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HomeMy WebLinkAbout04-01-2013 PUBLIC WORKS COMMITTEE AGENDA PACKET Public Works Committee April 1, 2013 - 3:30 PM Annex Conference Room 2 AGENDA I.CALL TO ORDER A.Roll Call B.Announcements C.Agenda Modifications II.CONSENT AGENDA A. Approval of Minutes* B. Right-of-Way Use Permit No. 13-03* (Mund) Approve Right-of-Way Use Permit No. 13-03 for the Parks, Arts, and Recreation Department Farmers Market C. Right-of-Way Use Permint No. 13-04* (Mund) Approve Right-of-Way Use Permint No. 13-04 for the Auburn School District No. 408 Graduation Ceremonies D. Public Works Consultant Agreement No. AG-C-431 (Repp) Permission to Enter into Consultant Agreement No. AG-C-431 with FCS Group, Inc. for the Water, Sewer, and Stormwater Cost of Service Rate and Charge Study III.RESOLUTIONS A. Resolution No. 4931* (Sweeting) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Mayor to Accept a Federal Grant to be Administered through the Washington State Department of Transportation for the Citywide Guardrail Improvements Project IV.DISCUSSION ITEMS A. Auburn Way South and M Street SE Project Update (Para) B. NPDES Draft Executive Summary Review (Carlaw/Repp) C. Cascade Water Supply Offer (Dowdy) D. Capital Project Status Report* (Gaub) E. Action Tracking Matrix* (Dowdy) V.EXECUTIVE SESSION A. Executive Session VI.ADJOURNMENT Page 1 of 46 Agendas and minutes are available to the public at the City Clerk's Office, on the City website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available for review at the City Clerk's Office. *Denotes attachments included in the agenda packet. Page 2 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Approval of Minutes Date: March 25, 2013 Department: Public Works Attachments: March 18, 2013 Draft Minutes Budget Impact: $0 Administrative Recommendation: Public Works Committee to approve the minutes of the February 19, 2013 Public Works Committee meeting. Background Summary: See attached draft minutes. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff: Meeting Date:April 1, 2013 Item Number:CA.A AUBURN * MORE THAN YOU IMAGINEDCA.A Page 3 of 46 Public Works Committee March 18, 2013 - 3:30 PM Annex Conference Room 2 MINUTES I. CALL TO ORDER Chairman Rich Wagner called the meeting to order at 3:30 p.m. in Conference Room #2, located on the second floor of Auburn City Hall, One East Main Street, Auburn, Washington. A. Roll Call Chairman Wagner, Vice-Chair Bill Peloza, and Member Osborne were present. Also present during the meeting were: Mayor Pete B. Lewis, Public Works Director Dennis Dowdy, City Engineer/Assistant Director Dennis Selle, Assistant City Engineer Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager Pablo Para, Traffic Engineer James Webb, Storm Drainage Engineer Tim Carlaw, Water Quality Control Coordinator Chris Thorn, Project Engineer Robert Lee, Emergency Preparedness Manager Sarah Miller, Innovations and Technology Director Ron Tiedeman, Environmental Services Manager Chris Andersen, and Public Works Secretary Jennifer Cusmir. Members of the public in attendance included: Scot Pondelick. B. Announcements There were no announcements. C. Agenda Modifications There were no modifications to the agenda. II. CONSENT AGENDA A. Approval of Minutes It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee approve the Public Works Committee Meeting minutes for date, March 4, 2013. Motion carried 3-0. B. Public Works Project No. CP1109 (Lee) Vice-Chair Peloza asked about some of the items on the final pay estimate which went over the quantity amount of the Engineer’s Estimate. Assistant Director/City Engineer Selle and Project Engineer Page 1 of 10 CA.A Page 4 of 46 Lee explained that an adjustment was made to the location of the pipeline at the Academy site due to unknown-locations of private waterlines and this included the addition of catch basin to the scope of the project. Vice-Chair Peloza asked if, with the change orders, the project was over budget. Project Engineer Lee reported that the final payment is at 88% of the overall contract amount and is under budget. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council approve Final Pay Estimate No. 6 to Contract No. 11-15 in the Amount of $1,522.57 and Accept Construction of Project No. CP1109, 2011 Storm Drainage Repair and Replacement Phase 1. Motion carried 3-0. III. RESOLUTIONS A. Resolution No. 4908 (Carlaw/Thorn) A Resolution of the City Council of the City of Auburn, Washington, Approving the 2013 Stormwater Management Program and Authorizing the Mayor to Include a Copy of the Program in the National Pollutant Discharge Elimination System Western Washington Phase II Municipal Stormwater Permit Annual Report for 2012 to the Washington State Department of Ecology Water Quality Coordinator Thorn stated that there have been no changes made since the Committee reviewed the 2013 Stormwater Management Program and Annual Report two weeks ago. Chairman Wagner asked about the Executive Summary requested by the Committee for the City Council. Water Quality Coordinator Thorn answered that staff has prepared a rough draft of the summary and it is in review. Member Osborne asked what makes the determination of when catch basins need to be cleaned out. Water Quality Coordinator Thorn answered the level of sediment in the sump below the outlet pipe is the determining factor. Storm Drainage Engineer Carlaw explained the inspection and maintenance procedure for the catch basins. It was moved by Vice-Chair Peloza, seconded by Member Osborne, that the Committee recommend City Council adopt Resolution No. 4908. Motion carried 3-0. Page 2 of 10 CA.A Page 5 of 46 IV. DISCUSSION ITEMS A. Resolution No. 4926 (Miller) A Resolution of the City Council of the City of Auburn, Washington, Authorizing the Adoption of the 2009 King County Regional Hazard Plan and the City of Auburn Annex to the PlanThe 2009 King County Regional Hazard Plan is not included in the hard copies of the agenda packet. Hard copies have only been distributed to the Public Works Committee Members, Mayor, and the Director. The plan may be viewed as part of the packet online at: www.auburnwa.gov/government/agendas_minutes.htm Emergency Preparedness Manager Miller stated that staff is asking Council to adopt the 2009 King County Regional Hazard Mitigation Plan and, specifically, for the City of Auburn Annex to the plan. Miller explained that King County has run a regional hazard mitigation plan which covers the hazards to the region and what might be done by individual jurisdictions to make ourselves more resilient to those hazards. Having a hazard mitigation plan also makes the City eligible for hazard mitigation grants. Miller provided the Committee with background information regarding the development of the plan and the future updates of the plan. Chairman Wagner asked if King County had considered including more regional history in the plan. Emergency Preparedness Manager Miller answered that it is very labor intensive to find accurate documentation regarding historical events and inclusion is not a requirement of the plan. Emergency Preparedness Manager Miller discussed the difference between disaster mitigation and disaster response, noting that the hazard mitigation plan speaks to what jurisdictions can do to prevent disasters from happening, in response to a question asked by Member Osborne. Miller stated that disaster response is part of the Maintenance & Operations response plan. Committee and staff reviewed the list of what the City has done for disaster mitigation since the last plan update. Chairman Wagner suggested including a disclaimer explaining what the plan includes. Miller stated that a disclaimer could not be included in the 2009 plan however she could recommend it be included in the plan update. Mayor Lewis asked that a disclaimer be included with the Auburn Annex portion for the benefit of City staff and Council. Emergency Preparedness Manager Miller stated that King County does not have a Citizen Emergency Response Training (CERT) Page 3 of 10 CA.A Page 6 of 46 program, in response to a question asked by Vice-Chair Peloza. Member Osborne asked about identifying the acronyms used. Miller stated that a glossary can be added to the plan. Miller answered questions asked by Vice-Chair Peloza regarding the reference to the Bridge Inspection Program. Chairman Wagner asked that the statement, “…previous initiatives are characterized as follows…” to “…previous initiatives were then characterized as follows…” for to clarify the reference to the old version of the plan. The Committee and staff continued review of the Auburn Annex to the Plan. Emergency Preparedness Manager Miller explained that the City of Kent has their own hazard mitigation plan and they and the City of Algona do intend on being included in the 2014 King County Plan, in response to a question asked by Chairman Wagner. Mayor Lewis stated that the City is planning to include cyber terrorism mitigation in the 2014 update to the plan, in response to a question asked by Chairman Wagner. The Committee and staff reviewed the maps included in the plan. Assistant Director/City Engineer Selle and Mayor Lewis responded to questions asked by Chairman Wagner regarding the City’s map of potential landslide areas. Director Dowdy noted that geotechnical studies are required for all new plats in landslide sensitive areas. Member Osborne suggested including 11x17 size maps as part of the Auburn Annex plan. Chairman Wagner asked if the Valley Regional Fire Authority (VRFA) has its own hazmat response team. Miller answered that Hazmat has gone to a regional approach for response, a zone based approach. VRFA is part of a regional hazmat team but does not have a stand-alone team. Emergency Preparedness Manager Miller stated that she will make the information regarding pipelines that run through the City less general, in response to a comment made by Member Osborne. Vice-Chair Peloza asked for the names of businesses listed by more specific and for staff to use the companies’ full names. Miller answered questions asked by Chairman Wagner regarding the Page 4 of 10 CA.A Page 7 of 46 individuals who participated in creating the plan. The Committee is structured to allow the input from each City department and a representative from key partners and that is included in Auburn City Code. Vice-Chair Peloza asked that the Chair of the committee be identified. Environmental Planning Manager Andersen stated that the geo-hazard area in the Critical Area Ordinance includes seismic hazards, erosion hazards, and landslide hazards, answering a question asked by Chairman Wagner. Vice-Chair Peloza notes a Scribner’s error in the resolution and asked that the wording in Resolution No. 4926, Section 1, read, “…..and the City of Auburn Annex to the 2009 King County Regional Mitigation Plan.” B. Resolution No. 4918 (Webb) A Resolution of the City Council of the City of Auburn, Washington, Amending the 2013-2018 Six-Year Transportation Improvement Program of the City of Auburn Pursuant to RCW Chapter 35.77 There were no questions from the Committee. The Committee supported adoption of Resolution No. 4918. C. Utility Payback Process (Repp) The Committee and Utilities Engineer Repp reviewed the summary on the City’s utility payback process (i.e. later-comers agreement). Using the Kersey development as an example, Utilities Engineer Repp spoke about each step in the payback process. Chairman Wagner asked about predicting the number of developments and assigned late-comers, that may be served in the future by oversized sewer trunk lines, such as the one serving Kersey. Assistant Director/City Engineer Selle explained that the Comprehensive Plan is consulted and if the area for development is not identified, engineers would consider the topography and define the areas that would drain by gravity into the line. Chairman Wagner asked if parcels that are developed after the late-comers agreement date has expired would not pay into the Kersey utility. Assistant Director/City Engineer Selle stated that under current legislation, no monies would be collected. Utilities Engineer Repp explained that the developers are made aware of the payback process and requirement during Facility Extension Agreement application process. Utilities Engineer Repp reviewed the Page 5 of 10 CA.A Page 8 of 46 developer requirements with the Committee. Chairman Wagner asked if there were ever instances when the City paid a portion of the required oversized trunk lines. Assistant Director/City Engineer Selle stated that the City usually does not pay a portion of the development utilities and one of the reasons is that it may affect how the developer advertises for bids for the project. Assistant Director/City Engineer Selle stated that the City makes the final determination in terms of what assessment method is utilized and what properties are eligible, in response to a question asked by Chairman Wagner. Utilities Engineer Repp described how the developers’ assessments of cost are reviewed by the City. Utilities Engineer Repp answered questions asked by Chairman Wagner regarding the fees charged that pay for tracking the agreements. Chairman Wagner suggested reviewing the fees to better capture the cost to the City to track the agreements. Director Dowdy noted that there is state legislation being considered in Olympia regarding development. Chairman Wagner spoke about the benefit to the City of the agreements. Mayor Lewis stated that staff should determine the full cost recovery for administration of the agreements. Vice-Chair Peloza asked if the fees were part of the fee schedule. Assistant Director/City Engineer Selle stated that they are. D. Corps FPMS Study Design Flood Hydrographs for the Green River Basin (Dowdy) Director Dowdy reported that the Army Corps of Engineers (the Corps) regulatory practice at the Howard Hanson Dam is not changing. They will be using the same target, 12,000 cfs, at the Auburn gage. Director Dowdy stated what precipitated the Corps study was the need for more information to better base the heights of the new level improvements the County is working on in Auburn and the City of Kent. The Corps asked the Flood Control District for a study of the return intervals of the various flood events that may be expected that the Corps is designing against. The Corps did some analysis of their operations to determine what the cities downstream of the Howard Hanson Dam should be planning for in terms of flood protection. Page 6 of 10 CA.A Page 9 of 46 Director Dowdy continued to explain that the Corp tried to also extend the records of flood events that they were relying on to perform statistical analysis on to also include in the study. Mayor Lewis asked Chairman Wagner if he had any comments regarding the study. Chairman Wagner stated the flow figures needed additional explanation, the graphs that show the elevation of flood control pool do not include a scale, and the study really needs to be better explained in its entirety. Mayor Lewis asked Director Dowdy to get additional information and interpretation of the study from the Corps. Director Dowdy reviewed Table 1 and Table 2 from the study with the Committee. The Committee and Director Dowdy reviewed the hydrographs from the Green River Basin. Director Dowdy discussed the remainder of the graphs with the Committee. Environmental Services Manager Andersen was present to discuss citizens who currently have flood insurance. Andersen distributed a copy of the public information flyer that was distributed in December 2012 to roughly 42,000 property and business owners. The mailer goes out annual and is a part of the Community Rating System (CRS) Insurance Program. Andersen explained that the City earns points for each activity under CRS and the points help the City to maintain its 5 point rating, on a 10 point scale. For every point, there is a 5% reduction in flood insurance premiums for those living in areas of high flood risk in the City. Chairman Wagner asked how the City can increase its rating. Environmental Services Manager Andersen answered that the City would need to do additional activities and adopt a Flood Management Plan, which is a requirement. Andersen discussed what activities could be performed to increase the rating. Andersen stated that there is also a 2012 update to the CRS, which will be reviewed by staff and presented to the Committees. Chairman Wagner asked staff to return with both recommendations about raising the City’s rating, the number of properties in the flood risk area and the impact to those properties and businesses. Vice-Chair Peloza asked how property owners can find out if their property is in the flood plain, according to the FEMA map. Environmental Services Manager Andersen stated that property owners can call the City and staff will look up whether their property is in the City’s regulatory flood plain. Page 7 of 10 CA.A Page 10 of 46 The Committee and staff discussed how property owners in the flood plain are notified and how notification may be improved. Chairman Wagner suggested doing a quality check on the notifications that King County sends to Auburn property owners. Vice-Chair Peloza supported Chairman Wagner’s suggestion. Chairman Wagner asked that the quality check be added to the Public Works Committee Action Tracking Matrix. Environmental Services Manager Andersen answered questions asked by Chairman Wagner regarding completion of the biological and/or habitat assessments by developers. E. Capital Project Status Report (Gaub) Chairman Wagner asked staff to develop a list of large, non-capital, projects being completed in the City. The Committee and staff discussed what criteria should be used for projects to be included on the list. Chairman Wagner asked that staff bring their ideas for a list back to the Committee for review. Item 10 – CP0915 – Well 1 Improvements Transmission Lines: Chairman Wagner asked if there is an additional pavement lift. Assistant City Engineer Gaub stated that the contractor is waiting on weather to be about to complete the final paving work on M Street. Some of the final lift of paving will cover a full lane and some will cover where there are multiple lanes that the work has impacted. Item 14 & 15 – CP1118 and CP1119 – Auburn Way South: Assistant City Engineer Gaub reported to the Committee that the City is beginning the Right-of-Way acquisition process for both projects. Assistant City Engineer Gaub cautioned the Committee about speaking to individual property owners because any conversation that City representatives have with property owners must be documented during this process. Item 14 – CP1118 – Auburn Way South Pedestrian Improvements – Dogwood to Fir Streets: Assistant City Engineer Gaub stated that as part of the design process, the total estimated cost will be modified as the design is closer to being complete, in response to a question Member Osborne. Staff will then decide if there are additional funds that can be used for the project or if the scope of the project needs to be scaled down. Item 18 – CP1107 – Fulmer Wellfield Improvements: Chairman Wagner asked how many monitoring wells are included in the project. Utilities Engineer Repp stated that the consultant is still Page 8 of 10 CA.A Page 11 of 46 working on the project and the current budget will be used to construct the monitoring wells. Staff is not sure how many wells there will be, but the topic will be discussed with the Committee in May. Utilities Engineer Repp discussed the two phases of the project with the Committee. The Committee and staff discussed continuing phase 1 of the project. F. Action Tracking Matrix (Dowdy) Item L – LED Lighting Standards: Vice-Chair Peloza asked why the estimated completion date was extended. Transportation Manager Para answered that developing standards will take more time to research. Assistant Director/City Engineer Selle explained that the City does not currently have standards for LED lighting so staff is selecting technology to monitor and possibly adopt as a standard. Member Osborne spoke about reviewing the cost benefit of LED lighting. The Committee and staff discussed the new LED lighting on Main Street. Chairman Wagner spoke about including subjective data regarding the LED light spectrum and intensity. Item M – Auburn Valley Humane Society – Wayfinding Signage: Transportation Manager Para reported that the signs will be installed before May in response to a question asked by Vice-Chair Peloza. Vice-Chair Peloza asked that the estimated completion date on the matrix be moved forward. Item O – Pedestrian Visibility Improvements on A Street NW (NW Post Office exit): Transportation Manager Para stated that staff is waiting for the Post Office to respond as to whether or not the sign requested by the Committee may be installed. Vice-Chair Peloza shared a picture with the Committee and staff that showed a location where a tree had been removed and the surrounding sidewalk is in need of repair. The location is on A Street NW, near the entrance of Christ Community Clinic. Vice-Chair Peloza requested that this be added to the Action Tracking Matrix. V. ADJOURNMENT There being no further business to come before the Public Works Committee, the meeting was adjourned at 5:40 p.m. Page 9 of 10 CA.A Page 12 of 46 Approved this 1st day of April, 2013. ______________________________ _____________________________ Rich Wagner, Chair Jennifer Cusmir, Department Secretary Page 10 of 10 CA.A Page 13 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permit No. 13-03 Date: March 22, 2013 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-03 for Parks, Arts and Recreation Department Farmers Market. Background Summary: City of Auburn Parks, Arts and Recreation Department has requested a Right-of-Way Use permit to close B Street SW between West Main Street and A Street SW on Sundays from 7:00 am to 4:00 pm beginning on June 9, 2013 and continuing through September 22, 2013 for the Farmers Market. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Mund Meeting Date:April 1, 2013 Item Number:CA.B AUBURN * MORE THAN YOU IMAGINEDCA.B Page 14 of 46 Right-of-Way Use Permit Special Conditions for ROW #13-03 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall comply with the City’s nuisance code under ACC 8.12 3. Applicant shall keep the public ROW free of litter and drink or food waste. 4. Applicant shall provide, store, install, and take down traffic control signs and barricades at the beginning and end of each day. 5. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. CA.B Page 15 of 46 CA.B Page 16 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Right-of-Way Use Permint No. 13-04 Date: March 22, 2013 Department: Public Works Attachments: Special Conditions Vicinity Map Budget Impact: $0 Administrative Recommendation: Public Works Committee approve Right-of-Way Use Permit No. 13-04 for Auburn School District No. 408 Graduation Ceremonies. Background Summary: Auburn School District has requested a Right-of-Way Use Permit for graduation ceremonies on June 15th and 16th, 2013 for Auburn High, Auburn Mountainview High and Auburn Riverside High Schools. They have requested to close 4th Street NE between E Street NE and H St NE from 9:00 am to 8:00 pm on June 15, 2012 and from noon to 8:00 pm on June 16, 2013. This is the same request as previous years. Reviewed by Council Committees: Councilmember:Wagner Staff:Mund Meeting Date:April 1, 2013 Item Number:CA.C AUBURN * MORE THAN YOU IMAGINEDCA.C Page 17 of 46 Right-of-Way Use Permit Special Conditions for ROW Use Permit 13-04 Staff recommends approval of the permit, subject to the following conditions: 1. Applicant’s failure to comply with any provisions/conditions of this permit shall be terms for immediate termination. 2. Applicant shall maintain current insurance throughout the life of the permit and provide the City with proof that they are insured. 3. Applicant shall provide a signed and notarized Hold Harmless agreement. 4. Applicant shall comply with the City’s nuisance code under ACC 8.12 5. Applicant shall keep the public ROW free of litter and drink or food waste. 6. The City reserves the right to adjust the terms and conditions or revoke this Right-of-Way Use Permit pending the following considerations: a. Public complaints involving perceived issues impacting public use of the ROW affected by the permit. b. Public comment or other community interest concerns. c. Any emerging issue or change in use of the ROW that may impact the public interest, as follows: i. The remaining capacity of the rights-of-way to accommodate other uses if the applicant’s proposed use is granted. ii. The effect, if any, on public health, safety, and welfare if the authorization is granted. iii. Such other factors as may demonstrate that the grant to use the rights-of-way will serve the community interest. 7. City of Auburn Street Division will provide the traffic control signs for the detour route, which will be placed on Friday, June 14, 2013. They will also provide the school with “road closed” signs to be placed by the school police staff on 4th Street NE on Saturday, June 15th at 9 am and taken down at 8 pm; and placed again on Sunday June 16th at noon for the closures. City of Auburn Street Division will collect all of the signs on Sunday, June 16, 2013 after 8 pm. 8. Applicant shall maintain a 5-foot clear path for pedestrians on the sidewalk. CA.C Page 18 of 46 9. Applicant is to assure the right-of-way area will be open for emergency response if needed. 10. Applicant is to provide police support by school police for controlling the barricaded closures on 4th Street NE and providing bus escort services. 11. Applicant shall obtain a Building Permit from the City of Auburn’s Planning and Development Department if temporary bleacher seating is used for these ceremonies. CA.C Page 19 of 46 CA.C Page 20 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Public Works Consultant Agreement No. AG-C-431 Date: March 25, 2013 Department: Public Works Attachments: No Attachments Available Budget Impact: $130,284.00 Administrative Recommendation: Public Works Committee recommends Council grant permission to enter into Consultant Agreement No. AG-C-431 with FCS Group, Inc. for the Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Background Summary: Background Summary The study includes a cost of service analysis and system development charge (SDC) review. Cost of Service looks at utility rate structures in relation to customer equity. The SDC review will evaluate the adequacy of SDC to fund capacity related capital projects. The following summarizes major work activities performed during the City of Auburn’s Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Note that the following also includes optional tasks that may be performed. Model Development Utilizing the cost of service/rate design modules developed for the City during the 2010 rate studies, revenue requirement transition worksheets will be created to incorporate the pertinent line item detail for each utility from the City’s current combined financial models. Retail Cost of Service Analysis The cost of service analysis provides a defensible basis for assigning “cost shares” and establishing “equity” for utility customers based on their unique demands placed on the systems. Retail Rate Structure Evaluation Review and analyze the current utility retail rate structures. Recommend rate structure modifications reflective of cost-of-service findings and policy objectives for rate stability, customer equity, efficiency of use, and administrative practicality. AUBURN * MORE THAN YOU IMAGINEDCA.D Page 21 of 46 System Development Charge Update Conduct the technical analysis necessary to update water, sewer, and stormwater SDCs using the methodology developed for the 2010 rate and charge study. Optional Study Tasks SDC White Paper Craft and submit a white paper addressing general SDC background, philosophy, and alternative methodologies commonly used in the industry and in compliance with Washington State legal precedence. Wholesale Cost of Service / Rate Analysis Update wholesale revenue requirements and resulting rates over the study period. The analysis will be consistent with wholesale service agreements / service requirements, incorporating existing conditions and City policy direction. Braunwood Cost of Service / Rate Analysis We will perform a separate cost of service analysis to determine the actual cost of servicing this system and establish a separate schedule of rates for this system to be financially self-supporting, inclusive of the cost of maintaining and replacing its capital infrastructure. Project Schedule SDC Review: Complete late 2nd Quarter 2013 Cost of Service Analysis: Complete 4th Quarter 2013 Project Cost Summary Base Study: $94,380.00 Optional Tasks: $35,904.00 Total $130,284.00 Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Repp Meeting Date:April 1, 2013 Item Number:CA.D AUBURN * MORE THAN YOU IMAGINEDCA.D Page 22 of 46 AUBURN * MORE THAN YOU IMAGINEDCA.D Page 23 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Resolution No. 4931 Date: March 22, 2013 Department: Public Works Attachments: Resolution No. 4931 Exhibit A Vicinity Maps Budget Impact: $0 Administrative Recommendation: Public Works Committee recommend that City Council adopts Resolution No. 4931. Background Summary: Resolution No. 4931 authorizes the Mayor to accept a federal grant in the amount of $502,275.00 administered through the Washington State Department of Transportation to finance the construction of the Citywide Guardrail Improvements project. The federal grant does not require a match from local funding sources. The grant funds the project construction and the project design is funded from City monies. The project will install guardrail along Green River Road SE, R Street SE/Kersey Way SE, and Mountain View Drive SW corridors. Reviewed by Council Committees: Finance, Public Works Councilmember:Wagner Staff:Sweeting Meeting Date:April 1, 2013 Item Number:RES.A AUBURN * MORE THAN YOU IMAGINEDRES.A Page 24 of 46 ----------------------------- Resolution No. 4931 March 20, 2013 Page 1 RESOLUTION NO. 4931 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO ACCEPT A FEDERAL GRANT TO BE ADMINISTERED THROUGH THE WASHINGTON STATE DEPARTMENT OF TRANSPORTATION FOR THE CITYWIDE GUARDRAIL IMPROVEMENTS PROJECT. WHEREAS, the City desires to improve the safety of roadways throughout the City; and WHEREAS, the need for new and replacement guardrail along Kersey Way/R Street, Green River Road, and Mountain View Drive is recognized in Auburn’s adopted Transportation Improvement Program; and WHEREAS, installing new and replacement guardrail will improve the safety of Kersey Way, Green River Road, and Mountain View Drive; and WHEREAS, the City applied for, through the Puget Sound Regional Council (PSRC), and was granted a federal grant to be administered by the Washington State Department of Transportation (WSDOT) in the amount of $502,275.00 to finance the construction phase of the Citywide Guardrail Improvements project; and WHEREAS, the federal grant requires no match from local funding sources; and WHEREAS, it is in the best interest of the City to use grant monies to finance capital improvements to the transportation system. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, HEREBY RESOLVES as follows: RES.A Page 25 of 46 ----------------------------- Resolution No. 4931 March 20, 2013 Page 2 Section 1. That the Mayor is hereby authorized to accept the federal grant for $502,275.00 for the Citywide Guardrail Improvements project. In addition, the Mayor is hereby authorized to execute a Local Agency Agreement between the City and the Washington State Department of Transportation in substantial conformity with the agreement attached hereto, marked as Exhibit A and incorporated herein by this reference. Also, the Mayor is hereby authorized to execute any further necessary supplemental agreements for the Project. Section 2. That the Mayor is authorized to implement such other administrative procedures as may be necessary to carry out the directives of this legislation. Section 3. That this Resolution shall take effect and be in full force upon passage and signatures hereon. Dated and Signed this _____ day of _________, 2013. CITY OF AUBURN PETER B. LEWIS MAYOR ATTEST: ______________________ Danielle E. Daskam, City Clerk APPROVED AS TO FORM: RES.A Page 26 of 46 ----------------------------- Resolution No. 4931 March 20, 2013 Page 3 _____________________ Daniel B. Heid, City Attorney RES.A Page 27 of 46 RES.A Page 28 of 46 RES.A Page 29 of 46 RES.A Page 30 of 46 RES.A Page 31 of 46 RES.A Page 32 of 46 RES.A Page 33 of 46 RES.A Page 34 of 46 RES.A Page 35 of 46 RES.A Page 36 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Capital Project Status Report Date: March 25, 2013 Department: Public Works Attachments: Capital Project Status Report Budget Impact: $0 Administrative Recommendation: Background Summary: See attached report. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Gaub Meeting Date:April 1, 2013 Item Number:DI.D AUBURN * MORE THAN YOU IMAGINEDDI.D Page 37 of 46 Da t e : Ma r c h 2 7 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 1 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 1 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e r e p a i r s a n d i m p r o v e m e n t s o n ac a d e m y d r i v e S e , 3 7 t h S t r e e t N W , an d 3 6 t h S t r e e t N E . - 24 7 , 6 2 2 2 4 7 , 6 2 2 2 4 7 , 6 2 2 1 0 0 % S e p - 1 1 1 0 0 % O c t - 1 2 L e e P r o j e c t C o m p l e t e . 2 MS 1 2 0 3 15 t h S t r e e t S W a n d W e s t V a l l e y Hi g h w a y S i g n a l # 1 2 8 R e p a i r : Th i s p r o j e c t w i l l r e p l a c e t h e d a m a g e d si g n a l p o l e s f o r t h i s s p a n w i r e s i g n a l . - 6 0 , 0 0 0 (G e n e r a l ) 60 , 0 0 0 6 0 , 0 0 0 1 0 0 % D e c - 1 2 1 0 0 % M a r - 1 3 N u t t e r F i n a l P a y i s i n p ro c e s s . 3 C2 0 7 A 'A ' S t r e e t N W C o r r i d o r - P h a s e 1 : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n an d p e r m i t t i n g e f f o r t s a s s o c i a t e d w i t h th e a r t e r i a l s t r e e t c o r r i d o r ‘ A ’ S t r e e t NW f r o m 1 4 t h S t r e e t N W s o u t h t o 3 r d St r e e t N W . - 1 , 2 0 2 , 5 2 6 (1 0 2 a n d T I F ) 40 5 , 9 9 3 1 2 , 1 8 8 6 , 5 8 0 , 7 4 0 (F e d G r a n t s ) 1, 2 8 5 , 1 7 0 (D e v e l o p e r I n - Ki n d ) 40 7 , 5 6 0 (D e v e l o p e r ) 9, 8 9 4 , 1 7 7 9 , 6 5 4 , 0 0 9 1 0 0 % M a y - 1 1 1 0 0 % J a n - 1 3 G a u b F i n a l P a y i s i n p r o c e s s . 4 CP 0 8 1 7 20 0 9 S e w e r & S t o r m P u m p S t a t i o n Re p l a c e m e n t - P h a s e C , W h i t e Ri v e r : Th i s p r o j e c t w i l l c o m p l e t e m a i n t e n a n c e an d r e p a i r s a t t h e W h i t e R i v e r s t o r m pu m p s t a t i o n . - 2, 3 0 6 , 5 7 1 2 , 3 0 6 , 5 7 1 2 , 3 0 4 , 5 9 3 1 0 0 % N o v - 1 0 9 9 % A p r - 1 3 D u n s d o n Pu m p S t a t i o n i s i n s e r v i c e . P u n c h l i s t w o r k is a l l t h a t r e m a i n s . 5 CP 0 9 0 9 La k e l a n d H i l l s B o o s t e r P u m p St a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e L a k e l a n d Hi l l s w a t e r s e r v i c e a r e a i n o r d e r t o me e t f i r e f l o w d e m a n d s . - 2 , 7 6 0 , 9 8 2 2, 7 6 0 , 9 8 2 2 , 7 6 0 , 9 8 2 1 0 0 % O c t - 1 0 9 9 % A p r - 1 3 V o n d r a k P u n c h l i s t w o r k i s i n p r o c es s . T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 6 C4 1 0 A S. 2 7 7 t h W e t l a n d M i t i g a t i o n Mo n i t o r i n g : Th i s p r o j e c t i s a n o n - g o i n g p r o j e c t t o co m p l e t e t h e r e q u i r e d m o n i t o r i n g a n d ma i n t e n a n c e o f t h e w e t l a n d m i t i g a t i o n si t e s f o r t h e S . 2 7 7 t h G r a d e S e p a r a t i o n Pr o j e c t . S i t e s a r e l o c a t e d o n t h e N o r t h (N o S u g g e s t i o n s ) p r o p e r t y a n d a t t h e co r n e r o f 4 4 t h S t N W a n d F r o n t a g e Ro a d . P e r m i t s r e q u i r e t h e C i t y t o mo n i t o r t h e s i t e s f o r 1 0 y e a r s . - 2 9 4 , 8 1 7 29 4 , 8 1 7 2 8 4 , 9 6 0 1 0 0 % A p r - 1 1 9 8 % M a y - 1 3 D u n s d o n Co n s t r u c t i o n W o r k i s c o m p l e t e , h o w e v e r , th e p r o j e c t i s i n t h e 1 - y e a r p l a n t es t a b l i s h m e n t p e r i o d a n d t h e f i n i s h d a t e re f l e c t s t h i s . B u d g e t a n d C o s t s s h o w n i s ar e f o r y e a r s 2 0 0 6 t h r u 2 0 1 3 o f t h i s 1 0 y e a r pr o c e s s . B u d g e t f o r 2 0 1 3 o n l y i s $ 2 5 , 0 0 0 . 7 CP 1 1 0 3 13 2 n d A v e S E T a c o m a P i p e l i n e 5 In t e r t i e : Th i s p r o j e c t i n c l u d e s d e s i g n a n d co n s t r u c t i o n o f i n f r a s t r u c t u r e o n 1 3 2 n d Av e S E a n d t h e T a c o m a P i p e l i n e 5 f o r th e p u r c h a s e o f w a t e r f r o m a d j a c e n t pu r v e y o r s . - 1 , 2 7 6 , 0 2 4 1, 2 7 6 , 0 2 4 1 , 2 0 4 , 5 6 3 1 0 0 % F e b - 1 2 9 4 % A p r - 1 3 D u n s d o n W o r k i s u n d e r w a y . S t a t i o n s t a r t u p a n d pu n c h l i s t u n d e r w a y . 8 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - Tr a n s m i s s i o n L i n e s : Th i s p r o j e c t i s t h e f i r s t p h a s e o f a la r g e r p r o j e c t a n d w i l l r e p l a c e w a t e r li n e s f r o m t h e W e l l 1 S i t e t o t h e Ho w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y t o a c c o m m o d a t e t h e re p l a c e m e n t o f W e l l 1 . T h i s p r o j e c t w i l l al s o u p g r a d e t h e e x i s t i n g s t o r m l i n e o n M S t r e e t S E t o a c c o m m o d a t e t h e W e l l 1 I m p r o v e m e n t s . - 1 , 9 4 3 , 6 9 7 8 3 1 , 9 0 4 2 , 7 7 5 , 6 0 1 2 , 0 3 1 , 8 5 6 1 0 0 % O c t - 1 2 9 4 % A p r - 1 3 L e e W o r k i s u n d e r w a y . Pa g e 1 o f 6 DI.D Page 38 of 46 Da t e : Ma r c h 2 7 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 9 C5 2 4 A SC A D A S y s t e m I m p r o v e m e n t : Th i s p r o j e c t w i l l u p g r a d e t h e C i t y ' s SC A D A s y s t e m t o m e e t P u b l i c W o r k s go a l s . - 2 , 6 6 6 , 2 0 0 1 , 9 9 4 , 5 0 0 1 , 0 1 4 , 0 0 0 5 , 6 7 4 , 7 0 0 4 , 9 9 8 , 5 1 2 1 0 0 % N o v - 0 9 8 6 % J u n - 1 3 L e e Im p l e m e n t a t i o n C o n t r a c t e x e c u t e d . Pr e l i m i n a r y D e s i g n a n d F i n a l D e s i g n a r e Co m p l e t e . I n s t a l l a t i o n o f t h e C o n t r o l s a t M& O i s c o m p l e t e a n d c o n v e r s i o n o f a l l 3 te s t s i t e s a r e c o m p l e t e . T h e r e m a i n i n g s i t e co n v e r s i o n s a r e u n d e r w a y w i t h 1 3 si t e s o f 37 c o m p l e t e d . 10 C2 0 1 A M S t r e e t U n d e r p a s s ( G r a d e Se p a r a t i o n ) : Th e p u r p o s e o f t h i s p r o j e c t i s t o g r a d e se p a r a t e ‘ M ’ S t r e e t S E f r o m t h e Bu r l i n g t o n N o r t h e r n S a n t a F e St a m p e d e P a s s R a i l l i n e i n P h a s e 1 an d c o m p l e t i o n o f t h e A u b u r n B l a c k Di a m o n d R o a d B y p a s s c o n n e c t i o n i s a fu t u r e p h a s e . - 5 , 1 6 6 , 5 6 0 1 5 0 , 0 0 0 8 7 2 , 3 7 2 (F e d G r a n t ) 6, 0 0 0 , 0 0 0 (F M S I B ) 2, 8 5 6 , 6 1 1 (T I B ) 1, 3 3 5 , 0 7 9 (K i n g C t y ) 1, 5 4 2 , 8 0 0 (P o r t s ) 47 8 , 0 0 0 (B N S F ) 1, 1 4 0 , 0 0 0 (R E E T 2 ) 2, 7 7 2 , 7 5 2 (P W T F ) 22 , 3 1 4 , 1 7 4 2 2 , 3 1 4 , 1 7 4 1 0 0 % D e c - 1 1 7 7 % J u l - 1 3 V o n d r a k M S t r e e t R o a d C l o s u r e i n p l a c e t h r o u g h Ma y 2 0 1 3 , w e a t h e r d e p e n d a n t . B N S F co m p l e t e d t h e i n s t a l l a t i o n o f t h e s i d i n g tr a c k s a n d t r a i n s a r e n o w o p e r a t i n g o v e r th e n e w b r i d g e . T h e M a i n l i n e t r a c k s h a v e be e n r e m o v e d a n d c o n s t r u c t i o n o f t h e 2 n d br i d g e i s u n d e r w a y w i t h g i r d e r s t o b e s e t i n Mi d t o l a t e A p r i l . 11 CP 0 9 0 9 Ac a d e m y B o o s t e r P u m p S t a t i o n : Th i s p r o j e c t w i l l u p d a t e / r e p l a c e t h e ex i s t i n g p u m p s t a t i o n i n t h e A c a d e m y wa t e r s e r v i c e a r e a i n o r d e r t o m e e t f i r e fl o w d e m a n d s . - 3 , 5 2 6 , 2 5 5 3, 5 2 6 , 2 5 5 3 , 1 6 8 , 2 9 5 1 0 0 % S e p - 1 2 5 % A p r - 1 4 V o n d r a k W o r k i s a n t i c i p a t e d t o b e gi n A p r i l 1 s t . 20 1 1 / 1 2 / 1 3 C i t y w i d e S t o r m P o n d Cl e a n i n g : Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l 12 CP 1 1 0 8 Th i s p r o j e c t w i l l c o m p l e t e t h e r e m o v a l of s e d i m e n t f r o m u p t o 1 6 s t o r m dr a i n a g e p o n d s l o c a t e d t h r o u g h o u t t h e Ci t y a n d c l e a n t h e d i t c h a l o n g A S t r e e t SE / E a s t V a l l e y H i g h w a y . 1 50 0 , 0 0 0 5 0 0 , 0 0 0 5 0 0 , 0 0 0 9 5 % N / A O c t - 1 3 L e e W o r k i s b e i n g i n c l u d e d i n t h e K i n g C o u n t y Ro a d S e r v i c e s A g r e e m e n t . 13 CP 1 1 1 8 Au b u r n W a y S o u t h P e d e s t r i a n Im p r o v e m e n t s - D o g w o o d t o F i r St r e e t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w s t r e e t li g h t i n g s y s t e m , l a n d s c a p e d m e d i a n is l a n d , a d e s i g n a t e d m i d - 0 b l o c k cr o s s w a l k , r e l o c a t i o n o f e x i s t i n g u t i l i t y po l e s , a n d m o d i f i c a t i o n s t o t h e e x i s t i n g si g n a l a t D o g w o o d S t . T h i s p r o j e c t al s o i n c l u d e s a p u b l i c e d u c a t i o n el e m e n t f o r p e d e s t r i a n s a f e t y . 1 1 0 0 , 0 0 0 7 4 0 , 8 3 0 (S t a t e ) 10 0 , 0 0 0 (F e d e r a l ) 94 0 , 8 3 0 1 , 0 8 5 , 7 3 0 9 0 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s un d e r w a y . 14 CP 1 1 1 9 Au b u r n W a y S o u t h C o r r i d o r Im p r o v e m e n t s - F i r S t . S E t o He m l o c k S t . S E : Th i s p r o j e c t w i l l w i d e n A W S b e t w e e n Fi r a n d H e m l o c k S t r e e t s f r o m 3 l a n e s to 5 l a n e s a n d i n c l u d e s n e w s i d e w a l k s , st r e e t l i g h t i n g , t r a n s i t i m p r o v e m e n t s an d i n s t a l l a n e w s i g n a l a t H e m l o c k S t . 1 8 4 9 2 , 4 2 6 , 4 0 0 (T I B ) 60 6 , 6 0 0 (M I T ) 3, 0 3 3 , 8 4 9 3 , 0 3 3 , 8 4 9 9 0 % J u l - 1 3 O c t - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s un d e r w a y . 15 CP 1 2 0 7 D S t r e e t N E U t i l i t y I m p r o v e m e n t s (P o r t o f S e a t t l e M i t i g a t i o n ) : Th i s p r o j e c t w i l l c o m p l e t e s t o r m , s e w e r , wa t e r a n d s t r e e t i m p r o v e m e n t s r e l a t e d to t h e P o r t o f S e a t t l e m i t i g a t i o n ag r e e m e n t o n D S t r e e t N E . 1 1 3 5 , 0 0 0 3 3 7 , 7 9 7 2 , 7 9 6 4 2 , 2 0 0 (4 3 0 P o r t M i t ) 16 2 , 2 0 3 (4 3 1 P o r t M i t ) 59 7 , 2 0 4 (4 3 2 P o r t M i t ) 1, 2 7 7 , 2 0 0 1 , 2 7 7 , 2 0 0 7 5 % J u n - 1 3 D e c - 1 3 T r u o n g D e s i g n i s u n d e r w a y . Pa g e 2 o f 6 DI.D Page 39 of 46 Da t e : Ma r c h 2 7 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 16 CP 0 9 1 5 We l l 1 I m p r o v e m e n t s - W e l l Re p l a c e m e n t : Th i s p r o j e c t w i l l r e h a b i l i t a t e o r r e p l a c e W e l l 1 s o t h a t i t c a n f u n c t i o n a t f u l l ca p a c i t y a n d c o m p l e t e m o d i f i c a t i o n s t o th e H o w a r d R o a d C o r r o s i o n C o n t r o l Fa c i l i t y . 1 2 , 4 7 6 , 5 6 8 2, 4 7 6 , 5 6 8 2 , 4 0 0 , 0 0 0 6 5 % M a y - 1 3 M a r - 1 4 L e e D e s i g n w o r k u n d e r w a y . 17 CP 1 1 0 7 Fu l m e r W e l l f i e l d I m p r o v e m e n t s : Th i s p r o j e c t w i l l b e d o n e i n p h a s e s . Th e f i r s t p h a s e 1 A w i l l c o m p l e t e in v e s t i g a t i o n o f t h e F u l m e r W e l l f i e l d ar e a t o d e t e r m i n e t h e r e q u i r e d a n a l y s i s an d d r i l l i n g p r o g r a m n e e d e d t o u t i l i z e th e f u l l w a t e r r i g h t s . P h a s e 1 B w i l l co m p l e t e a d r i l l i n g a n d t e s t i n g p r o g r a m as w e l l a s a n a l t e r n a t i v e s a n a l y s i s . Ph a s e 2 w i l l c o m p l e t e t h e p h y s i c a l im p r o v e m e n t s . 1 2 , 2 0 0 , 0 0 0 2, 2 0 0 , 0 0 0 4 9 7 , 3 6 4 5 9 % M a y - 1 3 M a r - 1 4 R e p p Th e e s t i m a t e d c o s t s a r e f o r t h e P h a s e 1 A on l y a n d w i l l b e r e v i s e d w h e n t h i s p h a s e i s co m p l e t e d . C o n s u l t a n t w o r k i s u n d e r w a y an d p u m p t e s t d a t a i s u n d e r e v a l u a t i o n . Ma y a d v e r t i s e m e n t d a t e i s f o r a c o n t r a c t t o dr i l l m o n i t o r i n g w e l l s o n l y . 18 CP 1 1 2 0 Le a H i l l S a f e R o u t e s t o S c h o o l s Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s f o r s a f e w a l k i n g r o u t e s to H a z e l w o o d E l e m . , L e a H i l l e l e m . , an d R a i n e r M i d d l e S c h o o l a l o n g 1 1 6 t h Av e . S E a n d S E 3 1 2 S t . 1 3 9 8 , 5 0 0 (F e d e r a l ) 21 , 5 9 7 (P o l i c e & AS D I n K i n d Se r v i c e s ) 42 0 , 0 9 7 4 2 0 , 0 9 7 5 0 % M a y - 1 3 A u g - 1 3 T r u o n g De s i g n w o r k u n d e r w a y . C o n s t r u c t i o n an t i c i p a t e d i n 2 0 1 3 t o b e d u r i n g t h e su m m e r . A g r e e m e n t w i t h A S D f o r t h e i r po r t i o n o f t h e w o r k i s c o m p l e t e . 19 CP 1 1 0 9 20 1 1 S t o r m P i p e l i n e R e p a i r a n d Re p l a c e m e n t , P h a s e 2 : Th i s p r o j e c t w i l l c o n s t r u c t s t o r m dr a i n a g e i m p r o v e m e n t s o n H i - C r e s t Dr i v e N W . 1 37 7 , 7 4 0 3 7 7 , 7 4 0 4 1 1 , 1 9 5 4 0 % J u n - 1 3 D e c - 1 3 L e e D e s i g n w o r k u n d e r w a y . 20 CP 1 2 2 5 We s t V a l l e y H i g h w a y P r e s e r v a t i o n - 15 t h N W t o 3 7 t h N W : Th i s p r o j e c t w i l l c o m p l e t e a n o v e r l a y o f W V H f o r t h e p u r p o s e o f p a v e m e n t pr e s e r v a t i o n . 1 5 6 0 , 0 0 0 5 6 0 , 0 0 0 (F e d e r a l ) 1, 1 2 0 , 0 0 0 1 , 1 2 0 , 0 0 0 4 0 % J u l - 1 3 D e c - 1 3 W i c k s t r o m De s i g n w o r k i s u n d e r w a y . G r a n t O b l i g a t i o n in p r o c e s s . 21 CP 1 1 2 2 30 t h S t r e e t N E S t o r m Im p r o v e m e n t s : Th i s p r o j e c t w i l l r e p l a c e t h e 3 0 - i n c h st o r m d r a i n a g e l i n e a l o n g 3 0 t h S t r e e t NE f r o m t h e n o r t h e n d o f t h e A i r p o r t t o th e B r a n n o n P a r k S t o r m P u m p S t a t i o n to a d d r e s s l o c a l i z e d f l o o d i n g i s s u e s . 1 25 4 , 9 9 9 2 , 7 1 9 , 7 0 0 (P W T F ) 2, 9 7 4 , 6 9 9 2 , 8 2 2 , 2 9 9 2 0 % A u g - 1 3 D e c - 1 3 T r u o n g D e s i g n i s u n d e r w a y . 22 CP 1 3 0 2 20 1 3 P a v e m e n t P a t c h i n g , C h i p s e a l an d O v e r l a y P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e p a v e m e n t pa t c h i n g , c h i p s e a l t r e a t m e n t s a n d ov e r l a y w o r k o n b o t h a r t e r i a l / c o l l e c t o r an d l o c a l r o a d w a y s f o r t h e p u r p o s e o f pr e s e r v a t i o n t h r o u g h o u t t h e C i t y . 1 1 , 5 6 4 , 2 5 0 1, 5 6 4 , 2 5 0 1 , 5 6 4 , 2 5 0 1 5 % M a y - 1 3 N o v - 1 3 W i c k s t r o m D e s i g n i s u n d e r w a y . 23 CP 1 1 0 4 10 4 t h S t r e e t & 8 t h S t r e e t N E U - T u r n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e p r o p e r t y ac q u i s i t i o n a n d w i d e n i n g a t t h e in t e r s e c t i o n o f 1 0 4 t h a n d 8 t h S t r e e t N E to a c c o m m o d a t e e a s t b o u n d U - T u r n tr a f f i c . 1 2 3 2 , 0 0 0 1 0 0 , 0 0 0 (F e d . G r a n t ) 33 2 , 0 0 0 3 4 0 , 0 0 0 1 5 % O c t - 1 3 M a r - 1 4 S w e e t i n g D e s i g n w o r k i s u n d e r w a y . 24 CP 1 2 2 2 Ci t y w i d e T r a f f i c S i g n a l Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t s a f e t y im p r o v e m e n t s a t a n u m b e r o f s i g n a l s th r o u g h o u t t h e C i t y . 1 5 , 0 0 0 4 0 0 , 0 0 0 (F e d e r a l ) 40 5 , 0 0 0 4 0 5 , 0 0 0 1 0 % J u l - 1 3 D e c - 1 3 L e e D e s i g n w o r k i s u n d e r w a y . Pa g e 3 o f 6 DI.D Page 40 of 46 Da t e : Ma r c h 2 7 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) S t r e e t F u n d s (1 0 2 / 1 0 5 / 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l Bu d g e t % C o m p l e t e A d v . D a t e % Co m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s T o t a l Es t i m a t e d Co s t s CA P I T A L P R O J E C T S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) De s i g n C o n s t r u c t i o n 25 CP 1 3 0 1 20 1 3 S i d e w a l k R e p a i r P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e r e p a i r a n d re p l a c e m e n t o f e x i s t i n g s i d e w a l k s a t va r i o u s l o c a t i o n s a r o u n d D o w n t o w n an d A u b u r n H i g h S c h o o l . 1 2 0 0 , 0 0 0 (3 2 8 F u n d ) 20 0 , 0 0 0 2 0 0 , 0 0 0 5 % A u g - 1 3 D e c - 1 3 W i c k s t r o m D e s i g n i s u n d e r w a y . 26 CP 1 3 0 4 37 t h S t & B S t N W B N S F S i g n a l : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s t o t h e r a i l c r o s s i n g a t 37 t h S t r e e t N W a n d B S t r e e t N W t o ad d r e s s s a f e t y c o n c e r n s . 1 7 6 , 9 0 0 3 0 7 , 5 5 0 (F e d e r a l ) 38 4 , 4 5 0 3 8 4 , 4 5 0 5 % M a y - 1 4 D e c - 1 4 S w e e t i n g Gr a n t O b l i g a t i o n a n d c o n s u l t a n t s e l e c t i o n ar e i n p r o c e s s . 27 CP 1 2 1 8 Au b u r n W a y S o u t h & R i v e r w a l k In t e r s e c t i o n I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t im p r o v e m e n t s t o t h e i n t e r s e c t i o n o f AW S a n d R i v e r w a l k D r i v e a n d co m p l e t e m i n o r w i d e n i n g a n d a d d ad d i t i o n a l c a p a c i t y f r o m t h e M I T P l a z a si g n a l t o t h e D o g w o o d s i g n a l . 1 2 , 3 3 3 , 1 0 8 (F e d e r a l ) 2, 3 3 3 , 1 0 8 2 , 3 3 3 , 1 0 8 0 % J u l - 1 4 N o v - 1 5 D u n s d o n C o n s u l t a n t n e g o t i a t i o n s i n p r o c e s s . 28 CP 0 7 6 5 La k e l a n d H i l l s R e s e r v o i r Im p r o v e m e n t : Th i s p r o j e c t w i l l p r o v i d e v a r i o u s im p r o v e m e n t s a t t h e r e s e r v o i r , in c l u d i n g p a i n t i n g , s e i s m i c u p g r a d e s , an d f a c i l i t y m o d i f i c a t i o n s . 2 4 0 0 , 0 0 0 40 0 , 0 0 0 4 0 0 , 0 0 0 7 5 % M a r - 1 4 S e p - 1 4 V o n d r a k Pr o j e c t i s d e p e n d e n t u p o n c o m p l e t i o n o f th e L a k e l a n d H i l l s B o o s t e r S t a t i o n im p r o v e m e n t s , s c h e d u l e d u p d a t e d . 29 C5 1 2 A We l l 4 I m p r o v e m e n t s : Th i s p r o j e c t w i l l c o n s t r u c t a n e w bu i l d i n g t o h o u s e a s t a n d b y g e n e r a t o r an d d i s i n f e c t i o n e q u i p m e n t . 2 1 , 3 0 6 , 2 8 8 1, 3 0 6 , 2 8 8 1 , 2 9 6 , 8 2 0 4 0 % S e p - 1 3 A p r - 1 4 D u n s d o n C o n s u l t a n t d e s i g n w o r k i s u nd e r w a y . AW S a n d M S t r e e t S E I n t e r s e c t i o n AW S / M S t . S E - In s t a l l e d p r o t e c t e d l e f t t u r n fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o 30 CP 1 0 2 4 AW S a n d M S t r e e t S E I n t e r s e c t i o n Im p r o v e m e n t s : Th i s p r o j e c t w i l l c o m p l e t e im p r o v e m e n t s a t t h e i n t e r s e c t i o n p e r Op t i o n 2 s e l e c t e d b y t h e P u b l i c W o r k s Co m m i t t e e t o a d d r e s s c a p a c i t y a n d sa f e t y c o n c e r n s . 2 2 5 0 , 0 0 0 4 5 0 , 0 0 0 (T I B ) 70 0 , 0 0 0 7 0 5 , 0 0 0 3 0 % A p r - 1 4 S e p - 1 4 S w e e t i n g fo r e a s t / w e s t b o u n d t r a f f i c o n A W S t u r n i n g o n t o M S t . S E ( C o m p l e t e d ) 17 t h / M S t . S E - re s t r i c t l e f t t u r n m o v e m e n t s fr o m 1 7 t h t o M . ( C o m p l e t e d ) AW S / M S t . S E I n t e r s e c t i o n - Op t i o n 2 w a s se l e c t e d b y t h e C o m m i t t e e , J u n e 2 0 1 2 . D e s i g n wo r k i s u n d e r w a y a n d t h e s c h e d u l e h a s b e e n up d a t e d t o r e f l e c t t h e g r a n t r e q u i r e m e n t s f o r t h e pr o j e c t . 31 C2 2 9 A BN S F / E V H P e d e s t r i a n Un d e r c r o s s i n g : Th i s p r o j e c t w i l l c o n s t r u c t a p e d e s t r i a n un d e r c r o s s i n g o f b o t h E a s t V a l l e y Hi g h w a y ( A S t S E ) a n d t h e B N S F r a i l tr a c k s j u s t n o r t h o f t h e W h i t e R i v e r . 3 3 8 5 , 0 0 0 (S t a t e ) 38 5 , 0 0 0 9 , 0 0 0 , 0 0 0 6 0 % H o l d H o l d D u n s d o n Fi n a l d e s i g n o n h o l d p e n d i n g B N S F i s s u e s . Ad d i t i o n a l f u n d s w i l l b e r e q u i r e d t o co m p l e t e d e s i g n , e n v i r o n m e n t a l p e r m i t t i n g , an d c o n s t r u c t i o n . 32 CP 0 9 0 6 20 0 9 G a t e w a y P r o j e c t : Th i s p r o j e c t w i l l c o n s t r u c t a n e w ga t e w a y s i g n a t E a s t V a l l e y H i g h w a y an d L a k e T a p p s P a r k w a y . 3 1 0 0 , 0 0 0 (G e n F u n d ) 10 0 , 0 0 0 1 0 0 , 0 0 0 3 0 % H o l d H o l d L e e Ea s e m e n t a c q u i s i t i o n c o m p l e t e d . P r o j e c t on h o l d . CP S T O T A L 9 , 4 5 2 , 9 0 2 1 9 , 2 4 7 , 0 0 7 2 , 3 3 2 , 2 9 7 5 , 5 4 7 , 8 2 0 3 7 , 9 8 1 , 9 7 6 7 4 , 5 6 2 , 0 0 2 7 9 , 3 2 5 , 9 2 8 Pa g e 4 o f 6 DI.D Page 41 of 46 Da t e : Ma r c h 2 7 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n Pr i o r i t y Gr o u p (1 - 3 ) L o c a l S t r e e t Fu n d s ( 1 0 3 ) W a t e r ( 4 3 0 ) S e w e r ( 4 3 1 ) S t o r m ( 4 3 2 ) O t h e r T o t a l B u d g e t % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e Pr o j e c t Ma n a g e r St a t u s 32 33 CP 1 2 0 1 20 1 2 L o c a l S t r e e t P a v e m e n t Re c o n s t r u c t i o n : Th i s p r o j e c t w i l l r e h a b i l i t a t e a n d r e b u i l d de f i c i e n t p a v e m e n t o n l o c a l s t r e e t s th r o u g h o u t t h e C i t y i n c l u d i n g : J S t S E b t w n 2 n d a n d 4 t h S t . S E 2 2 n d S t . S E b t w n M a n d R S t . S E 2 7 t h / H / 2 8 t h S t . S E E a s t o f F S t . S E Wa t e r a n d s t o r m i m p r o v e m e n t s w i l l a l s o be c o m p l e t e d o n t h e s e s t r e e t s . - 1 , 3 5 0 , 0 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 1 , 9 6 8 , 5 8 0 1 , 5 6 9 , 7 2 7 1 0 0 % J u n - 1 2 9 5 % A p r - 1 3 W i c k s t r o m Wo r k i s c o m p l e t e o n 2 2 n d S t r e e t S E a n d o n 28 t h / H / 2 7 t h S t r e e t l o c a t i o n s . R o a d w a y w o r k on J S t r e e t S E i s s u s p e n d e d w a i t i n g o n ap p r o p r i a t e w e a t h e r t o c o m p l e t e p a v i n g . Ot h e r S O S P r o j e c t s : CP 1 2 0 6 , P a v e m e n t P a t c h i n g , C h i p Se a l s , a n d O v e r l a y s . N/ A 5 3 9 , 5 0 0 5 3 9 , 5 0 0 5 3 9 , 5 0 0 Wi c k s t r o m CP 1 2 0 6 i s c o m p l e t e a n d r e c e i v e d f i n a l pa y m e n t a p p r o v a l b y C o u n c i l o n 1 / 7 / 2 0 1 3 . 1, 8 8 9 , 5 8 0 5 0 0 , 0 0 0 - 1 1 8 , 5 0 0 - 2 , 5 0 8 , 0 8 0 2 , 1 0 9 , 2 2 7 34 CP 1 2 2 4 20 1 3 L o c a l S t r e e t R e c o n s t r u c t i o n : Th i s p r o j e c t w i l l c o m p l e t e t h e re c o n s t r u c t i o n o f t h e f o l l o w i n g l o c a l ro a d w a y s : 23 r d S t S E - M t o R S t S E H S t N E - 4 t h t o 8 t h 5t h S t N E - H t o C u l - d e - s a c Pa r k A v e - A W N t o P a r k Al s o i n c l u d e d i n t h i s p r o j e c t i s t h e re p l a c e m e n t o f w a t e r l i n e o n V S t S E , fr o m 2 n d t o 4 t h S t S E . 1 2 , 4 2 5 , 0 0 0 5 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 3 , 3 2 5 , 0 0 0 2 , 9 3 5 , 0 0 0 5 0 % M a y - 1 3 D e c - 1 3 W i c k s t r o m C o n s u l t a n t D e s i g n i s u n d e r w a y . Ot h e r S O S P r o j e c t s : 20 1 3 P a v e m e n t P a t c h i n g , C h i p S e a l s , an d O v e r l a y s . N/ A 1 6 4 , 2 5 0 16 4 , 2 5 0 1 6 4 , 2 5 0 Wi c k s t r o m F o r S t a t u s s e e C P 1 3 0 2 2, 5 8 9 , 2 5 0 5 0 0 , 0 0 0 2 0 0 , 0 0 0 2 0 0 , 0 0 0 - 3 , 4 8 9 , 2 5 0 3 , 0 9 9 , 2 5 0 20 1 2 & 2 0 1 3 T O T A L S O S P R O G R A M 4 , 4 7 8 , 8 3 0 1 , 0 0 0 , 0 0 0 2 0 0 , 0 0 0 3 1 8 , 5 0 0 - 5 , 9 9 7 , 3 3 0 5 , 2 0 8 , 4 7 7 20 1 3 S O S P r o g r a m T o t a l s 20 1 2 S O S P r o g r a m T o t a l s SO S P R O G R A M S T A T U S R E P O R T Pr o j e c t B u d g e t ( $ ) T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 5 o f 6 DI.D Page 42 of 46 Da t e : Ma r c h 2 7 , 2 0 1 3 No . P r o j . N o . L o c a t i o n / D e s c r i p t i o n % Co m p l e t e A d v . D a t e % C o m p l e t e Fi n i s h Da t e St a f f Ma n a g e r Ac t i o n Co m m i t t e e St a t u s A CP 0 6 1 6 Wa y f i n d i n g - P e d e s t r i a n K i o s k s : Th i s p r o j e c t w i l l c o m p l e t e t h e d e s i g n o f t h e do w n t o w n P e d e s t r i a n K i o s k a n d i n s t a l l t h e s e st r u c t u r e s a t u p t o 9 l o c a t i o n s w i t h i n t h e D o w n t o w n ar e a . 1 5 0 , 4 7 5 1 5 0 , 4 7 5 1 0 0 % D e c - 1 2 5 0 % J u l - 1 3 V o n d r a k P C D C W o r k i s u n d e r w a y . B CP 1 1 1 5 Ci t y H a l l N W P l a z a I m p r o v e m e n t s : Th i s p r o j e c t w i l l r e n o v a t e t h e N W e n t r a n c e t o C i t y Ha l l s i m i l a r t o t h e r e c e n t i m p r o v e m e n t s o n t h e so u t h s i d e o f C i t y H a l l . W o r k w i l l i n c l u d e n e w pa v e m e n t , u p d a t e d l i g h t i n g , A D A R a m p u p g r a d e s an d n e w C i t y H a l l s i g n a g e . 4 7 5 , 9 7 7 4 5 8 , 5 7 0 9 9 % A p r - 1 3 S e p - 1 3 C h a m b e r l a i n P C D C Co n s u l t a n t w o r k i s o n h o l d p e n d i n g s c o p e d i s c u s s i o n w i t h co m m i t t e e o n L R F b o n d f u n d s . C CP 1 0 1 6 Fe n s t e r L e v e e P r o j e c t : Th i s p r o j e c t w i l l c o m p l e t e n e w l e v e e i m p r o v e m e n t s on t h e F e n s t e r L e v e e a l o n g t h e G r e e n R i v e r . 1 , 2 6 6 , 1 0 0 1 , 2 6 5 , 0 0 0 6 5 % N / A J u n - 1 4 A n d e r s e n P C D C Wo r k w i l l b e c o m p l e t e d b y K i n g C o u n t y . S e c u r e d f u n d i n g is f r o m 4 G r a n t s a n d m a t c h i n g s t o r m f u n d s . T h e ad d i t i o n a l 3 2 7 k i n S R F B f u n d i n g w a s a w a r d e d . P r e - De s i g n w o r k i s c o m p l e t e . T h e D e s i g n b y K i n g C o u n t y i s un d e r w a y . E n v i r o n m e n t a l a p p r o v a l s a r e a l s o i n p r o c e s s . T O T A L O T H E R P R O J E C T S 1 , 8 9 2 , 5 5 2 1 , 8 7 4 , 0 4 5 T o t a l B u d g e t OT H E R P R O J E C T S - A C T I O N B Y O T H E R C O M M I T T E E T o t a l Es t i m a t e d Co s t s De s i g n C o n s t r u c t i o n Pa g e 6 o f 6 DI.D Page 43 of 46 AGENDA BILL APPROVAL FORM Agenda Subject: Action Tracking Matrix Date: March 25, 2013 Department: Public Works Attachments: Action Tracking Matrix Budget Impact: $0 Administrative Recommendation: Background Summary: See attached matrix. Reviewed by Council Committees: Public Works Councilmember:Wagner Staff:Dowdy Meeting Date:April 1, 2013 Item Number:DI.E AUBURN * MORE THAN YOU IMAGINEDDI.E Page 44 of 46 Updated: 3/26/2013 4:01 PM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status A Sidewalk Program Funding Sources Para 6/1/2013 PWC to review funding options with Mid-biennium budget planning. B Track completed project on the 2012 Active Capital Improvement Projects Map Gaub C Fulmer Well-Field Feasibility Study Updates Repp 5/6/2013 5/6/2013 Initial study finding are not yet completed. D System Development Charges Repp 7/1/2013 9/1/2013 Consultant to complete analysis E Cost of Service Analysis Repp 11/18/2013 12/31/2013 Consultant to complete analysis F CP1224, 2013 Local Street Pavement Reconstruction Project Wickstrom 4/15/2013 4/15/2013 Review scope at 50% design stage G CP1120, Lea Hill Safe Routes to Schools Improvement Truong 4/15/2013 4/15/2013 Review scope at 50% design stage H Comprehensive Transportation Plan Update Webb 6/3/2013 11/1/2014 Discussion of LOS Standards (Corridors: N/S vs E/W), modeling scenarios Incorporating "Event Traffic", & safety versus efficiency policy. I BNSF Stampede Pass Line Para 6/3/2013 6/3/2013 Discuss Chairman Wagner's email. J CP1122, 30th Street NE Area Flooding - Phase 1 Truong 5/1/2013 5/1/2013 Review scope at 50% design stage K LED Lighting Standards Para 7/15/2013 7/15/2013 Discuss research findings and current state of LED lighting technology. L Auburn Valley Humane Society - Wayfinding Signage Webb 4/15/2013 4/15/2013 PWC requested review of wayfinding signage Public Works Committee - Action Tracking Matrix Ongoing - Quarterly updates, next one on April 15th DI.E Page 45 of 46 Updated: 3/26/2013 4:01 PM No.Item Description Staff Lead Next PWC Review Date Estimated Completion Date Status M 4th Street SE/Cross Street and AWS Intersection Nutter 4/1/2013 9/30/2013 Sight-distance issues when turning N Pedestrian Visibility Improvements on A St NW (Northwest Post Office exit)Para 5/6/2013 5/6/2013 Staff working with Post Office for permission to place a pedestrian warning sign on their fence by the northwestern driveway exit. O NPDES Executive Summary Carlaw 5/6/2013 5/6/2013 Staff working to prepare the Executive Summary. P King County Mailers Quality Check Andersen 4/15/2013 TBD Staff to provide a copy of the KC letter to the Committee for review. Q Sidewalk Repair - A Street NW Para 4/1/2013 4/1/2013 East side of A Street between Main and 1st St NW. DI.E Page 46 of 46