HomeMy WebLinkAbout4922 RESOLUTION NO. 4 9 2 2
A RESOLUTION OF THE CITY OF AUBURN, WASHINGTON,
AUTHORIZING THE ACCEPTANCE OF A GRANT FROM 4CULTURE
AND AUTHORIZING THE MAYOR AND CITY CLERK TO EXECUTE
THE NECESSARY CONTRACTS TO ACCEPT SAID FUNDS
WHEREAS, the City of Auburn submitted an application to 4Culture for a historic
preservation grant to prepare a historic landmark designation application for the Pioneer
Cemetery; and
WHEREAS, the City has been advised that is has been approved to receive a
grant from 4Culture in the amount of Three Thousand Five Hundred and No/100s
Dollars ($3,500.00); and
WHEREAS, acceptance of the grant will benefit the citizens of Auburn.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN
HEREBY RESOLVES as follows:
Section 1. Acceptance of Grant and Authorization of Contract. The City
Council hereby accepts 4Culture's Interlocal Cities Funding Program 2013 grant in the
amount of Three Thousand Five Hundred and No/100s Dollars ($3,500.00), and
authorizes the Mayor and City Clerk to execute the Contract with 4Culture in substantial
conformity with the Contract marked as "Exhibit A" attached hereto and incorporated
herein by this reference.
Section 2. Implementation. That the Mayor is further authorized to implement
such administrative procedures as may be necessary to carry out the directives of this
Resolution No. 4922
February 28, 2013
Page 1 of 2
legislation, including assuring that the grant fund appropriation is included in the
appropriate budget documents of the City.
Section 3. Effective Date. That this Resolution shall take effect and be in
full force upon passage and signatures hereon.
Dated and signed this day of �� ' 2013.
CITY O UB
P TER B. LEWIS
MAYOR
ATTEST:
lkacAma''-�
Da Welle E. Daskam, City Clerk
APPRO , S a,'ftt� RM:
Daniel B. Heid, Att o ey
Resolution No. 4922
February 28, 2013
Page 2 of 2
Agreement No. 113003P
Contractor's Federal Taxpayer ID No. (last 4 digits) 91-6001228
Contractor City of Auburn
Project Title: Japanese American Pioneer Cemetery— City of Auburn Landmark Registration
Contract Amount: $ 3,500.00 Fund Source: CP— Preservation Special Projects
Contract Period From: 01/01/2013 To: 12/31/2013
AGENCY SERVICES CONTRACT 2013
THIS CONTRACT is entered into by the CULTURAL DEVELOPMENT AUTHORITY OF KING COUNTY
('4Culture"), whose address is 101 Prefontaine Place South, Seattle, WA 98104-2672 and telephone
number is (206) 296-7580 and the City of Auburn, (the "Contractor"), whose address is 25 W Main Street,
Auburn, WA 98001 and telephone number is (253) 931-3090. Contractor is an arts, cultural or historical
organization, public agency, or specialist qualified to receive funds pursuant to King County Code Sections
2.48 and 4.42 and RCW 67.28.180 and as hereinafter may be amended. The 4Culture Board of Directors
approved providing funds for this project by Motion No. 2013-08.
4Culture desires to provide funds with which the Contractor shall render certain services to King County
citizens. Such services are for the benefit of cultural programs and are consistant with those defined in
RCW 67.28.180 ("Public Benefit Services").
4Culture is organized pursuant to King County Ordinance 14482 and RCW 35.21.730, et sec. RCW
35.21.750 provides as follows: "[All] liabilities incurred by such public corporation, commission, or authority
shall be satisfied exclusively from the assets and properties of such public corporation, commission or
authority and no creditor or other person shall have any right of action against the city, town, or county
creating such corporation, commission, or authority on account of any debts, obligations, or liabilities of
such public corporation, commission, or authority."
The legislative authority of 4Culture has found and declared that providing funds to Contractor to reimburse
Project costs in consideration of services provided hereunder constitutes a public purpose with the meaning
of Article VII, Section 1 of the Washington State Constitution for which public funds may properly be
expended or advanced.
NOW, THEREFORE, in consideration of payments, covenants, and agreements hereinafter mentioned, to
be made and performed by the parties hereto, the parties covenant and do mutually agree as follows:
AG SVC 2013 Page 1 of 7
, r
I. SCOPE OF SERVICES
A. The Contractor shall provide services and comply with the requirements set forth hereinafter and
in the following attached exhibits which are incorporated herein by reference:
® Specific Scope of Services & Reimbursement Schedule Attached hereto as Exhibit A
® Project Proposal and Budget Attached hereto as Exhibit B
® Insurance Requirements Attached hereto as Exhibit C
❑ Personnel Inventory(K.C.0 12.16.060A)( In combination with Attached hereto as Exhibit D
other agreements, in excess of$25,000 in a calendar ear
❑ Affidavit and Certificate of Compliance (K.C.0 12.16.060B) Attached hereto as Exhibit E
for A reements in excess of$25,000
❑ Disability Assurance of Compliance/Section 504 (KCC Attached hereto as Exhibit F
12.16.060D) [ORGANIZATIONS ONLY
B. Purchase of Services. Funds awarded under this Agreement shall be used solely to reimburse
the Contractor for expenses incurred expressly and solely in accordance with the Project Proposal and
Budget and/or the Specific Scope of Services attached. Any amendment or modification to the Project
Proposal and Budget or the Specific Scope of Services and Payment Schedule must be approved in writing
by 4Culture. The work described generally by the Project Proposal and Budget and more specifically by the
Specific Scope of Services shall hereinafter be referred to as the"Project'.
C. In addition to performing the Project, Contractor shall provide any Public Benefit Provisions that
may be specified in the Specific Scope of Services attached.
D. Contractor agrees to acknowledge 4Culture support in all marketing and promotional materials
during the period this contract is in force:
4'A
Approved logos are available for download in a variety of formats at
C U LTU R E http://www.4Culture/manageaward/index.htm
KING COUNTY LOGO NO TAX
E. The Contractor agrees to notify 4Culture in advance of any public Project activities, including but
not limited to ground breaking events, dedications, and other public programs.
ll. DURATION OF CONTRACT
This Agreement shall commence on January 1, 2013 and shall terminate on December 31, 2013.
This Agreement, however, may be terminated earlier as provided in Section IV hereof.
III. COMPENSATION AND METHOD OF PAYMENT
A. 4Culture shall reimburse the Contractor for its actual and authorized expenditures incurred in
satisfactorily completing the Specific Scope of Services attached and otherwise fulfilling all requirements
specified in this contract in an aggregate amount not to exceed $3,500.00.
AG SVC 2013 Page 2 of 7
B. Contractor may apply to 4Culture for reimbursement upon completion of specified phases as
detailed in the Specific Scope of Services and Reimbursement Schedule attached to this contract.
C. Contractor shall submit an invoice and all accompanying reports in the forms attached hereto as
"EXHIBITS", not more than 30 days after the completion of each specified phase identified in the Specific
Scope of Services and Reimbursement Schedule. 4Culture will initiate authorization for payment after
approval of corrected invoices and reports. 4Culture shall make payment to the Agency not more than 60
days after the appropriate invoice is received.
D. Contractor shall submit its final invoice and all outstanding reports within 30 days of the date this
Agreement terminates. If the Agency's final invoice and reports are not submitted by the day specified in
this subsection, 4Culture will be relieved of all liability for payment to the Agency of the amounts set forth in
said invoice or any subsequent invoice
E. If the Contractor fails to comply with any terms or conditions of this contract or to provide in any
manner the work or services agreed to herein, 4Culture may withhold any payment to the Contractor until
4Culture is satisfied that corrective action, as specified by 4Culture, has been completed. This right is in
addition to and not in lieu of 4Culture's right to terminate this contract as provided in Section IV, any other
rights of4Culture under this Agreement and any other right or remedy available to4Culture at law or in
equity.
IV. TERMINATION OF AGREEMENT
A. If, through any cause, the Contractor shall fail to fulfill in a timely and proper manner its
obligations under this Agreement or if the Contractor shall violate any of its covenants, agreements or
stipulations of this Agreement, 4Culture may terminate this Agreement and withhold the remaining
allocation. Prior to so terminating this Agreement, 4Culture shall submit written notice to the Contractor
describing such default or violation. 4Culture shall not so terminate this Agreement if 4Culture determines
that Contractor has, within twenty (20) days of the date of such notice, fully corrected such default or
violation.
V. MAINTENANCE OF RECORDS
A. The Contractor shall maintain accounts and records, including personnel, property, financial,
insurance and programmatic records and other such records as may be deemed necessary by 4Culture to
ensure proper accounting for all contract funds and compliance with this Agreement. All such records shall
sufficiently and properly reflect all direct and indirect costs of any nature expended and services provided in
the performance of this Agreement.
B. These records shall be maintained for a period of six (6) years after termination of this
Agreement unless a longer retention period is required by law.
AG SVC 2013 Page 3 of 7
VI. AUDITS AND EVALUATIONS
A. The records and documents with respect to all matters covered by this Agreement shall be
subject at all times to inspection, review or audit by 4Culture and/or federal/state officials so authorized by
law during the performance of this Agreement and six(6)years after termination hereof.
B. The Contractor shall provide right of access to its facilities, including by any subcontractor to
4Culture, the King County, state and/or federal agencies or officials at all reasonable times in order to
monitor and evaluate the services provided under this Agreement. 4Culture will give advance notice to the
Contractor-in the case of fiscal audits to be conducted by 4Culture.
C. The Contractor agrees to cooperate with 4Culture in the evaluation of the Contractor's
performance under this contract and to make available all information reasonably required by any such
evaluation process. The results and records of said evaluations shall be maintained and disclosed in
accordance with RCW Chapter 42.17 (Public Records Act).
VII. PROPRIETARY RIGHTS
If any patentable or copyrightable material or article should result from the Project, all rights accruing
from such material or article shall be the sole property of Contractor. Contractor agrees to and does hereby
grant to 4Culture, an irrevocable, nonexclusive, and royalty-free license to use, according to law, any
material or article and use any method that may be developed as part of the work under this Agreement.
The foregoing license shall not apply to existing training materials, consulting aids, checklists, and other
materials and documents of Contractor which are modified for use in the performance of this Agreement.
VIII. FUTURE SUPPORT
4Culture makes no commitment to support the services contracted for herein nor guarantee
regarding the success of the services and assumes no obligation for future support of the Project except as
expressly set forth in this Agreement.
IX. HOLD HARMLESS AND INDEMNIFICATION
A. In providing services under this Agreement, the Contractor is an independent contractor, and
shall determine the means of accomplishing the results contemplated by this Agreement. Neither the
Contractor nor its officers, agents or employees are employees of 4Culture for any purpose. The Contractor
shall comply with all applicable federal and state laws and regulations regarding employment, minimum
wages and hours, and discrimination in employment. The Contractor is responsible for determining the
compensation of its employees, for payment of such compensation, and for all federal and/or state tax,
industrial insurance, and Social Security liability that may result from the performance of and compensation
for these services. The Contractor and its officers, agents, and employees shall make no claim of career
service or civil service rights which may accrue to a 4Culture employee under state or local law. 4Culture
assumes no responsibility for the payment of any compensation, wages, benefits, or taxes by, or on behalf
of the Contractor, its employees and/or others by reason of this Agreement. To the extent allowed by law,
the Contractor shall protect, defend, indemnify and save harmless 4Culture and its officers, agents, and
employees from and against any and all claims, costs, and/or losses whatsoever occurring or resulting from
(1) the Contractor's failure to pay any such compensation, wages, benefits, or taxes; (2)the supplying to the
Contractor of work, services, materials, or supplies by Contractor employees or other suppliers in
connection with or support of the performance of this Agreement. The Contractor shall also defend,
indemnify, and save harmless 4Culture, and its officers, agents, and employees, from and against any and
all claims made by Contractor's employees arising from their employment with Contractor.
AG SVC 2013 Page 4 of 7
B. To the full extent provided by applicable law, the Contractor shall protect, defend, indemnify, and
save harmless 4Culture its officers, employees, and agents from any and all costs, claims,judgments,
and/or awards of damages, arising out of or in any way resulting from the acts or omissions of the
Contractor, its officers, employees, and/or agents, except to the extent resulting from 4Culture's sole
negligence. If this Agreement is a "a covenant, promise, agreement or understanding in, or in connection
with or collateral to, a contract or agreement relative to the construction, alteration, repair, addition to,
subtraction from, improvement to, or maintenance of, any building, highway, road, railroad, excavation, or
other structure, project, development, or improvement attached to real estate"within the meaning of RCW
4.24.225, the Contractor shall so protect, defend, indemnify, and save harmless 4Culture, its officers,
employees, and agents only to the extent of the Contractor's, its officers', employees', and/or agents'
negligence. The Contractor agrees that its obligations under this subparagraph extend to any claim,
demand, and/or cause of action brought by or on behalf of any employees, or agents. In the event 4Culture
incurs any judgment, award and/or cost arising there from including attorneys' fees to enforce the provisions
of this article, all such fees, expenses, and costs shall be recoverable from the Contractor. Claims shall
include, but are not limited to, assertions that the use or transfer of any software, book, document, report,
film, tape or sound reproduction or material of any kind, delivered hereunder, constitutes an infringement of
any copyright.
X. INSURANCE REQUIREMENTS
The Contractor shall procure and maintain for the duration of this Agreement insurance as described
on the Exhibit labeled as Insurance Requirements attached here to.
XI. CONFLICT OF INTEREST
Chapter 42.23 RCW(Code Of Ethics For Municipal Officers--Contract Interests) is incorporated by
reference as if fully set forth herein and the Contractor agrees to abide by all the conditions of said Chapter.
Failure by the Contractor to comply with any requirements of such Chapter shall be a material breach of
contract.
In addition, Contractor represents, warrants and covenants that no officer, employee, or agent of
4Culture who exercises any functions or responsibilities in connection with the planning and implementation
of the Specific Scope of Contract Services funded herein, has or shall have any beneficial interest, directly
or indirectly, in this contract. The Contractor further represents, warrants and covenants neither it nor any
other person beneficially interested in this Agreement has offered to give or given any such officer,
employee, or agent of 4Culture, directly or indirectly, any compensation, gratuity or reward in connection
with this Agreement. The Contractor shall take all appropriate steps to assure compliance with this
provision.
AG SVC 2013 Page 5 of 7
XII. NONDISCRIMINATION
During the performance of this Agreement, Contractor shall comply with state, federal and local
legislation requiring nondiscrimination in employment and the provision of services to the public, including,
but not limited to: Title VI of the Civil Rights Act of 1964; chapter 49.60 RCW(the Washington state law
against discrimination); K.C.C. chapter 12.16 regarding discrimination and affirmative action in employment
by contractors, subcontractors and vendors; K.C.C. chapter 12.17 prohibiting discrimination in contracting;
K.C.C. chapter 12.18 requiring fair employment practices; K.C.C. chapter and 12.22 prohibiting
discrimination in places of public accommodation.
The Contractor shall maintain, until 12 months after completion of all work under this contract, all
written quotes, bids, estimates or proposals submitted to the Contractor by all businesses seeking to
participate in this Agreement. The Contractor shall make such documents available to 4Culture for
inspection and copying upon request.
XIII. NOTICES
Whenever this Agreement provides for notice to be provided by one party to another, such notice
shall be in writing and directed to the chief executive officer of Contractor and the Executive Director of
4Culture at the addresses first written above. Any time within which a party must take some action shall be
computed from the date that the notice is received by said party.
XIV. GENERAL PROVISIONS
No modification or amendment to this Agreement shall be valid unless made in writing and signed by
the parties hereto. Proposed changes which are mutually agreed upon shall be incorporated by written
amendments to this Agreement. 4Culture's failure to insist upon the strict performance of any provision of
this Agreement or to exercise any right based upon a breach thereof or the acceptance of any performance
during such breach, shall not constitute a waiver of any right under this Agreement. In the event any term
or condition of this Agreement or application thereof to any person or circumstances is held invalid, such
invalidity shall not affect other terms, conditions, or applications of this Agreement which can be given effect
without the invalid term, condition, or application. To this end, the terms and conditions of this Agreement
are declared severable. The parties agree that this Agreement is the complete expression of the terms
hereto and any oral or written representations or understandings not incorporated herein are excluded.
Both parties recognize that time is of the essence in the performance of the provisions of this Agreement.
XV. ATTORNEYS' FEES; EXPENSES
Contractor agrees to pay upon demand all of 4Culture's costs and expenses, including attorneys'fees
and 4Culture's legal expenses, incurred in connection with the enforcement of this Agreement. 4Culture may
pay someone else to help enforce this Agreement, and Contractor shall pay the costs and expenses of such
enforcement. Costs and expenses include 4Culture's attorneys'fees and legal expenses whether or not there
is a lawsuit, including attorneys'fees and legal expenses for bankruptcy proceedings (and including efforts to
modify or vacate any automatic stay or injunction), appeals, and any anticipated post-judgment collection
services. Contractor also shall pay all court costs and such additional fees as may be directed by the court.
AG SVC 2013 Page 6 of 7
XVI. SURVIVAL
The terms and conditions of Sections III, V, VI, VII, VIII, IX, XI, X1 1, XI 11, XIV and XV shall survive the
termination of this Agreement and shall be continuing obligations of the parties.
4CULTUR ONTRACTO
4Cultu -C A , utive irector Signatu
Date Name (Please type or print)
1�,4i- c,
Title ( lease type or print)
MAR 18 2013
Date
AG SVC 2013 Page 7 of 7
EXHIBIT A
CONTRACT NO. 113003P
SPECIFIC SCOPE OF SERVICES AND PAYMENT SCHEDULE
Japanese American Pioneer Cemetery -
City of Auburn (King County) Landmark Registration
The City of Auburn and 4Culture mutually agree that the following services be provided in
accordance with 4Culture's Interlocal Cities Funding Program 2013 guidelines:
Activities associated with City of Auburn (King County) landmark registration of the Japanese
American Pioneer Cemetery (the Project) in Auburn,WA, including:
• Contracting for services of a preservation consultant
• Historical research,including collaboration with special commissioner Greg Watson,local
cemetery historian Kristi Lommen, the White River Valley Museum,and the White River
Buddhist Temple
• Site photography, as required for landmark nomination
• Mapping,as required for landmark nomination
• Preparation of draft and final City of Auburn landmark nomination documents
• Presentations at hearings of the Auburn (King County) Landmarks Commission
• Project publicity and promotions,with funding acknowledgement to 4Culture
PUBLIC BENEFIT COMMITMENTS
The Project shall engage the community in as many ways as possible,including, at a minimum:
• Meeting with members of the White River Buddhist Temple to share goals for the project,
check data, and obtain substantive input
• Arranging for coverage of phases of the project with The Auburn Reporter
• Public announcements/media outreach regarding hearings of the Auburn Landmarks
Commission on the landmark nomination
• Posting of the final registration documents on the City of Auburn and White River Valley
Museum's websites
• Visible acknowledgement of landmark status at the cemetery site
PHOTO DOCUMENTATION
The Project shall be documented by electronic photography,with at least six images of the various
phases of the work, including research,field work,and public meetings.
• Images shall be of publishable quality for use by 4Culture to promote the Interlocal Cities
Funding program.
• Photos shall have captions with credits,and permission to publish.
• Images must be submitted on a DVD as part of the final request for reimbursement.
City of Aubum Page] of 2
PUBLICITY/PROMOTIONS POLICY
To receive final payment you must:
• Acknowledge 4Culture's support with this text in all project-related print and on-line
material: This project was supported, in part, by an award from 4Culture.
• Include this logo http://www.4culture.org/manageaward/index.htm (choose Lodging Tax)
on project-related materials including: websites, brochures,press releases,programs,posters,
flyers, advertisements,signage and other related collateral material.
COMPENSATION: $3,500
For required professional services,and direct project expenses.
EXPECTED DATE OF COMPLETION
December 31, 2013
PAYMENT SCHEDULE
Up to two (2) project reimbursements are payable upon submittal of. 4Culture invoices,expense
documentation, and deliverables as detailed above. Final reimbursement must be requested within
30 days of project completion.
City of Aubum Page 2 of 2
EXHIBIT B
City of Auburn
Address Website
25 W Main St wwA-,a,,azurnwa.acv
Auburn
Washington Email
98001 echanmherlairroau�s?rntiv �v
Shipping Address King County Council District #
Phone 7
(253) 931-3090 WA State Legislative District #
Fax 30, 31, 47
Date Incorporated
06/13/1891
Federal Tax ID
91-6001228
WA State UBI#
171.000.010
Organization Director
Mayor, Mr. Peter Lewis
Director Email
piewis @auburnwa.gov
I
Director Phone
(253) 931-3041
Organization Description
Mission
To provide a service-oriented government that meets the needs of our citizens and business community
through efficient and professional management with responsive and accessible leadership.
Contact Person
Planning Manager, Ms. Elizabeth Chamberlain
Contact Phone
253-931-3092
Contact Email
echamberlain @auburnwa.gov
file:///QJ/...pplicants/Raw%20Application%20Informabon/City%20of%2OAuburn/City%2Oof%2OAuburn_0001_field Data.html[10/10/2012 5:13:04 PM]
INTERLOCAL CITIES PRESERVATION 2012 APPLICATION
CITY OF AUBURN
Proposing to Prepare Landmark Nomination for a JAPANESE AMERICAN PIONEER CEMETERY
1. Summarize your city's survey/inventory efforts, landmark nominations, and any major preservation
projects accomplished since becoming an Interloca)City.
WHITE RIVER VALLEY MUSEUM:The city of Auburn has demonstrated a long commitment to preservation and
heritage.Since 1990 it has worked in partnership with the White River Valley Historical Society, supporting
the White River Valley Museum through a Museum Services Agreement—a commitment that has allowed
that institution to grow and prosper.Through a combination of staff support,grants, and increasing City
allocations,the Museum budget and thus public service during those years has grown from$14,000 a year
to over$440,000 annually.
HISTORIC BUILDING INVENTORY AND WALKING TOURS: City officials worked with King County Landmark staff and
consultants on a historic building inventory that was significantly completed in the early 1990s.Along with
identifying the city's oldest buildings and assisting land owners with historical research,this process
resulted in an Auburn Historic Homes Walking Tour map and an Auburn Historic Buildings Walking Tour
map. Both are available on the Museum's website. A historic resource inventory was updated in 2004.
CITY OF AUBURN AND KING COUNTY LANDMARKS:The city of Auburn has maintained an Interlocal Agreement with
King County to facilitate historic planning, research,and to obtain landmark status for key historic sites
since 1995. Currently four sites in Auburn are listed as city of Auburn and King County Landmarks:
• Auburn Public Library, 1914 building, became a city and King County Landmark in 1995,
located at 306 Auburn Avenue NE.
• Auburn Post Office, a 1937 building, became a city and King County Landmark in 2000,
located at 20 Auburn Avenue NE.
• Auburn Masonic Temple, a 1923-24 building, became a city and King County Landmark in
2002, located at 302-310 East Main Street.
• Mary Olson Farm, 1879-1902 site, became a city and King County Landmark in 2000, located
at 28728 Green River Road SE.
DOWNTOWN AUBURN: Additionally, city of Auburn officials have supported historic preservation of the
downtown core through Planning support; a Main Street program; a library of historic photographs
maintained to share with landowners contemplating renovations or restoration; lease and restoration of a
historic theater; historically influenced street lights, and design standards that recognize the rhythm of the
existing Main Street for new development to compliment. Also, scattered throughout Auburn are pieces of
public art, many of which reflect elements of the City's history and cultural past.
MARY OLSON FARM:The city of Auburn has partnered with the White River Valley Museum to restore the
Mary Olson Farm, a fifteen year, almost$2 million undertaking.The f=arm opened to the public the summer
of 2011, and serves as a living history and environmental learning specialty park.This complex site is 67-
acres in size, almost one-half mile long. It includes an archaeological site, a salmon bearing stream, 100+
year old orchard and seven historic wooden buildings, surrounded by meadows and deeply forested
hillsides.Through the city's support of Museum staff members, almost five thousand children tour the
Farm each year,studying either stream ecology or where their food comes from. Historic Seattle named the
Mary Olson Farm the Best Restoration for 2012.
Page 1 of 3
2. Describe the current proposed project, and explain why it is the next logical step in building your local
preservation program.
With this application we are asking for$3,500 to engage consultant Holly Taylor of Past Forward NW
Cultural Services to prepare a King County Landmark nomination for a cemetery in Auburn known as
Pioneer Cemetery or the Japanese American Pioneer Cemetery as we shall use in this document.This
cemetery is located in the heart of Auburn, at the crossing of 8`h Street NE and Auburn Way North.The
Japanese cemetery is roughly triangular in shape, approximately 33, 500 square feet, and containing at
least 180 burials dating from roughly 1879 to 2011.
HISTORY OF AUBURN'S JAPANESE AMERICAN PIONEER CEMETERY: Auburn's Japanese American Pioneer
Cemetery began as a broader community cemetery,with early burials starting around 1866 when John and
Rachel Faucett buried their two young daughters at this site.The community at large soon join_ed the
Faucetts in burying their loved ones at this peaceful crossroads just north of town.
As historian Kristi Lommen says: "Many of the Valley's earliest and most prominent pioneers were
represented among its graves. Unfortunately, situated as it was between the Green and the White Rivers
(before the latter's diversion in 1906),the cemetery was particularly vulnerable to flooding.At least one
report states that the flooding was so severe at times that burial vaults were left open when the waters
receded. Once the Auburn Mountain View Cemetery was opened in 1890, many families began to move
their deceased ancestors to this and other cemeteries on higher ground. Caucasian burials became
increasingly rare at the Pioneer Cemetery;the last such burial took place in 1935 (flooding concerns at the
cemetery weren't fully resolved until the construction of the Howard Hanson Dam on the upper Green
River in 1962)."
From roughly 1900 to 1942 about one third of Auburn's population was comprised of people from Japan
and their children.This population continued to use the Japanese Cemetery. Most families of Japanese
heritage did not return to Auburn after internment,so unlike their neighbors,they did not relocate their
ancestors graves.Today the cemetery holds many burials of people with Japanese names, some early
settlers of European descent, and a few Native American burials, most notably the a woman named
Angeline Seattle, of no relationship with the woman often referred to as Princess Angeline.
WHY Now?The Japanese American Pioneer Cemetery was selected as our current preservation focus for a
number of factors:the cemetery is owned by the City making nomination and any subsequent
improvements simpler to manage; it is located at a highly visible public crossroad of two thoroughfares;the
City would like to see improvements made to the cemetery in the future including replacing lost statuary—
projects that would only occur with grant funding made possible by landmark status; and current landmark
designations have been focused to locations within Downtown Auburn,which was the original city limits,
and the City would like to expand our landmarks' program beyond downtown.
3. Tell us how your project will engage people in the community-local historical society,volunteer
researchers,youth,seniors,or other.
Auburn's Japanese American Pioneer Cemetery easily activates local interest, in fact it already has.
s A comprehensive and artistic website on the Japanese Cemetery has been developed by local
historian Kristi Lommen and her daughter Amerie, originally to satisfy a Japanese language class
requirement in 2008.As the website notes "It has grown each year since then, often with the
Page 2 of 3
participation and support of the families of those buried in the cemetery.As of this writing, the site
includes more than 20 family biographies, a complete listing, by row, of the Japanese burials
(including translations of the Japanese language stones), and a comprehensive alphabetical list of
the remaining non-Japanese burials."
• The White River Valley Museum's quarterly newsletter the White River Journal's lead article of
January 2012 focused on the history of Auburn's Japanese Cemetery.
• In 1997 the city erected decorative archway and fencing around the Cemetery as part of the work of
the Auburn Arts Commission.
During work on the Landmark Nomination,we anticipate meeting with members of the White River
Buddhist Temple to share our goals for the Japanese American Pioneer Cemetery, check data, and obtain
input. Our previous work with this community suggests that this project will be met with enthusiasm and
support. The Auburn Reporter, a weekly newspaper follows community developments such as this, and
editor Mark Klaas has a particular interest in local history and the valley's Japanese-American community.
We feel certain that they will help us further the word of this project with community members at large.
The City would expand its website to include information on the existing designated landmarks as well as
highlight the Japanese Cemetery as a new landmark. The City would issue a press release and work with
the City Council to have recognition of the landmark at a City Council meeting.
4. Outline how the products will remain accessible and useful after the project is over.
As is often the case,the Nomination for the Japanese American Pioneer Cemetery will become the go-to
document for history of this site.The Nomination will be available at the Museum for drop-in visitors to
access, as well as on the Museum's and city of Auburn's websites. The cemetery itself is accessible to the
public at all times and the City would acknowledge the landmark status at the site.
5. Name the city staff who will oversee the project,and provide a project schedule,including a phasing
plan if applicable.
PATRICIA COSGROVE, MUSEUM DIRECTOR,will Co- manage this project.She holds a Master of Arts in Museum
Studies and has directed the White River Valley Museum since 1990.
ELIZABETH CHAMBERLAIN, PLANNING MANAGER,will co-manage this project as well as connect the work of writing
the nomination with city officials and the Auburn City Council.
HOLLYTAYLOR, PRINCIPAL OF PAST FORWARD NORTHWEST CULTURAL SERVICES will be contracted to write the
Nomination.Taylor is finishing her Master of Arts in Architectural History, and has worked for several
decades in preservation in the Seattle area.
Project Schedule:
• Submit the Grant Application—October 2012
• Draft Landmark Nomination Application—February 2013 to March 2013
• Submit Nomination Application to King County Historic Preservation Officer—April 2013
• King County Historic Preservation Officer Reviews Application—April 2013 to May 2013
• Nomination Submitted to King County Landmarks Commission for Public Hearing—June 2013
• Public Outreach—June 2013 to July 2013
Page 3of3
4Culture Interlocal Cities l 2012
Project Budget: Expenditures and Income
• Provide a simple break-down of expenditures by category.
• Indicate specific use of requested 4Culture funds.
• Grand total EXPENSE must equal grand total INCOME(city's cash contribution+requested 4Culture support).
• See online Guidelines(http://www.4culture.org/apply/interlocalcities/index.htm)for more information about
eligible expenses.
• Provide any additional descriptive detail in the Budget Notes section(second page of this document).
.AP ppticaiit'Name" Landmark NommationforsJpaitieseA[igrican Pioneer C,_,m _ery
18 ffiffi
" ...::.........:.... _..,_._"....._...............-....,.^ ::x..yr_,,.,=:a�:�.^s::�_z•:'•_:: :t.:,:: �-.;;c� :ti. _ - gift: ..ate
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romotlons: ut71/c� p ' �:a,r'._•:::�: .... : -°'
re osltor rkrr:'-:2tt:::;;_;:;;-;. ;.^.._ s::::�W=:»c:�•:• -
Holly Taylor, Past Forward NW $ 3,500 $ 3,500
Kenneth (Greg)Watson,Commissioner $ 245" $ 245*
Kristi Lommen, Researcher/Historian $ 1,500" $ 1,500`
AWIN STf2A_.. _. ....- _
Patricia Cosgrove, Museum Director $ 825 $ 825_
Elizabeth Chamberlain, Planning Mgr, $ 1,080 $ 1,080
R --
Mileage $ 100 $ 100
--
Photocopying,scanning, mailing, etc $ 250 $ 250
"volunteer, no cash exchange
a' :;:,_ ai.=.z;_, rt >::-:= 'sz_;_.=:w. ;; ;:_ ;__:, ;•_- 3,500
- -- Sub-Totals. 4 000_ $ $
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- -- •.2=�.x: _ :- :�^�^a>s._,..fir-:�?(:' �wS•.,..`-x.,,.%.....�.-
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Grand Totals: :.v. ;
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Page 1 of 2
4Culture Interlocal Cities 2012
.�.:,:_.:.W _....._..._. ..-PRaJEGT::B.UDGET:Nt�TE$-_::::�:.- - -- -=- --- - --- _-
Budget Notes can be valuable in clarifying your budget figures(previous page)in greater detail. Please use this
area to provide more information about how you arrived at your figures. Note:each text box is limited to four lines.
Category:_ _ Note:
CONSULTANT '40 hours @$75=$3,000 plus$500 for photography
Holly Taylor of Past Forward j
NW Cultural Services j
Kenneth (Greg)Watson t City of Auburn Volunteer Landmarks Commissioner,7 hours @ $35
Kristi Lommen i Volunteer Researcher/Historian, 100 hours @$15
I
f
I
ADMINISTRATION 12 days FTE plus benefits
Patricia Cosgrove, Director
White River Valley Museum
Elizabeth Chamberlain 12 days FTE plus benefits
City of Auburn Planning
Manager
TRAVEL 1.55 cents a mile reimbursed to city staff members by the City of Auburn
I
I
I
PRODUCTION —�City of Auburn covers costs for photo copying oral histories,scanning
historic photographs, reproduction of historic photographs, mailing,etc
i
i
Page 2 of 2
-----(Northwest Guttural Services r----
Post Office Box 13027
Burton, Washington 98013
holly pastforwardnw.com
206.463.3168
September 28, 2012
Patricia Cosgrove, Director
White River Valley Museum
918 H Street SE
Auburn, WA 98002
RE: Japanese Pioneer Cemetery Landmark Nomination
I
Dear Patricia:
i
Thank you for the opportunity to provide an estimate for the costs of preparing a City of
Auburn (King County) Landmark nomination for the Japanese Pioneer Cemetery. The list of
tasks and estimate of time below are based on successful previous nominations to both the
King County Landmarks Register and the National Register of Historic Places.
Research and writing: 40 hours at a rate of $75/hour, total $3,000
Includes archival and other background research, site visits, interviews, drafting of
physical description and statement of significance, completion of landmark
registration form, consultation with community and professional reviewers, revisions
as needed, and submittal of final form.
Photography: $500 for time, travel and materials
Includes digital color photography, black and white film photography including
developing and printing, and scanning of historic images as needed. While black and
white photography is not required by King County, it will enhance the nomination,
and will provide materials for potential future display or National Register submittal.
Total cost estimate: $3,500
I look forward to working with you and City of Auburn planning staff to document this
culturally rich historic landscape. Please let me know if I can provide additional information.
Sincerely,
_r v
Holly Taylor
Principal
i
i
CITY OF
BURN
AD
Peter B. Lewis, Mayor
WASHINGTON 25 West Main Street* Auburn WA 98001-4998 www.ci.QUburn.wa.us 253-931-3000
September 25, 2012
4Culture
101 Prefontaine South
Seattle, WA 98104
Re: Grant Application for Interlocal Cities Proaram
Dear 4Culture Panelists and Staff Members:
The City of Auburn works in partnership with the Museum, a 501(c)(3) organization,to
preserve and share history in the Auburn area. To that end, the Museum is applying to
4Culture on behalf of the City of Auburn, seeking support to produce the Landmark
Nomination for what is known as the Pioneer Cemetery in Auburn. We thoroughly
support this endeavor.
Located at an important cross roads in the north center of town lies a small triangular
lot on which have been buried many of this city's earliest residents and their decedents.
Due to passage of time, our history of wars and the flooding of rivers, it has become a
cemetery for those residents who either immigrated from Japan or their descendents. It
is complete with Japanese sculpted figures that honor and bless the travelers who pass
by this important crossroad.
With the funding requested in this application,we will hire a consultant to research this
important and rare site, and prepare documentation to nominate the Pioneer
Cemetery to the roster of King County Landmarks. With that status in hand,we know
that other funding opportunities will become available. This cemetery is a treasure, one
we honor, and wish to preserve and share with residents and visitors to our city for
generations to come.
Thank you for your careful consideration of this request..
Sincerely,
Q4�>Q- ��—
Peter B. Lewis
Mayor
cc: Patricia Cosgrove, Museum and Farm Director
AUBURN * MORE THAN YOU IMAGINED
Wbite River Buddbj-stM--mpIc-
3625.ALJBLJfIN WAY NORTH
AUBURN. WASHINGTON 98002
F'1.0. BOX E356
AUBWIN, WAS;IINGTONI 98071••0856
TEL. (253) 823-1 FAX: (2S3) 233-0915
E-J-AsAIL:
October S,2012
Flo Lentz
4Culture
101 Prefontaille Place South
Seattle, WA 98014
Regarding:Auburn's Pioneer Cemetery
Dear Ms. Lentz and Panel Members:
The White River Buddhist Temple supports the effort to noininate Auburn's Pioneer Cemetery for
status as a King County Landmark and looks forward to working with the City of Auburn and
White River Valley Museum staff members during this process.
Members of our congregation.have invested many hours maintaining this cemetery. We feel that as
a King County Landmark,their work and the cemetery may be better preserved for the future. We
believe this cemetery is very important to the history of the Japanese American community in the
Auburn-Kent valley.
Many White River Temple members have buried their close family and indeed their ancestors at
this cemetery. Despite community care and city oversight,sculptures and headstones have gone
missing over the decades. Perhaps with the status of Landmark,the museum and city will be able to
apply for funds to craft replacements and install them with proper ceremony.
Your work is important and we value your time reviewing the proposal put forth by our friends at
the White River Valley Museum.
Sincerely,
Dennis Asalo
President, White River Buddhist Temple
Cc: Patricia Cosgrove,Director, White River Valley Museum
Elizabeth Chamberlain,Planning Services Manager,City of Auburn Planning and Development
EXHIBIT C
INSURANCE REQUIREMENTS
Contractor shall procure, at its sole cost and expense, insurance against claims for injuries to persons or damages to
property which may arise from, or in connection with the performance of work hereunder by the Contractor, his agents,
representatives, employees, and/or subcontractors. The costs of such insurance shall be paid by the Contractor or
subcontractors.
For All Coverages: Each insurance policy shall be written on an"Occurrence"form.
1. Minimum Scope of Insurance needed for this contract is as follows:
® Commercial General Insurance Services Office form number(CG 00 01 Ed. 11-88)—Minimum
Liability Combined Single Limit of$1,000,000 BI & PD with a General Aggregate
per project
❑ Automobile Liability Covering all owned and non-owned and hired automobiles–Combined
Single Limit of$1,000,000 BI & PD
2. Deductibles and Self Insured Retentions.
Any deductibles or self-insured retentions must be declared to, and approved by,4Culture. The deductible and/or
self-insured retention of the policies shall not apply to the Contractor's liability to 4Culture and shall be the sole responsibility
of the Contractor.
3. Other Insurance Provisions
A. The insurance policies are to contain, or be endorsed to contain, the following provisions:
(a) General Liability Policies
(1) 4Culture, its officers, employees and agents are to be covered as primary additional insureds as
respects liability arising out of activities performed by or on behalf of the Contractor in connection with this Agreement.
(2) To the extent of the Contractor's negligence, the Contractor's insurance coverage shall be primary
insurance as respects 4Culture, its officers, employees, and agents. Any insurance and/or self-insurance maintained by
4Culture, its officers, employees, or agents shall not contribute with the Contractor's insurance or benefit the Contractor in
any way.
(3) The Contractor's insurance shall apply separately to each insured against whom claim is made and/or
lawsuit is brought, except with respect to the limits of the insurer's liability.
(b) All Policies
(1) Coverage shall not be suspended, voided, canceled, reduced in coverage or in limits, except as
reduced in aggregate by paid claims, at any point during the life of this contract. No material change, or cancellation or
nonrenewal of any policy required by this contract shall occur without thirty(30) days' prior written notice to 4Culture.
4. Acceptability of Insurers
Unless otherwise approved in writing by 4Culture, insurance is to be placed with insurers with a Best's rating of no
less than A:VIII, or, if not rated with Best's, with minimum surpluses the equivalent of Bests'surplus size VIII.
5.Verification of Coverage
4Culture, reserves the right to request that contractor submit the certificate(s) of insurance evidencing compliance
with all requirements set forth above.
WA -
Insurance Authority
P.O. Box 88030
Tukwila, WA 98138
19-Mar-13 Cert#: 8228
Phone: 206-575-6046
Flo Lentz
Attn: 4Culture Fax: 206-575-7426
101 Prefontaine Pl. S.
Seattle, WA 98104-2672
RE: City of Auburn
Historic Preservation Project (Landmark) Designation
Evidence of Coverage
The above captioned entity is a member of the Washington Cities Insurance Authority
(WCIA), which is a self_insured pool of over 150 public entities in the State of
Washington.
WCIA has at least $1 million per occurrence limit of liability coverage in its self
insured layer that may be applicable in the event an incident occurs that is deemed to be
attributed to the negligence of the member.
WCIA was created by an interlocal agreement among public entities and liability is self
funded by the membership. As there is no insurance policy involved and WCIA is not
an insurance company, your organization cannot be named as an additional insured.
Sincerely,
Eric B. Larson
Deputy Director
cc: Brenda Heineman
Elizabeth Chamberlain
cletter