HomeMy WebLinkAbout03-25-2013 crnc.or. Municipal Services Committee
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March 25, 2013 - 3:30 PM
City Hall Council Conference Room
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�vnSHiNG'toN MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Council Conference
Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member
John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant Chief of
Police Bill Pierson, Finance Director Shelley Coleman, Parks, Arts and
Recreation Director Daryl Faber, Innovation and Technology Director Ron
Tiedeman, Acting Planning and Development Director Jeff Tate, Assistant City
Attorney Steven Gross, Administrative/Business Services Manager Darcie
Hanson, Emergency Preparation Manager Sarah Miller, Auburn Municipal
Airport Manager Jamelle Garcia, Planner Gary Yao and Police Secretary/Scribe
Terry Mendoza. Others present: Citizen Scot Pondelick and Auburn Reporter
representative Robert Whale.
B. Announcements
C. Agenda Modifications
A modification was made to add Street Median Maintenance as a discussion
item to the agenda.
Director Faber and Planner Gary Yao provided an update to the committee
regarding the finalized Street Median Maintenance design standards and
guidelines. This working document is now completed and approved and the
information has been added to the City's website allowing public access.
Since implementing the guidelines improvements have been made to two areas
in the City of Auburn based on these standards. Vice Chair Osborne thanked
Director Faber and Planner Yao for their hard work in getting this completed and
implemented. Chair Peloza concurred and stated that the citizens will
appreciate this and be more proud of their City and the beautification.
II. CONSENT AGENDA
A. February 25, 2013 Meeting Minutes
Vice Chair Osborne moved to accept the Minutes as presented. Member
Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. ACTION
A. Ordinance No. 6457 - Changes to the Animal Control and Licensing Code
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(Hanson)
An Ordinance of the City Council amending Chapters 6.01 and 6.04 of the
Auburn City Code relating to Animal Control and Licensing. This Ordinance was
previously discussed at the February 25, 2013 meeting of the Municipal Services
Committee. There were no additional questions or comments.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
B. Resolution No. 4930 (Held)
A Resolution of the City Council of the City of Auburn, Washington, supporting
the King County County-Wide 2014-2019 Medic One/Emergency Medical
Services (EMS) levy. State law RCW 84.52.069 provides that a county-wide
levy proposal for EMS services has to be approved by the legislative authority
for each city exceeding 50,000 in population. The current six-year 30-cent
Medic One/EMS levy will expire December 31, 2013. To ensure continued
emergency medical services in 2014 and beyond, a new levy must be approved
by voters. King County formed an EMS Advisory Task Force to develop inter-
jurisdictional agreement on an updated EMS strategic plan and financing
package for the 2014-2019 levy funding period. The Task Force recommends
enacting a levy rate of$.335 per $1000.00 assessed property value to fund
projected expenditures for the 2014-2019 span. Committee discussion followed
to include recommendations on the formatting of the rates to keep them
consistent throughout the document.
Vice Chair Osborne moved to forward to full Council for consideration. Member
Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
IV. DISCUSSION ITEMS
A. Area School Policy at Auburn Golf Course (Faber)
Director Daryl Faber reported that City staff have reviewed several area policies
related to High School Golf Team usage of Municipal Golf Courses as well as
"daily fee" golf courses and changes are being considered so the City's policy
can be more consistent with other area golf course regulations. Staff is
recommending to keep the "free play" in effect for the Auburn School District
(ASD) and Green River Community College (GRCC) during their season but
tightening the parameters on the free play. Committee discussion followed.
Committee members requested a comparison on the value of reciprocal services
and costs. Mayor Lewis suggested the comparison be put in the
Councilmember's mailboxes to include the number of rounds that are free. Also,
it was noted that the City Code should be corrected to reflect verbiage saying
"ASD and/or GRCC" instead of "ASD or GRCC." The code change will need to
go through the Planning and Community Development Committee for action and
through Municipal Services for further discussion including a reciprocal
comparison between the city and the School District for a better understanding
of the "free" golf policy.
B. Resolution No. 4927 (Faber)
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A Resolution authorizing the acceptance of a $20,000.00 grant from the King
Conservation District to benefit the Auburn International Farmers Market and
authorizing the Mayor and City Clerk to execute the necessary agreements to
accept said funds. This is the second year that the AIFM has received a
Promotion/Marketing grant. Committee discussion followed.
C. Resolution No. 4932 (Tiedeman)
A resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor and City Clerk to execute a contract for services with Avidex in the
amount of$238,000.00 for Audio Visual services, upgrades and equipment
utilizing cooperative purchasing agreement Resolution No. 4919, University of
Washington Contract #12-0120. Director Ron Tiedeman provided an update to
the Committee on information that has previously gone through the Council
Committees and full Council. During the discussion committee members raised
several questions. Vice Chair Osborne asked if this was a need or a want.
Director Tiedeman responded that based on the evaluation of all IT equipment
throughout the City this is more of a need as it serves multitude functions for the
City including equipment upgrades for compliance issues. Mayor Lewis stated
that the City doesn't need an RFP process because Council had already
approved funding specifically for this project. Further, Mayor advised that
Director Tiedeman will provide a White Paper covering the Council Chambers
and Golf Course Audio/Visual project.
D. Resolution No. 4926 (Miller)
A Resolution of the City Council of the City of Auburn, Washington, Authorizing
the Adoption of the 2009 King County Regional Hazard Plan and the City of
Auburn Annex to the Plan. Sarah Miller, Emergency Preparedness Manager,
provided information on the mitigation plan to the Committee. A locally adopted
hazard mitigation plan is required under the Disaster Mitigation Act of 2000. The
2009 plan is the most currently adopted plan for King County, with the next
major revision expected in 2014. The 2009 plan has been approved by FEMA,
as required by law. Upon adoption, the City becomes eligible for federal Hazard
Mitigation Grants. Chair Peloza advised that he and Vice Chair Osborne were
previously briefed on this at the Public Works Committee meeting and provided
input. Committee member Partridge will review the updated information prior to
the next Municipal Services Committee (MSC) meeting. Based on the input
provided at the Public Works Committee meeting and provided input. Manager
Miller advised that this is scheduled for action at the April 8th MSC meeting.
Committee discussion followed.
E. Ordinance No. 6460 (Coleman)
An Ordinance of the City Council of the City of Auburn, Washington, amending
Sections 8.08.070 and 8.08.140 of the Auburn City Code relating to solid waste
disposal. Chair Peloza reported that the only change deals with language being
updated to the amended Interlocal agreement with King County for solid waste.
In the agreement there were some terms that King County requested clarification
on and language has been updated to reflect the clarification. Committee
discussion followed.
F. Resolution No. 4916 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the transfer of funds for the purpose of making a loan or loans from the
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cumulative reserve fund to the golf course fund for up to a three-year period of
time. Director Shelley Coleman advised the Committee that approval of this
resolution authorizes and extends the loan of$300,000.00 from the Cumulative
Reserve Fund to the Golf Course Fund through December 31, 2013.
$50,000.00 is planned to be paid back to the Cumulative Reserve Fund from the
Enterprise Funds. Committee discussion followed and it was noted that there
was a scrivener's error on the resolution document. This is found in the fifth
"Whereas" which currently reflects authorizing the loan through December
2012. The correction should reflect through December 2013. It was also
requested that the actual dollar amounts include the zeros at the end and that
this be made consistent throughout the resolution document.
G. Resolution No. 4928 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the City to accept grant funds in the amount of$300,000.00 from the Federal
Aviation Association and the Washington State Department of Transportation,
Aviation Division, to seal coat airport apron areas, runway and taxiway surfaces
for the Auburn Municipal Airport and authorizing the execution of the grant
agreement therefor. Director Shelley Coleman provided the Committee
members with an updated agenda bill approval form. It has been 10 years since
the aircraft parking, taxis, takeoffs and landing surfaces at the Airport were last
seal coated. The City has submitted applications for grant funding FAA and the
WSDOT but before the FAA can award these funds, a resolution must be
approved by the City. Committee discussion followed.
H. Resolution No. 4929 (Coleman)
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the City to accept grant funds in the amount of$70,000.00 from the Federal
Aviation Association and the Washington State Department of Transportation,
Aviation Division, to prepare an Airport Wildlife Hazard Assessment for the
Auburn Municipal Airport and authorizing the execution of the grant agreement
therefor. Finance Director Shelley Coleman distributed an updated agenda bill
approval form to the Committee members. The City has submitted applications
for grant funding FAA and the WSDOT but before the FAA can award the funds,
a resolution must be approved by the City. Committee discussion followed.
I. Redflex Contract (Coleman)
Finance Director Shelley Coleman reported on the current Redflex contract
which is set to expire on May 31, 2013. Redflex was asked to submit a new
contract for review and what they presented extends the contract through June
2018 and provides for annual renewal options thereafter. Both the Legal and
Finance departments have reviewed the document and have requested a few
minor changes, which Redflex is amenable to and will forward a revised
amendment.
A list of camera locations and a matrix of the changes from the original contract
to the amendment were provided to the Committee for review. The major items
of note in the contract amendment are 1) a monthly $5,000 retention of revenue
to offset costs of the City; and 2) the transfer of the collection from Redflex to
King County District Court. Several questions were raised to include moving to
an RFP process to find another vendor, resetting the accountability clock with
Redflex; and determining the responsible party for the removal of all the
equipment should we decide not to renew with Redflex. Committee discussion
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followed and Mayor Lewis stated that he will discuss with the Legal
department. The Municipal Services Committee suggested that the City look
into the possibility of moving to an RFP process for locating a new Red Light
Camera vendor. In addition, the Committee requested a financial spread sheet
to include the $5,000.00 to see how the overall costs pencil out for the next MSC
meeting for further review.
J. Project Matrix
Item 30P is now completed and removed the Project Matrix.
V. ADJOURNMENT
The meeting was adjourned at 5:35 p.m. The next regular meeting is scheduled for
April 8, 2013 at 3:30 p.m. in the Council Conference Room, Clty Hall, 25 W. Main Street,
Auburn, WA.
Signed this day of April, 2013.
BilrPeloza, Chair U Terry Me doza, Poli' a Secretary/Scribe
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