recommended that the City speak with qualified legal counsel regarding formation of and lending to a PDA. Mr. Finke, at the request of Chair Wagner, provided a more detailed explanation on the seven (7)-year interest only program. He discussed that when the project goes back to the City in 7 years the City will have to retire that debt -- simply, this is to get $2.5 Million dollars of free money. Therefore, it would be ideal for the City, in this Page 3 of 4 CA.A Page 5 of 31 market where rates are very low, to look at taking long-term money out in order to have those proceeds. Meredith Messmer, Project Manager, Lorig Associates stepped the Committee through the Operating Model income and expenses, which assumes the City would self-manage line items above the dashed line. She indicated that it is possible to have a hybrid approach to reduce the debt service. Mr. Finke explained that NDC-HEDC will need to have a conversation with King County in connection with exemption for post- construction property taxes. Planning Director Snyder pointed out that the Asset Management Fee is the second time NDC will be paid for its services. He further stated that the Liability Insurance and Annual Inspections are pass-through costs to other third parties. The Committee reviewed the Project Schedule. Ms. Messmer pointed out that the timeline is tightened up to make this year's round of NMTC funding with one month to approve this current project to avoid starting over on the design or put the project on hold for another year. The Committee concluded it will have discussions with the Mayor and staff over the next couple of weeks and will need to have a workshop to educate the rest of the City Council sometime in February or early March. Following these discussions, the Committee requested that Lorig Associates and NDC representatives return to answer any questions the Committee may have. B. Committee Matrix (Snyder) Director Snyder asked the Committee to let staff know of any exceptions, additions or changes to the matrix they would like staff to amend. Director Snyder noted he will correct the formatting related to the 9/26/2012 dates. IV. ADJOURNMENT There being no further business to come before the Committee, the meeting was adjourned at 6:43 p.m. APPROVED THIS __________ day of ____________, 2013 ___________________________ _____________________________ Rich Wagner, Chair Bobbie Hodgkinson, Planning Clerk Page 4 of 4 CA.A Page 6 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: Council Workshop - Community Center Project Date: March 21, 2013 Department: Planning and Development Attachments: NDC/Lorig 2/6/13 LGCC Committee Presentation Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached presentation. Reviewed by Council Committees: Les Gove Community Campus Councilmember:Wagner Staff:Wagner Meeting Date:March 27, 2013 Item Number:DI.A AUBURN * MORE THAN YOU IMAGINEDDI.A Page 7 of 31 LES GOVE COMMUNITY CENTER ANALYSIS & RECOMMENDATIONS National Development Council & Lorig Associates 2.06.2013 DI.A Page 8 of 31 Project Observations •The design is efficient and maximizes net square footage to building gross •Current design appears to meet program objectives in a very straightforward manner •Low ratio of glazing to wall area •Construction cost/sf is well within the range of similar civic buildings •Sensible VE opportunities have already been incorporated into the design •Recommend change from wood to metal framing (included in cost estimate) •Project can be ready to receive 2013 NMTC allocation, for construction start in August DI.A Page 9 of 31 Development Budget – Hard Costs CONSTRUCTION COSTS Notes: GMP CONTRACT 8,018,279 Contractor estimate 12/21/12 CONTINGENCY @ 7.0% 7.00% 561,280 DESIGN CONTINGENCY 5.00% 400,914 FURNITURE, FIXTURES & EQUIPMENT (FF&E) 225,000 Lorig estimate from drawings/operations plan SALES TAX @ 9.5% 9.50% 836,433 TOTAL CONSTRUCTION COSTS 10,041,906 DI.A Page 10 of 31 Development Budget – Soft Costs SOFT COSTS Notes: PERMITS AND FEES 92,088 Per City of Auburn email 12/12/12 ARCHITECT/ENGINEERS/CIVIL/LANDSCAPE 276,820 A&E estimate 1/8/13 OTHER CONSULTANTS 20,000 Lorig estimate for Geotech TESTING & INSPECTIONS 65,000 Lorig estimate based on past projects SURVEY (ALTA) 13,000 Lorig estimate based on past projects ENVIRONMENTAL LEVEL 1 & HAZMAT 10,000 Lorig estimate based on past projects CONSTRUCTION DRAW INSPECTOR 25,000 Lorig estimate based on past projects REIMBURSABLE EXPENSES 45,000 Architect & Lorig/NDC estimate GENERAL LIABILITY INSURANCE 17,000 Lorig estimate based on past projects TITLE INSURANCE 25,000 Lorig estimate based on past projects LEGAL FEES 75,000 NDC estimate based on past projects LOAN FINANCING COSTS @ .75% 69,124 Lorig estimate based on past projects INTEREST DURING CONSTRUCTION 147,524 SOFT COST CONTINGENCY ON ABOVE ITEMS 10.00% 88,058 PROJECT MANAGEMENT 2.50% 275,264 DEVELOPER FEE 2.50% 275,264 NDC PM FEE 1.00% 110,105 TOTAL SOFT COSTS 1,629,275 DI.A Page 11 of 31 Development Budget - Summary Summary Project Costs Construction (GMP Contract + FF&E + Sales Tax) 9,079,712 Soft Costs 1,541,617 Contingencies 1,050,252 Total Development Costs 11,671,181 DI.A Page 12 of 31 Financing – NMTC Status Update •Congress included a 2 year extension of the NMTC program in the American Taxpayer Relief Act signed into law on January 2, 2013 •The extension is at $3.5 billion per year down from $5 billion per year •Awards are anticipated to be made to CDEs in April or May •CDEs will begin accepting projects for approval immediately thereafter •A condition of acceptance by CDEs will be project readiness to close in August, September and October of 2013 •NMTC funds can provide approx. 21% of funding for this project DI.A Page 13 of 31 Financing – NMTC Flow of Funds Equity NMTC Investor Investment Fund (L.P. or LLC) Debt / Lender CDE with a NMTC Allocation CDE (Project Specific) Load & Reserves QALICB (Project) DI.A Page 14 of 31 Financing - Sources SOURCES – Max Bank Loan NMTC @ 21% 2,450,948 Loan Amount 9,220,233 City of Auburn Contribution 0 State Grant 0 TOTAL SOURCES 11,671,181 DI.A Page 15 of 31 Operating Model Construction Year 2 Year 3 Year 4 Year 5 Year 6 Year 7 INCOME: Recreation Programs 0 45,000 47,250 49,613 52,093 54,698 57,433 Contract Services/Rentals 0 55,000 57,750 60,638 63,669 66,853 70,195 Office Rental 0 0 0 0 0 0 0 Misc. Revenue 0 6,000 6,300 6,615 6,946 7,293 7,658 Total Gross Income 0 106,000 111,300 116,865 122,708 128,844 135,286 EXPENSES: Salary/Benefits 0 47,750 49,183 50,658 52,178 53,743 55,355 Supplies 0 24,200 24,684 25,178 25,681 26,195 26,719 Contracted Supplies 0 27,000 27,540 28,091 28,653 29,226 29,810 M & O 0 133,000 135,660 138,373 141,141 143,963 146,843 Minor Equipment 0 10,000 10,200 10,404 10,612 10,824 11,041 Property Taxes 0 120,000 122,400 124,848 127,345 129,892 132,490 Asset Management Fee 0 15,000 15,225 15,453 15,685 15,920 16,159 Liability Insurance 0 2,500 2,538 2,576 2,614 2,653 2,693 Annual Inspections 0 1,500 1,523 1,545 1,569 1,592 1,616 Total Expenses 0 380,950 388,952 397,126 405,477 414,009 422,726 Annual Additional Rent/Net Income 0 (274,950) (277,652) (280,261) (282,769) (285,165) (287,440) Debt Service - $9.2M Bank Loan Base Rent (Annual Debt Service @ 4%, Interest Only) (In Dev. Bud.) (368,809) (368,809) (368,809) (372,366) (368,809) (368,809) Bank Loan Annual Base Rent + Additional Rent (643,759) (646,461) (649,070) (651,578) (653,975) (656,249) DI.A Page 16 of 31 Project Schedule ID Task Name Duration Start Finish Predecessors 1 Pre-Construction Period 152 days Wed 2/6/13 Sun 7/7/13 2 Present Budget & Schedule to Committee 1 day Wed 2/6/13 Wed 2/6/13 3 Approval of Current Design & Budget 30 days Thu 2/7/13 Fri 3/8/13 2 4 Preconstruction Contracts Signed 30 days Sat 3/9/13 Sun 4/7/13 3 5 Spec Updates & Permit Revisions 60 days Mon 4/8/13 Thu 6/6/13 4 6 100% CD Set Issued 1 day Fri 6/7/13 Fri 6/7/13 5 7 Final Project Budget 30 days Sat 6/8/13 Sun 7/7/13 6 8 Financing Period 106 days Tue 4/16/13 Tue 7/30/13 9 New Markets Tax Credits Award to CDEs 30 days Tue 4/16/13 Wed 5/15/13 10 New Markets Tax Credits Commitment to Project 45 days Thu 5/16/13 Wed 7/17/13 9 11 Bank Loan Commitment 60 days Wed 5/1/13 Sat 6/29/13 12 Bank Loan Underwriting 30 days Sun 6/30/13 Mon 7/29/13 11 13 Close Bank Loan 1 day Tue 7/30/13 Tue 7/30/13 12 14 Construction Period 408 days Thu 7/18/13 Fri 8/29/14 15 Finalize Construction Contract 15 days Thu 7/18/13 Thu 8/1/13 10 16 Notice to Proceed 1 day Fri 8/2/13 Fri 8/2/13 15 17 Building Construction 11 mons Sat 8/3/13 Sat 6/28/14 16 18 Substantial Completion 1 day Sun 6/29/14 Sun 6/29/14 17 19 Contractor Close-out, FF&E, Operations Start-up 60 days Mon 6/30/14 Thu 8/28/14 18 20 Building Occupancy 1 day Fri 8/29/14 Fri 8/29/14 19 DI.A Page 17 of 31 Conclusions & Next Steps •Lorig & NDC recommend proceeding with the current project as designed to take advantage of this round of NMTC, and working with the team to reduce construction cost & required contingencies. •Next 60 days: •Committee and Council approval of the design and budget •Finalize financing plan and loan amount required •Contract with NDC •NDC Contracts with Lorig, contractor and design team for pre- construction services •Maintaining the target schedule will be required to secure the 2013 NMTC allocation and we are prepared to work diligently. DI.A Page 18 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: National Development Council & Lorig Associates 3/14/13 Memo Date: March 21, 2013 Department: Planning and Development Attachments: NDC/Lorig Memo Dated 03.14.13 Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: See attached memorandum. Reviewed by Council Committees: Les Gove Community Campus Councilmember:Wagner Staff:Wagner Meeting Date:March 27, 2013 Item Number:DI.B AUBURN * MORE THAN YOU IMAGINEDDI.B Page 19 of 31 1 MEMO To: Michael Hursh, Advisor to the Mayor, City of Auburn From: National Development Council & Lorig Associates LLC Date: March 14, 2013 Re: Les Gove Community Center Michael, As a follow up to your email request last week, we thought it would be helpful to summarize what we see as the best options for moving ahead with the Les Gove Community Center and taking advantage of New Markets Tax Credit (NMTC) financing. Because the project is nearly “shovel ready” it has an advantage over competing projects for this cycle’s reduced and limited NMTC financing. We also think it is risky to delay the project to next year as we think it will be an even more competitive financing environment. Delaying the project further, beyond 2014, could risk the opportunity for NMTC altogether. We believe there will be imense pressure to cut back on these type of tax expenditures as the budget and fiscal negotiations go forward. In order to have a realistic chance at NMTC financing for this year or next, one of the following options needs to be selected by the City in the next 30-45 days: Option 1: Proceed with Current Design and Budget (Best opportunity for 2013 NMTC) • The current design reflects the City’s programming goal for the facility, with a 22,859gsf building and a total project cost of $11.6 million. • At this cost, the project can expect to receive $2.4 million in NMTC funding, and the remaining $9.2 million could be financed through a bank loan or a loan from the City through a PDA. • It may also be possible for the City to receive additional NMTC to recover a portion of the funds spent to date by the City. • The project team is committed and ready to start work immediately and constuction can start this fall. • While it is still possible to use the current design documents and studies to construct the project this year, the documents and permits are reaching their maximum shelf life. Option 2: Reduced Project Design (Best opportunity for 2014 NMTC) • It may be possible to reduce the cost of the facility by reducing the scope, while preserving most of the design and permit work (and costs) to date. • The team would look for simple design revisions, such as removing the office “wing” of the building, and reprogramming the remaining space. • As the total project cost is reduced, the NMTC portion is reduced proportionately, so the City can expect to save 79 cents for each dollar reduction in costs. • The design team is ready to start work on this option, and will require a predevelopment contract to cover costs and fees associated with the redesign. DI.B Page 20 of 31 2 Option 3: New Project Design (Possible opportunity for 2014 NMTC) • Under this option, the current design and permits would largely be discarded and the planning and development process would start from the beginning. • The new facility could be reprogrammed for a smaller footprint in an effort to reduce construction costs, but new design and permitting costs similar to those spent-to-date will need to be funded prior to receipt of the NMTC. • Construction costs and interest rates are both expected to increase over the next two years. • Design and permitting must be completed within the next 10-12 months for the project to be eligible for the 2014 round of NMTC. We hope this is helpful to the City in deciding how to proceed and take advantage of the 2013-2014 round of NMTC. Let us know if you have any questions. Joe and John DI.B Page 21 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: Outline Committee Work Plan for the Next 12 Months Date: March 21, 2013 Department: Planning and Development Attachments: Campus Map Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: Reviewed by Council Committees: Councilmember:Wagner Staff:Wagner/Faber Meeting Date:March 27, 2013 Item Number:DI.C AUBURN * MORE THAN YOU IMAGINEDDI.C Page 22 of 31 Les Gove Community CAMPUS & Surrounding Neighborhood City ofAuburn March 2013 campusmap.ppt 3/21/13 11:40 am Rich Wagner Community Center Site Library Big Daddy’s Herr Chevron Museum Sr.Center Gym Parks Grace Community Church AYR Les Gove Communty CAMPUS Scale 700 feet DI.C Page 23 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: Operating and Maintenance Cost Minimization Date: March 21, 2013 Department: Parks, Arts, and Recreation Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: For discussion only. Background Summary: Note: Any materials for this item will be provided at the meeting. Reviewed by Council Committees: Les Gove Community Campus Councilmember:Wagner Staff:Faber Meeting Date:March 27, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 24 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: Director's Report Date: March 20, 2013 Department: Planning and Development Attachments: No Attachments Available Budget Impact: $0 Administrative Recommendation: For information only. Background Summary: Reviewed by Council Committees: Councilmember:Wagner Staff:Tate Meeting Date:March 27, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 25 of 31 AGENDA BILL APPROVAL FORM Agenda Subject: LGCC Matrix Date: March 20, 2013 Department: Planning and Development Attachments: Committee Matrix Budget Impact: $0 Administrative Recommendation: For information only. See attached matrix. Background Summary: Reviewed by Council Committees: Councilmember:Wagner Staff:Tate Meeting Date:March 27, 2013 Item Number:DI.F AUBURN * MORE THAN YOU IMAGINEDDI.F Page 26 of 31 LE S G O V E C O M M U N I T Y C A M P U S C O M M I T E E - P R O J E C T M A T R I X NO . P R O J E C T D E S C R I P T I O N S T A F F L E A D PR E V . RE V I E W DA T E NE X T R E V I E W DA T E ES T . CO M P L . DA T E STATUS 1 1a An a l y z e n e e d f o r R e n t a l C o o r d i n a t o r fo r b u i l d i n g m a r k e t i n g Fa b e r 1 1 / 7 / 2 0 1 2 2 / 6 / 2 0 1 3 Co m p l e t e d Ex i s t i n g r e s o u r c e s 1b Di s c u s s p o t e n t i a l c h a r g e t o P a r k s De p a r t m e n t f o r u s e o f C o m m u n i t y Ce n t e r Fa b e r 1 1 / 7 / 2 0 1 2 2 / 6 / 2 0 1 3 TB D pe n d i n g p r o j e c t a p p r o v a l 1c De t e r m i n e r e d u c e d c o s t m o d e l f o r se r v i c e a g e n c i e s Fa b e r / C o l e m a n 1 1 / 7 / 2 0 1 2 2 / 6 / 2 0 1 2 TB D pe n d i n g p r o j e c t a p p r o v a l 1d Es t a b l i s h 2 - y e a r m a r k e t i n g p l a n f o r Co m m u n i t y C e n t e r i n c l u d i n g r e d u c e d co s t s f o r s e r v i c e a g e n c i e s Fa b e r 1 1 / 7 / 2 0 1 2 2 / 6 / 2 0 1 2 TB D Concurrent with Construction 1e Id e n t i f y n e w p r o g r a m m i n g a n d Fa b e r 12 / 1 1 / 2 0 1 2 2/ 6 / 2 0 1 2 On g o i n g Summer Report Le s G o v e C o m m u n i t y C e n t e r - O p e r a t i o n s C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s 1e Id e n t i f y n e w p r o g r a m m i n g a n d re v e n u e s f o r C o m m u n i t y C e n t e r Fa b e r 1 2 / 1 1 / 2 0 1 2 2 / 6 / 2 0 1 2 On g o i n g Summer Report 2 2a En g a g e a D e v e l o p e r t o R e v i e w Cu r r e n t P l a n s Hu r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 C o m p l e t e d To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g 2b C o s t S a v i n g s A n a l y s i s H u r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 T B D To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g 2c En g a g e C o n t r a c t o r ( s ) t o D e v e l o p N o - Co s t D e t a i l e d C o s t E s t i m a t e Hu r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 T B D To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g Le s G o v e C o m m u n i t y C e n t e r - N a t i o n a l D e v e l o p m e n t C o u n c i l C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s DI.F Page 27 of 31 LE S G O V E C O M M U N I T Y C A M P U S C O M M I T E E - P R O J E C T M A T R I X NO . P R O J E C T D E S C R I P T I O N S T A F F L E A D PR E V . RE V I E W DA T E NE X T R E V I E W DA T E ES T . CO M P L . DA T E STATUS 2d En g a g e m e n t o f B L R B A r c h i t e c t s t o Pa r t i c i p a t e i n N o - C o s t C o s t S a v i n g s An a l y s i s / C o s t S a v i n g s A n a l y s i s Hu r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 T B D To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g 2e An a l y z e p o s s i b l e u s e o f b a n k q u a l i f i e d bo n d s ( e . g . 6 3 - 2 0 b o n d s ) Hu r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 T B D To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g 2f Mo n i t o r C o n g r e s s i o n a l r e a p p r o p r i a t i o n of N e w M a r k e t T a x C r e d i t s Hu r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 T B D To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s Co u n c i l a t 2 / 6 / 1 3 b r i e f i n g 2g D e t e r m i n e C i t y r e d e s i g n c o s t s H u r s h / S n y d e r 1 1 / 1 / 2 0 1 2 2 / 6 / 2 0 1 3 T B D To b e r e p o r t e d o n b y Na t i o n a l D e v e l o p m e n t Co u n c i l a t 2 / 6 / 2 0 1 3 b r i e f i n g 3 3a Co u n c i l f u n d r a i s i n g p l a n t o b e de v e l o p e d a n d i m p l e m e n t e d Fa b e r 1 2 / 1 1 / 2 0 1 2 T B D T B D Ac t i o n p l a n f o r C o u n c i l l e d fu n d r a i s i n g e f f o r t s t o b e de v e l o p e d w i t h s t a f f i n p u t 4 4a In t e r n a l S t a f f K i c k - O f f a n d Br a i n s t o r m i n g M e e t i n g Fa b e r / S n y d e r 9 / 1 1 / 2 0 1 2 N / A C o m p l e t e d N / A 4b Br a i n s t o r m i n g M e e t i n g w i t h L e s G o v e Co m m u n i t y C a m p u s C o m m i t t e e Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 2 N / A C o m p l e t e d N / A Le s G o v e C o m m u n i t y C a m p u s - C e n t r a l P a r k A c t i o n P l a n Le s G o v e C o m m u n i t y C a m p u s - P u b l i c A r t C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s DI.F Page 28 of 31 LE S G O V E C O M M U N I T Y C A M P U S C O M M I T E E - P R O J E C T M A T R I X 4c Co m m i t t e e o f t h e W h o l e p r e s e n t a t i o n an d d i s c u s s i o n Fa b e r / S n y d e r 1 0 / 2 9 / 2 0 1 2 N / A C o m p l e t e d N / A NO . P R O J E C T D E S C R I P T I O N S T A F F L E A D PR E V . RE V I E W DA T E NE X T R E V I E W DA T E ES T . CO M P L . DA T E STATUS 4d N e i g h b o r R e s i d e n t s S u r v e y F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 F e b . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4e P a r k U s e r s S u r v e y F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 F e b . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s 4f N e i g h b o r h o o d M e e t i n g N o . 1 F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 M a r . 2 0 1 3 ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4g P r e p a r a t i o n o f D r a f t A c t i o n P l a n F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 Ma r . - A p r . 20 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4h Re v i e w o f D r a f t A c t i o n P l a n w i t h L e s Go v e C o m m u n i t y C a m p u s C o m m i t t e e Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 2 2 / 6 / 2 0 1 3 M a y - 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4i Re v i e w o f D r a f t A c t i o n P l a n w i t h Pl a n n i n g & C o m m u n i t y D e v . Co m m i t t e e Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 J u n - 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s DI.F Page 29 of 31 LE S G O V E C O M M U N I T Y C A M P U S C O M M I T E E - P R O J E C T M A T R I X 4j St a f f R e v i s i o n s t o D r a f t A c t i o n P l a n pe r L G C C a n d P C D C f e e d b a c k Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 J u l . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 NO . P R O J E C T D E S C R I P T I O N S T A F F L E A D PR E V . RE V I E W DA T E NE X T R E V I E W DA T E ES T . CO M P L . DA T E STATUS 4k N e i g h b o r h o o d M e e t i n g N o . 2 F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 J u l . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4l LG C C & P C D C D i s c u s s i o n s a n d Re v i e w s o f N e i g h b o r h o o d Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 J u l . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s Re v i e w s o f N e i g h b o r h o o d fe e d b a c k o n D r a f t A c t i o n P l a n be r e v i s e d f o r c o m p l e t i o n later in 2013 4m St a f f R e v i s i o n s t o D r a f t A c t i o n P l a n pe r L G C C , P C D C a n d ne i g h b o r h o o d f e e d b a c k Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 A u g . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4n St a f f P r e s e n t a t i o n o n Re c o m m e n d e d F i n a l A c t i o n P l a n t o LG C C a n d P C D C Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 S e p . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4o N e i g h b o r h o o d M e e t i n g N o . 3 F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 O c t . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s DI.F Page 30 of 31 LE S G O V E C O M M U N I T Y C A M P U S C O M M I T E E - P R O J E C T M A T R I X 4p LG C C A c t i o n R e c o m m e n d a t i o n t o C i t y Co u n c i l o n F i n a l A c t i o n P l a n Fa b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 O c t . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 4q C i t y C o u n c i l R e s o l u t i o n A d o p t i o n F a b e r / S n y d e r 9 / 2 6 / 2 0 1 3 2 / 6 / 2 0 1 3 N o v . 2 0 1 3 Pr o j e c t d e l a y e d d u e t o ot h e r C i t y p r i o r i t i e s ; sc h e d u l e & w o r k e f f o r t s t o be r e v i s e d f o r c o m p l e t i o n later in 2013 Subject Monitor Re v i s i o n D a t e : F e b r u a r y 2 0 1 3 Action C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s C: \ P r o g r a m F i l e s \ n e e v i a . c o m \ d o c C o n v e r t e r P r o \ t e m p \ N V D C \ 3 2 B 4 7 D E 7 - F A A 7 - 4 6 E 3 - 9 B F C - 1 5 6 D D 4 9 5 9 D 7 8 \ P D F C o n v e r t . 6 0 4 1 . 1 . M a t r i x _ L e s G o v e C o m m u n i t y C a m p u s C o m m i t t e e . x l s DI.F Page 31 of 31