HomeMy WebLinkAbout04-01-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET
Public Works Committee
April 1, 2013 - 3:30 PM
Annex Conference Room 2
AGENDA
I.CALL TO ORDER
A.Roll Call
B.Announcements
C.Agenda Modifications
II.CONSENT AGENDA
A. Approval of Minutes*
B. Right-of-Way Use Permit No. 13-03* (Mund)
Approve Right-of-Way Use Permit No. 13-03 for the Parks, Arts, and Recreation
Department Farmers Market
C. Right-of-Way Use Permint No. 13-04* (Mund)
Approve Right-of-Way Use Permint No. 13-04 for the Auburn School District No.
408 Graduation Ceremonies
D. Public Works Consultant Agreement No. AG-C-431 (Repp)
Permission to Enter into Consultant Agreement No. AG-C-431 with FCS Group,
Inc. for the Water, Sewer, and Stormwater Cost of Service Rate and Charge Study
III.RESOLUTIONS
A. Resolution No. 4931* (Sweeting)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing the
Mayor to Accept a Federal Grant to be Administered through the Washington State
Department of Transportation for the Citywide Guardrail Improvements Project
IV.DISCUSSION ITEMS
A. Auburn Way South and M Street SE Project Update (Para)
B. NPDES Draft Executive Summary Review (Carlaw/Repp)
C. Cascade Water Supply Offer (Dowdy)
D. Capital Project Status Report* (Gaub)
E. Action Tracking Matrix* (Dowdy)
V.EXECUTIVE SESSION
A. Executive Session
VI.ADJOURNMENT
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Agendas and minutes are available to the public at the City Clerk's Office, on the City website
(http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review
at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Approval of Minutes
Date:
March 25, 2013
Department:
Public Works
Attachments:
March 18, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee to approve the minutes of the February 19, 2013 Public Works
Committee meeting.
Background Summary:
See attached draft minutes.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:April 1, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 46
Public Works Committee
March 18, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Chairman Rich Wagner called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were
present. Also present during the meeting were: Mayor Pete B. Lewis,
Public Works Director Dennis Dowdy, City Engineer/Assistant Director
Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer
Dan Repp, Transportation Manager Pablo Para, Traffic Engineer
James Webb, Storm Drainage Engineer Tim Carlaw, Water Quality
Control Coordinator Chris Thorn, Project Engineer Robert Lee,
Emergency Preparedness Manager Sarah Miller, Innovations and
Technology Director Ron Tiedeman, Environmental Services Manager
Chris Andersen, and Public Works Secretary Jennifer
Cusmir. Members of the public in attendance included: Scot Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no modifications to the agenda.
II. CONSENT AGENDA
A. Approval of Minutes
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee approve the Public Works Committee Meeting
minutes for date, March 4, 2013.
Motion carried 3-0.
B. Public Works Project No. CP1109 (Lee)
Vice-Chair Peloza asked about some of the items on the final pay
estimate which went over the quantity amount of the Engineer’s
Estimate. Assistant Director/City Engineer Selle and Project Engineer Page 1 of 10
CA.A Page 4 of 46
Lee explained that an adjustment was made to the location of the
pipeline at the Academy site due to unknown-locations of private
waterlines and this included the addition of catch basin to the scope of
the project.
Vice-Chair Peloza asked if, with the change orders, the project was
over budget. Project Engineer Lee reported that the final payment is at
88% of the overall contract amount and is under budget.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council approve Final Pay
Estimate No. 6 to Contract No. 11-15 in the Amount of $1,522.57 and
Accept Construction of Project No. CP1109, 2011 Storm Drainage
Repair and Replacement Phase 1.
Motion carried 3-0.
III. RESOLUTIONS
A. Resolution No. 4908 (Carlaw/Thorn)
A Resolution of the City Council of the City of Auburn, Washington,
Approving the 2013 Stormwater Management Program and
Authorizing the Mayor to Include a Copy of the Program in the
National Pollutant Discharge Elimination System Western Washington
Phase II Municipal Stormwater Permit Annual Report for 2012 to the
Washington State Department of Ecology
Water Quality Coordinator Thorn stated that there have been no
changes made since the Committee reviewed the 2013 Stormwater
Management Program and Annual Report two weeks ago.
Chairman Wagner asked about the Executive Summary requested by
the Committee for the City Council. Water Quality Coordinator Thorn
answered that staff has prepared a rough draft of the summary and it
is in review.
Member Osborne asked what makes the determination of when catch
basins need to be cleaned out. Water Quality Coordinator Thorn
answered the level of sediment in the sump below the outlet pipe is
the determining factor. Storm Drainage Engineer Carlaw explained the
inspection and maintenance procedure for the catch basins.
It was moved by Vice-Chair Peloza, seconded by Member Osborne,
that the Committee recommend City Council adopt Resolution No.
4908.
Motion carried 3-0.
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IV. DISCUSSION ITEMS
A. Resolution No. 4926 (Miller)
A Resolution of the City Council of the City of Auburn, Washington,
Authorizing the Adoption of the 2009 King County Regional Hazard
Plan and the City of Auburn Annex to the PlanThe 2009 King County
Regional Hazard Plan is not included in the hard copies of the agenda
packet. Hard copies have only been distributed to the Public Works
Committee Members, Mayor, and the Director. The plan may be
viewed as part of the packet online at:
www.auburnwa.gov/government/agendas_minutes.htm
Emergency Preparedness Manager Miller stated that staff is asking
Council to adopt the 2009 King County Regional Hazard Mitigation
Plan and, specifically, for the City of Auburn Annex to the plan. Miller
explained that King County has run a regional hazard mitigation plan
which covers the hazards to the region and what might be done by
individual jurisdictions to make ourselves more resilient to those
hazards. Having a hazard mitigation plan also makes the City eligible
for hazard mitigation grants.
Miller provided the Committee with background information regarding
the development of the plan and the future updates of the plan.
Chairman Wagner asked if King County had considered including
more regional history in the plan. Emergency Preparedness Manager
Miller answered that it is very labor intensive to find accurate
documentation regarding historical events and inclusion is not a
requirement of the plan.
Emergency Preparedness Manager Miller discussed the difference
between disaster mitigation and disaster response, noting that the
hazard mitigation plan speaks to what jurisdictions can do to prevent
disasters from happening, in response to a question asked by Member
Osborne. Miller stated that disaster response is part of the
Maintenance & Operations response plan.
Committee and staff reviewed the list of what the City has done for
disaster mitigation since the last plan update.
Chairman Wagner suggested including a disclaimer explaining what
the plan includes. Miller stated that a disclaimer could not be included
in the 2009 plan however she could recommend it be included in the
plan update. Mayor Lewis asked that a disclaimer be included with the
Auburn Annex portion for the benefit of City staff and Council.
Emergency Preparedness Manager Miller stated that King County
does not have a Citizen Emergency Response Training (CERT)
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program, in response to a question asked by Vice-Chair Peloza.
Member Osborne asked about identifying the acronyms used. Miller
stated that a glossary can be added to the plan.
Miller answered questions asked by Vice-Chair Peloza regarding the
reference to the Bridge Inspection Program. Chairman Wagner asked
that the statement, “…previous initiatives are characterized as
follows…” to “…previous initiatives were then characterized as
follows…” for to clarify the reference to the old version of the plan.
The Committee and staff continued review of the Auburn Annex to the
Plan.
Emergency Preparedness Manager Miller explained that the City of
Kent has their own hazard mitigation plan and they and the City of
Algona do intend on being included in the 2014 King County Plan, in
response to a question asked by Chairman Wagner.
Mayor Lewis stated that the City is planning to include cyber terrorism
mitigation in the 2014 update to the plan, in response to a question
asked by Chairman Wagner.
The Committee and staff reviewed the maps included in the plan.
Assistant Director/City Engineer Selle and Mayor Lewis responded to
questions asked by Chairman Wagner regarding the City’s map of
potential landslide areas. Director Dowdy noted that geotechnical
studies are required for all new plats in landslide sensitive areas.
Member Osborne suggested including 11x17 size maps as part of the
Auburn Annex plan.
Chairman Wagner asked if the Valley Regional Fire Authority (VRFA)
has its own hazmat response team. Miller answered that Hazmat has
gone to a regional approach for response, a zone based
approach. VRFA is part of a regional hazmat team but does not have a
stand-alone team.
Emergency Preparedness Manager Miller stated that she will make
the information regarding pipelines that run through the City less
general, in response to a comment made by Member Osborne.
Vice-Chair Peloza asked for the names of businesses listed by more
specific and for staff to use the companies’ full names.
Miller answered questions asked by Chairman Wagner regarding the
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individuals who participated in creating the plan. The Committee is
structured to allow the input from each City department and a
representative from key partners and that is included in Auburn City
Code. Vice-Chair Peloza asked that the Chair of the committee be
identified.
Environmental Planning Manager Andersen stated that the geo-hazard
area in the Critical Area Ordinance includes seismic hazards, erosion
hazards, and landslide hazards, answering a question asked by
Chairman Wagner.
Vice-Chair Peloza notes a Scribner’s error in the resolution and asked
that the wording in Resolution No. 4926, Section 1, read, “…..and the
City of Auburn Annex to the 2009 King County Regional Mitigation
Plan.”
B. Resolution No. 4918 (Webb)
A Resolution of the City Council of the City of Auburn, Washington,
Amending the 2013-2018 Six-Year Transportation Improvement
Program of the City of Auburn Pursuant to RCW Chapter 35.77
There were no questions from the Committee.
The Committee supported adoption of Resolution No. 4918.
C. Utility Payback Process (Repp)
The Committee and Utilities Engineer Repp reviewed the summary on
the City’s utility payback process (i.e. later-comers agreement).
Using the Kersey development as an example, Utilities Engineer Repp
spoke about each step in the payback process.
Chairman Wagner asked about predicting the number of
developments and assigned late-comers, that may be served in the
future by oversized sewer trunk lines, such as the one serving
Kersey. Assistant Director/City Engineer Selle explained that the
Comprehensive Plan is consulted and if the area for development is
not identified, engineers would consider the topography and define the
areas that would drain by gravity into the line. Chairman Wagner
asked if parcels that are developed after the late-comers agreement
date has expired would not pay into the Kersey utility. Assistant
Director/City Engineer Selle stated that under current legislation, no
monies would be collected.
Utilities Engineer Repp explained that the developers are made aware
of the payback process and requirement during Facility Extension
Agreement application process. Utilities Engineer Repp reviewed the
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developer requirements with the Committee.
Chairman Wagner asked if there were ever instances when the City
paid a portion of the required oversized trunk lines. Assistant
Director/City Engineer Selle stated that the City usually does not pay a
portion of the development utilities and one of the reasons is that it
may affect how the developer advertises for bids for the project.
Assistant Director/City Engineer Selle stated that the City makes the
final determination in terms of what assessment method is utilized and
what properties are eligible, in response to a question asked by
Chairman Wagner.
Utilities Engineer Repp described how the developers’ assessments of
cost are reviewed by the City.
Utilities Engineer Repp answered questions asked by Chairman
Wagner regarding the fees charged that pay for tracking the
agreements. Chairman Wagner suggested reviewing the fees to better
capture the cost to the City to track the agreements.
Director Dowdy noted that there is state legislation being considered in
Olympia regarding development.
Chairman Wagner spoke about the benefit to the City of the
agreements. Mayor Lewis stated that staff should determine the full
cost recovery for administration of the agreements.
Vice-Chair Peloza asked if the fees were part of the fee
schedule. Assistant Director/City Engineer Selle stated that they are.
D. Corps FPMS Study Design Flood Hydrographs for the Green River
Basin (Dowdy)
Director Dowdy reported that the Army Corps of Engineers (the
Corps) regulatory practice at the Howard Hanson Dam is not
changing. They will be using the same target, 12,000 cfs, at the
Auburn gage.
Director Dowdy stated what precipitated the Corps study was the need
for more information to better base the heights of the new level
improvements the County is working on in Auburn and the City of
Kent. The Corps asked the Flood Control District for a study of the
return intervals of the various flood events that may be expected that
the Corps is designing against. The Corps did some analysis of their
operations to determine what the cities downstream of the Howard
Hanson Dam should be planning for in terms of flood protection.
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CA.A Page 9 of 46
Director Dowdy continued to explain that the Corp tried to also extend
the records of flood events that they were relying on to perform
statistical analysis on to also include in the study.
Mayor Lewis asked Chairman Wagner if he had any comments
regarding the study. Chairman Wagner stated the flow figures needed
additional explanation, the graphs that show the elevation of flood
control pool do not include a scale, and the study really needs to be
better explained in its entirety. Mayor Lewis asked Director Dowdy to
get additional information and interpretation of the study from the
Corps.
Director Dowdy reviewed Table 1 and Table 2 from the study with the
Committee.
The Committee and Director Dowdy reviewed the hydrographs from
the Green River Basin.
Director Dowdy discussed the remainder of the graphs with the
Committee.
Environmental Services Manager Andersen was present to discuss
citizens who currently have flood insurance. Andersen distributed a
copy of the public information flyer that was distributed in December
2012 to roughly 42,000 property and business owners. The mailer
goes out annual and is a part of the Community Rating System (CRS)
Insurance Program. Andersen explained that the City earns points for
each activity under CRS and the points help the City to maintain its 5
point rating, on a 10 point scale. For every point, there is a 5%
reduction in flood insurance premiums for those living in areas of high
flood risk in the City. Chairman Wagner asked how the City can
increase its rating. Environmental Services Manager Andersen
answered that the City would need to do additional activities and adopt
a Flood Management Plan, which is a requirement. Andersen
discussed what activities could be performed to increase the
rating. Andersen stated that there is also a 2012 update to the CRS,
which will be reviewed by staff and presented to the
Committees. Chairman Wagner asked staff to return with both
recommendations about raising the City’s rating, the number of
properties in the flood risk area and the impact to those properties and
businesses.
Vice-Chair Peloza asked how property owners can find out if their
property is in the flood plain, according to the FEMA
map. Environmental Services Manager Andersen stated that property
owners can call the City and staff will look up whether their property is
in the City’s regulatory flood plain.
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CA.A Page 10 of 46
The Committee and staff discussed how property owners in the flood
plain are notified and how notification may be improved. Chairman
Wagner suggested doing a quality check on the notifications that King
County sends to Auburn property owners. Vice-Chair Peloza
supported Chairman Wagner’s suggestion. Chairman Wagner asked
that the quality check be added to the Public Works Committee Action
Tracking Matrix.
Environmental Services Manager Andersen answered questions
asked by Chairman Wagner regarding completion of the biological
and/or habitat assessments by developers.
E. Capital Project Status Report (Gaub)
Chairman Wagner asked staff to develop a list of large, non-capital,
projects being completed in the City. The Committee and staff
discussed what criteria should be used for projects to be included on
the list. Chairman Wagner asked that staff bring their ideas for a list
back to the Committee for review.
Item 10 – CP0915 – Well 1 Improvements Transmission
Lines: Chairman Wagner asked if there is an additional pavement
lift. Assistant City Engineer Gaub stated that the contractor is waiting
on weather to be about to complete the final paving work on M
Street. Some of the final lift of paving will cover a full lane and some
will cover where there are multiple lanes that the work has impacted.
Item 14 & 15 – CP1118 and CP1119 – Auburn Way South: Assistant
City Engineer Gaub reported to the Committee that the City is
beginning the Right-of-Way acquisition process for both
projects. Assistant City Engineer Gaub cautioned the Committee about
speaking to individual property owners because any conversation that
City representatives have with property owners must be documented
during this process.
Item 14 – CP1118 – Auburn Way South Pedestrian Improvements –
Dogwood to Fir Streets: Assistant City Engineer Gaub stated that as
part of the design process, the total estimated cost will be modified as
the design is closer to being complete, in response to a question
Member Osborne. Staff will then decide if there are additional funds
that can be used for the project or if the scope of the project needs to
be scaled down.
Item 18 – CP1107 – Fulmer Wellfield Improvements: Chairman
Wagner asked how many monitoring wells are included in the
project. Utilities Engineer Repp stated that the consultant is still
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working on the project and the current budget will be used to construct
the monitoring wells. Staff is not sure how many wells there will be, but
the topic will be discussed with the Committee in May.
Utilities Engineer Repp discussed the two phases of the project with
the Committee.
The Committee and staff discussed continuing phase 1 of the project.
F. Action Tracking Matrix (Dowdy)
Item L – LED Lighting Standards: Vice-Chair Peloza asked why the
estimated completion date was extended. Transportation Manager
Para answered that developing standards will take more time to
research. Assistant Director/City Engineer Selle explained that the City
does not currently have standards for LED lighting so staff is selecting
technology to monitor and possibly adopt as a standard.
Member Osborne spoke about reviewing the cost benefit of LED
lighting.
The Committee and staff discussed the new LED lighting on Main
Street.
Chairman Wagner spoke about including subjective data regarding the
LED light spectrum and intensity.
Item M – Auburn Valley Humane Society – Wayfinding
Signage: Transportation Manager Para reported that the signs will be
installed before May in response to a question asked by Vice-Chair
Peloza. Vice-Chair Peloza asked that the estimated completion date
on the matrix be moved forward.
Item O – Pedestrian Visibility Improvements on A Street NW (NW Post
Office exit): Transportation Manager Para stated that staff is waiting
for the Post Office to respond as to whether or not the sign requested
by the Committee may be installed.
Vice-Chair Peloza shared a picture with the Committee and staff that
showed a location where a tree had been removed and the
surrounding sidewalk is in need of repair. The location is on A Street
NW, near the entrance of Christ Community Clinic. Vice-Chair Peloza
requested that this be added to the Action Tracking Matrix.
V. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:40 p.m.
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CA.A Page 12 of 46
Approved this 1st day of April, 2013.
______________________________ _____________________________
Rich Wagner, Chair Jennifer Cusmir, Department Secretary
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CA.A Page 13 of 46
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permit No. 13-03
Date:
March 22, 2013
Department:
Public Works
Attachments:
Special Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 13-03 for Parks, Arts
and Recreation Department Farmers Market.
Background Summary:
City of Auburn Parks, Arts and Recreation Department has requested a Right-of-Way
Use permit to close B Street SW between West Main Street and A Street SW on
Sundays from 7:00 am to 4:00 pm beginning on June 9, 2013 and continuing through
September 22, 2013 for the Farmers Market.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Mund
Meeting Date:April 1, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 14 of 46
Right-of-Way Use Permit Special Conditions
for ROW #13-03
Staff recommends approval of the permit, subject to the following
conditions:
1. Applicant’s failure to comply with any provisions/conditions of this
permit shall be terms for immediate termination.
2. Applicant shall comply with the City’s nuisance code under ACC 8.12
3. Applicant shall keep the public ROW free of litter and drink or food
waste.
4. Applicant shall provide, store, install, and take down traffic control signs
and barricades at the beginning and end of each day.
5. The City reserves the right to adjust the terms and conditions or revoke
this Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
i. The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
ii. The effect, if any, on public health, safety, and welfare if the
authorization is granted.
iii. Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
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CA.B Page 16 of 46
AGENDA BILL APPROVAL FORM
Agenda Subject:
Right-of-Way Use Permint No. 13-04
Date:
March 22, 2013
Department:
Public Works
Attachments:
Special Conditions
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee approve Right-of-Way Use Permit No. 13-04 for Auburn School
District No. 408 Graduation Ceremonies.
Background Summary:
Auburn School District has requested a Right-of-Way Use Permit for graduation
ceremonies on June 15th and 16th, 2013 for Auburn High, Auburn Mountainview High
and Auburn Riverside High Schools. They have requested to close 4th Street NE
between E Street NE and H St NE from 9:00 am to 8:00 pm on June 15, 2012 and from
noon to 8:00 pm on June 16, 2013.
This is the same request as previous years.
Reviewed by Council Committees:
Councilmember:Wagner Staff:Mund
Meeting Date:April 1, 2013 Item Number:CA.C
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Right-of-Way Use Permit Special Conditions
for ROW Use Permit 13-04
Staff recommends approval of the permit, subject to the following
conditions:
1. Applicant’s failure to comply with any provisions/conditions of this
permit shall be terms for immediate termination.
2. Applicant shall maintain current insurance throughout the life of the
permit and provide the City with proof that they are insured.
3. Applicant shall provide a signed and notarized Hold Harmless
agreement.
4. Applicant shall comply with the City’s nuisance code under ACC 8.12
5. Applicant shall keep the public ROW free of litter and drink or food
waste.
6. The City reserves the right to adjust the terms and conditions or revoke
this Right-of-Way Use Permit pending the following considerations:
a. Public complaints involving perceived issues impacting public use
of the ROW affected by the permit.
b. Public comment or other community interest concerns.
c. Any emerging issue or change in use of the ROW that may impact
the public interest, as follows:
i. The remaining capacity of the rights-of-way to accommodate
other uses if the applicant’s proposed use is granted.
ii. The effect, if any, on public health, safety, and welfare if the
authorization is granted.
iii. Such other factors as may demonstrate that the grant to use
the rights-of-way will serve the community interest.
7. City of Auburn Street Division will provide the traffic control signs for the
detour route, which will be placed on Friday, June 14, 2013. They will
also provide the school with “road closed” signs to be placed by the
school police staff on 4th Street NE on Saturday, June 15th at 9 am and
taken down at 8 pm; and placed again on Sunday June 16th at noon for
the closures. City of Auburn Street Division will collect all of the signs
on Sunday, June 16, 2013 after 8 pm.
8. Applicant shall maintain a 5-foot clear path for pedestrians on the
sidewalk.
CA.C Page 18 of 46
9. Applicant is to assure the right-of-way area will be open for emergency
response if needed.
10. Applicant is to provide police support by school police for controlling the
barricaded closures on 4th Street NE and providing bus escort services.
11. Applicant shall obtain a Building Permit from the City of Auburn’s
Planning and Development Department if temporary bleacher seating is
used for these ceremonies.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement No. AG-C-431
Date:
March 25, 2013
Department:
Public Works
Attachments:
No Attachments
Available
Budget Impact:
$130,284.00
Administrative Recommendation:
Public Works Committee recommends Council grant permission to enter into Consultant
Agreement No. AG-C-431 with FCS Group, Inc. for the Water, Sewer, and Stormwater
Cost of Service Rate and Charge Study.
Background Summary:
Background Summary
The study includes a cost of service analysis and system development charge (SDC)
review. Cost of Service looks at utility rate structures in relation to customer equity. The
SDC review will evaluate the adequacy of SDC to fund capacity related capital projects.
The following summarizes major work activities performed during the City of Auburn’s
Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Note that the
following also includes optional tasks that may be performed.
Model Development
Utilizing the cost of service/rate design modules developed for the City during the 2010
rate studies, revenue requirement transition worksheets will be created to incorporate the
pertinent line item detail for each utility from the City’s current combined financial
models.
Retail Cost of Service Analysis
The cost of service analysis provides a defensible basis for assigning “cost shares” and
establishing “equity” for utility customers based on their unique demands placed on the
systems.
Retail Rate Structure Evaluation
Review and analyze the current utility retail rate structures. Recommend rate structure
modifications reflective of cost-of-service findings and policy objectives for rate stability,
customer equity, efficiency of use, and administrative practicality.
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 21 of 46
System Development Charge Update
Conduct the technical analysis necessary to update water, sewer, and stormwater SDCs
using the methodology developed for the 2010 rate and charge study.
Optional Study Tasks
SDC White Paper
Craft and submit a white paper addressing general SDC background, philosophy, and
alternative methodologies commonly used in the industry and in compliance with
Washington State legal precedence.
Wholesale Cost of Service / Rate Analysis
Update wholesale revenue requirements and resulting rates over the study period. The
analysis will be consistent with wholesale service agreements / service requirements,
incorporating existing conditions and City policy direction.
Braunwood Cost of Service / Rate Analysis
We will perform a separate cost of service analysis to determine the actual cost of
servicing this system and establish a separate schedule of rates for this system to be
financially self-supporting, inclusive of the cost of maintaining and replacing its capital
infrastructure.
Project Schedule
SDC Review: Complete late 2nd Quarter 2013
Cost of Service Analysis: Complete 4th Quarter 2013
Project Cost Summary
Base Study: $94,380.00
Optional Tasks: $35,904.00
Total $130,284.00
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Repp
Meeting Date:April 1, 2013 Item Number:CA.D
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4931
Date:
March 22, 2013
Department:
Public Works
Attachments:
Resolution No. 4931
Exhibit A
Vicinity Maps
Budget Impact:
$0
Administrative Recommendation:
Public Works Committee recommend that City Council adopts Resolution No. 4931.
Background Summary:
Resolution No. 4931 authorizes the Mayor to accept a federal grant in the amount of
$502,275.00 administered through the Washington State Department of Transportation
to finance the construction of the Citywide Guardrail Improvements project.
The federal grant does not require a match from local funding sources. The grant funds
the project construction and the project design is funded from City monies.
The project will install guardrail along Green River Road SE, R Street SE/Kersey Way
SE, and Mountain View Drive SW corridors.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Sweeting
Meeting Date:April 1, 2013 Item Number:RES.A
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-----------------------------
Resolution No. 4931
March 20, 2013
Page 1
RESOLUTION NO. 4931
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
ACCEPT A FEDERAL GRANT TO BE ADMINISTERED
THROUGH THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION FOR THE CITYWIDE GUARDRAIL
IMPROVEMENTS PROJECT.
WHEREAS, the City desires to improve the safety of roadways throughout the
City; and
WHEREAS, the need for new and replacement guardrail along Kersey Way/R
Street, Green River Road, and Mountain View Drive is recognized in Auburn’s adopted
Transportation Improvement Program; and
WHEREAS, installing new and replacement guardrail will improve the safety of
Kersey Way, Green River Road, and Mountain View Drive; and
WHEREAS, the City applied for, through the Puget Sound Regional Council
(PSRC), and was granted a federal grant to be administered by the Washington State
Department of Transportation (WSDOT) in the amount of $502,275.00 to finance the
construction phase of the Citywide Guardrail Improvements project; and
WHEREAS, the federal grant requires no match from local funding sources; and
WHEREAS, it is in the best interest of the City to use grant monies to finance
capital improvements to the transportation system.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
RES.A Page 25 of 46
-----------------------------
Resolution No. 4931
March 20, 2013
Page 2
Section 1. That the Mayor is hereby authorized to accept the federal grant for
$502,275.00 for the Citywide Guardrail Improvements project. In addition, the Mayor is
hereby authorized to execute a Local Agency Agreement between the City and the
Washington State Department of Transportation in substantial conformity with the
agreement attached hereto, marked as Exhibit A and incorporated herein by this
reference. Also, the Mayor is hereby authorized to execute any further necessary
supplemental agreements for the Project.
Section 2. That the Mayor is authorized to implement such other administrative
procedures as may be necessary to carry out the directives of this legislation.
Section 3. That this Resolution shall take effect and be in full force upon
passage and signatures hereon.
Dated and Signed this _____ day of _________, 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
______________________
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
RES.A Page 26 of 46
-----------------------------
Resolution No. 4931
March 20, 2013
Page 3
_____________________
Daniel B. Heid,
City Attorney
RES.A Page 27 of 46
RES.A Page 28 of 46
RES.A Page 29 of 46
RES.A Page 30 of 46
RES.A Page 31 of 46
RES.A Page 32 of 46
RES.A Page 33 of 46
RES.A Page 34 of 46
RES.A Page 35 of 46
RES.A Page 36 of 46
AGENDA BILL APPROVAL FORM
Agenda Subject:
Capital Project Status Report
Date:
March 25, 2013
Department:
Public Works
Attachments:
Capital Project Status Report
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached report.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Gaub
Meeting Date:April 1, 2013 Item Number:DI.D
AUBURN * MORE THAN YOU IMAGINEDDI.D Page 37 of 46
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DI.D Page 40 of 46
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DI.D Page 42 of 46
Da
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DI.D Page 43 of 46
AGENDA BILL APPROVAL FORM
Agenda Subject:
Action Tracking Matrix
Date:
March 25, 2013
Department:
Public Works
Attachments:
Action Tracking Matrix
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
See attached matrix.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:April 1, 2013 Item Number:DI.E
AUBURN * MORE THAN YOU IMAGINEDDI.E Page 44 of 46
Updated: 3/26/2013 4:01 PM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
A Sidewalk Program Funding Sources Para 6/1/2013 PWC to review funding options with Mid-biennium budget planning.
B Track completed project on the 2012 Active
Capital Improvement Projects Map Gaub
C Fulmer Well-Field Feasibility Study Updates Repp 5/6/2013 5/6/2013 Initial study finding are not yet completed.
D System Development Charges Repp 7/1/2013 9/1/2013 Consultant to complete analysis
E Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis
F CP1224, 2013 Local Street Pavement
Reconstruction Project Wickstrom 4/15/2013 4/15/2013 Review scope at 50% design stage
G CP1120, Lea Hill Safe Routes to Schools
Improvement Truong 4/15/2013 4/15/2013 Review scope at 50% design stage
H Comprehensive Transportation Plan Update Webb 6/3/2013 11/1/2014
Discussion of LOS Standards (Corridors: N/S vs E/W), modeling
scenarios Incorporating "Event Traffic", & safety versus efficiency
policy.
I BNSF Stampede Pass Line Para 6/3/2013 6/3/2013 Discuss Chairman Wagner's email.
J CP1122, 30th Street NE Area Flooding - Phase
1 Truong 5/1/2013 5/1/2013 Review scope at 50% design stage
K LED Lighting Standards Para 7/15/2013 7/15/2013 Discuss research findings and current state of LED lighting
technology.
L Auburn Valley Humane Society - Wayfinding
Signage Webb 4/15/2013 4/15/2013 PWC requested review of wayfinding signage
Public Works Committee - Action Tracking Matrix
Ongoing - Quarterly updates, next one on April 15th
DI.E Page 45 of 46
Updated: 3/26/2013 4:01 PM
No.Item Description Staff Lead Next PWC
Review Date
Estimated
Completion
Date
Status
M 4th Street SE/Cross Street and AWS
Intersection Nutter 4/1/2013 9/30/2013 Sight-distance issues when turning
N Pedestrian Visibility Improvements on A St
NW (Northwest Post Office exit)Para 5/6/2013 5/6/2013 Staff working with Post Office for permission to place a pedestrian
warning sign on their fence by the northwestern driveway exit.
O NPDES Executive Summary Carlaw 5/6/2013 5/6/2013 Staff working to prepare the Executive Summary.
P King County Mailers Quality Check Andersen 4/15/2013 TBD Staff to provide a copy of the KC letter to the Committee for review.
Q Sidewalk Repair - A Street NW Para 4/1/2013 4/1/2013 East side of A Street between Main and 1st St NW.
DI.E Page 46 of 46