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HomeMy WebLinkAbout4888 RESOLUTION NO. 4 8 8 8 A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF AUBURN, WASHINGTON, AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE THE MEMORANDUM OF AGREEMENT BETWEEN THE CITY OF AUBURN AND KING COUNTY FOR PRE- DESIGN SERVICES WHEREAS, the City of Auburn and the Valley Regional Fire Authority (VRFA) have been discussing the construction of a regional training center that for firearms, hazardous materials, fire and other emergency situation training; and WHEREAS, King County, as a potential user of the facility, is interested in having early and on-going input into the design of the facility. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN, KING COUNTY, WASHINGTON, HEREBY RESOLVES as follows: Section 1. The Mayor and the Auburn City Clerk are hereby authorized to execute a Memorandum of Agreement between the City of Auburn and King County for pre-design services, which agreement shall be in substantial conformity with the Memorandum of Agreement attached hereto as Exhibit "A" and incorporated herein by this reference. Section 2. The Mayor is hereby authorized to implement such administrative procedures as may be necessary to carry out the directives of this legislation. ------------------------------ Resolution No. 4888 December 5, 2012 Page 1 of 2 Section 3. This resolution shall be in full force and effect upon passage and signatures hereon. Dated and Signed this day of 20�_. CITY F AU PETE B.-LEWIS, MAYOR ATTEST: Danielle E. Daskam, City Clerk APPROVED O FO M: D iel B. H id;City Attor y 7- ------------------------------ Resolution No. 4888 December 5, 2012 Page 2 of 2 Shawn Campbell From: Terry Mendoza Sent: Wednesday, April 03, 2013 9:51 AM To: Shawn Campbell Cc: Bob Lee (Police); Carolyn Robertson Subject: Res. No. 4888 Good morning,Shawn- Per my conversation with Chief Lee this morning it is my understanding that King County declined to sign Resolution No 4888 (pre-design services of the joint training facility). The information was relayed to Carolyn Robertson who is currently working on a revision. Thank you, T" Terry Mendoza Auburn Police Department 340 E.Main St,Suite 201 Auburn,WA 98002 253.931.3081 Direct 253.931.3080 Main 253.931.5108 Fax nncndoza @aubu rnwa;¢ov 1 Memorandum Of Agreement between the City of Auburn and King County For Pre-design Services This is a Memorandum of Agreement between the City of Auburn ("City") and King County ("County") related to cooperative design of a proposed joint training facility. Recitals: 1. The City and the Valley Regional Fire Authority ("VRFA") have, since approximately 2004, been discussing constructing a training center in Auburn that would be available on a regional basis for firearms, hazardous materials, fire, and other emergency situtation training. 2. King County, as a potential user of this facility, is interested in having early, and on-going, input into the design of this facility. NOW THEREFORE, the Parties hereby agree as follows : 1. GENERAL: 1.1. The Parties agree to jointly fund preliminary design services in accordance with the scope of work at Exhibit A. 1.2. The Parties agree that this Memorandum of Agreement is to provide conceptual guidance only. It does not require the Parties to engage in any further work on the Facility, and does not commit either of the. Parties to any additional expenditures. 2. AUBURN'S RESPONSIBILITIES: 2.1. Serve as the lead agency. Execute any neccesary contracts with engineers or other entities for the pre-design study. 2.2. Provide the County with draft copies of the scope of work for the study, and either incorporate the County's comments, or provide written responses explaining why the comments were not incorporated. 3. COUNTY'S RESPONSIBILITIES 3.1. Designate a point of contact. 3.2. Upon receipt for documents for review from the City, provide comments back to the City within 15 calendar days. 4. COMPENSATION: Attachment B Each party will contribute Thirty-Five Thousand Dollars ($35,000.00). The County will provide its contribution to the City not later than December 15, 2012. 5. DURATION: This agreement begins upon the last date signed by either party and will remain in effect until the preliminary design study is complete. Any party may terminate this agreement upon 90 days prior written notice, provided a contract has not been entered into for the study. Once a contract has been entered into, this agreement may not be terminated. 6. INDEMNIFICATION: 6.1. Each City shall indemnify and hold harmless the other Cities and its officers, agents and employees, or any of them from any and all claims, actions, suits, liability, loss, costs, expenses and damages of any nature whatsoever, by reason of or arising out of any act or omission of the City, its officers, agents and employees, or any of them, in the performance of this Agreement. 6.2. In the event that any suit based on such a claim, action, loss or damage is brought against one City based on the actions of an employee of another City, the City for whom the employee works shall defend the same at its sole costs and expense; provided, that the City against whom the suit was filed retains the right to participate in said suit. 7. AUDITS AND INSPECTIONS: The records and documents with respect to all matters covered by this contract shall be subject to inspection, review or audit by any City during the term of this contract and for three (3) years after termination. 8. AMENDMENTS: The Agreement may be amended at any time by mutual written agreement of the parties. 9. ENTIRE AGREEMENT: The parties agree that this Agreement is the complete expression of the terms hereto and any oral representations or understanding not incorporated herein are excluded. 10. CONTRACT ADMINISTRATION: The parties have each appointed the following representatives to administer this MOU. AUBURN KING COUNTY Attachment B 25 W. Main Street Auburn, WA 98001 The contract administrators will meet as needed with any of the parties authorized to call a meeting within ten days written notice to the other. IN WITNESS WHEREOF, the parties have executed this agreement. City of Auburn King County Peter B. Lewis, Mayor Date Date Attest: Attest: Danielle Daskam, City Clerk Date Date Approved as to Form Approved as to Form City Attorney City Attorney Date Date Attachment B Scope of •rk — Regiona,l Training Facility Design Prelirnihary ASSUMPTIONS: • The site will be a multi-purpose training facility for regional police and fire training. The City of Auburn will be the lead agency for the preliminary design phase of the project and will work in coordination with representatives from Valley Regional Fire Authority (VRFA) and the King County's Sheriff's Office (KCSO). • All agreements and understandings related to commit, nt of funds, staff participation and decision-making between the Ci y ot.f Auburn, VRFA and KCSO shall have been addressed and executed prior t,,, ,h' `.'vitiation of any contracts for professional services and project task work. • Total project budget range is anticipated ta`I j in the rang, ..of$12-20 million. • Basic Architectural & Engineering servicesn re normally 8 p`h of total project budget (i.e., $1.0 million to $ 1.5 millio ?: " • Available current budget is $70,000 to H 000. • Available current budget allows only for prel%m'na ire.and building d sign services inclusive of space programming. 3 • Preliminary design services wilf ut bgo', struott ral mechanical, plumbing and electrical design services —thes eivitces will ned©�be conducted when additional funding is available. • Preliminary design s ice will not result�tmhelp.' r ducti o. of construction bid level documents. Th e docume.sand th' as i et s ices for their production will be conducted when additioi funding is a :ailable. • Development of a •gnstructio level bid e.of plans will not occur at this stage of design —this.will occ'14 ern additional pr,*" t funding becomes available. WORK'TIMEFRAY To Be Dete: mined. .S. KEY PARTNER " City of Auburn, Valley egi I Fire authority, King County Sheriffs Office KEY INVOLVED CITY D` `i4RTMENTS: Mayor's Office, Planning and Development, Public Works Department, Facilities, Police, Finance PROJECT MANAGER: Steven Burke, Special Project/Construction Manager, City of Auburn 1 SCOPE OF WORK: TASK 1: PROFESSIONAL CONSULTANT SERVICES SELECTION AND CONTRACT EXECUTION The City will retain the services of a qualified professional consulting architect. The City will coordinate with VRFA and KCSO during the consultant selection process regarding potential consultant candidates. The City will process and execute a contract with the selected consultant including contract review and acceptance by the Auburn City Council. Deliverable(s): 1. Selection of qualified professional consultant 2. Executed professional services agreeme. ah the City o.:Auburn TASK 2: PROJECT KICK-OFF MEETING/SITE VI,:IT The City, working with the project.,consultant,'.1 organize and condo a one (1) day project kick-off meeting inclusiveMm. site visit. R ' r�:'entatives identified by each of the ��w- affected agencies will be invited talaftdThe pra}ect kick-off meeting is intended to develop a framework of understanng a .> agreeme t$ for the facility's mission and vision, operational features as we!! as di'sti"nct orga j tional requirements and expectations. The e- e.-off mee n wil r e indlni ual and collective needs, issues, questionsoand conce s. It wild }' r; out �nd.mg Issues that need to be resolved and/or wort, sks tha eed to be nducted by fhe City, VRFA, KCSO and the selected consultant. Mw eeting sum 1 ry will be prepared immediately following the meetin, a capture�s�key i yes agreem nts, work efforts and/or problems as well ' ' ufi y sponsib , rti as possoo Deliverable(s): 1. One (1) aye roject meet g 2. Site visit 3. Detailed meeting umma TASK 3: SPACE PROGR I NG The project consultant will meet individually with the City, VRFA and KCSO to understand and develop space programming needs and requirements. The project consultant will develop a detailed space programming matrix or similar document that specifies the individual and shared agency needs and requirements for review and approval. This matrix will form the basis for the schematic site and building (s) designs. 2 Deliverable(s): 1. Meetings with City, VRFA, KCSO 2. Detailed Space Programming Matrix TASK 4: DRAFT PRELIMINARY PLANS PRODUCTION The project consultant will prepare draft preliminary plans based on the work conducted for Tasks 1-3 addressing site design and building design including preliminary floor plans. The project consultant will prepare a colored site and colored perspective renderings for use by the agencies in pursuing and obt t g project funding. The project consultant will also develop a preliminary co s i ate for the project. Deliverable(s): k 1. Preliminary plans for site and building4l i9 2. Colored site plan 3. Colored perspective renderings 4. Preliminary cost estimate TASK 5: DRAFT PRELIMINARY PLANS;RE AEW° The project consultant Y�will facilita .individtaal nd/or group meetings with staff representatives of the °Citjr VRFA and. KCS"C) 't reiew and obtain feedback on preliminary plans he projer�t consulta .., ill meet, as requested, with official committees or other nt'ties of i:, City, VR+ A and KCSO to review the plans. Deliverable( 1. Mee 1-gs with sta es " ti es of Cifiy;VRFA and KCSO 2. Mee 119s, as reques d with official committees or entities of City, VRFA and KCSO TASK 6: FINAL ZATION OF PR L�IMINARY PLANS Following consult ' � wit taff and/or elected representatives of City, VRFA and KCSO, the project (.a�=°t will prepare final versions of preliminary site drawing, building and floor plan d"rawings. The project consultant will also prepare final versions of colored site plan and colored perspective renderings. The project will also prepare a final cost estimate. Deliverable(s): 1. Final version of preliminary site plan 2. Final version of preliminary building design and floor plans 3. Final version of colored site plan 4. Final version of colored perspective drawings 3 5. Final cost estimate TASK 7: PROJECT DESIGN COMMITTEE MEETINGS The project consultant will participate in a minimum of one (1) meeting a month with the Project Design Committee whose members will include the City's project manager and one (1) representative each from VRFA and KCSO. The Committee's purpose will be to provide iterative information, ideas and feedback to the project consultant to insure consistency and collaboration throughout the project. The Committee will assist the City's project manager in identifying potential additional s ecialty design or consultant services needed to assist in future schematic and ott ,e design efforts based on the individual and collective needs and requirerrients ..ol loe agencies. The City's project manager shall facilitate these meetings. The projec ' ons ltant will, as requested by the City's project manager, attend additional Commi tee meets gs .b Deliverable(s): 1. Attendance at minimum of one (1) months ..Committe" meeting 2. Attendance at other Committe, meetings as eques etj' - h TASK H: PROJECT MANAGEMENT . ' the,,,,',,` s project mana manager on e'as neede with The project consultant will coordinat g �` a . U: general or specific p ;§dt mt a gemen# SSUes .r; ,In grns. The project consultant shall prepare monthly ices forlmittal to''>the Gitys projetmanager and shall revise as requested. In addition the cons tant shall as <art of the monthly invoice submittal, provide a Strategic Ma . gemen t Report (S R) addressing recently completed work, upcoming w r*1b e corT1 e ed: dicey iss s pr concerns. Deliverables 'w�f� 1. Coordlnat'on with Cit s.projecf�manger 2. Monthly'I�nf-b-ices 3. Monthly St ategic Manage f f ent Reports �m 4