HomeMy WebLinkAbout05-06-2013 COUNCIL AGENDA PACKET (2)
City Council Meeting
May 6, 2013 - 7:30 PM
Auburn City Hall
AGENDA
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I.CALL TO ORDER
A.Flag Salute
B.Roll Call
C.Announcements, Appointments, and Presentations
1.John Ansotigue - "More Than We Imagined Award"
The Mayor and City Council to honor John Ansotigue for his World Record
finish at the 2013 World Stacking Championships.
D.Agenda Modifications
II.CITIZEN INPUT, PUBLIC HEARINGS AND CORRESPONDENCE
A.Public Hearings
1.Public Hearing for Resolution No. 4940 Wagner Dowdy
City Council conduct a public hearing to receive public comment, proposals,
and suggestions on Resolution No. 4940, which would declare approximately
1.10 acres of City-owned property as no longer needed for sanitary sewer
utility purposes and dedication of a portion of the property as right-of-way.
B.Audience Participation
This is the place on the agenda where the public is invited to speak to the City
Council on any issue. Those wishing to speak are reminded to sign in on the form
provided.
C.Correspondence - (There is no correspondence for Council review.)
III.COUNCIL COMMITTEE REPORTS
A.Municipal Services
1.April 22, 2013 Minutes Peloza
B.Planning & Community Development
1.April 22, 2013 Minutes Backus
C.Public Works
1.April 15, 2013 Minutes Wagner
Page 1 of 132
D.Finance
1.April 15, 2013 Minutes Partridge
E.Les Gove Community Campus
F.Council Operations Committee
IV.CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City Council to be
routine and will be enacted by one motion in the form listed.
A.Minutes of the April 15, 2013 regular City Council meeting
B.Claims Vouchers Partridge Coleman
Claims check numbers 421876 through 422299 in the amount of $2,506,470.54
and dated May 6, 2013.
C.Payroll Vouchers Partridge Coleman
Payroll check numbers 533756 through 533787 in the amount of $269,974.76
electronic deposit transmissions in the amount of $1,203,894.37 for a grand total
of $1,473,869.13 . For the period covering April 11, 2013 - April 24, 2013.
D.Public Works Consultant Agreement AG-C-431 Wagner Dowdy
City Council grant permission to enter into Consultant Agreement No. AG-C-431
with FCS Group, Inc. for the Water, Sewer, and Stormwater Cost of Service Rate
and Charge Study.
E.Public Works Project No. C410A Wagner Dowdy
City Council approve Change Order No. 5 in the amount of $8,042.23 to Contract
No. 11-12 for work on Project No. C410A, 277th Wetland Mitigation Monitoring
(Annual).
F.Public Works Project No. CP0817 Wagner Dowdy
City Council approve Final Pay Estimate No. 9 to Contract No. 10-17 in the
amount of $11,510.04 and accept construction of Project No. CP0817, 2009
Sewer and Storm Station Replacement – Phase C – White River Storm Pump
Station.
G.Public Works Project No. CP1304 Wagner Dowdy
City Council grant permission to enter into Consultant Agreement No. AG-C-433
with KPG, Inc. for engineering services for Project No. CP1304, 37th and B
Street NW Pre-Signal.
H.Public Works Project No. CP1224 Wagner Dowdy
City Council grant permission to advertise for Project No. CP1224, 2013 Local
Street Pavement Reconstruction Project.
V.UNFINISHED BUSINESS - (There is no unfinished business.)
VI.NEW BUSINESS - (There is no new business.)
VII.ORDINANCES
Page 2 of 132
A.Ordinance No. 6461 Backus Tate
An Ordinance of the City Council of the City of Auburn, Washington, amending
Section 8.12.060 and 18.31.020 of the Auburn City Code relating to electric
fences
VIII.RESOLUTIONS
A.Resolution No. 4938 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to negotiate agreements and execute documents necessary to acquire
property related to the Auburn Way South Pedestrian Improvements Project,
Dogwood Street SE to Fir Street SE (Project CP1118)
B.Resolution No. 4939 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to negotiate agreements and execute documents necessary to acquire
property related to the Auburn Way South Corridor Improvements Project, Fir
Street SE to Hemlock Street SE (Project CP1119)
C.Resolution No. 4940 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, declaring
certain real property as no longer needed for sanitary sewer utility purposes and
authorizing the Mayor to execute a dedication deed thereof for City right-of-way
purposes for mutual consideration
D.Resolution No. 4941 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to negotiate agreements and execute documents necessary to acquire
property related to the Auburn Way South and M Street SE Intersection
Improvement Project (CP1024)
E.Resolution No. 4946 Wagner Dowdy
A Resolution of the City Council of the City of Auburn, Washington, authorizing
the Mayor to grant an easement to Puget Sound Energy for the purpose of
installing underground power facilities for the Academy Booster Pump Station
Project (CP0909)
IX.REPORTS
At this time the Mayor and City Council may report on significant items associated with
their appointed positions on federal, state, regional and local organizations.
A.From the Council
B.From the Mayor
X.ADJOURNMENT
Agendas and minutes are available to the public at the City Clerk's Office, on the City
website (http://www.auburnwa.gov), and via e-mail. Complete agenda packets are available
for review at the City Clerk's Office.
*Denotes attachments included in the agenda packet.
Page 3 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Hearing for Resolution No. 4940
Date:
April 25, 2013
Department:
Public Works
Attachments:
Staff Report
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council to conduct a public hearing to receive public comment, proposals, and
suggestions on Resolution No. 4940.
Background Summary:
Resolution No. 4940 would declare that approximately 1.10 acres of City owned property
is no longer needed for Sanitary Sewer Utility purposes and authorize the Mayor to
execute documents necessary to dedicate a portion of the property located on the east
side of West Valley Highway between West Main Street and the SR 167 / SR 18
interchange as right of way.
Resolution No. 4940 and its supporting documentation are located under the Resolution
section of the meeting agenda.
The required public hearing provides an opportunity for any interested parties to make
comments or suggestions prior to final adoption of Resolution No. 4940.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:PH.1
AUBURN * MORE THAN YOU IMAGINEDPH.1 Page 4 of 132
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04/24/2013
CP0916 Staff Report.doc
RIGHT-OF-WAY DEDICATION
STAFF REPORT
Right-of-Way (ROW) Dedication of property for West Valley Highway Improvements
Applicant: City of Auburn
Property Location: A portion of the property located on the east side of West Valley Highway between
West Main Street and the SR 167 / SR 18 interchange
Description of proposed right-of-way:
This proposed ROW consists of all or a portion of real property identified by parcel numbers 142104-9050-05,
142104-9051-04, 142104-9049-09, 142104-9048-00, 142104-9075-06, containing approximately 1.10-acre.
As part of Resolution No. 4940, see Exhibit “1” for the legal description of the property and Exhibit “2” for the
dedication deed.
Proposal:
The City declare that the proposed right-of-way dedication area, which is owned by the City’s sanitary sewer
utility, is no longer needed for Sanitary Sewer Utility purposes and authorize the Mayor to execute documents
necessary to dedicate the property as right-of-way per Resolution No. 4940.
Applicable Policies & Regulations:
• RCW’s applicable to this situation – meets requirements of RCW 35.94.040
• MUTCD standards - not affected by this proposal.
• City Code or Ordinances – not affected.
• Comprehensive Plan Policy - not affected.
• City Zoning Code - not affected.
Public Benefit:
• The proposed dedication will provide sufficient right-of-way for the West Valley Highway public street and
utility purposes.
• The proposed dedication will reduce the maintenance obligation for the City’s sanitary sewer utility.
Discussion:
Resolution No. 4940 would declare a portion of property as no longer needed for sanitary sewer utility purposes,
and authorize the Mayor to execute a dedication deed for City right-of-way purposes related to the West Valley
Highway Improvements, Project No. CP0916.
The City completed the West Valley Highway Improvements project, funded through grants and street revenues,
that widened West Valley Highway between West Main Street and the SR 18 / SR 167 interchange, requiring
additional property on the east side of West Valley Highway. The property east of West Valley Highway between
West Main Street and the SR 167 / SR 18 interchange is owned by the City’s sanitary sewer utility.
The City’s sanitary sewer utility acquired the property on the east side of West Valley Highway in 1990 as the
result of foreclosure on liens in Consolidated Local Improvement District No. 300 and Local Improvement District
No. 310. Other than as a financial interest, the property was and is not needed by the utility to provide sewer
service within its service area.
The 1.10-acre property to be recognized as no longer needed for sanitary sewer utility purposes is encumbered
by slopes and street improvements associated with West Valley Highway. The remainder of the parcels on the
east side of West Valley Highway have wetland mitigation sites, naturally occurring wetlands, or have been
PH.1 Page 5 of 132
2 of 2
4/25/2013
CP0916 Staff Report
purchased by the Washington Department of Transportation (WSDOT) for a floodplain storage facility for
WSDOT’s proposed SR 167 improvements.
The property proposed to be dedicated is also burdened by a King County Wetland Construction and
Maintenance Easement (KC Maintenance Easement), included as Exhibit “C” of Resolution No. 4940. The KC
Maintenance Easement was granted by the City to King County in 2003 in conjunction with the wetland mitigation
requirements for King County’s South 277th Street Reconstruction Project Phase III. The KC Maintenance
Easement expires on October 22, 2016 unless King County requests an extension of the maintenance period, if
such extension is necessary to satisfy the requirements of the Corps of Engineers for King County’s wetland
mitigation site.
As part of the KC Maintenance Easement, the City agreed to incorporate the terms of the easement in any deed
affecting the property subject to the easement. Therefore, the right of way dedication deed (Exhibit “2” of
Resolution No. 4940) incorporates the KC Maintenance Easement.
Value of proposed right-of-way:
Properties are required by ACC 12.64A to complete road improvements at the time of development or
redevelopment. The value of the street improvements completed by the West Valley Highway Improvements
project exceeds the value of the 1.10-acre property proposed to be dedicated as right of way.
In addition, in connection with this transfer of property from the Sanitary Sewer Utility to the City for municipal
(right-of-way) purposes, there is value to the sanitary sewer utility to be allowed to have its lines placed within the
City road rights-of-way should that be necessary in the future, and this is sufficient consideration to the Sanitary
Sewer Utility for the property being dedicated.
Recommendation:
City staff recommends that the City declare that the proposed right-of-way dedication area is no longer needed for
Sanitary Sewer Utility purposes and authorize the Mayor to execute documents necessary to dedicate the
property as right-of-way subject to the following conditions:
1. Staff recommends that compensation for the value of the property not be required since the value of the
street improvements completed by the West Valley Highway Improvements project exceeds the value of
the property proposed to be dedicated as right of way. Furthermore, the value to the sanitary sewer utility
to be allowed to have its lines placed within the City road rights-of-way, should that be necessary in the
future, is sufficient consideration to the Sanitary Sewer Utility for the property being dedicated.
PH.1 Page 6 of 132
PH.1 Page 7 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 22, 2013 Minutes
Date:
May 2, 2013
Department:
Police
Attachments:
April 22, 2013 Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Municipal Services
Councilmember:Peloza Staff:
Meeting Date:May 6, 2013 Item Number:MS.1
AUBURN * MORE THAN YOU IMAGINEDMS.1 Page 8 of 132
Municipal Services Committee
April 22, 2013 - 3:30 PM
City Hall Council Conference Room
MINUTES
I. CALL TO ORDER
Chair Peloza called the meeting to order at 3:30 p.m. in the Council
Conference Room of City Hall, 25 West Main Street, Auburn, WA.
A. Roll Call
Members present: Chair Bill Peloza, Vice CHair Wayne Osborne,
Member John Partridge.
Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant
Chief of Police Bill Pierson, Finance Director Shelley Coleman, Acting
Planning and Development Director Jeff Tate, Public Works Director
Dennis Dowdy, Parks, Arts and Recreation Director Daryl Faber,
Public Affairs and Marketing Manager Glenda Carino,
Administrative/Business Services Manager Darcie Hanson and Police
Secretary/Scribe Terry Mendoza. Others present: Citizen Scot
Pondelick and Auburn Reporter representative Robert Whale.
B. Announcements
C. Agenda Modifications
II. CONSENT AGENDA
A. April 8, 2013 Minutes
Vice Chair Osborne moved to accept the Minutes as presented.
Member Partridge seconded. Chair Peloza concurred.
MOTION PASSED: 3-0
III. DISCUSSION ITEMS
A. Ordinance No. 6461 - Electric Fence Code Updates (Tate)
Acting Planning and Development (P&D) Director, Jeff Tate provided
the Committee with the background for Ordinance No. 6461. P&D
was approached by by CEVA Logistics, located in North Auburn,
regarding the electric fence that was installed on their property due to
their intricate warehousing and storage of sensitive materials. After an
annual inspection by the VRFA they learned that electric fences under
Page 1 of 4
MS.1 Page 9 of 132
Auburn City Code are not allowed. As such, the property owner and
staff from the fencing company met with P&D staff to discuss code
amendment and rationale behind city ordinance for the dis allowance
of electric fences for that type of facility. Staff researched and found
that the prohibition of electric fences was enacted in 1957 by the City.
A lot has changed since that time in terms of technology management
and upon further research, specifically what was allowed by other local
jurisdictions shows that they all have some permission that allows for
the use of electric fences. This Ordinance removes the designation of
electric fences as a public nuisance, establishes locations where this
type of security would be allowed, puts standards in the City's plan
use code for fencing, and standards for the management of
technology. This Ordinance has gone through the Legal department,
a public hearing was held, and all necessary environmental studies
have been completed. Committee discussion followed.
B. Mountain View Cemetery Update (Faber)
Parks, Arts and Recreation Director Daryl Faber updated the
Committee on the Cemetery's finances for first quarter 2013. There
has been a $35,000.00 increase in revenue over this same period in
2012. This success can be attributed to changes that have been
implemented including a ten percent (10%) adjustment across the
board to the Endowed Care, Lot and other sales fees, reduction in
office staff by one FTE, and delayed the hiring of seasonal staff by a
few weeks. Vice Chair Osborne commended Director Faber on the
work that has been done. Member Partridge inquired about signage
and Director Faber stated they will take a look at all signage to make
sure nothing is too outdated and worn out. Committee discussion
followed.
C. Auburn Golf Course Financial Review (Coleman)
Finance Director Shelley Coleman provided the Committee with a
financial report on the Auburn Golf Course operations for first quarter
of 2013. The GC operations are up by $27,000.00 in revenue versus
this same time period last year. The weather has been far better this
year and staff also aerated in March as opposed to April. Overall, the
total operating expenses are below twenty five percent (25%) of the
budget. Chair Peloza inquired about the $50,000.00 payback
discussed in a previous MSC meeting and Director Coleman advised
that the payment has been made but does not show up on this
quarterly report as it was paid in the month of April. Member Partridge
stated it would be helpful to view the financial information in a month-
to-month (Pro Forma) format as opposed to looking at it in a quarterly
format against the annual budget. Director Coleman will provide the
new report format at a MSC meeting in May. Committee discussion
followed.
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MS.1 Page 10 of 132
D. Animal Control Licensing Program (Coleman)
Finance Director Shelley Coleman presented a cost analysis between
Auburn Valley Humane Society (AVHS) and King County Animal
Control (KCAC) as requested by Council. The comparison was based
on a "what-if" scenario sent to the City from KCAC in July 2012
showing 2013 costs for their services. The 2013/2014 City budget
was used to determine the AVHS costs. Marketing costs were
included in this comparison. No indirect administrative costs are
included in this report. The conclusion is that the budget savings to
the City in 2013 is $19,700.00 and in 2014 it's $164,000.00. Vice
Chair Osborne wanted to know what the exact amount is that is
coming out of the General Fund for animal control. Mayor Lewis
stated that Finance will provide the Committee a Pro Forma listing all
the costs and the income for the first year. Director Coleman will
provide this information to Council. Committee discussion followed.
E. SCORE Jail Stats (Coleman)
Finance Director Shelley Coleman distributed SCORE jail statistics
and costs to the Committee for informational purposes only. The costs
for each member City for SCORE maintenance and operations (based
on the Interlocal Agreement) is based on each City's average daily
population (ADP). The ADP is a 12-month average per City and the
period runs from April 1 through March 31 of the preceding budget
year. The significance of this information is the City of Auburn's ADP
has decreased from the prior year and the 2014 SCORE budget is
now set based on the ADP of 84 instead of 122. This represents a six
and one half percent (6-1/2%) reduction or a $1.17 million dollars in
savings for the 2014 budget year. The decrease can be attributed to
the change in court systems from Auburn Municipal to King County
District and the sentencing philosophy. Committee discussion
followed. 57:16
F. Redflex Contract (Coleman)
Mayor Lewis advised that based on the request at the previous
Municipal Services Committee meeting Finance Director Shelley
Coleman has met with Redflex regarding the extension of their current
contract. Redflex responded to the request and is willing to extend the
contract for one year under the existing terms. The new expiration
date would be May 31, 2014. King County District Court will bill the
City for court services related to photo enforcement hearings during
this time. The Committee's recommendation to do a Request for
Proposals (RFP) will begin and will be brought back to the MSC within
the next 90-120 days. Committee discussion followed.
G. Red Light Photo Enforcement Update (Lee)
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MS.1 Page 11 of 132
Assistant Chief of Police Bill Pierson presented the first quarter 2013
report on the Red Light Photo Enforcement program. The program
was launched to assist in traffic safety and enforcement in the City of
Auburn on June 30, 2006. Since that time statistics show a consistent
reduction of red light violations and associated collisions, along with
incidents of speeding in designated school zones. The camera
located at M Street SE and Auburn Way South is currently inoperable
due to construction and the camera system at this intersection is down
while construction continues. It will be put back in operation once
construction is completed. Additionally, the camera at Arthur
Jacobsen was installed at the school's request and is adjusted based
on morning drop off and afternoon pick up times. Committee
discussion followed.
H. Project Matrix
The following updates were made to the Project Matrix.
Item 10P: Review date changed to 7/22/13.
Item 20P: Review date changed to 7/1/13.
Item 24P: Status updated.
Item 27P: Review date changed to 5/20/13. Status updated.
Item 29P: Review date changed to 7/22/13.
Item 31P: Review date changed to 7/22/13. Status updated.
Item 5I: Review of Cemetery Endowment Care fund was removed.
Item 6I: Review date changed to 6/24/13. Item number updated to
5I.
New Item of Interest added and assigned Item 6I. Title is SCORE Jail
Stats; lead is Director Shelley Coleman; review date is 7/22/13. Status
included.
IV. ADJOURNMENT
The meeting was adjourned at 5:21 p.m. The next regular meeting is
scheduled for May 13, 2013 at 3:30 p.m. in the Council Conference Room,
City Hall, 25 W. Main Street, Auburn, WA.
Signed this __________ day of May, 2013.
___________________ ________________________________
Bill Peloza, Chair Terry Mendoza, Police Secretary/Scribe
Page 4 of 4
MS.1 Page 12 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 22, 2013 Minutes
Date:
April 30, 2013
Department:
Planning and Development
Attachments:
April 22, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
For information only.
Background Summary:
Reviewed by Council Committees:
Councilmember:Backus Staff:
Meeting Date:May 6, 2013 Item Number:PCD.1
AUBURN * MORE THAN YOU IMAGINEDPCD.1 Page 13 of 132
Planning and Community
Development
April 22, 2013 - 5:00 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Vice-Chair Holman called the meeting to order at 5:00 p.m. in Annex
Conference Room No. 2 located on the second floor of one main
Professional Plaza, One East Main Street, Auburn, Washington. Chair
Nancy Backus arrived at 5:47 p.m.
A. Roll Call
Chair Nancy Backus, Vice-Chair John Holman, and Member Largo
Wales were present. Also present were Mayor Pete Lewis, Planning
and Development Interim Director Jeff Tate, Planning Manager
Elizabeth Chamberlain, Environmental Protection Manager Chris
Andersen, Economic Development Manager Doug Lein, and Planning
and Development Secretary/Scribe Tina Kriss.
Members of the audience present included: Planning Commissioner
Yolanda Trout and Citizen Scot Pondelick.
B. Announcements
There were no announcements.
C. Agenda Modifications
There were no agenda modifications.
II. CONSENT AGENDA
A. April 8, 2013 (Tate)
Member Wales moved and Vice-Chair Holman seconded to approve
the April 8, 2013 minutes as written.
Motion Carried Unanimously. 2-0
III. ACTION
A. Ordinance No. 6461- Electric Fence Code Updates (Tate)
Committee to review and recommend forwarding proposed Ordinance
No. 6461 to full City Council for approval.
Page 1 of 5
PCD.1 Page 14 of 132
Planning and Development Interim Director Jeff Tate provided
background information on Ordinance No. 6461, proposed
amendments to Section 8.12.060 and 18.31.020 of Auburn City Code
relating to Electric Fences.
On April 2, 2013, the Planning Commission scheduled a public hearing
for the proposed code amendments. Following the public hearing, the
Planning Commission voted unanimously to recommend to City
Council that the proposed amendments to City Code be adopted.
Ordinance No. 6461 was presented as a discussion item at today's
(April 22, 2013) Municipal Services Committee Meeting. The
Committee had no objections and was supportive of moving the
ordinance forward to full City Council.
Vice-Chair Holman moved and Member Wales seconded to
recommend that City Council adopt Ordinance No. 6461.
Motion Carried Unanimously. 3-0
Note: This item was delayed until Chair Backus arrived at the
meeting.
IV. DISCUSSION ITEMS
A. City of Auburn Floodplain Management (Andersen)
Staff will provide an overview of the various floodplain management
activities in Auburn and present information regarding the costs and
coverage of flood insurance in the City.
Environmental Protection Manager Chris Andersen reviewed the City
of Auburn's Floodplain Management program and provided an
overview of the recent floodplain updates and anticipated changes
ahead.
Committee and staff discussed flood insurance costs, the national
flood insurance program, and ratings system that the City participates
in and proposed future floodplain changes. Staff explained that both
local and national-scale development related to floodplain
management in the City have a direct effect on land use, economic
development, and municipal resource allocations that require policy
planning.
Staff anticipates providing future briefings to the Committee on the
following Floodplain Management topics:
• May 13, 2013 - Focus: Flood insurance in auburn, the National
Flood Insurance Program (NFIP), and the Community Rating
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PCD.1 Page 15 of 132
System (CRS).
• May 28, 2013 - Focus: Flood risk mapping, flood control, and
flood response in Auburn.
• June 10, 2013 - Focus: Flood risk management, land use, and
floodplain policy in Auburn.
B. Student and Rental Housing (Tate/Chamberlain)
Continue to discuss ideas and issues pertaining to student and rental
housing.
Planning Manager Chamberlain reported that in the short term, as it
relates to Student Rental Housing, staff will be taking forward a
request to the Planning Commission to modify the definition of family
to remove the "or group of eight or fewer residents who are not related
by blood or marriage customarily living together as a single
housekeeping unit and using common cooking facilities".
As part of the larger discussion on student rental housing, at its April 8,
2013 meeting the Committee requested staff bring back a matrix of
regulations from other jurisdictions for discussion on what might work
best for the City of Auburn.
Committee and staff reviewed the matrix. To begin addressing issues
of student housing near the college campus, Committee provided the
following feedback:
• The Committee was supportive of changing the definition of
family to remove the “or group of eight or fewer residents who
are not related by blood or marriage customarily living together
as a single housekeeping unit and using common cooking
facilities”.
• The Committee was unsure about distance limitation for student
housing and wanted staff to research further.
• The Committee was supportive of having an occupancy
standard of 3-4 people per dwelling.
• The Committee would like staff to explore utilizing the City’s
existing rental housing license program and expand it to include
a local contact, “contract” for the landlord to follow, and identify
the current code applicable to property maintenance.
Page 3 of 5
PCD.1 Page 16 of 132
• The Committee emphasized that City Code currently has
measures in place to manage rental properties and the City
should be cautious in being too prescriptive by creating
additional regulations.
• The Committee recommended staff meet with Green River
Community College to present these ideas and recommend the
college hold public outreach meetings to introduce these
concepts before going before the Planning Commission for
discussion.
C. City of Auburn Strategic Plan/Comprehensive Plan Update
(Tate/Chamberlain)
Continuation of previous PCD and Committee of the
Whole discussions on next steps and schedule.
Jeff Tate, Planning and Development Interim Director, explained that
pursuant to RCW 36.70A.130(5), the City of Auburn is required to
have completed an update to its Comprehensive Plan by June 30,
2015. During the February 28, 2013 Committee of the Whole meeting,
City Council reviewed several examples of Strategic Plans enacted by
other jurisdictions and expressed an interest in developing such a plan
for Auburn.
The Comprehensive Plan and Strategic Plan are two stand-alone
documents; however, it is necessary that they be consistent and
supportive of each other. Staff believes, in order to be consistent and
supportive of each other, the two documents need to be
updated/created in a parallel process; Committee concurred.
In answer to several questions from staff, pertaining to the
development strategy for outreach, visioning, target audiences, and
other strategies, Committee provided the following feedback:
• A community and neighborhood visioning exercise should be
included (staff to provide the framework that includes all
necessary state requirements).
• The Committee would like City staff and/or Department Directors
included in the process.
• The Committee would like to hold full Council work sessions to
obtain guidance on planning the documents.
• The Committee is supportive of holding a late winter of 2014 City
Council retreat to finalize the vision and begin working on policy
direction.
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PCD.1 Page 17 of 132
• The Committee would prefer to provide matrices to highlight
features of the Comprehensive Plan and Strategic Plan.
D. Director's Report (Tate)
Planning and Development Interim Director Jeff Tate provided the
following updates to Committee:
Landmark Development Group is slated for submittal of application on
June 30, 2013; the Pre-Application meeting on the project was held
April 17, 2013.
Five of the six screens at the Valley 6 Drive-In Theater have been
removed as part of the demolition for the Robertson Property Group
(RPG) project.
Last year at this time, 73 new single family home permits were issued
compared to 130 this year. Last year at this time, 66 commercial
permits were issued with a construction value of $11,200,000.00; this
year 86 permits have been issued with a construction value of
$82,500,000.00.
Last year at this time, City staff performed 1,888 inspections and this
year staff have performed 3,637. This includes approximately 180
inspections performed on behalf of the City of Enumclaw.
E. PCDC Matrix (Tate)
Committee reviewed the matrix and requested no changes or
additions.
V. ADJOURNMENT
There being no further business to come before the Planning and
Community Development Committee, the meeting was adjourned at 6:24
p.m.
DATED THIS ______ day of ___________________, 2013.
_________________________ _________________________
Nancy Backus - Chair Tina Kriss - Planning Secretary
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PCD.1 Page 18 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
April 15, 2013 Minutes
Date:
April 29, 2013
Department:
Public Works
Attachments:
April 15, 2013 Draft Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:
Meeting Date:May 6, 2013 Item Number:PW.1
AUBURN * MORE THAN YOU IMAGINEDPW.1 Page 19 of 132
Public Works Committee
April 15, 2013 - 3:30 PM
Annex Conference Room 2
MINUTES
I. CALL TO ORDER
Vice-Chair Bill Peloza called the meeting to order at 3:30 p.m. in
Conference Room #2, located on the second floor of Auburn City Hall, One
East Main Street, Auburn, Washington.
A. Roll Call
Vice-Chair Bill Peloza, acting as Chair, Member Wayne Osborne, and
sitting in, Councilmember John Holman were present. Also present
during the meeting were: Public Works Director Dennis Dowdy, City
Engineer/Assistant Director Dennis Selle, Assistant City Engineer
Ingrid Gaub, Utilities Engineer Dan Repp, Transportation Manager
Pablo Para, Traffic Engineer James Webb, Engineering Aide Amber
Mund, Project Engineer Seth Wickstrom, Project Engineer Kim
Truong, Financial Planning Manager Martin Chaw, Finance Director
Shelley Coleman, Environmental Services Manager Chris
Andersen, Interim Planning Director Jeff Tate, and Public Works
Secretary Jennifer Cusmir. Members of the public in attendance
included: Scot Pondelick and Claude Dacorsi.
Chairman Rich Wagner was excused from the meeting.
Vice-Chair Peloza thanked Councilmemeber Holman for sitting in for
the absence for Chairman Wagner, who is ill.
B. Announcements
There were no announcements.
C. Agenda Modifications
Director Dowdy stated that Chairman Wagner asked that Discussion
Item E be deferred until the next Public Works Committee Meeting,
Monday, May 6, 2013. The Committee agreed to modify the
agenda, deferring Discussion Item E as requested.
II. CONSENT AGENDA
A. Approval of Minutes
Vice-Chair Peloza requested an amendment to paragraph 3 on page 2
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of 8, the agreement is between the City for the Farmers’ Market and
Sound Transit.
On page 4 of 8, Vice-Chair Peloza asked that the phrase, “…until all
information is available for review by the Committee.”
Vice-Chair asked that it be noted that Chairman Wagner stated the
NPDES draft summary was too technical and long, on page 5 of 8.
It was moved by Member Osborne, seconded by Vice-Chair Peloza,
that the Committee approve the Public Works Committee Meeting
minutes for date, April 1, 2013, as amended.
Motion carried 2-0. Member Holman abstained.
B. Right-of-Way Use Permit 13-05 (Mund)
Engineering Aide Mund was present. There were no questions from
the Committee.
It was moved by Member Osborne, seconded by Member Holman,
that the Committee approve Right-of-Way Use Permit No 13-05 for the
Parks, Arts, and Recreation Department's 2013 Clean Sweep Event.
Motion carried 3-0.
C. Public Works Consultant Agreement AG-C-431 (Repp)
Utilities Engineer Repp explained the scope of work for the agreement
as presented to staff by the consultant, FCS Group. Staff is
recommending that the City use FCS Group to conduct the Cost of
Service study. Utilities Engineer Repp stated that the Committee
requested to review the full scope of work, which was included in the
Committee’s agenda packets and also included is material requested
by Chairman Wagner, tables from a previous Cost of Service Study,
which has been discussed with the consultant and has been included
in the Scope of Work.
In response to a question asked by Vice-Chair Peloza regarding
customer equity, Utilities Engineer Repp explained that purpose of a
cost of service analysis is to determine the cost of utility service to an
individual group of customers/service classes allowing Council the
data needed to adjust the rate to distribute those costs to the different
service classes. The final distribution of cost and supporting rate is
decided by the City Council. The distribution of the cost of operating a
utility across different classes of customers is the customer equity and
the consultant will be reviewing how the cost is distributed
equitably. Mayor Lewis provided an example based on the last cost of
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service study conducted.
Utilities Engineer Repp discussed the difference between a utility rate
study, developing rates, and a Cost of Service analysis, following a
question asked by Vice-Chair Peloza. The rate study defines the costs
for operating utilities and meeting revenue requirements and the cost
of service analysis takes the rate information and distributes that
information across the customer classes.
Utilities Engineer Repp defined the term “plant” as it is used in the
scope of work, in response to a question asked by Vice-Chair Peloza.
The Committee and Utilities Engineer Repp discussed the flexibility
that is included in the scope of work in the case a methodology does
not meet the City’s current needs and some different option need to be
explored.
Director Dowdy stated that one of the things being reviewed is how to
distribute the cost of purchasing water.
Director Dowdy spoke about the cost to maintain the Braunwood
system, in response to a question asked by Vice-Chair Peloza.
Utilities Engineer Repp discussed the ability to include wholesale
customers in the cost of service study, if it is decided by the
Committee that they be included. Repp also said that staff will be
asking for the Committee’s recommendation regarding which optional
tasks to include in the study, in response to a question asked by
Member Osborne.
Utilities Engineer Repp answered questions asked by Member
Osborne regarding what will be included in the analysis and
calculations for average usage.
Councilmember Holman asked if staff is looking to the Committee for
guidance on whether or not to include the optional study tasks in the
scope of work. Utilities Engineer Repp answered that ultimately staff
will ask for guidance from the Committee.
Mayor Lewis asked if the Committee is recommending that the entire
scope of work be approved by Council, including the optional tasks.
Director Dowdy spoke about the benefit of completing the optional
tasks and how they relate to the discussion about System
Development Charges (SDCs).
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Vice-Chair Peloza asked if the City has to complete the study at this
time and what the consequences of not conducting the study at this
time would be. Utilities Engineer Repp answered that the study does
not need to be complete right now and the rate structure will remain
unaltered and the utilities will continue to achieve its revenue goals
based on the current structure. Repp continued, explaining that the
City has not conducted a cost of service study in several years, since
1996, and discussed the benefit of examining the distribution of the
cost of service across the customer classes. Utilities Engineer Repp
stated that staff does feel that some of the optional tasks would be a
definite benefit to the City, such as the examination of the Braunwood
system and SDCs.
Director Dowdy discussed the system costs related to fire
flow. Member Osborne noted the importance of analyzing the cost of
purchasing water from Tacoma and determining how the City needs to
distribute the cost.
Utilities Engineer Repp discussed the benefit of the cost of service
study to citizens, in response to a question asked by Vice-Chair
Peloza.
It was moved by Member Osborne, seconded by Member Holman,
that the Committee recommend Consultant Agreement No. AG-C-43
be moved to the Finance Committee for discussion and Council for
approval.
Motion carried 3-0.
D. Public Works Project No. MS1203 (Para)
Transportation Manager Para stated that all of the repairs of the signal
and safety improvements at the intersection of West Valley Highway
and 15th Street SW are complete.
Vice-Chair Peloza asked if the City received full enumeration of the
expenses. Transportation Manager Para answered that the City
recuperated the majority of the cost.
It was moved by Member Osborne, seconded by Member Holman,
that the Committee Approve Final Pay Estimate No. 1 to Small Works
Contract No.12-22 in the Amount of $30,108.94 and Accept
Construction of Project No. MS1303 15th Street SW & West Valley
Signal #128 Repair.
Motion carried 3-0.
III. DISCUSSION ITEMS
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A. February 2013 Financial Report (Coleman)
Finance Director Coleman explained to the Committee why the Sewer
fund ended the period with an operating loss, following a question
asked by Vice-Chair Peloza.
Finance Director Coleman discussed how the Streamlined Sales Tax
mitigation payments are included in the Financial Report.
Coleman reported that the City will be paying less to SCORE in 2013,
in response to questions asked by Vice-Chair Peloza. The SCORE
budget will be discussed at the next Municipal Services Committee
Meeting.
Finance Director Coleman addressed questions asked by Vice-Chair
Peloza regarding the Intergovernmental funds and Miscellaneous
Revenues by Type table.
Coleman stated that water utility bills are usually highest in September
and October, in response to questions asked by Vice-Chair Peloza,
regarding the Water Revenue graph.
Finance Director Coleman stated that she would get more information
regarding the Public Safety figures for Member Osborne.
Member Osborne noted that the revenue for sewer should start to
increase following last year’s rate increases and there should be less
of an operating loss in the future. Finance Director Coleman confirmed
that to be correct.
B. Utility Amnesty Program (Coleman)
Finance Director Coleman reported that staff is very pleased with the
results of the Amnesty Program.
Member Osborne asked what happens to the accounts of the holders
who did not take advantage of the Amnesty Program. Coleman
answered that the accounts have been forwarded to a collection
agency that has issued 30-day notices that the balances need to be
paid with in 30 days. If the account holders do not pay then the
collection agency will begin collection action.
Member Holman asked about the collection agency fee. Finance
Director Coleman stated the fee is 25%.
Member Osborn asked if the collection agencies have an opportunity
to collect on foreclosed properties. Mayor Lewis answered that they
do. Finance Director Coleman stated that there are liens on all of the
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properties and in order to be sold, the liens must be paid.
Finance Director Coleman confirmed that the City cannot put a lien on
property on the Muckleshoot reservation, following a question asked
by Member Holman. Coleman said that the Muckleshoot/Riverwalk
Area includes accounts are as well as are not tribal accounts. Vice-
Chair Peloza asked if the Administration is working with the tribe
toward resolution. Mayor Lewis said that they are working on it.
C. 2013 Local Street (SOS) Reconstruction Project Update (Wickstrom)
Project Engineer Wickstrom distributed the project vicinity maps to the
Committee. Wickstrom reviewed the scope of the project with the
Committee.
Park Avenue, Auburn Way N to the Veterans’ Memorial Park
Entrance: Project Engineer Wickstrom stated that the pavement and
curb and gutter will be rebuilt. Some of the driveways will need to be
replaced due to grades and staff is planning to preserve most of the
existing sidewalk. Storm system improvements are also included.
Vice-Chair Peloza asked for the total value of that section of the
project. Project Engineer Wickstrom answered that the estimate is
approximately $355,000.00.
Mayor Lewis responded to a question asked by Member Osborne
regarding how streets are selected for the SOS projects. Mayor Lewis
explained that every year the engineering staff reviews the condition of
the priority eligible streets, reviews the funds available for projects and
funds available for necessary utility improvements and then
determines which streets are included in the project for the year.
H Street NE, 4th Street NE to 8th Street: All of the pavement will be
rebuilt. Some of the curb and gutter will be salvaged on the east side
of the street but on the west side all of the curb and gutter will be
replaced. Project Engineer Wickstrom stated that there are speed
cushions on the roadway that will be replaced with bulb outs. Assistant
Director/City Engineer Selle stated that the bulb outs will not only
provide for traffic calming but will also shorten the length of the
pedestrian crossings.
Vice-Chair Peloza asked for the Engineer’s estimate for H Street
NE. Wickstrom answered that the estimate is $1.65M for the street,
water, storm, and sewer improvements.
Director Dowdy explained that there may also be overages because
until H Street NE is excavated, staff does not know how much bad soil
will need to be removed from under the pavement. Director Dowdy
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stated that there was also a neighborhood meeting held to inquire
whether or not the property owners wanted to finance a Local
Improvement District (LID) for sewer. The property owners voted
against forming an LID.
Wickstrom said that the driveways will also be replaced. The plan is to
try and salvage as much sidewalk as possible but the landscape strip
is narrow and because the curb and gutter is being replaced, that may
not be possible in some locations. There will also be a new storm
drainage system included in the scope as well as replacement of a
small piece of existing sanitary sewer line.
5th Street NE, H Street NE to East Cul-du-Sac: The road will be rebuilt
and curb and gutter replaced. There are large dips in the road that will
be repaired. There is a portion of the road that is not in as bad of a
condition and that portion will be overlayed. New storm drainage will
also be installed.
Project Engineer Wickstrom explained that the cost for 5th Street NE
is included in the cost for N Street NE, in response to a question asked
by Vice-Chair Peloza.
Vice-Chair Peloza asked for the cost per square foot. Director Dowdy
stated that the cost per square foot has not been calculated and that
the cost will vary depending on the street.
V Street SE, 3rd Street Court to 4th Street SE: Waterline replacement
is included in the project scope. Part of the roadway will be overlayed
and the other part of the street will likely be rubbilized and repaved,
but Project Engineer Wickstrom said that a final decision on the
treatment type has not been made yet. The roadway will be widened
from 15ft to 20ft to better accommodate two-way traffic.
Vice-Chair Peloza asked for the Engineer’s estimate. Wickstrom
answered that the estimate for the waterline work is $125,000.00 and
there is no estimate for the street improvements at this time.
23rd Street SE, M Street SE to R Street SE: Project Engineer
Wickstrom stated that this portion of the project will be a lot like the
work that was completed as part of last year’s project on 22nd Street
SE. A section of the pavement will be overlayed and the remainder will
be rebuilt. The water lines will be replaced and there will be storm
improvements included in the project’s scope.
The current Engineer’s estimate for the street and storm is
$530,000.00 and the water improvements are $200,000.00.
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Project Engineer Wickstrom said that the current waterlines on the
surrounding streets are usually undersized and old and the new line
will be 8-inch, responding to a question asked by Member Osborne.
D. Public Works Project CP1120 Lea Hill Safe Route to School Project
Update (Truong)
Project Engineer Truong presented the improvement plans for the Lea
Hill Safe Route to School Project which includes safe walking and
bicycle routes for three schools in the Lea Hill Area. There are two
sites included in the project, one on 116th Street between 312th and
304th Streets. Truong stated that staff is proposing to install
approximately a mile of bicycle lane striping and install 8 ADA
accessible curb ramps.
At the second project site, the intersection of 124th Street and 312th
Street, just south of Lea Hill Elementary School, staff is proposing the
installation of approximately 600 feet of new sidewalk, curb and gutter,
as well as bicycle lane striping, signage, and City telecommunication
lines. An upgrade to the signal at the intersection to accommodate
ADA pedestrian push-button/audible count down signals is also
included in the project design.
Member Osborne asked if the bicycle lanes are primarily for adult
cyclists or for the school children. Project Engineer Truong answered
that they are for the entire community and will provide students an
additional route to school. Truong noted that the purpose of the project
is to encourage students to use the sidewalks and bicycle lanes to
travel to and from school to help reduce traffic congestion in the area,
improve air quality, and reduce the amount of students required to be
bussed to school.
Member Osborne asked if the schools are considered walking or non-
walking schools. Transportation Manager Para answered that staff
worked with the school district on the grant application and part of
what the project will do is help expand the schools designated walking
area. The schools currently bus a large portion of areas and following
the completion of the improvements, school children will be
encouraged to walk and eliminate some bus routes.
Mayor Lewis noted that state wide students are being encouraged to
walk or bicycle to school.
E. Cascade Water Supply Offer (Dowdy/Repp)
This item was rescheduled for the next Public Works Committee
Meeting, May 6, 2013, to be discussed in Executive Session.
F. King County Flood Insurance Outreach Materials (Dowdy/Andersen)
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Environmental Services Manager Andersen and the Committee
reviewed a copy of the brochure that King County sent out October of
2012 to the City’s property owners in the special floor hazard risk
areas. Vice-Chair Peloza asked if King County advised property
owners, with a formal letter, that their property is within the flood plain
and that they should consider acquiring flood insurance. Andersen
answered that he is not aware of any such notification and that the
brochure provided to the Committee for discussion is that only
publication that was mailed out in the City of Auburn.
Environmental Service Manager Andersen verified that the brochures
were mailed to property owners with property in the 100-year Flood
Plain, following a question asked by Member Osborne.
Vice-Chair Peloza stated that he believes the City should make an
inquiry with the County as to whether or not they will provide the
property owners with a more official notification. Member Osborne
suggested possible asking that the brochure be reworded; notifying
recipients that the information contained in the brochure is applicable
to them because their property is within the 100-year Flood
Plain. Andersen noted that when home loans are federally backed,
flood insurance is required by law and other lenders may also require
flood insurance.
Environmental Services Manager Andersen explained that the
Community Ready System (CRS) Program and that program has
changed. There is an updated 2013 manual and the types of activities
that FEMA is looking for communities to engage in with regard to
public information, outreach and flood warning have
changed. Andersen said that staff will be reviewing the City’s program
against the new requirements. Andersen stated that there will probably
be a number of opportunities to refine the City’s public outreach, add
to what the City is doing or to partner with others to take advantage of
their public outreach programs. This will help to get the word out more
directly to property owners as well as maximize the City’s getting credit
in the CRS Program, which ultimately affects the premiums of policy
holders.
Andersen spoke about the possibility of obtaining grants to fund public
outreach, in response to a question asked by Member Osborne.
Vice-Chair Peloza asked that staff contact King County and relay the
Committee’s observation that the current brochure does not alert
people to the fact that they are in the flood plain. Vice-Chair Peloza
suggested that the he speak to State Councilmember von Reichbauer
regarding the issue.
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Andersen stated that at last count there are 317 structures in the
Special Flood Hazard Area and approximately 630 tax parcels. In May
2012 there were 1,509 flood insurance policies in effect in the City.
Vice-Chair Peloza asked that the King County Flood Insurance
Outreach Materials item remain on the matrix until after staff follows up
with King County and him with Councilmember von Reichbauer and
the Committee feels more comfortable with the community outreach.
G. 2014 - 2019 Transportation Improvement Program (Webb)
Transportation Manager Para stated that staff is beginning the annual
update of the Transportation Improvement Program (TIP), which is
required by the State.
Transportation Manager Para confirmed that there are four additions
to the TIP and so far no projects have been removed.
TIP #5 – M Street Underpass (3rd Street SE to 8th Street SE): Vice-
Chair Peloza noted that in the Progress Summary, the completion date
listed is 2014. Transportation Manager Para verified that the estimated
completion date is still July 2013 and the Progress Summary needs to
be updated.
Transportation Manager Para responded questions asked by Member
Osborne regarding the reasons why some projects have been
rescheduled out additional years.
Transportation Manager Para answered that the estimated budgets for
the new projects are still being calculated, following a question asked
by Member Osborne.
Transportation Manager Para stated that the TIP will be brought back
to the Committee for review several times prior to it being taking to the
Planning and Community Development Committee for action. There
is also a major update to the Comprehensive Transportation Plan
scheduled for 2013 and that will generate potential projects and may
also change the scope and descriptions of the projects already
included in the TIP.
H. Capital Project Status Report (Gaub)
Item 9 – C201A – M Street Underpass: Member Osborne asked if both
tracks are completed. Assistant City Engineer Gaub answered that
both are not yet completed. The girders for the second bridge are
tentatively scheduled to be set on April 22nd.
Assistant City Engineer Gaub reported that it will probably be in late
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June when the roadway will be open and there will be some final clean
up and work to complete following reopening of the road.
Item 33 – CP1201 – 2012 Local Street Pavement
Reconstruction: Assistant City Engineer Gaub confirmed for Vice-
Chair Peloza that paving of J Street SE is complete.
I. Significant Infrastructure Projects by Others - Public Works Status
Report (Gaub)
The Committee discussed the reason for the creation of the report.
There were no questions from the Committee regarding the report.
J. Action Tracking Matrix (Dowdy)
Item M – Pedestrian Visibility Improvements on A Street NW
(Northwest Post Office Exit): Transportation Manager Para stated that
the sign is not posted yet, but staff is working with the Post Office. The
sign is on Post Office property and their staff will be installing
improvements to the signage.
Item B – Track Completed Projects on the 2013 Active Capital
Improvement Projects Map: Assistant City Engineer Gaub reported
that the completed projects for the first quarter of 2013 have been
included on the map. Member Osborne asked that a copy of the map
be posted in the Councilmember offices in City Hall.
Item O – King County Flood Insurance Mailers – Quality Check: Vice-
Chair Peloza asked that the status be update to reflect the day’s
discussion.
Assistant Director/City Engineer Selle reported that the temporary
sidewalk repairs on A Street NW are completed, in response to a
question asked by Vice-Chair Peloza. Transportation Manager Para
stated that the repairs were made with cold mix asphalt and that
portion of the sidewalk will be included in the current list for repairs.
Vice-Chair Peloza requested that Item P be added to the matrix,
regarding a request for the City to examine whether or not a streetlight
can be installed on a wooden pole on 112th and 295th Streets.
IV. ADJOURNMENT
There being no further business to come before the Public Works
Committee, the meeting was adjourned at 5:05 p.m.
Approved this 6th day of May, 2013.
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AGENDA BILL APPROVAL FORM
Agenda Subject:
April 15, 2013 Minutes
Date:
April 30, 2013
Department:
Administration
Attachments:
April 15, 2013 Finance Committee
Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:
Meeting Date:May 6, 2013 Item Number:FN.1
AUBURN * MORE THAN YOU IMAGINEDFN.1 Page 32 of 132
Finance Committee
April 15, 2013 - 5:30 PM
Annex Conference Room 1
MINUTES
I. CALL TO ORDER
Chair John Partridge called the meeting to order at 5:30 p.m. in Annex
Conference Room 1 located on the second floor of the City Hall Annex at
One East Main Street in Auburn.
A. Roll Call
Chair John Partridge, Vice Chair Largo Wales and Member John
Holman were present.
City officials and staff members present included: Mayor Peter B.
Lewis, Finance Director Shelley Coleman, City Attorney Daniel B.
Heid, Innovation and Technology Director Ron Tiedeman, Public
Works Director Dennis Dowdy, and City Clerk Danielle Daskam.
Also present was Scot Pondelick.
B. Announcements
There was no announcement.
C. Agenda Modifications
There was no change to the agenda.
II. CONSENT AGENDA
A. Minutes of the April 1, 2013 Meeting
Member Holman moved and Vice Chair Wales seconded to approve
the April 1, 2013 minutes.
MOTION CARRIED UNANIMOUSLY. 3-0
B. Claims Vouchers (Coleman)
Claims check numbers 421592 through 421875 in the amount of
$4,850,174.97 and dated April 15, 2013.
Committee members reviewed the claims and payroll vouchers and
briefly discussed claims voucher numbers 421592, 421794 and
421874.
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FN.1 Page 33 of 132
Vice Chair Wales moved and Member Holman seconded to approve
and forward the claims and payroll vouchers to the full Council for
consideration.
MOTION CARRIED UNANIMOUSLY. 3-0
C. Payroll Vouchers (Coleman)
Payroll check numbers 533722 through 533755 in the amount of
$852,513.66 and electronic deposit transmissions in the amount of
$1,175,116.50 for a grand total of $2,027,630.16 for the period
covering March 28, 2013 - April 10, 2013.
See claims vouchers above for action on payroll vouchers.
III. DISCUSSION ITEMS
A. February 2013 Financial Report (Coleman)
Finance Director Coleman presented the February 2013 Financial
Report. Committee members reviewed General Fund revenues and
expenditures to date and the status of the enterprise funds.
Director Coleman noted that General Fund revenues totaled $7.5
million year-to-date, while expenditures totaled $7.8 million. Property
tax revenues are expected in April 2013.
Director Coleman pointed out that revenues under Public Safety
previously included probation fees. King County District Court retains
the probation fees for their probation program. The City will no longer
be receiving probation revenue, and the budget will be adjusted in the
future to reflect the change.
Director Coleman cautioned that some of the General Fund revenues
are received quarterly and will be reflected in future monthly reports.
Director Coleman noted that the City has received increased permit
and plan review fees due to the permitting for several large projects,
including the Auburn High School Reconstruction and Modernization
project.
Director Coleman pointed out that the monthly financial report includes
a new graph for pet licensing, and the graphs for the Golf Course and
Cemetery include a new data point for 2013 operating expenses.
Chair Partridge stated that thus far in 2013, 60 percent of those who
licensed their pets with King County at this time last year
have relicensed their pets with Auburn. Mayor Lewis stated that he
expected pet license receipts to be higher. In taking pet licensing over
from King County, it is hoped that over a period of time and developing
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FN.1 Page 34 of 132
a relationship with the humane society and the veterinarians, that the
licensing numbers can be increased.
In response to a question from Member Holman, Finance Director
Coleman reported that she will be giving a financial analysis related to
the City's contract for services with Auburn Valley Humane Society at
the next Municipal Services Committee.
B. Resolution No. 4932 (Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract for services
with Avidex Industries, LLC for audio visual systems
Innovation and Technology Director Tiedeman presented Resolution
No. 4932 approving a contract with Avidex for the upgrade of
audiovisual equipment, services and technology in City facilities.
Originally the project was funded through budget and franchise fees to
upgrade the Council Chambers AV equipment only. However, after
reviewing the needs of the City and the cost of upgrading the Council
Chambers alone, staff recommends utilizing Avidex expertise to
identify a scalable solution to upgrade and enhance technology with
the ability to expand City services now and in the future. The project
includes the entire City Hall, including Council Chambers, meeting
rooms, second floor, digital signage, and golf course, with the ability to
extend out to other facilities.
The current system is essentially proprietary and over ten years old.
The proposed solution creates a framework of engineering and
technical standards that will allow IT staff to continue adding services
in the future.
Mayor Lewis stated that each department pays a portion of their
budget to an interfund for innovation and technology maintenance
services and replacement.
Member Holman expressed concern about expending $50,000 for IT
equipment at the golf course. Member Holman suggested that the
Council revisit the plans for the IT improvements at the golf course
before the funds are expended.
Finance Director Coleman reminded that each department, including
the Golf Course, pays a portion of their budget for IT interfund
services. Additionally, franchise fees paid by Comcast can be used for
either General Fund or any enterprise fund IT services.
Director Tiedeman explained that the golf course improvements
include technology improvements to the banquet room, pro shop, and
event displays. The technology improvements are considered for the
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business side of the enterprise to encourage more tournaments and
more use of the banquet facilities.
Mayor Lewis reiterated that each department, including the Golf
Course, pays a portion of their budget for IT interfund services. The
funds are not intended for any other use other than technology
improvements.
Member Holman stated that he may offer an amendment at the
Council meeting this evening to adopt Resolution No. 4932 but require
further Council review prior to any expenditure for the golf course
equipment.
C. Utility Amnesty Program (Coleman)
Finance Director Coleman reviewed the City's utility amnesty program
that was offered recently to utility customers with delinquent accounts.
Director Coleman reported that the City has a considerable customer
base of accounts without water service, but are served with sewer,
storm and refuse service. Annexations over the past several years
have brought areas into the city that are serviced by other water
purveyors. The City has not been successful in obtaining past due
accounts through the legal process, which is costly in time and not
efficient.
Earlier this year there were 342 delinquent accounts owing $547,193.
Rather than sending them to collection, each were offered an
opportunity to pay the principal amount, without penalty or
interest, within thirty days. Approximately 80 customers took
advantage of the amnesty program, which cleared approximately
$98,000 in account balances. The remaining accounts have been
turned over for pre-collection. For those accounts not paid during pre-
collection, the collection agency will add their fee and proceed with
collection efforts.
Director Coleman advised that in the case of bankruptcies, the
accounts are written off. Other uncollectible accounts will be placed
as a lien on the property.
D. Advertising Budgets
In response to an earlier inquiry from Chair Partridge, Finance Director
Coleman reported the advertising budget for the cemetery was
$14,000 in 2012 and $15,900 for 2013. The advertising budget for the
golf course was $6,000 in 2012 and $6,000 in 2013.
IV. ADJOURNMENT
There being no further business to come before the Committee, the meeting
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FN.1 Page 36 of 132
adjourned at 6:50 p.m.
APPROVED this 6th day of May, 2013.
____________________________ _____________________________
John Partridge, Chair Danielle Daskam, City Clerk
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Minutes of the April 15, 2013 regular City Council meeting
Date:
April 30, 2013
Department:
Administration
Attachments:
April 15, 2013 City Council Minutes
Budget Impact:
$0
Administrative Recommendation:
Background Summary:
Reviewed by Council Committees:
Councilmember:Staff:
Meeting Date:May 6, 2013 Item Number:CA.A
AUBURN * MORE THAN YOU IMAGINEDCA.A Page 38 of 132
City Council Meeting
April 15, 2013 - 7:30 PM
Auburn City Hall
MINUTES
Watch the meeting video
Meeting videos are not available until 72 hours after the meeting has concluded.
I. CALL TO ORDER
A. Flag Salute
Mayor Peter B. Lewis called the meeting to order at 7:30 p.m. and led
those in attendance in the Pledge of Allegiance.
B. Roll Call
Councilmembers present: Nancy Backus, Bill Peloza, John Partridge,
Largo Wales, Wayne Osborne and John Holman. Councilmember
Rich Wagner was excused.
Department directors and staff members present: City Attorney Daniel
B. Heid, Economic Development Manager Doug Lein, Chief of Police
Bob Lee, Finance Director Shelley Coleman, Innovation and
Technology Director Ron Tiedeman, Interim Planning and
Development Director Jeff Tate, Public Works Director Dennis Dowdy,
and City Clerk Danielle Daskam.
C. Announcements, Appointments, and Presentations
1. Proclamation - National Day of Prayer
Mayor Lewis read and presented Marjorie Gordon a proclamation
declaring May 2, 2013, as National Day of Prayer in the city of
Auburn. Mrs. Gordon thanked Mayor Lewis and Councilmembers
for their support.
2. Proclamation - Volunteer Week
Mayor Lewis to proclaim the week of April 21-27, 2013, as
"Volunteer Week" in the city of Auburn.
Mayor Lewis read and presented a proclamation to Auburn Senior
Center Supervisor Radine Lozier declaring April 21-27 as National
Volunteer Week in the city of Auburn. Ms. Lozier announced the
Senior Center will be hosting the annual Community Volunteer
Luncheon on April 25th, where the featured speaker will be Cisco
Morris.
3. Proclamation - April 24, 2013 as "Arbor Day"
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Mayor Lewis to proclaim April 24, 2013, as "Arbor Day" in the city
of Auburn.
Mayor Lewis read and presented a proclamation to Urban Tree
Board Chair Bryce Landrud declaring Auburn 24, 2013, as Arbor
Day in the city of Auburn. Mayor Lewis urged all to celebrate
Arbor Day and support efforts to protect trees and woodlands and
plant a tree. Mr. Landrud offered the expertise of Urban Tree
Board members to the community.
4. Appointment to Planning Commission
City Council to confirm the appointment of Jack Smith to the
Planning Commission for a three year term expiring December 31,
2015.
Deputy Mayor Backus moved and Councilmember Peloza
seconded to confirm the appointment of Jack Smith to the
Planning Commission for a three year term expiring December 31,
2015.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Agenda Modifications
There was no change to the agenda.
II. CITIZEN INPUT, PUBLIC HEARINGS & CORRESPONDENCE
A. Public Hearings
B. Audience Participation
This is the place on the agenda where the public is invited to speak to
the City Council on any issue. Those wishing to speak are reminded to
sign in on the form provided.
Jon Lindenauer, 58th Pl S, Auburn, WA
Mr. Lindenauer presented his written comments and spoke on behalf
of the "No North Auburn Garbage Site" citizens group, which opposes
the location of a King County transfer station at 28721 West Valley
Highway South. He thanked the City Council for their resolution
urging King County to extend the public scoping period for the
proposed Algona transfer station replacement site. Mr. Lindenauer
spoke in opposition to locating a solid waste transfer station at 28721
West Valley Highway South and urged the City Council to oppose the
site selection.
Elam Anderson, 23rd Street SE, Auburn, WA
Mr. Anderson expressed concern with the open rail cars loaded with
coal parked on railroad tracks in the city and traveling through town.
He expressed concern that coal dust may be polluting the west Auburn
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area and the area of the Environmental Park. He urged the City to
request the railroad to cover the exposed coal.
Carri Williams, G Street SE, Auburn
Ms. Williams expressed concern with a residence at 15 F Street SE,
which she believes is a drug house. She also expressed concern with
the number of high school students hanging out in the alley.
Scot Pondelick, announced that the South King County Stand Down
and Veteran Resource Fair will be held at Green River Community
College on June 8th. He encouraged all to support with the effort
with donations.
Mayor Lewis commented that the City of Auburn has been working
with Green River Community College on the Stand Down and
Resource Fair and will be supporting all efforts.
Mayor Lewis encouraged Ms. Williams to speak to Chief of Police Lee
regarding the activities in her neighborhood.
In response to Mr. Anderson's comments, Mayor Lewis reported the
City has been in contact with Burlington Northern Railroad regarding
the coal cars. Burlington Northern Railroad has responded that the
railroad has been transporting coal through the state for over 120
years; however, the City will continue conversations with the railroad.
Mayor Lewis commented on Mr. Lindenauer's comments and the
possible location of a King County solid waste transfer station at
28721 West Valley Highway South. Mayor Lewis stated that
development around the property at 28721 West Valley Highway
South has impacted the property and the levels of water in the
neighborhood has risen over the years due to development on the
hillside and the inability of the water to move through the
property. The property owners are looking for an opportunity to sell or
develop their property. Mayor Lewis reminded that the City Council
passed a resolution (Resolution No. 4934) expressing the Council's
concern about King County locating a solid waste transfer station at
28721 West Valley Highway.
C. Correspondence
There was no correspondence for Council review.
III. COUNCIL COMMITTEE REPORTS
A. Municipal Services
Chair Peloza reported the Municipal Services Committee met April 8, Page 3 of 11
CA.A Page 41 of 132
2013. The Committee reviewed Resolution No. 4926 regarding the
King County Regional Hazard Plan, Resolution No. 4928 authorizing a
$300,000.00 Federal Aviation Administration grant to seal coat airport
apron areas, Resolution No. 4929 relating to a Federal Aviation
Administration grant to prepare an airport wildlife hazard
assessment, and Ordinance No. 6460 relating to solid waste disposal.
The Committee discussed the RedFlex contract extension, a possible
Request for Proposals for photo enforcement, Resolution No. 4932
authorizing a contract for audio visual services and equipment
upgrades throughout city facilities, student rental housing, animal
control and rescue, a fireworks update, and the Committee's project
matrix. The next regular meeting of the Municipal Services Committee
is scheduled for Monday, April 22, 2013.
B. Planning & Community Development
Chair Backus reported the Planning and Community Development
Committee met on April 8, 2013. The Committee discussed student
rental housing, the director's report, which included a report on the
high volume of permit activity thus far this year, and Auburn Downtown
Association's plans to hold a City birthday party on June 14. The next
regular meeting of the Planning and Community Development
Committee is scheduled for April 22, 2013 at 5:00 p.m.
C. Public Works
Vice Chair Peloza reported the Public Works Committee met this
afternoon at 3:30. The Committee approved a right-of-way use permit
for the City's Clean Sweep event, a consulting services
agreement with FCS Group, and final payment for Small Works
Project No. MS1203, the 15th Street SW and West Valley Highway
Signal Repairs. The Committee discussed the February 2013
Financial Report, the utility amnesty program, the 2013 Local Street
(SOS) program update, Public Works Project CP1120 the Lea Hill
Safe Route to School Project, King County flood insurance outreach
materials, the 2014-2019 Transportation Improvement Program, the
capital projects status report, and the Committee's project matrix. The
next regular meeting of the Public Works Committee is scheduled for
May 6, 2013 at 3:30 p.m.
D. Finance
Chair Partridge reported the Finance Committee met this evening at
5:30. The Committee reviewed claims vouchers in an amount just
under $5 million and payroll vouchers in the amount of approximately
$2 million. The Committee discussed the February Financial Report,
which included building permit and plan review revenues at 412% of
budget and operating expenditures approximately 5.6% below budget
at this time. Chair Partridge noted that the City's agreement with the
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CA.A Page 42 of 132
Auburn Valley Humane Society (AVHS) guarantees $20,000 a month
to AVHS regardless of license collections. Chair Partridge reported
that approximately 60 percent of those who licensed their pets with
King County last year at this time have relicensed with Auburn. It is
hoped that through marketing efforts, the licensing level will increase.
The Committee also reviewed the status of the golf course fund and
the cemetery fund. The Committee also discussed Resolution
No. 4932 relating to an agreement with Avidex for audio visual
improvements and the utility amnesty program. The next regular
meeting of the Finance Committee is scheduled for May 6, 2013.
E. Les Gove Community Campus
The Les Gove Community Campus Committee has not met since the
last Council meeting.
F. Council Operations Committee
The next regular meeting of the Council Operations Committee is
scheduled for May 6, 2013 at 5:00 p.m.
IV. CONSENT AGENDA
All matters listed on the Consent Agenda are considered by the City
Council to be routine and will be enacted by one motion in the form listed.
A. April 1, 2013 Minutes
B. Claims Vouchers (Partridge/Coleman)
Claims check numbers 421592 through 421875 in the amount of
$4,850,174.97 and dated April 15, 2013.
C. Payroll Vouchers (Partridge/Coleman)
Payroll check numbers 533722 through 533755 in the amount of
$852,513.66 and electronic deposit transmissions in the amount of
$1,175,116.50 for a grand total of $2,027,630.16 for the period
covering March 28, 2013 - April 10, 2013.
D. Public Works Project No. MS1203 (Wagner/Dowdy)
City Council approve Final Pay Estimate No. 1 to Small Works
Contract No. 12-22 in the amount of $30,108.94 and accept
construction of Project No. MS1203, 15th St SW & West Valley
Highway Signal #128 Repairs
Deputy Mayor Backus moved and Councilmember Peloza seconded
to approve the Consent Agenda.
The Consent Agenda includes claims and payroll vouchers and public
works projects.
MOTION CARRIED UNANIMOUSLY. 6-0
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CA.A Page 43 of 132
V. UNFINISHED BUSINESS
There was no unfinished business.
VI. NEW BUSINESS
There was no new business.
VII. ORDINANCES
A. Ordinance No. 6460 (Peloza/Coleman)
An Ordinance of the City Council of the City of Auburn, Washington,
amending Sections 8.08.070 and 8.08.140 of the Auburn City Code
relating to solid waste disposal
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Ordinance No. 6460.
MOTION CARRIED UNANIMOUSLY. 6-0
VIII. RESOLUTIONS
A. Resolution No. 4926 (Peloza/Dowdy)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the adoption of the 2009 King County Regional Hazard
Plan and the City of Auburn Annex to the Plan
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4926.
Resolution No. 4926 approves the 2009 King County Regional Hazard
Mitigation Plan and the City of Auburn Annex to the Plan. Upon
adoption, the City becomes eligible for federal hazard mitigation
grants.
MOTION CARRIED UNANIMOUSLY. 6-0
B. Resolution No. 4928 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to apply for and, if awarded, to accept grant funds
in the amount of $300,000.00 from the Federal Aviation Administration
and the Washington State Department of Transportation, Aviation
Division, to seal coat airport apron areas, runway and taxiway surfaces
for the Auburn Municipal Airport and authorizing the execution of the
grant agreement therefor
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4928.
MOTION CARRIED UNANIMOUSLY. 6-0
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CA.A Page 44 of 132
C. Resolution No. 4929 (Peloza/Coleman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the City to apply for, and if awarded, to accept grant funds
in the amount of $70,000.00 from the Federal Aviation Administration
and the Washington State Department of Transportation, Aviation
Division, to prepare an airport wildlife hazard assessment for the
Auburn Municipal Airport and authorizing the execution of the grant
agreement therefor
Councilmember Peloza moved and Councilmember Osborne
seconded to adopt Resolution No. 4929.
MOTION CARRIED UNANIMOUSLY. 6-0
D. Resolution No. 4932 (Partridge/Tiedeman)
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a contract between
the City of Auburn and Avidex Industries, LLC for audiovisual systems
Councilmember Partridge moved and Councilmember Wales
seconded to adopt Resolution No. 4932.
Councilmember Partridge reported that the approved budget includes
funding from Innovation Technology interfund payments and franchise
fees for audio visual upgrades for Council Chambers as well as other
facilities throughout the city. The scalable design ensures services
and capabilities for now and in the future. The upgrades and
enhancements are for the Council Chambers, the Mayor's Office,
conference rooms, common areas, and the golf course banquet room.
Councilmember Wales spoke in favor of the resolution noting that
annually each department is assessed some indirect costs for
Innovation and Technology (IT) services for replacement and
additions. She spoke in favor of the improvements slated for the golf
course, which has been assessed for IT interfund
services. Councilmember Wales stated the IT improvements
proposed for the golf course will make the golf course more viable and
attractive to tournament organizers.
Councilmember Holman moved and Councilmember Osborne
seconded to amend Resolution No. 4932 by adding a requirement that
all costs associated with golf course AV equipment be referred back to
the City Council prior to expenditure.
Councilmember Holman stated that the amendment will remove
authorization for approximately $35,000 from the overall budget
impact. With additional Council oversight and approval, the $35,000
could be spent on golf course AV equipment. Councilmember Holman
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CA.A Page 45 of 132
stated that he is aware that the golf course pays monthly IT
development charges and receives little in return, but presently
expenditures at the golf course do not make financial sense. As the
economy improves, the AV improvements may well be a good
financial decision. At the end of the playing year, improvements to AV
equipment may be desirable and financially viable.
Councilmember Peloza expressed concern that the amendment would
slow progress at the golf course.
In response to a question from Councilmember Partridge, Innovation
and Technology Director Tiedeman stated that he anticipates the
design for the golf course IT and AV improvements would be
presented to the Council in August.
Councilmember Osborne spoke in favor of the amendment, stating
that the Council will be able to review the design of the improvements
prior to authorizing the expenditure. Councilmember Osborne stated
that he believes the project will not be delayed due to the proposed
amendment.
Councilmember Peloza spoke against the proposed amendment.
In response to a question from Deputy Mayor Backus, Councilmember
Holman stated that he believes the improvements to the golf course
banquet room facilities are warranted; however, he questions the need
for the technology improvements for the golf course.
Deputy Mayor Backus spoke in favor of technology improvements to
the golf course banquet room facilities to attract additional users of the
facility.
Councilmember Partridge commented that initially he was not in favor
of technology expenditures for the golf course. However, the golf
course enterprise fund has already paid for the Innovation and
Technology interfund services and those funds were set aside and
budgeted for the proposed improvements.
MOTION TO AMEND FAILED. 2-4 (Councilmembers Backus,
Peloza, Partridge and Wales voted no.)
MOTION TO ADOPT RESOLUTION NO. 4932 CARRIED
UNANIMOUSLY. 6-0
IX. REPORTS
At this time the Mayor and City Council may report on significant items
associated with their appointed positions on federal, state, regional and
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CA.A Page 46 of 132
local organizations.
A. From the Council
Deputy Mayor Backus reported on her attendance at a listening
session at Auburn Multicare Medical Center, the Washington Women's
Employment and Education fund raiser, a meeting with National
League of Cities representatives on a program to rehabilitate homes
for disabled veterans, the grand opening for the Auburn Burndale
Homes new community center, and the Senior Center coffee hour.
Councilmember Wales reported on her attendance at the King County
Board of Health which is joining a national initiative to reduce
sodium/salt in diets, the Regional Access Mobility
Partnership transportation forum for Pierce County, and the Pierce
County Cities and Towns Association.
Councilmember Holman reported he attended the Washington
Women's Employment and Education fundraising breakfast, the Law
Enforcement Officers and Fire Fighters (LEOFF) Retirement and
Disability Board meeting, a fund raiser held at Wesley Homes, a
meeting with Senator Joe Fain to discuss transportation budget issues
along with other Association of Washington Cities members, a meeting
with the chapter president of the Paralyzed Veterans of America, the
National League of Cities representative from Washington, D.C., and a
local representative of the Veterans Administration relating to a
program to obtain foreclosed homes and turning them over to a non-
profit so that they can be modified for veterans with disabilities.
Councilmember Holman also reported on his attendance at the Puget
Sound Regional Council Growth Management Committee, a webinar
conducted by the National League of Cities on the federal budget, and
a planning session for Auburn's 122nd birthday party.
Councilmember Peloza reported he attended the King County Solid
Waste Advisory Committee meeting where discussions included the
new interlocal agreement for solid waste management, conversion of
methane gas, and unsecured loads. Councilmember Peloza also
reported on his attendance at the Boys and Girls Club breakfast, an
identity theft education session sponsored by King County
Councilmember Von Reichbauer, and the grand opening of the new
community center at Burndale Homes. Councilmember Peloza
reminded the Auburn International Farmers Market will open June 9th.
Additionally, he announced Terry Home will open a new facility for
traumatic brain injury victims at 727 A Street NE. Four of the units will
be dedicated to veterans with traumatic brain injury. Mayor Lewis and
Councilmember Peloza reminded of the American Legion's service to
dispose of worn United States flags. American Legion Post 78
provides a box a City Hall for the honorable disposal of United States
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CA.A Page 47 of 132
flags.
Councilmember Osborne reported he attended the Washington
Women's Employment and Education fundraising breakfast and the
Law Enforcement Officers and Fire Fighters (LEOFF) Retirement and
Disability Board meeting.
Councilmember Partridge reported on his attendance at the Domestic
Abuse Women's Network (DAWN) fundraiser, the Regional Law,
Safety, and Justice steering committee meeting, the Auburn Avenue
Theater's night of poetry and animation featuring Auburn Poet
Laureate Dick Brugger and his daughter, the grand re-opening for
Action Tattoo, and a meeting with the new Executive Director of the
Auburn Downtown Association, Laura Westergard. On a personal
note, Councilmember Partridge reported that his daughter was in the
finish line stands at the Boston marathon today. She left the stands
fifteen minutes prior to the Boston marathon bombings, and she has
arrived home safely.
B. From the Mayor
Mayor Lewis thanked Deputy Mayor Backus and Councilmembers
Peloza and Wales for standing in for Mayor Lewis at several events
while he was out of the country. Mayor Lewis reported on his visit to
the City's sister city of Pyeongchang, South Korea, the site of the 2018
Winter Olympic Games. Mayor Lewis spoke of the cultural and
economic benefits of the City's relationship with Pyeongchang. Mayor
Lewis also spoke briefly regarding the gateway projects and the need
to upgrade and modernize the infrastructure and the Ports of Seattle
and Tacoma to accommodate the post-Panamax vessels, recent
legislative actions, and the Washington Women's Employment
and Education fundraiser. Mayor Lewis commented regarding the
tragedy today at the Boston marathon where two bombs
were detonated near the finish line of the marathon. He indicated that
seven residents of Auburn participated in the marathon.
X. EXECUTIVE SESSION
At 9:35 p.m., Mayor Lewis recessed the meeting for a five minute
intermission and then to executive session for approximately five minutes
in order to discuss pending/potential litigation. Action may follow the
executive session. City Attorney Heid attended the executive session.
Mayor Lewis reconvened the meeting at 9:42 p.m.
City Attorney Heid read the title of Resolution No. 4935:
Resolution No. 4935
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CA.A Page 48 of 132
A Resolution of the City Council of the City of Auburn, Washington,
authorizing the Mayor and City Clerk to execute a settlement agreement
between the City of Auburn and The Stratford Company, LLC
Deputy Mayor Backus moved and Councilmember Holman seconded to
adopt Resolution No. 4935.
MOTION CARRIED UNANIMOUSLY. 6-0
XI. ADJOURNMENT
There being no further business to come before the Council, the meeting
adjourned at 9:43 p.m.
APPROVED this ___ day of May, 2013.
____________________________ ___________________________
Peter B. Lewis, Mayor Danielle E. Daskam, City
Clerk
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CA.A Page 49 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Claims Vouchers
Date:
April 30, 2013
Department:
City Attorney
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council approve claims vouchers.
Background Summary:
Claims check numbers 421876 through 422299 in the amount of $2,506,470.54 and
dated May 6, 2013.
Reviewed by Council Committees:
Councilmember:Partridge Staff:Coleman
Meeting Date:May 6, 2013 Item Number:CA.B
AUBURN * MORE THAN YOU IMAGINEDCA.B Page 50 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Payroll Vouchers
Date:
April 30, 2013
Department:
Administration
Attachments:
No Attachments Available
Budget Impact:
$0
Administrative Recommendation:
City Council to approve Payroll Vouchers.
Background Summary:
Payroll check numbers 533756 through 533787 in the amount of $269,974.76 electronic
deposit transmissions in the amount of $1,203,894.37 for a grand total of $1,473,869.13.
For the period covering April 11, 2013 - April 24, 2013
Reviewed by Council Committees:
Finance
Councilmember:Partridge Staff:Coleman
Meeting Date:May 6, 2013 Item Number:CA.C
AUBURN * MORE THAN YOU IMAGINEDCA.C Page 51 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Consultant Agreement AG-C-431
Date:
April 15, 2013
Department:
Public Works
Attachments:
Scope of Work
Spreadsheets
Budget Impact:
$124,080.00
Administrative Recommendation:
Council grant permission to enter into Consultant Agreement No. AG-C-431 with FCS
Group, Inc. for the Water, Sewer, and Stormwater Cost of Service Rate and Charge
Study.
Background Summary:
Background Summary:
The study includes a cost of service analysis and system development charge (SDC)
review. Cost of Service looks at utility rate structures in relation to customer equity. The
SDC review will evaluate the adequacy of SDC to fund capacity related capital projects.
The following summarizes major work activities performed during the City of Auburn’s
Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Note that the
following also includes optional tasks that may be performed.
Model Development
Utilizing the cost of service/rate design modules developed for the City during the 2010
rate studies, revenue requirement transition worksheets will be created to incorporate the
pertinent line item detail for each utility from the City’s current combined financial
models.
Retail Cost of Service Analysis
The cost of service analysis provides a defensible basis for assigning “cost shares” and
establishing “equity” for utility customers based on their unique demands placed on the
systems.
Retail Rate Structure Evaluation
Review and analyze the current utility retail rate structures. Recommend rate structure
modifications reflective of cost-of-service findings and policy objectives for rate stability,
customer equity, efficiency of use, and administrative practicality.
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 52 of 132
System Development Charge Update
Conduct the technical analysis necessary to update water, sewer, and stormwater SDCs
using the methodology developed for the 2010 rate and charge study.
Optional Study Tasks
SDC White Paper
Craft and submit a white paper addressing general SDC background, philosophy, and
alternative methodologies commonly used in the industry and in compliance with
Washington State legal precedence.
Wholesale Cost of Service / Rate Analysis
Update wholesale revenue requirements and resulting rates over the study period. The
analysis will be consistent with wholesale service agreements / service requirements,
incorporating existing conditions and City policy direction.
Braunwood Cost of Service / Rate Analysis
We will perform a separate cost of service analysis to determine the actual cost of
servicing this system and establish a separate schedule of rates for this system to be
financially self-supporting, inclusive of the cost of maintaining and replacing its capital
infrastructure.
Project Schedule
SDC Review - Complete Early 3rd Quarter 2013
Cost of Service Analysis - Complete Late 4th Quarter 2013
Project Cost Summary
Base Study: $94,380.00
Optional Tasks: $29,700.00
Total: $124,080.00
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:CA.D
AUBURN * MORE THAN YOU IMAGINEDCA.D Page 53 of 132
Page 1
Exhibit A
Scope of Work
City of Auburn
Water, Sewer, and Stormwater Cost of Service / Rate and SDC Study
The following Scope of Work (SOW) identifies the activities that FCS GROUP will perform for the
City of Auburn’s Water, Sewer, and Stormwater Cost of Service Rate and Charge Study. Note that the
SOW includes baseline study tasks and optional tasks for the City’s consideration. Note that the
baseline study tasks do not include review of wholesale rates. Wholesale revenues would be assumed
at existing levels, consistent with utility-wide retail rate adjustments, or adjusted based on a cost
escalation factor defined by the City.
A. BASELINE STUDY TASKS
Task A-1: Data Collection / Kick-off Meeting
Attend a kick-off meeting with the City staff to introduce the project team, discuss key issues and
objectives, and review readily available information. In particular, any customer equity concerns will
be discussed that could result in revisions to cost allocation methodologies and/or revised rate
structures. Provide a written data request list to the City in advance of the kick-off meeting. Review,
analyze, and validate data as necessary for use in conducting the technical analyses. Follow up with
City staff (via telephone / email) for any additional items or explanations as necessary.
Task A-2: Spreadsheet Model Development
Utilizing the cost of service/rate design modules developed for the City during the 2010 rate studies,
revenue requirement transition worksheets will be created to incorporate the pertinent line item
detail for each utility from the City’s current combined financial models. This will include sections
for the detailed line item O&M expenditures and the cashflow “test page” to include other
expenditures, non-rate revenues, revenues under existing rates, and rate revenues incorporating
proposed rate adjustments. Additional detail and analysis will likely be required from that included
in the revenue requirement forecasts or overall rate adjustments proposed in the City’s model in
order to separate retail and wholesale revenues, revenue requirements and rate adjustments.
Update the models to reflect current plant, customer, and operational data, as well as current cost of
service / rate structure policy goals for each utility. Separate models will be provided for each utility.
Task A-3: Retail Cost of Service Analysis
The cost of service analysis provides a defensible basis for assigning “cost shares” and establishing
“equity” for utility customers based on their unique demands placed on the systems. Detailed
customer billing analyses and cost allocations will be performed for each utility. Cost allocations for
the stormwater utility will be used to evaluate potential revisions to credit policies, if warranted. This
task will include the following:
A Customer Statistics Analysis to evaluate individual customer data including: number of
accounts, meter size, equivalent service units and water usage patterns (annual use, winter
period use, and summer use). Summarize customer statistics to determine if the current
grouping of customers for each utility remains appropriate and for subsequent use in developing
rate structures.
CA.D Page 54 of 132
Page 2
A “Price-Out” of Rate Revenue by Customer Class under Existing Rates to validate the
underlying customer data set for use in assessing cost of service shifts and designing rate
structures. This is a critical process in a cost of service rate study to provide the baseline for
analyzing the current distribution of costs by customer class in comparison to any indicated
shifts in the distribution of costs resulting from the cost of service analysis. Apply prevailing
rates to the customer statistics and calculate revenues by customer class. These calculated
revenues are tested against actual reported revenues by customer class to determine if the
underlying data set is valid. Depending on the initial outcome, this could include follow up with
City staff to determine potential reasons for any significant discrepancies before moving forward
with rate design.
A Functional Allocation of System Assets and Expenses to provide the baseline for assigning
costs to customer classes. Review historical asset records and classify plant investment by major
categories. For water, major categories include supply/treatment, storage,
transmission/distribution, meters & services, hydrants, customer, and general plant. For sewer,
major categories include customer, collection, and general plant. Treatment service is provided
by King County Metro. Assign categorized plant investment to functional cost components using
system design criteria. For water, functional service components include customer, base
demand, peak demand, and fire protection. For sewer, functional service components include
customer and flow. Stormwater costs will be allocated to “base” and “use” components. All
customers will be assigned the base costs, while “use” costs will define credits.
A Distribution of Costs to Customer Classes using the results of the customer billing analysis
and the functional cost allocation process. For each utility, allocate system costs to customer
classes in proportion to use/demand. Derive class of service unit costs for use in designing rate
structure components (further discussed in Task 5.
A Phase-in Strategy to Meet Customer Class Cost of Service should study results indicate
significant cost shifts amongst customer classes within each utility. This would involve
developing strategies to move customer classes to indicated cost of service over a 3 to 5-year
period, while ensuring adequate overall revenue generation for each utility.
Task A-4: Fire Protection Cost Removal from Water Rates
Identify and remove fire protection costs from water rates in compliance with the Washington
Supreme Court ruling (Lane v. Seattle). In its ruling the Court defines public fire protection as a
general government service that cannot be funded through water rates. The cost of service analysis
for the water utility will facilitate compliance with the Lane verdict. Working with the current water
system plan, determine the portion of the water system’s operation attributable to the provision of
fire protection and remove those costs in the calculation of updated water rates. Work with the City
to establish policy objectives and potential strategies for the recovery of fire protection costs
through other means. The Court upheld “a solution” that an increase to the utility tax on the water
utility to recover those costs is valid and within statutory authority. Alternatively, a direct payment
from the General Fund to the water utility could be made.
Task A-5: Retail Rate Structure Evaluation
Review and analyze the current utility retail rate structures. Recommend rate structure
modifications reflective of cost-of-service findings and policy objectives for rate stability, customer
equity, efficiency of use, and administrative practicality. Evaluate and demonstrate the ability of the
resulting rates to generate the projected and required revenues by testing rates against composite
system customer demands. Identify revenues to be generated from the fixed and volume-based
components of the rate structure to provide for revenue stability. Prepare sample single-family
residential (SFR) and non-SFR bills under existing and proposed rates. Conduct a survey of sample
CA.D Page 55 of 132
Page 3
bills for up to five (5) neighboring jurisdiction’s for the the single family residential class. The budget
provides for up to 2 rate structure options for each utility, including seasonal rates for water utility
non-SFR customers.
Task A-6: System Development Charge Update
Conduct the technical analysis necessary to update water, sewer, and stormwater SDCs using the
methodology developed for the 2010 rate and charge study. This methodology incorporates existing
plant in service (with allowable adjustments), plus future capital projects to upgrade or expand the
systems. Replacements projects are excluded from the calculation. Incorporate current and planned
system investment and system capacity and calculate the maximum allowable SDC per customer
equivalent. Update the schedule of charges for each utility system. Conduct a survey of up to five (5)
neighboring jurisdictions to compare the level of residential (or equivalent customer) SDCs.
If the City chooses to include the optional SDC white paper task (Task B-1) and an alternative
methodology is selected, charges will be developed based on the selected methodology.
Task A-7: Meetings & Presentations
Prepare materials and attend the following meetings to review interim findings, obtain policy
direction, and present draft and final study results. In addition to kick-off meeting described in Task
1, the following review meetings are anticipated:
Up to two (2) meetings with City staff to review interim finding and receive policy direction.
Up to two (2) meetings with the Public Works Committee and/or other committees to review
draft results and receive policy direction prior to the Council presentation.
Up to two (2) meetings with City Council to review draft and final study results.
Task A-8: Documentation
Prepare/submit a study report summarizing major assumptions, findings and study
recommendations for each utility. A draft will be provided in electronic format for City staff review
and comment. A final report will be delivered in hard copy and electronic format. The supporting
spreadsheet analyses for each utility will be included as technical appendices.
Task A-9: Project Administration / Management
Perform miscellaneous project set up activities, work paper documentation, internal scheduling /
workload planning, invoicing, ongoing client correspondence, and other miscellaneous
administrative / project management activities throughout the study.
B. OPTIONAL STUDY TASKS
Task B-1: SDC White Paper
Craft and submit a white paper addressing general SDC background, philosophy, and alternative
methodologies commonly used in the industry and in compliance with Washington State legal
precedence. This evaluation will include a discussion of general purpose; delineation of alternatives;
allowable costs and adjustments; system capacity/customer base; analytical components; data
needs; and applicability. We will also document alternatives related to the structure of charges for
the utility systems, such as meter size, sewer flow, impervious surface area, etc. This evaluation will
also address administrative and procedural topics related to the SDCs that take into account the
City’s current practices, experiences and requirements. We will expand the SDC survey discussed in
the baseline study (Task A-6) to include additional research on methodology, structure, and credit
policies.
CA.D Page 56 of 132
Page 4
This background material will highlight and structure key issues related to SDC policy and methods
to assist the City in selecting the preferred method for calculating updated SDCs for each utility
system.
We do not anticipate the need for an additional meeting to review the paper with City staff, but could
accommodate discussion via teleconference and/or combine with meetings identified in the baseline
study tasks.
Task B-2: Wholesale Cost of Service / Rate Analysis
Update wholesale revenue requirements and resulting rates over the study period. The analysis will
be consistent with wholesale service agreements / service requirements, incorporating existing
conditions and City policy direction. Review existing wholesale agreements, past wholesale rate
studies, and/or other available information relevant to the assignment of infrastructure and utility
costs to wholesale customers. Results of the wholesale rate analysis will be incorporated into the
retail revenue requirement in the baseline study.
Document study results either in a separate technical memorandum or incorporated into the
baseline study report, whichever the City prefers. Attend up to two (2) meetings to review results
with City staff and/or wholesale representatives if desired. We do not anticipate the need for a
separate presentation of results to City Council, but rather to accommodate this within the Council
presentations identified in the baseline study tasks.
Task B-3: Braunwood Cost of Service / Rate Analysis
Braunwood is a small City-owned satellite system located within the City limits but serviced by its
own well. Other facilities include a pump station, a small reservoir, and a water
treatment/chlorination facility. The system is fully self-contained and is not connected to the City’s
main water system. There are approximately 15 connections residing on large lots. The City charges
these customers the inside-City rates. We will perform a separate cost of service analysis to
determine the actual cost of servicing this system and establish a separate schedule of rates for this
system to be financially self-supporting, inclusive of the cost of maintaining and replacing its capital
infrastructure. At a minimum this will include review of customer data (meter size, water usage),
applicable fixed assets, historical and budgeted operating costs, identified capital needs, and
incorporation of financial policies consistent with the City’s main water system (e.g., cash reserve
targets, system reinvestment funding, debt coverage, etc.). This will also include discussion with
appropriate City staff to estimate the level of effort required to support this system.
Document study results either in a separate technical memorandum or incorporated into the
baseline study report, whichever the City prefers. Attend one (1) meeting to review results with City
staff. We do not anticipate the need for a separate presentation of results to City Council, but rather
to accommodate this within the Council presentations identified in the baseline study tasks.
CA.D Page 57 of 132
Page 5
Exhibit B
Fee Schedule
City of Auburn
Water, Sewer, and Stormwater Cost of Service / Rate Study
The Exhibit below outlines the current hourly rates, estimated labor hours, cost per task and total
fee for the project.
Consultant Hours
Total
PrincipalTech. Adv.AnalystAdmin.EstiamtedExpenses (a)Labor
Task Johnson Various Shirley Support Hours Budget
Hourly Billing Rates:$225$225$120$75
A. Baseline Study Tasks
Task 1 - Data Collection / Kick-off Meeting [1 mtg]16 34 50 7,680$
Task 2 - Spreadsheet Model Development8 40 48 6,600$
Task 3 - Cost of Service Analysis 20 4 112 136 18,840$
Task 4 - Fire Protection Cost Removal from Water Rates8 24 32 4,680$
Task 5 - Rate Structure Evaluation18 4 48 70 10,710$
Task 6 - SDC Update 8 48 56 7,560$
Task 6 - Meetings & Presentations [6 mtgs]42 54 4 100 16,230$
Task 7 - Documentation 16 2 64 8 90 12,330$
Task 8 - Project Administration / Management24 8 4 36 6,660$
Subtotal Baseline Study Tasks 160 10 432 16 618 3,090$ 94,380$
B. Optional Study Tasks
Task 1 - SDC White Paper 8 2 48 1 59 295$ 8,380$
Task 2 - Wholesale Rate Update 16 4 60 80 400$ 12,100$
Task 3 - Braunwood Rate Analysis 10 4 48 62 310$ 9,220$
Subtotal Optional Study Tasks 34 10 156 1 201 1,005$ 29,700$
Total Study 194 20 588 17 819 4,095$ 124,080$
(a) $5.00 per labor hour technology charge to cover overhead for IT systems,computers, communication devices and connectivity.
DIRECT EXPENSES
We will waive mileage expense for this study. For any client-requested extraordinary expenses,
specific terms will be established prior to expenditure and billing.
CA.D Page 58 of 132
Page 6
Exhibit C
Project Schedule
City of Auburn
Water, Sewer, and Stormwater Cost of Service / Rate and SDC Study
Completion of the Cost of Service / Rate and SDC Study will be as follows:
Early 3rd Quarter: Completion of Tasks A6 (System Development Charge update) and B-1 (System
Development Charge white paper).
End of 2013: Completion of remaining project Tasks including presentation of technical
findings/conclusions/recommendations to City.
End of 1st Quarter 2014: Delivery of written reports and documentation (Task A7).
CA.D Page 59 of 132
Ubliges("Water,Sewer,Storm)Costof Service(COS)Suggestions,Rich Wagner.January 21,2013
1)Considerwhether the consumptlon rate'breaks'in this 1998 COS study are appropriate.
2)Compare recommended rates to current rates as done In this 1998 COS study(per month$difference and%difference)
C3)Include Wholesale=tamers
City Of Atiburrt Water Utility 4)Consider whether Boeing is the only large customer that needs to be highlighted. Y
TwN
1998 RectimnmrtdedCost Of Senice Rates Cornpared With Existing Rate StrucWm'
19870103t* $to etc 11 to 21 to 31 to 41 to 51 to 7510 101 to 201 to 301 to SOS to 100)to 2M to U mtbcr ofAxonwaloroonsurmOm,ccXnaonn, z s g PR so a so 79 too 2204 2M w- L 20DO 2w M ]o4 20357 amomers
91e•Fmnily c stonwa 467 1.431 1 2199 2.819 264 65 11 13 6 0 0 0 0 0 0 2 0.o twith looks not Inemded 8.791BaseVdumo
9dSUM Fadn 5615 $9.66 S8A7 430AS $11.37 413.35 $19,95 626.55 $33.15 53975 55625 47275
79980p4On ;05 $9Ia9 $&IS $1020 VIM $13.65 420.55 $27.45 93435 $4125 $59.90 575,75
St71N>rarKO $046 $0.15 $021 $0.30 50.60 $0.90 5120 31.SO 4225 $%Do
D1Hemea 0.796 I'M 1.896 22% 3.0% 3AW 3.6% 3.8% 4.0% 41%-
ttWG•FamDyCoAmnaa 11 _ 4 5 14 155 171 97 43 88 63 79 25 17 7 ABasevowme
Uhtbg Relos$ 12.75 S OSS $14,05 516.00 317.30 $1925 1=75 $3225 53615 545.25 661,50 $MS 51 4275 $207.75 S331.75 $66275 51.31275 9326275
19940p5on $ 1275 3 072 $14.19 51635 517.79 $19.95 WAS $34,35 $4155 548.75 $88.79 $6475 3156.75 3226.75 $37275 478275$1.45275 53,612.75
Dwerowe 50.14 50.35 $OAS $0670 81.40 $210 $2.60 53.50 $525 $7.00 $14.00 $21.00 MOO 570.00 $140.00 9350.00Defteeaao1.0% 22% 2.e% 3.6% SA% 6596 72% 7.7% &5% 9.0% 95% 10.1% 10.496 20.9% 10.7% 10.7%
comm=19 customers
VoW me
113 112 57 06 166 97 39 49 . 32 52 18 10 6 •2-1 •1 510Brio
EK%IWng Robs S 1275 3 074 31423 $16A5 $17.99 520.15 WM $3495 54235 549.75 S6d75 $86.76 5160.75 3234.75 $98275 5752.75 61AM75 5$,7127519960paonS1275 $ O.St $1437 $16.80 $1 3.42 520.65 S289$ $37.05 WAS 55325 57350 $9375 $17476 $255.75 3417.75 $32275$1.06275 34,062,75
Di=ems 40.14 5035 WAS 50.70 S1AO 5210 5280 53.50 $523 47.00 574.00 521.00 53500 570.00 S1404D $MAC
Difloranw 1.0% 21% 27% 9.5% 5.1% &096 8.6% 7.0% 7.7% &t% 8.7% 8.9% 9.1% 9.3% 9.4% 9.4%
5brd92etunng6ndusa7ol Customers 5 0 2 1 5 3 3 2 •a 5 2 6 5 Soaing Irg Boeing 43BaseVoilew
8dsting Fiat os$ 1223 $ 0.74 04.23 17.63 SMIS 527.65 53435 54235 449.75 seez $8&75 3234.75 536275 575275 53.934.01 $&10&85 515,076.93199BOptiemS1275S078 $14.21 51821 S20S5 $2835 $96.15 =SS $51.79 MIS $90.75 246.75 $40275 $79275 94,14397$8.565.95$15,591.21
Dtfawwo
Moe 5028 30.40 $0.80 $120 81.60 $2.00 $3A0 $4,00 57200 $20.00 540.OD 321196 S437.6o 3814$8
7.6% 20% 29% 5.496 3.6% 4.096 4A% 4.6% St% 52% 53% SA% BA% 54%
IRtgauorr cuwarfma
YOWmO
32 11 7 12 16 14 4 8 7 6 S 4 2 1 13713asO
gdsdng Rates 8 625 $ 1.10 $aAS $11.75 $13.95 M25 SM25 53925 55025 $61.25 SSVS $11625 522624 $33626 655615 51.106.25$2.206.25lawOptionS6.8 S 1.15 S&51 $12.90 $14.16 $17.55 328.85 $40.15 $51AS 56275 $91.00 $11925 $23225 $345.25 $6712.5 S1.13M S2,266?5
DNf4roneo $048 30.15 $021 $0.3D $0.60 $0.90 $120 $1.50 $2Z $3.0 $6.00. 1&00 $15.00 MOO $60.00Dlffonnco0.7% 1.3% 1S% 1.7% 21% 23% 2A% 2A9L 25•L 2674 27% 27% 27% 27% 27%
SohodsCaskon 3 1 2 2 3 1 4 6 1 2 2 6 3 3 4 '2• aBaseYOdlrne
Edstftnates $ 1276 $ OSO $t4.15 $1625 $17.65 $19.75 $26M $33.75 540.73 $47.75 56525 $82.75 81SL75 SM75 536275 571275$1,4127519980pdan $ 1275 $ 078 31421 Ste.65 11821 S20.S5 $2635 $36.15 $43.95 $51.75 $7126 $90.75 5168.75 3249.75 $40275 $782.75 57,57275
S mumeaft $0.16 UAD 5056 $0.80 $1.60 SZ40 $320 $4.DO 5800 MOO $19.00 $2400 $40.00 $80.00 $160.0007re1tJrrm1.7% 25% 32% 4.17. 8,07. 7.1% 72% BA% 92% 9.7% 10.9% 10.8% 11A% 112% 113Y.
City customers
Elmo Y0lruno
3 0 3 1 6 2 4 f 7 21
Odsting Rues 3 1275 $ 096 .$144T 19A7 52235 STIAS $41.55 Sm.15 204.75 WM731996Option $ 1275 $ 1.06 . $1427 420.17 $7335 $33.95 840.55 $55.15 22415 51,072.75
S Dwwonce $020 0.70 S140 4200 $300 •$4,00 MOO sl MOODWererm1AY. 3.696 7-n% 7.8% 94% 102%
I,
CA.D Page 60 of 132
UOUeS('Water,Sewer.Storm)Cost of Service(COS)Suggestions,Rids Wagner,January 21,2013
1)Shaw'phase4rf of cost 2110cations and rate d7anges over 3 years as below.
2)Provide detailed basis of'Service Share detem7ination(e.g.number of aceo7mts.consumption peraccount dassifk:5tion,etc.)
3)Show Fire Flow cost but do not include in calculations of rates per Supreme Court derision maldng fire flow a general fund expense.
w-, co=ot sorvs<a 4)Provide components of Commodity Cost(e.g.eleclric',ity,malrlt 7ance,salaries&benefits,consumable materials,etc.)
cac2 sltxa eY ciu m Claaa 5)For each classification,provide data columns on assessed property value,uti ity capital a0ocation,consumption volufrte,etc.)
COnorn7 eralrgt 4t
AdfnkL Urtw Colbctl°n R94 Ftro Flaw Cotttm. CommOd. 5'onSe17AcoCateRd9. CO=Flow I SO=Or=l PtakCottaApp pock T0ta7 Total
CUST6r4ER C1J4SSIflCAT1pN4
5162,478 SMrO S7OS 461 aro 5761.065 Sharo 53265.124 Ss" 57.0.85799 Spar° 79DAW Sh 56170840
Fam9yRraecntial 6.170,85582327+ 133,747 $1.71% 86.935 $9,72% 454.481 25.56%7 fOx 535.112 25.527. 275,138 32.19% 254,31e 39.16 52042727Com:re:
dsrR
77,534 7.25% 7.721 1754% 133.486 17.92% - 585203524% 13,389 453X 9.077 20,36% 154.956 k.0^ 277,195 20.69% 163,479 18.1 57.11&St5Muiutactw*VAndry,,;7 0.40..6.7 0,43•x%458 0.98%
12a5% 4t9S98 20.987: 227.759 1621% 128,082 15.44% 5952$61Sehoati0.371. 604 0.%
7.490 10,43% 340,501 16.52% 115,299 10.30% a1,= &184% 5545.733CryA4aurts0,19%326 0.197:
458 092% 6991 262%85.397 294% 31964 4.86% 36306206OA8%
wf7atcabt
734% 2.1 t.a6% 1206 0.007%
2.660. 0 7S926 1.2% :1,tOc 1.07% 8,4.48 O.6r" 537,6O.D47. 72 0.
40%
59 0.
00 59.658 298% 32400• 4,98?, 39,344. 218% St35.081QIS %% 925.728 15X411. 171930 996% 78,685 79.7• S7S,48Tp7ak100.00% 162376 200..007. 706.407 100,00x 767,065 200.0074 3.265.124 1QCAD% 1,095.799 100.00% '790A00 100.00?: 36.170.965
Gon=1 Hill ing&
Adnun.' Mater CoUactkm Finn :yoF,ow COmrrr_ ,CO=W(. tS0rv100 prig. Cot Flow CO=App Cot
Soaronal Pink POak •Total Tots) i21.CL7STO44E1i ttA5SIACAT1o245 Sh4ro 155.68.: Shag 102.149 Sh„`° 842.769 S a
Cost: PF7D Cbstr Cost Curlsha3.650.051 Sh_„0ro 1.216.173 Sh--Sh.. 6.847280
S• ` YRGe°n1ia1 82.327: 128.135 81.71% 63.462 59.72% 503.271 25.587% 1A1a77dy'''dO° 7.70% 71,050 7267. 7,413 1754% 147.816 17.927%
S7 2562% 311,534 32.19% 283,434 32 52243,4048824T. 12B27 S.w% 8.714 20.3.7. 171,592 2.85%
654'193 20.00% 243,274 20.69% 182796 78217% •S1.245946Sc17oots ' 0.49%620 O.c3% 469.069 2058% 255.106 16.21% 142.745 15.88: $2,060.0544400.98% 8.294 1110.43%OX%579 OA3y, 10.82% 729,143 1030% 90.650 • 891" 5609.792
ft4=
O0t7C 40 0.92% 7,757 262%95,466 2.94°'. 3&802 4,60% 40.463 264% 5780.396124%080
0.797. 197 0.489% 4,055 OA37.
whoftale
1.347. 2050 :.4px 1,427 0.00% 0
15'56$ 1.02% 12.438 1.07% 9.415 0.61% 541975O,Oa 59 6.067.1.83%66.682 2.98% 36,290 498% 43.849 220» S1SO,S39570.00% 0 28,35•.0 1,034.871 15.6.2% 152,585 998% 87.694 loll,% 57.3152'x5Totak1DOA0% 255,664 100.009 1OZ149 IOO.UO%842,769 100.00% 3.659,081 100.00% 7226,173 100.CO% 880449 100. S&W.280
GanwW aCitrtg&
Admin. Stator , CallocJon Ar0 Fir&30w comm
2002 GYfST061E4
SWAM CO=Cc=Flab Costs ADD •COats hlMD .
5°1 Pmk Peak Tofi71 natalCLOSSIFlCATIONSSh_ra 332.602 Shh- Caaat PHD Coati Coat218.143 970.757 Sharo <,760A24 ro
9Callts
S
o
2,343,326 $faro 7.965.756
Sr4la-FaaByR=4aL-.w 8232% 273.947 81.71% 178235 59.729% 543,565 2558% Mlai-FaaatYRe.dM«,1 7.10% 23.624 725% 75,830 lhu% 159.739 17.929%
7,084,1.01 2562% '344,704 3219» 321,844 34.23. 52.726.098007824% 27,424 745.8%20.00% 268.07 20.69% 20&586 17 S1.420AS4ial4• 18.609 2026% 189,433 12.859, 534,653 20.98% 281,777 1621% 162,089 75.1 51,209.925Scboc(s
0.40% 1•.•26. Q,a37.939 D.96% 8963 10.437.0'3 1237 0' 939 092% 8.365 2fi2%
433,867 to." 142,645 1036% 102,934 8 $690,574Cf0'Pttcur O-V%
648 0.19% 108A13 294% 39545 460`.0 45$0,6 4.846p4220.48% s392 0.43%
76,017
tA2% 13,738 ].0?X 10,699 950% 547.624
1.34% 4.448 2.40.. 3.047 0.00% 0 7.93%76.027 296% 40.084 458% 49.791 2.28% 5173.387
OAc% 743 O.OBY. 121 0.099% 0 28.357. 1,179563 15.84% 212719 9957. 99.577 18,E 1.493.729T=l: 100.00% 332,602 1DO.00x 218.143 100.00%910.751 100.00% 4.160.424 100.00% 7343.320 100.00% 999,757 1400%7.965,197
er7°ml Billing 4
Adman Stator C4tloca= Fko Fka Flow Comm. CommOdSarwkoCox
ADD
S- seronw Pink Pcok T0p1 Tats)2002 C17STDd1ER C1A551F[CATIONS S tOf X3.673 Sh m
t C UMD COSta. PHD Casa _ CID= Cot148.987 Share 665.Gda Sham 3,100,102 Sham 1,002,739 hh-, 740,812 Share 5.879,690
S° O'-•"IRC•%SC1'la.' az327% 184.777 81.71% 119.646 $9.72% 397.573 25.58% Ai•F-YRmide ' 7,70% 7587E 7269, 70,644 t7S4% 776.756 17.92•„
792.905 25.52% 256.861 32.79» 238.483 - 33. 57989.736ommemial24°» 1&4?2 8.537. 22,573 20.367. 735.539
555.627 20.00% 200.580 20.69» 163,300 17,97% 51.052,746rnQQdrr;rial 0.40:891 0.43%632 Q,98y.
398391 2095% 210,336 16.21% IM107 75 Se95.3150.377.837 0.43%
8,551 70.639% ?.2'•2,292 10.62% 106A79 ;030% 76,273 8.74 SS14,7 t6OdrASmuatr631092% 5,T 14 262%8:.082 2,94% 29.519 4,60% 34.46 2 5152,223Only
0.19%989 0.79% 284 0.489% 3203 Q,43w.13,222 1.02% 10255 1.07% 7„922 0.6C7 535320734962.989 1.40% 2.049 0.009: 0 153»56.643 298% 29921 4.98'; 36,895 2197 5128.0989,04% 99 OA57. 82 0-00% 0 29.35% 875$si tS.Bd!% 158,787 8.96% 73,758 7891 S1.1 11.694Tom700.90.' 223,673 200.06% 146.682 200.00%665,684 100.00=: 3.100.102 100,00% 7,002.739 100.00: 740,877 1COA07.55,879.690
CA.D Page 61 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. C410A
Date:
April 29, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Change Order No. 5 in the amount of $8,042.23 to Contract No. 11-12
for work on Project No. C410A, 277th Wetland Mitigation Monitoring (Annual).
Background Summary:
The purpose of this project is to monitor and maintain the wetlands created under the S. 277th
St Reconstruction Project, Project No. PR562, in order to meet permit requirements during the
10 year monitoring period. The project is currently in year 10 of the monitoring period. The City
worked with the Watershed Company to evaluate the performance of the wetlands and
prepare construction and permit documents to address the deficiences in 2011.
In May 2011, Contract No. 11-12 was awarded to Nordic Construction to implement a
supplemental mitigation planting plan for the wetland mitigation sites. Change Order No. 5
includes a one year extension of the Plant Establishment Period. This provides for an
additional year of maintenance of all plant materials installed under this contract, monthly
inspections, replacement of any dead or impaired plants, and additional bark mulch as needed
in order to be in compliance with the performance measures required by the permit. The work
is anticipated to be completed in May, 2014.
A project contingency of $737 remains within the 102 (Arterial Street) Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:CA.E
AUBURN * MORE THAN YOU IMAGINEDCA.E Page 62 of 132
Project No: C410A Title: 277th Wetland Mitigation Monitoring (Annual)
Project Manager: Leah Dunsdon
Project Initiation
Initiation Date: _July 19, 2010___ Permision to Advertise Date: April 16, 2013
Advertisement Date: _April 21, 2011__ Contract Award
Award Date: May 16, 2011_ Change Order
Monitoring Period
FundingPrior Years2013Future YearsTotal
102 Fund - Unrestricted240,33950,00025,000315,339
**328 Fund 10,004 10,004
Total250,34350,00025,000325,343
ActivityPrior Years2013Future YearsTotal
Design Engineering & Monitoring - City Costs20,1182,5005,00027,618
Design Eng. & Monitoring - Consultant Costs96,76510,87010,000117,635
Construction Estimate 33,2635,00038,263
Construction Contract Bid48,8154,79053,605
Authorized Contingency 5,4235,423
Change Order #1 (Mill Creek addition)9,865 9,865
Change Order #2 294 294
Change Order #3 (Mohawk Plastics Wetland
Mitigation Site maint. & fence repairs)**10,004 10,004
Change Order #4 (Plantings at Mill Creek Site)1,038 1,038
BUDGET STATUS SHEET
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Change Order #4 (Plantings at Mill Creek Site)1,038 1,038
Change Order #5 (Plant Establishment Period)8,0428,042
Other - Invasive Spraying 7,1007,100
Other - Payment from PSE (3,803)(3,803)
Other - Water Meter Permit Fees6,464 6,464
Construction Engineering - City Costs24,4657,5003,00034,965
Construction Engineering - Consultant Costs4,0932,0002,0008,093
Total250,34349,26325,000324,606
Prior Years2013Future YearsTotal
102 Funds Budgeted (240,339)(50,000)(25,000)(315,339)
102 Funds Needed 240,33949,26325,000314,602
(102 Fund Project Contingency) 0(737)0(737)
102 Funds Required 0 0 0 0
Prior Years2013Future YearsTotal
**328 Funds Budgeted (10,004)00(10,004)
**328 Funds Needed 10,0040010,004
(328 Fund Project Contingency) 0000
328 Funds Required 0 0 0 0
**Funds were budgeted and paid for under Project CP0767, Mohawk Plastics Wetland Mitigation Project.
328 CIP Budget Status
102 Arterial Street Budget Status
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP0817
Date:
April 29, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Spreadsheets
Vicinty Map
Budget Impact:
$0
Administrative Recommendation:
City Council approve Final Pay Estimate No. 9 to Contract No. 10-17 in the amount of
$11,510.04 and accept construction of Project No. CP0817, 2009 Sewer and Storm
Station Replacement Phase C White River Storm Pump Station.
Background Summary:
This project replaced or retrofitted one storm and two sewer pump stations that were at
the end of their service lives. The project was phased to allow for separate construction
contracts:
Phase A: Dogwood Sewer Station Replacement (Construction 2010 – 2011)
Phase B: Ellingson Sewer Station Replacement (Construction 2010 – 2012)
Phase C: White River Storm Station Retrofit (Construction 2010 – 2013)
This Phase C construction contract included maintenance, repairs, and retrofits to the
existing White River Storm Station to meet current standards. The work included
measures to reduce maintenance costs and improve safety including replacement of the
existing backup generator, pumps, and electrical controls, and re-configuration of the
station to allow maintenance beneath high voltage power lines and to conform to current
fire safety codes.
A project budget contingency of $95,127 remains in the 432 Storm Fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:CA.F
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 65 of 132
AUBURN * MORE THAN YOU IMAGINEDCA.F Page 66 of 132
Project No: CP0817Project Title:
Project Manager: Leah Dunsdon
Consultant Agreement
Initiation Date:12/15/2008 Permision to Advertise Date: April 15, 2013
Advertisement Date: 11/30/2010 Contract Award
Award Date: 1/3/2011 Change Order
Contract Final Acceptance
Funding Prior Years 2013FutureTotal
432 Fund (Storm)120,571 120,571
Bond Proceeds - 432 Fund (Storm)2,159,384 26,616 2,186,000
Total2,159,384147,18702,306,571
Activity Prior Years 2013Future Total
Design Engineering - City Costs30,866 30,866
Design Engineering - Consultant Costs490,787 490,787
Construction Contract Bid1,506,129 21,578 1,527,707
Change Order #1 - Intrusion/Alarm/Generator 12,061 12,061
Line Item Changes (21,579)(21,579)
2009 Sewer and Storm Replacement Project - Phase
C - White River Storm Station
BUDGET STATUS SHEET
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
Line Item Changes (21,579)(21,579)
Construction Engineering - City Costs62,854 7,000 69,854
Construction Engineering - Consultant Costs68,748 3,000 71,748
SCADA Upgrades 30,000 30,000
Total2,159,38452,06002,211,444
Prior Years 2013Future Total
*432 Funds Budgeted ( )(2,159,384)(147,187)0(2,306,571)
432 Funds Needed 2,159,38452,06002,211,444
* 432 Fund Project Contingency ( )(0)(95,127)0(95,127)
432 Funds Required 0000
* ( # ) in the Budget Status Sections indicates Money the City has available.
432 Storm Budget Status
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CITY OF AUBURN CO.NO.10-17
CP0817C White River Stone Pump Station i
PAY ESTIMATE#9&FINAL SCHEDULE A. Utility Improvements
ITEM ESTIMATE TOTAL PERIOD UNIT PERCENT EST.
NO, ITEM DESCRIPTION QUANTITY QUANTITY QUANTITY TYPE
UNIT COST TOTAL COST PERIOD COST
QTY
I _ Minor Chances 1._ 0.78 E .Adj. 25,000.00 $ 19 491.16 78%
2 lization .......-_ 1 1 LS 71 452.00 71 452.00 $ 1006T.
3 Constructim $L41L1{$) .... ._ 1 1 EA 538.00.$__ 538.00 1006/o
4 Clearina and Grubbing 1 1 LS 7,3X00 7 338.0_0 $ 100%
Decommissioning and Partial Demolition Of
5 xistiga Storm Sewer Pu Station 1
T
1 LS 19,531.00 $ 19,531.00 $ 100%
and_Reaet_Fe.nce•. ._.__ 100 10o LF _.._-___.......2o.ts $ 2,016.00
7 Shohna or Extra Excavation Classes 450 _ SF 12.90 $ 3,225:00- _ 56°To
9 CovetlGeotrextile o So' ili 200 I SY 2.69 $ 538.00 $ 100°0
SlafB.Cim-Top_.Course 110 94.25 --- TON 1827.$ 1721.95
Storm Sewer Television lnspe o0 50- . _ LF 31.60 $ 1 106.00 _,__..__..... 0 {
12.$taradby-Diesel_En-gi.ne_ 1 1..-_• •„•._. •., . ,•.-•_.- _ _130,075.00 130 075.00 $ 100% {
Sound Wall&omplete 1 1 LS 55 960.00 $_....... 55,980.00
13 Submersible Screw Centrifugal Pumps 1 1 LS 424 587.00 424 587.00 $ 100% I
14 Let W-e11_ModificaUons_CoCnp1e 1 1 LS_ _ 156,798.00 3 156 798A0 1000/0
15 Qgm(;-mplete_._.... _.- 1 1 LS 33A 050.00 --334,050.00 .....___. - 100°Io
6 Temporary Storm Sewer Bypass S_VSte.M_- ._.I.....-.....I .. _ 1 LS 128 634.00 128 634.00 $ 1
7 OuMD-e ieation Device 4 4 .- EA 171.00 $684.00 $ I G0 1T,0
1$-k1vdLOSeed[Ce0VviffL.B_os0 500 0 Sy _...._..__._.._..3.44 $_... QT
19 ater Pp it t1xLLErosioa.Conb-ol_-_ 1 0.52 Eq.Adt. 5 500.00 S 52%
PS P_t=Everareen Huckl
21
l e;rry 20 20 EA 45.70 914.00 $ 100 °
22
R-51..E_Ruaosa_Rose 25 25 EA __..
A27.
96 $_....____699,00 0 0
pSlpE QLC I LLGIaAe ......................._.,.__ 26 26 EA 2441 45.06 $ 1000/0
3_T_QIbS oil 100 30 .,.._.__._......_..... _CY 21.50 645.00 $ --- _ 30°°
24 d(Nulch__ __•_____._ 10 1 Cy 1 64.501_$....__._..._._645.,00
25 Dewaterina Svstern
y
1 0 E .A 5 000.00 0l%
26 tern 1._._.__...__.._.._._. 1 I-S 9783.00 9783.00 $ o
Rollar-d,me 1 2 2 F 1. 742.00 $ 1,484.00 o !
CO-1 1 1 S_ 11 094.39-1 11 014.39 1 $ 11,014.39 100% 3
3
SCHEDULE TOTAL $ 11,014.39 j
r
I
i
Period Dates j
Begin: Mar21,2012 I
End: Apr 15,2013
i
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CA.F Page 68 of 132
4
CO.NO.10-17 CITY OF AUBURN CP0817C,White River Storm Pump Station
White River Storm Pump Station PROJECT SUMMARY CO.NO.10-17
PAY ESTIMATE#9&FINAL
Original Contract Contract Change
Amount Orders Total Payment This Period PercentJContract
SCHEDULE A: Utility tmprovements
Contract 1,395,155.70 $ 11,014.39 $1,386,474.32 $ 11,014.39 99%
Sales Tax(+9.5%) $ 132,539.79 $ 1,046.37 $ 131,715.06 $1,046.37
Retainage(-5%) 69,323.72) $ 550.72)
SCHEDULE TOTAL $ 1,527,695.49 $ 12,060.76 $1,448,865.66 $ 11,510.04
k
I
11
3
I
j
TOTAL CONTRACT AMOUNT TO DATE (including Sales Tax) 1,518,189.38
TOTAL PAYMENT TO CONTRACTOR 1,448,865.66 $ 11,510.04
PAYMENT DUE CONTRACTOR: 11,510.04
i
Per'bd Dates
Begin: Mar 21,2012
End: Apr 20,2013
i
h:lp \pe1CP0817C PE.x(s 2 of 3 41122013 at 9:30 AM
i
CA.F Page 69 of 132
CITY OF AUBURN CO. NO. 10-17
CP0817C
PAY ESTIMATE#9& FINAL
CONTRACTOR:
Pease&Sons
PO Box 44100
Tacoma, WA 98778
Phone; 253-531-7700
i
I
The undersigned has reviewed and approved this final pay estimate. I agree that it is a true and correct statement
showing all monies due me from the City of Auburn under this contract; that I have carefully examined the final pay estimate
estimate and understand it and that I hereby release the City of Auburn from any and all claims of whatsoever
nature which I may have,arising out of this contract,which are not set forth in this estimate.
PAYMENT DUE TO CONTRACTOR= $ 11,510.04
Signatures:
Contractor Date
lInspectorDate 0-
Project Manager Date
City Engineer Date
I
i
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CA.F Page 70 of 132
CA.F Page 71 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1304
Date:
April 29, 2013
Department:
Public Works
Attachments:
Consultant Scope of Work Summary
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
Council grant permission to enter into Consultant Agreement No. AG-C-433 with KPG,
Inc. for engineering services for Project No. CP1304, 37th and B Street NW Pre-Signal.
Background Summary:
The 37th Street and B Street NW Pre-Signal project will construct a new pre-signal,
make modifications to the existing traffic signal, and install advanced railroad pre-
emption for the at-grade Burlington Northern Santa Fe (BNSF) rail crossing intersection
of 37th St NW and B St NW. This work will also mitigate the impacts from the proposed
BNSF third mainline rail anticipated to be constructed in 2014.
City staff has selected KPG, Inc. to provide design services for this project and the
anticipated consultant cost for this agreement is $55,000.00, which is included in the
project budget.
The total project budget is $384,450.00, of which $307,550.00 is from a federal grant and
$76,900.00 is budgeted in the 102 fund.
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:CA.G
AUBURN * MORE THAN YOU IMAGINEDCA.G Page 72 of 132
37TH AND B STREET PRE-SIGNAL
CONSULTANT SCOPE OF WORK SUMMARY
PAGE 1 OF 1
P1304 – 37th and B Street NW Pre-Signal Project
Summary Scope for Design Services
Project Description
The purpose of this project is to install a Pre-Signal on 37th Street NW on the eastbound approach to
the intersection with B Street NW. The pre-signal will allow the traffic signal controller to provide a red
indication to eastbound vehicles at the stop bar during the railroad preempt clearance interval while
providing a green to any vehicles that are queued on the tracks. The pre-signal will be located west of
the railroad tracks near the gates. Having the pre-signal installed west of the intersection should
prevent vehicles from attempting to cross the tracks during the clearance interval, thus reducing the
chances of the gates potentially falling onto vehicles.
Task 1: Project Management
This task will be continuous throughout the project design duration, which is assumed to be 10 months.
It will include the work necessary to set up and plan the entire project and establish project-specific
procedures, including communication, overall project coordination with the City and project team, and
project closeout.
Task 2: Preliminary Design
This task will progress the major design elements to an overall 60% level, and perform specific
activities to support this design level. The preliminary design effort will include evaluating, modifying,
and advancing the previously developed conceptual design based on City and BNSF input.
Documentation of the Preliminary Design task will include the preparation of advance railroad pre-
emption calculations, 60% plans and specifications.
Task 3: Pre-Final Design
This task will progress the major design elements to an overall 90% level, and perform specific
activities to support this design level. The pre-final design effort will include addressing City
comments on the preliminary design documents and addressing BNSF comments on the advance pre-
emption calculations. Documentation of the Pre-Final Design task will include the preparation of final
advance railroad pre-emption calculations, 90% plans and specifications.
Task 4: Final Design
This task will address any remaining City and BNSF comments and will produce final bid documents
that include specifications, plans, and a final estimate.
Task 5: Environmental Permitting Support
The Consultant will support the City’s environmental permitting process by providing relevant
calculations and design documentation.
Task 6: BNSF Coordination and Support
The Consultant will support the City’s coordination with BNSF including providing documentation
requested by BNSF to support the advance pre-emption and meeting support.
Total Consultant Agreement (not to exceed) = $55,000.00
CA.G Page 73 of 132
\\auburn12\building\PROJ\CP1304-37th & B St NW Pre-Signal\Budget\Budget Status Sheets\37th st & B st
BudgetStatusSheet.xls 1 of 1
Project No: CP1304 Project Title:
Project Manager: Jacob Sweeting
Project Initiation
Initiation Date: 2/19/2013 Permision to Advertise
Advertisement Date: ________ Contract Award
Award Date: ___________ Change Order Approval
Contract Final Acceptance
Funding Prior Years 2012 2013 2014 Total
102 Fund - FHWA Grant 307,550 307,550
102 Fund - Arterial Safety Improvements 50,000 26,900 76,900
Total 0 0 357,550 26,900 384,450
Activity Prior Years 2012 2013 2014 Total
Design Engineering - City Costs 15,000 15,000
Design Engineering - Consultant Costs 55,000 55,000
Construction Estimate 199,000 199,000
BNSF Improvements 47,500 47,500
ROW/Permits 6,500 6,500
Construction Engineering - Consultant Costs 15,000 15,000
Construction Engineering - City Costs 30,000 30,000
Contingency 16,450 16,450
Total 0 0 92,950 291,500 384,450
Prior Years 2012 2013 2014 Total
*102 Funds Budgeted ( )0 0 (357,550)(26,900)(384,450)
102 Funds Needed 0 0 92,950 291,500 384,450
*102 Fund Project Contingency ( )0 0 (264,600)0 0
102 Funds Required 0 0 0 264,600 0
* ( # ) in the Budget Status Sections indicates Money the City has available.
BUDGET STATUS SHEET
37th St and B st NW Pre-Signal
Date:4/25/2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
102 Arterial Street Budget Status
CA.G Page 74 of 132
CA.G Page 75 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Public Works Project No. CP1224
Date:
April 30, 2013
Department:
Public Works
Attachments:
Budget Status Sheet
Vicinity Map
Budget Impact:
$0
Administrative Recommendation:
City Council grant permission to advertise for bids for Project No. CP1224, 2013 Local
Street Pavement Reconstruction Project.
Background Summary:
The 2013 Local Street Pavement Reconstruction project will reconstruct 0.7 miles of
local streets (shown on the attached map) as part of the 2013 Save Our Streets (SOS)
program. In addition, storm drainage improvements will also be constructed on the
project streets to address local storm drainage issues. This work is funded by the 103
(Local Street) Fund.
This project will also replace deteriorated and undersized water mains and replace a
sanitary sewer line as shown on the attached map. This work will be funded by the 430
(Water) Fund and 431 (Sewer) Fund respectively.
The 430 fund will also pay for the street restoration improvements on V St SE between
3rd Ct SE and 4th St SE. This section of V St SE is in good condition and not part of the
scope of the 2013 Save Our Streets program.
Construction of this project (CP1224) is anticipated to start in July 2013.
The 2013 SOS program will also overlay 0.1 mile of local streets and chipseal 1.3 miles
of local streets; however, this work will be done under a separate construction contract.
A project budget contingency of $363,968 remains in the 103 (Local Street Pavement
Preservation) Fund.
A project increase of $319,365 within the 430 (Water) Fund will be necessary, however it
will not require a budget adjustment since it is anticipated that this money will be
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 76 of 132
available from the Annual Water Repair & Replacement and Well Inspection &
Replacement Programs.
A project budget contingency of $162,974 remains in the 431 (Sewer) Fund
Reviewed by Council Committees:
Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:CA.H
AUBURN * MORE THAN YOU IMAGINEDCA.H Page 77 of 132
Project No: CP1224 Project Title:
Project Manager: Seth Wickstrom
Initiation/Consultant Agreement
Initiation Date: __October 15, 2012___ Permission to Advertise
Advertisement Date: _____________ Contract Award
Award Date: ___________________ Change Order Approval
Contract Final Acceptance
Funding 2012 2013 Future Years Total
103 Fund - Local Street 2,400,0002,400,000
430 Fund - Water (Street Utility Improvements)500,000500,000
431 Fund - Sanitary Sewer (Street Utility Improvements)200,000200,000
Total 03,100,00003,100,000
Activity 2012 2013 Future Years Total
Design Engineering - City Costs*10,00010,000
Design Engineering - Consultant Costs 255,800255,800
Funds Budgeted (Funds Available)
Estimated Cost (Funds Needed)
BUDGET STATUS SHEET
2013 Local Street Pavement Reconstruction Proj.
Date: April 25, 2013
The "Future Years" column indicates the projected amount to be requested in future budgets.
Construction Estimate 2,360,1112,360,111
Construction Contingency (10%)236,011236,011
Construction Engineering - City Costs 20,00020,000
Construction Engineering - Consultant Costs*10,50010,500
Total 02,892,42202,892,422
*City staff costs for street design and construction are not charged against the project budget and are not shown here.
2012 2013 Future Years Total
**103 Funds Budgeted ( )0(2,400,000)0(2,400,000)
103 Funds Needed 02,036,03202,036,032
**103 Fund Project Contingency ( )0(363,968)0(363,968)
103 Funds Required 0000
2012 2013 Future Years Total
**430 Funds Budgeted ( )0(500,000)0(500,000)
430 Funds Needed 0819,3650819,365
**430 Fund Project Contingency ( )0000
430 Funds Required 0319,3650319,365
2012 2013 Future Years Total
**431 Funds Budgeted ( )0(200,000)0(200,000)
431 Funds Needed 037,026037,026
**431 Fund Project Contingency ( )0(162,974)0(162,974)
431 Funds Required 0000
** ( # ) in the Budget Status Sections indicates Money the City has available.
431 Sanitary Sewer Budget Status
430 Water Budget Status
103 Local Street Budget Status
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CA.H Page 79 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Ordinance No. 6461
Date:
April 26, 2013
Department:
Planning and Development
Attachments:
Ordinance 6461
Budget Impact:
$0
Administrative Recommendation:
City Council to adopt Ordinance No. 6461.
Background Summary:
At its February 11, 2013 regular meeting, staff presented the Planning and Community
Development Committee (PCDC) with a request received by the City to reconsider the
regulations that govern the use of electric fences. PCDC directed staff to prepare code
amendments for consideration by the City’s Planning Commission. On March 4, 2013
staff presented a series of draft code amendments to the Planning Commission. The
Planning Commission scheduled a public hearing for April 2, 2013. Following the public
hearing, the Planning Commission deliberated on the matter and voted unanimously to
recommend to City Council that the attached amendments to City Code be adopted.
Ordinance No. 6461 was reviewed by the Planning and Community Development
Committee at their April 22, 2013 meeting and the Committee recommended approval to
the full City Council.
Reviewed by Council Committees:
Municipal Services, Planning And Community Development Other: Legal, Planning
Commission
Councilmember:Backus Staff:Tate
Meeting Date:May 6, 2013 Item Number:ORD.A
AUBURN * MORE THAN YOU IMAGINEDORD.A Page 80 of 132
ORDINANCE NO. 6 4 6 1
AN ORDINANCE OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, AMENDING
SECTION 8.12.060 AND 18.31.020 OF THE
AUBURN CITY CODE RELATING TO ELECTRIC
FENCES
WHEREAS, under current City codes, electric fences are not provided for;
and
WHEREAS, there are standards by which electric fences could be
incorporated into urban settings that do not present incompatibility with uses
therein, so long as the fences are installed and used in compliance with those
standards; and
WHEREAS, where applicable, and in the zones identified herein, electric
fences may be permitted in accordance with the same standards as apply to
burglar alarms, so long as those fences are in conformity with the standards of
the International Electrotechnical Commission (IEC).
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, DO ORDAIN as follows:
Section 1. Amendment to City Code. That Section 8.12.060 of
the Auburn City Code be and the same hereby is amended to read as follows:
8.12.060 Structures and buildings as nuisances.
A. It is a public nuisance to have a fence or similar structure with any
barbed wire, razor wire or similar wire located within five feet of any public
sidewalk unless the barbed wire, razor wire or similar wire is located at a height
greater than eight feet above the ground. It is provided, however, that any fence
legally constructed and installed before April 12, 2003, shall be exempt from the
provisions hereof, so long as any barbed wire, razor wire or similar wire on or
Ordinance No. 6461
April 17, 2013
Page 1 of 6
ORD.A Page 81 of 132
affixed to the fence is located at a height of not less than six feet, and so long as
no barbed wire, razor wire or similar wire on the fence projects beyond or
intrudes past the boundary of the property on which the fence or similar structure
is located.
UndeFwr*teF LaboFateFie6 (U.L.) er meets the testing standards of the UndepNrite
LabeFateFies. It is farther pFoyideeth•+t ele fens in GUGh Rc-Y
l
r—ru,-n cr-prvv,r ai--erc6 rf6--r rrvey—T,T
Of n + s thaR 30 n, aFe inches iRs` pelted at least eyeFy 50 foot en Oho
erne
stating that the fence is nharned wit-
B. It is a public nuisance for any vacant, unused, or unoccupied building or
structure within the city to have any broken, missing, or open doors, windows, or
other openings, allows access by unauthorized persons or the general public.
C. A building or structure, whether occupied or not, will also be considered
a public nuisance if it has exterior elements that are defective, decayed or will in
any way contribute to the significant degradation of the building, and; if those
exterior elements are not repaired or otherwise abated, the building, within a
relatively short period of time, will become unsafe or make the building or
structure uninhabitable. (Ord. 5747 § 1, 2003; 1957 code § 7.04.320.)
Section 2. Amendment to City Code. That Section 18.31.020 of
the Auburn City Code be and the same hereby is amended to read as follows:
18.31.020 Fences.
A. Height Regulations. The minimum or maximum height requirements
as stipulated throughout this chapter shall be considered to be met if the height
of the fence is within six percent of the height required. The height of the fence
shall be determined from the existing, established grade on the property.
1. The following regulations shall apply in the R-1, R-5, R-7, R-10, R-
16, R-20, R-MHC, RO, RO-H, I, C-N, C-1, C-2, and DUC zones:
a.Fences may be constructed to a height not to exceed the following
in each of the required setback areas, as regulated per each zone, or as modified
by subsection B of this section:
i. Front setback: 42 inches; provided, that fences constructed of chain
link, wrought iron or similar materials that provide visibility may be 72 inches in
height;
ii.Side setback: 72 inches;
iii. Rear setback: 72 inches;
iv. Street side setback: 72 inches.
Ordinance No. 6461
April 17, 2013
Page 2 of 6
ORD.A Page 82 of 132
2. Fences and walls built within the building area of a lot may be as
high as the maximum building height allowed within the applicable zone. Building
permits are required for fences exceeding six feet in height.
B. Special Height Restrictions.
1. There shall not be anything constructed or reconstructed, and no
obstruction permitted, within the sight distance triangle area as required by city of
Auburn engineering design standards.
2. In general, no fence, hedge, structure or other obstruction shall act
as a sight hazard to traffic, and the city engineer may order the removal of such
hazard whether or not such object otherwise complies with the provisions of this
title.
C. Screened Fence.
1. A screened fence shall consist, at a minimum, of a chain link fence
interwoven with slats placed in every row or available space in the fence.
2. A 100 percent sight-obscuring fence shall be constructed of solid
wood, metal, concrete or other appropriate material which totally conceals the
subject use from adjoining uses.
D. Fences and Associated Landscaping.
1. When landscaping is required along the property line, the fence
shall be set back a minimum of five feet if the fence abuts a street right-of-way,
so as to not obscure such landscaping.
2. At other property lines, the landscaping shall be located to serve
the greatest public benefit.
E. Obstructions — Generally Prohibited.
1. In no case shall any fence and/or hedge be constructed or grown
such that it deters or hinders the fire authority from gaining access to any fire
authority connection, fire protection control valve, fire hydrant, or fire authority
appliance or device. Minimum clearance requirements for fire hydrants shall be in
accordance with the city design and construction standards.
2.In no case shall any fence and/or hedge obstruct the visibility of any
fire hydrant from a distance of 150 feet, in any direction, of vehicular approach to
the hydrant.
3.In no case shall any fence and/or hedge be constructed or grown in
a manner which interferes with access to storm or sanitary sewer manholes and
other appurtenances which require access for maintenance purposes.
F. Other than in the P-1, M-1 or M-2 zones, no fence may include the
use of barbed wire; provided, that pasture areas a minimum of one acre in area
may be fenced with barbed wire in any zone. Barbed wire may be attached to the
top of and in addition to the height of a 72-inch fence in the above zones,
provided it does not extend more than one additional foot in height.
G. Other than in the RC, R-1, C-3, M-1, M-2, BP, LF, or I zones,
electrical) recharged fences are not permitted. Electrically charged fences within
the RC R-1 C-3 M-1 M-2 BP LF, or I zones shall adhere to the following
Ordinance No. 6461
April 17, 2013
Page 3 of 6
ORD.A Page 83 of 132
standards. These standards shall not apply to underground pet fences, invisible
fences and wireless pet collar fences that are used to contain household pets.
1. Within the RC and R-1 zones the electrical charge of an electric
fence must be noncontinuous and the electric fence controller shall be approved
by the Underwriter Laboratories (U.L.) or meet the testing standards of the
Underwriter Laboratories. It is further provided that electric fences in the RC and
R-1 zones that abut any public street or right-of-way shall include signs of not
less than 30 square inches in size posted at least every 50 feet on the fence,
stating that the fence is charged with electricity.
2. Within the C-3 M-1 M-2 BP, LF, or I zones the construction and
use of electric fences shall be allowed in the City only as provided in this section
and subject to the following:
a. Electrification:
i.The energy source (energizer) for electric fences must be provided
by a storage battery not to exceed 12 volts DC. The storage battery is charged
primarily by a solar panel. However, the solar panel may be augmented by a
trickle charger.
ii.The electric charge produced by the fence upon contact shall not
exceed energizer characteristics set forth in paragraph 22.108 and depicted in
Figure 102 of International Electrotechnical Commission (IEC) Standard No.
60335-2-76.
b. Permit fence or wall: No electric fence shall be installed or used
unless it is completely surrounded by a non-electrical fence or wall that is not
less than six feet.
C.Location: Electric fences shall be permitted on any non-residential
outdoor storage areas.
d.Height: Electric fences shall not exceed 10 feet in height.
e. Warning Signs: Electric fences shall be clearly identified with
warning signs that read "Warning - Electric Fence" at intervals less than sixty
feet Signs shall also contain imagery or symbols that allows non-English
speaking individuals to understand that the fence is electrically charged, e.q.
lightning bolts.
f The permitting process for electric fences shall be governed and
regulated in accordance with the regulations for burglar alarms under City Code.
H. Any fence located within a front setback that features a locking gate
or similar security device shall provide emergency access in a manner
acceptable to the fire marshal. (Ord. 6245 § 15, 2009.)
Ordinance No. 6461
April 17, 2013
Page 4 of 6
ORD.A Page 84 of 132
Section 3. Implementation. The Mayor is hereby authorized to
implement such administrative procedures as may be necessary to carry out the
directions of this legislation.
Section 4. Severability. The provisions of this ordinance are
declared to be separate and severable. The invalidity of any clause, sentence,
paragraph, subdivision, section or portion of this ordinance, or the invalidity of the
application thereof to any person or circumstance shall not affect the validity of
the remainder of this ordinance, or the validity of its application to other persons
or circumstances.
Section 5. Effective date. This Ordinance shall take effect and be
in force five days from and after its passage, approval and publication as
provided by law.
INTRODUCED:
PASSED:
APPROVED:
CITY OF AUBURN
PETER B. LEWIS, MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
Ordinance No. 6461
April 17, 2013
Page 5 of 6
ORD.A Page 85 of 132
APPROVED AS TO FORM:
VP
D Kel"Ef FTeid,-C3itfy-Attorney
Published:
Ordinance No. 6461
April 17, 2013
Page 6 of 6
ORD.A Page 86 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4938
Date:
April 30, 2013
Department:
Public Works
Attachments:
Resolution 4938
ROW Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4938.
Background Summary:
Resolution No. 4938 authorizes the Mayor to execute documents necessary to acquire
property related to the Auburn Way South Pedestrian Improvements, Dogwood St SE to
Fir St SE.
The property needs for this project include partial acquisitions from one property along
with the necessary temporary construction easements, and permanent easements.
The total estimated project costs are $945,612. The right of way phase is anticipated to
cost $3,000 and will be funded with state grant funds and local matching funds.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:RES.A
AUBURN * MORE THAN YOU IMAGINEDRES.A Page 87 of 132
RESOLUTION NO. 4 9 3 8
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
NEGOTIATE AGREEMENTS AND EXECUTE DOCUMENTS
NECESSARY TO ACQUIRE PROPERTY RELATED TO THE CITY
PROJECT FOR AUBURN WAY SOUTH PEDESTRIAN
IMPROVEMENTS, DOGWOOD STREET SE TO FIR STREET SE
PROJECT CP1118)
WHEREAS, the City is committed to constructing project CP1118 —
Auburn Way South Pedestrian Improvements, Dogwood St SE to Fir St SE; and
WHEREAS, this project requires the acquisition of real property, including
partial acquisitions of one property; and
WHEREAS, this project requires the establishment of permanent
easements for roadway and utilities, and temporary easements for construction;
and
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4742 that accepted state funds for right of way acquisition for
this project; and
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4743 that accepted federal funds for this project; and
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4735 that authorized the Mayor to execute an interlocal
agreement with the Muckleshoot Indian Tribe (MIT) to design and construct
Resolution No. 4938
May 1, 2013
Page 1 of 3
RES.A Page 88 of 132
improvements to the Auburn Way South Corridor, between Fir Street SE and
Hemlock Street SE, adjacent to this project; and
WHEREAS, the MIT agreed to provide at no cost public transportation,
public utilities and private utilities easements, and right of entry and construction
agreements across MIT owned properties as identified in aforementioned
interlocal agreement, dated October 20, 2011, including the partial acquisition
of one property required for this project; and
WHEREAS, real property acquisition costs for this project are included in
the approved City budget; and
WHEREAS, the policies and procedures that will be followed in regard to
negotiation and purchase for these properties is governed by federal legislation
and will be strictly adhered to; and
WHEREAS, negotiation and purchase of these properties in an
expeditious manner is imperative to the success of this project, and delay in the
process would not be in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is hereby authorized to negotiate agreements and
execute all documents necessary to complete the acquisition of real property
Resolution No. 4938
May 1, 2013
Page 2 of 3
RES.A Page 89 of 132
required to complete City project CP1118 — Auburn Way South Pedestrian
Improvements, Dogwood St SE to Fir St SE, consistent with budgeted funds.
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
Daniel B. d,
City Attorney
Resolution No. 4938
May 1, 2013
Page 3 of 3
RES.A Page 90 of 132
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CITY OF_- RIGHT O F WAY MAP APPROXIMATE EASEMENT AREA NEEDED
CP1118 FROM MUCKLESHOOT INDIAN TRIBE PROPERTIES
WASHINGTON
AUBURN WAY SOUTH
PEDESTRIAN IMPROVEMENTS
DOGWOOD ST.SE TO FIR ST.SE CH2MHILL
RES.A Page 91 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4939
Date:
April 30, 2013
Department:
Public Works
Attachments:
Resolution 4939
ROW Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4939.
Background Summary:
Resolution No. 4939 authorizes the Mayor to execute documents necessary to acquire
property related to the Auburn Way South Corridor Improvements, Fir St SE to Hemlock
St SE project.
The property needs for this project include partial acquisitions from ten properties along
with the necessary temporary construction easements, and permanent easements. Six
of the ten properties are acquisitions from the Muckleshoot Indian Tribe (MIT).
The total estimated project costs are $3,033,852. The right of way phase is anticipated to
cost $277,000 and will be funded with Transportation Improvement Board (TIB) grant
funds and local matching funds provided by MIT.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:RES.B
AUBURN * MORE THAN YOU IMAGINEDRES.B Page 92 of 132
RESOLUTION NO. 4 9 3 9
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
NEGOTIATE AGREEMENTS AND EXECUTE DOCUMENTS
NECESSARY TO ACQUIRE PROPERTY RELATED TO THE
AUBURN WAY SOUTH CORRIDOR IMPROVEMENTS, FIR
STREET SE TO HEMLOCK STREET SE (PROJECT CP1119)
WHEREAS, the City is committed to constructing project CP1119 —
Auburn Way South Corridor Improvements, Fir St SE to Hemlock St SE; and
WHEREAS, this project requires the acquisition of real property, including
partial acquisitions of ten properties; and
WHEREAS, this project requires the establishment of permanent
easements for roadway, utilities, walls, and slopes and temporary easements
for construction; and
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4736 that accepted state funds for right of way acquisition for
this project; and
WHEREAS, the City Council has previously reviewed and approved
Resolution No. 4735 that authorized the Mayor to execute an interlocal
agreement with the Muckleshoot Indian Tribe (MIT) to design and construct
improvements to the Auburn Way'South Corridor, between Fir Street SE and
Hemlock Street SE; and
Resolution No. 4939
May 1, 2013
Page 1 of 3
RES.B Page 93 of 132
WHEREAS, the MIT agreed to provide at no cost public transportation,
public utilities and private utilities easements, and right of entry and construction
agreements across MIT owned properties as identified in aforementioned
interlocal agreement, dated October 20, 2011; and
WHEREAS, real property acquisition costs for this project are included in
the approved City budget; and
WHEREAS, the policies and procedures that will be followed in regard to
negotiation and purchase for these properties is governed by federal legislation
and will be strictly adhered to; and
WHEREAS, negotiation and purchase of these properties in an
expeditious manner is imperative to the success of this project, and delay in the
process would not be in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is hereby authorized to negotiate agreements and
execute all documents necessary to complete the acquisition of real property
required to complete City project CP1119 — Auburn Way South Corridor
Improvements, Fir St SE to Hemlock St SE, consistent with budgeted funds.
Resolution No. 4939
May 1, 2013
Page 2 of 3
RES.B Page 94 of 132
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
APPROVED AS TO FORM:
r 102 a(
D e
City Attorney
Resolution No. 4939
May 1, 2013
Page 3 of 3
RES.B Page 95 of 132
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RIGHT OF WAY MAP FROM
MIMATE
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CITY OF _/ CP1119
APPROXIMATE EASEMENT ANUIOR
AUBURN WAY SOUTH RIGHT-OF-WAY AREA NEEDED
WASHINGTON CORRIDOR IMPROVEMENTS
FIR ST.SE TO HEMLOCK ST.SE CH2MHILL
RES.B Page 96 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4940
Date:
April 29, 2013
Department:
Public Works
Attachments:
Res 4940
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4940.
Background Summary:
Resolution No. 4940 declares that approximately 1.10 acres of City owned property is no
longer needed for Sanitary Sewer Utility purposes and authorizes the Mayor to execute
documents necessary to dedicate a portion of the property located on the east side of
West Valley Highway between West Main Street and the SR 167 / SR 18 interchange as
right of way.
A public hearing, as required by RCW 35.94.040, will be held at the May 6, 2013 City
Council Meeting to provide an opportunity for any interested parties to make comments
or suggestions related to Resolution No. 4940. Please refer to the staff report provided
for the public hearing for additional information.
In order to provide sufficient right of way for public street and public utility purposes, staff
recommends dedicating approximately 1.10-acre of the City owned property on the east
side of West Valley Highway as City right of way.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:RES.C
AUBURN * MORE THAN YOU IMAGINEDRES.C Page 97 of 132
RESOLUTION NO. 4 9 4 0
A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF AUBURN, WASHINGTON, DECLARING
CERTAIN REAL PROPERTY AS NO LONGER
NEEDED FOR SANITARY SEWER UTILITY
PURPOSES AND AUTHORIZING THE MAYOR TO
EXECUTE A DEDICATION DEED THEREOF FOR
CITY RIGHT-OF-WAY PURPOSES FOR MUTUAL
CONSIDERATION
WHEREAS, the City, through its Sanitary Sewer Utility, owns property
located at West Valley Highway and West Main Street; and
WHEREAS, the recent City Project No. CP0916, the West Valley Highway
Improvements project, funded through grants and street revenues, was
constructed that widened West Valley Highway partially into the property; and
WHEREAS, property owners are required to complete certain frontage
improvements, and the West Valley Highway Improvements project has
completed a portion of these improvements exceeding the value of the property
to be dedicated as right of way; and
WHEREAS, in order to provide sufficient right of way for the West Valley
Highway public street and public utility purposes, staff recommends dedicating a
portion of the property as City right of way; and
WHEREAS, the City previously recorded a Wetland Construction and
Maintenance Easement under Recording Number 20050324000883, which
encumbers a portion of the property; and
WHEREAS, as required by RCW 35.94.040, the City held a public hearing
on the matter of whether the property is no longer required for utility purposes;
and
WHEREAS, the Utility is an Enterprise of the City that is entitled to
segregation of its assets and liabilities as a part of that Enterprise; and
WHEREAS, in connection with this transfer, there is value to the utility to
be allowed to have its lines placed within the City road rights-of-way should that
be necessary in the future, and this is sufficient consideration to the Utility for the
Resolution No. 4940
April 22, 2013
Page 1 of 2RES.C Page 98 of 132
property being dedicated.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
HEREBY RESOLVES as follows:
Section 1. That the portion of the property described in Exhibit 1" is
hereby declared to be no longer needed for Sanitary Sewer Utility Purposes.
Section 2. That the Mayor is hereby authorized to execute a Dedication
Deed in substantially the form at Exhibit "2", which is attached hereto and
incorporated fully herein.
Section 3. That the Mayor is authorized to implement such
administrative procedures as may be necessary to carry out the directives of this
legislation.
Section 4. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 12013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam, City Clerk
APP50VED O FORM:
D el B. Heid, City Attorney
Resolution No. 4940
April 22, 2013
Page 2 of 2RES.C Page 99 of 132
EXHIBIT "'I"
fXHUMT"A"
RIGHT OF WAY LEGAL DESCRIPTION
A portion of the Southeast Quarter of the Southeast Quarter and of the Northeast Quarter of the
Southeast Quarter all in Section 14,Township 21 North, Range 4 East of the Willamette Meridian, in King
County,Washington, said portion described as follows:
Commencing at the Southwest corner of Parcel"F"as shown on Record of Survey recorded under
Recording Number 20090403900002, Records of King County,Washington;
I
Thence N 160 34'03" E along the east margin of West Valley Highway a distance of 278.66 feet to the
True Point of Beginning,
Thence leaving said east margin of West Valley Highway N231 29'46" E, 227.32 feet;
Thence N 210 53'56" E, 150.55 feet;
Thence N 120 55"06" E, 91.65 feet;
Thence N 38144'24" E, 163.99 feet;
Thence N 21 046' 10" E, 74.40 feet;
Thence N 05134' 22"W, 15.49 feet;
Thence N 550 41' 56"W, 18.83 feet;
Thence N 800 02' 16"W, 41.45 feet;
Thence N 181 17'06' E,32.76 feet;
Thence N 18117' 14" E, 103.36 feet;
Thence N 16157'49" E,65.02 feet;
Thence N 170 49'04"E,97.23 feet;
Thence N 190 04' 34" E, 33.67 feet to the beginning of a non-tangent curve to the right, having a radius
of 76.34 feet from which point the center of said curve bears S 61121'01" E;
Thence northeasterly along said curve through a central angle of 46106'21"an arc distance of 61.43
feet to the beginning of a non-tangent curve to the right, having a radius of 284.43 feet from which
point the center of said curve bears S 150 14'39" E;
Thence easterly along said curve through a central angle of 111)52'05"an arc distance of 58.92 feet;
Thence N 86137' 25" E,6.51 feet;
RES.C Page 100 of 132
4
EXHIBIT "1"
Thence N 02120'41"W,4.49 feet to the south margin of the 120 foot Right of Way of West Main Street
and the beginning of a Non-tangent curve,concave to the north,having a radius of 2920.0 feet from
which point the center of said curve bears N 02°20'41"W;
i
Thence westerly along said curve and along said south margin of West Main Street,through a central I
angle of 20 22' 28", an arc distance of 121.00 feet;
Thence N 890 57'08"W, 25.87 feet along said south margin of West Main Street to the east margin of
West Valley Highway;
Thence S 120 53'25"W along said east margin of West Valley Highway,81.45 Feet to the beginning of a
tangent curve to the right, having a radius of 2,892.30 feet;I
Thence southwesterly along said curve and along said east margin of West Valley Highway,through a
central angle of 8134' 29"an arc distance of 432.85 feet;
Thence S 160 34'03"W,along said east margin of West Valley Highway, 563.39 feet to the Paint of i
Beginning.
This property description contains 48040 Square feet(1.103 acres), more or less.
Basis of bearings is NAD 83/91,Washington North Zone,as defined in Record of Survey recorded in
Volume 261 of Surveys at pages 98-104 under recording number 20090403900002,records of King
County,Washington.i
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i
1RES.C Page 101 of 132
Return Address: EXHIBIT "2"
City of Auburn
City Clerk
25 West Main Street
Auburn,WA 98001-4998
Above this line reserved for recording information
RIGHT OF WAY DEDICATION DEED
Reference#(if applicable): N/A
Grantor/Borrower: City of Auburn's Sanitary Sewer Utility
Grantee/Assignee/Beneficiary: City of Auburn
Legal Description/STR: A portion of the NE'A of the SE 1/4 of
Section 14,Township 21 North,Range
4 East W.M.,King County,Washington
Assessor's Tax Parcel ID#: 142104-9050-05, 142104-9051-04,
142104-9049-09, 142104-9048-00,
142104-9075-06
The Grantor, City of Auburn's Sanitary Sewer Utility, for and in consideration of ten dollars,
and other good and valuable consideration, in hand paid, dedicate and convey to the Grantee,
City of Auburn a municipal corporation of the State of Washington, an easement for right of
way, public street and public utility purposes, to the same effect as if acquired by eminent
domain under the laws of the State of Washington, the following described real property:
A Right-of-Way described as follows:
SEE EXHIBITS "A" AND "B" ATTACHED HERETO AND BY THIS
REFERENCE MADE A PART HEREOF.
Said property is burdened by a Wetland Construction and Maintenance Easement,
recorded under Recording Number 20050324000883, and included as EXHIBIT "C"
attached hereto and by this reference made a part hereof.
Right of Way Dedication Deed
Page 1 of 2
RES.C Page 102 of 132
City of Auburn
Peter B.Lewis,Mayor
Date:
Attest:
Danielle E.Daskam,City Clerk
Date:
APPROVED AS TO FORM:
By:
Daniel B.Heid,City Attorney
Date:
STATE OF WASHINGTON
ss.
County of King
I,the undersigned,a Notary Public,do hereby certify that on this day of
20-'personally appeared before me PETER B.LEWIS,to me known to be the individual described in and who
executed the within instrument,and acknowledged that he signed and sealed the same as the free and voluntary act and
deed of the City,for the purposes and uses therein mentioned,and on oath stated that he was duly authorized to execute
said document.
In Witness Whereof I have hereunto set my hand and affixed my official seal the day and year first above
written.
Notary Public in and for the State of Washington,
Residing at
My commission expires
RES.C Page 103 of 132
EXHIBIT"A"
RIGHT OF WAY LEGAL DESCRIPTION
A portion of the Southeast Quarter of the Southeast Quarter and of the Northeast Quarter of the
Southeast Quarter all in Section 14,Township 21 North,Range 4 East of the Willamette Meridian, in King
County,Washington, said portion described as follows: j
I
Commencing at the Southwest corner of Parcel"F"as shown on Record of Survey recorded under
Recording Number 20090403900002, Records of King County,Washington;
Thence N 160 34'03" E along the east margin of West Valley Highway a distance of 278.66 feet to the
True Point of Beginning,
Thence leaving said east margin of West Valley Highway N230 29'46" E, 227.32 feet;
Thence N 210 53'56" E, 150.55 feet;
Thence N 120 55"06" E, 91.65 feet;
Thence N 380 44'24" E, 163.99 feet;
Thence N 21 046' 10" E, 74.40 feet;
Thence N 05134' 22"W, 15.49 feet; I
i
Thence N 550 41' 56"W, 18.83 feet;
Thence N 800 02' 16"W, 41.45 feet;
Thence N 180 17'06' E,32.76 feet;
Thence N 18° 17' 14"E, 103.36 feet;
Thence N 16157'49" E,65.02 feet;
Thence N 170 49'04" E,97.23 feet;
Thence N 190 04' 34" E, 33.67 feet to the beginning of a non-tangent curve to the right, having a radius
of 76.34 feet from which point the center of said curve bears S 61121'01" E;
Thence northeasterly along said curve through a central angle of 46106'21"an arc distance of 61.43
feet to the beginning of a non-tangent curve to the right, having a radius of 284.43 feet from which
point the center of said curve bears S 150 14'39" E;
Thence easterly along said curve through a central angle of 110 52'05"an arc distance of 58.92 feet;
Thence N 86137' 25" E,6.51 feet;
RES.C Page 104 of 132
i
Thence N 029 20'41"W,4.49 feet to the south margin of the 120 foot Right of Way of West Main Street
and the beginning of a Non-tangent curve,concave to the north, having a radius of 2920.0 feet from
which point the center'of said curve bears N 0212041"W;
Thence westerly along said curve and along said south margin of West Main Street,through a central
angle of 2122! 28",an arc distance of 121.00 feet;
Thence N 89157'08"W,25..87 feet along said south margin of West Main Street to the east margin of
West Valley Highway;
Thence S 12153' 25"W along said east margin of West Valley Highway,81.45 Feet to the.beginning of,a
tangent curve to the right, having a radius of 2,892.30 feet;
Thence southwesterly along said curve and along said east margin of West Valley Highway,through a
central angle of 80 34' 29"an arc distance of 432.85 feet;
Thence S 160 34'03" W,along said east margin of West Valley Highway, 563:39 feet to the Point of
Beginning.
This property description contains 48040 Square feet(1.103 acres), more or less.
Basis of bearings is NAD 83/91,Washington North Zone,as defined in Record of Survey recorded in
Volume 261 of Surveys°at pages 98-104 under recording number 20090403900002, records of King
iCounty,Washington.
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EXHIBIT "C"
AFTER RECQRDING RET(JRN'I n:
KC Property Services Division
KC Administration Building,Rm.500 3 40008
AQ
ADM-ES-0500 A lit
28as
az.e0
500 Fourth Avenue K= Ty, 01
Seattle,WA 98104
EXCISE TAX NOT.REQUIRED
King Co.Records Division
0 V`Deputy
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Above this line reserved for recording information.
GOEDECKE NORTH
WETLAND CONSTRUCTION AND MAINTENA CE.
EASEMENT
KC—S.27701 Street Phase III mitigation of wetlands)
Reference#(if applicable):
Grantor: City of Aubum's Sanitary Sewer Utility
Grantee/Assignee/Beneficiary: King County
Legal Description/STRr NE 1/4 of the SE 114 of Section 14 T2I R04
Assessor's Tax Parcel IDS:
142104-9075, 142104-9048, 142104-9049,and
142104-9051
THIS CONSTRUCTION AND MAINTENANCE EASEMENT (sometimes r ferred to
hereinafter as `Easement") is made and entered into this day of
2003,by and between the City of Aubuin's Sanitary Sewer Utility,
a municipal corporation of King County, Washington, organized.underlitle 35A RCW,
hereinafter referred to as' the "CITY", for,the benefit of King-County, a political.
subdivision of the State of Washington,hereinafter referred to as"the COUNTY".
WHEREAS,the CITY owns-property that is partially encumbered:by wetlands; and
WHEREAS, the COUNTY is seeking to mitigate the-disturbance of an existing wetland
area along their'South 277th Street Reconstruction Project Phase III at property owned by
the CITY; and
WHEREAS, it is mutually agreed that preservation of quality wetlands is essential to
maintaining an environment,which supports quality water resources,and the preservation
of wildlife thereby creating a benefit of public health,safety,and welfare; and -
WHEREAS, the'preservation and•enhancemet of wetlands is in conformity with the
CITY's Comprehensive Plan;and rsco
d ent(s)were filed for
by Pwa Northwest nie as
aammofton only.It has not bin.
Goedecke North--Wetland Maintenance Easement "'imins d b prgperexeeutloti or
Page 1 of 8 to-He atfw mon title.
RES.C Page 107 of 132
LVVVVVA'tWWVOVJ.UVL
WHEREAS, the CITY.has received consideration from the COUNTY for granting this.
Basemerit,the consideration has a Iong-term benefit to the CITY and the CITY'S Subject
Property.,
NOW,THEREFORE,for and in consideration of ten dollars ($10.00)and other good and
valuable consideration, the receipt and adequacy of which are hereby acknowledged by
the CITY, the CITY hereby grants and conveys-to the*COUNTY this Easement as
follows:
1. AUTHORITY TO BURDEN SUBJECT PROPERTY.
The CITY is-the owner in fee,simple of King County tax parcel,numbers 142104-9075,
142104-9048,.142104-9049,and 142104-9051 hereinafter referred to as Subject Property,
located'in the City of Auburn, King County, Washington. A portion of the Subject
Property'has been legally described in Attachment `A' *as Maintenance Easement,
attached hereto and incorporated herein by.reference.- This site is to be used by the
COUNTY for wetland mitigation,per this Easement, and shall be hereinafter referred to
as the Maintenance Easement. The CITY has full power and authority to burden the
Subject Property and consequently the area described as the Maintenance Easement in
Attachment A,with-this Easement,
2. PURPOSE.
The CITY's purpose and intent in entering into this Easement is as follows:
1) Satisfy the COUNTY's' United States Corps of Engineers (permit # 2002-4-
00714) requirements associated with the COUNTY's South 277`x' Street
Reconstruction Project Phase III,
2) Define'the area that the COUNTY is-seeking•to use, develop, maintain and-
mitigate as an enhanced wetland, known as the King County Mitigation Tract,
legally described ih Attachment `B', attached hereto and incorporated herein by
reference.
3)-Establish a Dedication of Open Space and Wetland Conservation that will run
with the land in perpetuity; upon the Subject Property for the King'County
Mitigation Tract. '
4) Provide the COUNTY with the ability,-if required, to monitor and maintain-the
King County Mitigation Tract as a functioning wetland for a period of thirteen-
years, with an option to maintain the site longer if required by the United States
Corps of Engineers.
3. RIGHT OF ENTRY/ACCESS.
The CITY hereby provides the COUNTY with Right of Entry and Access across the
adjacent CITY property,described in Attachment 'C',for the purpose of establishing and
maintaining the mitigation site. The access location may*be relocated at the CITY's
discretion and the COUNTY will be notified when this occurs.
Goedecke North—Wetland Maintenance Easement
Page 2 of 9
RES.C Page 108 of 132
iVVVVViYVVVVVV VVJ
By acceptance of this Easement the COUNTY agrees, to the extent predictable, to leave
the Subject" Property adjacent to the Maintenance Easement,,in as good condition as
existed on the day the construction com.meneed., This shall'include the timely removal of.
any and all debris,rubbish or combustible materials resulting from construction activities.
The CITY agrees.that this Right,of Entry shall continue in full force and effect from the
date -that the COUNTY gives adequate notice to the CITY for the commencement of
construction.until the COUNTY's permit has been satisfied with the United States Army
Corps of Engineers and other permit. agencies and the site has been restored to the
existipg conditions.
4,-- EASEMENTS.
The'CIT'Y hereby agrees to record a permanent.non-exclusive Wetland Conservation
Dedication set forth herein across, under, over and upon the King County Mitigation
Tract, and the CITY covenants that this Wetland Conservation Dedication shall burden
the Subject Property and be a benefit to the public.
This Easement.granted and conveyed herein, grants-to the COUNTY, for a period of
thirteen(13)years from the effective date of-this Easement,the.right to use the Mitigation
Tract, legally described in Attachment B'; as a wetland mitigation site to satisfy the
requirerrtents of the United States Army Corps of Engineers in connection with the South
277th Street Reconstruction Project Phase III including, but not limited to, establishing,
monitoring, maintaining, preserving, and enhancing the wetland mitigation site and
wetland functions- such "as recharge, conveyance' or storage of storm water. At the
COUNTY's request, the maintenance period shall be'extended by an amendment to this
Easement, if such extension is necessary to satisfy the requirements of the Corps' of
Engineers.
8. . HEIRS,SUCCESSORS,AND ASSIGNS.
The covenants,terms,conditions,and restrictions of this Easement shall be binding upon,
and inure to the benefit of,the parties hereto"and their respective personal representatives,
heirs; successors, and assigns,-and shall continue as a servitude and easement running in
perpetuity with the Subject Property. '
6. COUNTY USE DURING MAINTENANCE PERIOD.
The COUNTY shall design the wetland mitigation site to meet with the approval of the
Corps of Engineers. The CITY shall review and approve of the wetland mitigation plans
once the Corps of Engineers have approved.the plans and prior to construction of any
enhancement to the Mitigation Tract.
During" the maintenance period, the COUNTY -may enter upon the Maintenance
Easement at all ti'mes and for all purposes related to-the implementation of the mitigation
requirements identified in the United States Army Corps of-Engineers permit.
By acceptance of this Maintenance -Easement the COUNTY agrees to maintain the
Maintenance Easement as may be required by COUNTY and/or state agencies and as
approved by.the CITY; and the COUNTY shall not otherwise unreasonably interfere with
Goedecke North—Wetland Maintenance Easement
Page 3 of 9
RES.C Page 109 of 132
the ownership,possession,or use of the Maintenance Easement when entering to perform
the permitted functions.described herein..
7. PROHIBITED USES OF WETLAND PROPERTY.
For the duration of the Maintenance Period,the CITY agrees.as follows:
1) The Mitigation Tract shall be protected as open space/wetland, and no other use
shall be permitted thereon;
2) The CITY shall not in any way impair or interfere with the function and use of the
Mitigation Tract;
3) The CITY shall take reasonable and n ecessary steps to prohibit construction of
any -structures or artificial surfaces or alteration of any-vegetation within the
Mitigation Tract,unless appropriate mitigation approved by the U.S. Army Corps
of Engineers for such disturbance is undertaken;
4) The CITY shall not undertake, nor cause or permit to be undertaken, any activity
or use of the King County Mitigation-Tract which is inconsistent with the
purpose,scope, or intentof this Easement,or inconsistent with wetland functions
such as: recharge, conveyance, or storage of stormwater; mitigation meas ures
required;and vegetative restoration,enhancement and protection.
This covenant exists for the benefit of, and may be enforced as noted herein by, the
COUNTY.
8. RESERVED RIGHTS.
The CITY reserves to itself all rights,title,interest,and obligations incident to ownership
of the Subject Property and King County Mitigation Tract except as otherwise provided
in this Easement.
9. ENFORCEMENT.
In the event the CITY determines that the COUNTY Is in violation of the terms of this
Basement,the CITY may,at its option,give the COUNTY written notice thereof, and the
COUNTY shall have sixty(60)days from receipt of said notice to cure the violation. If a
lawsuit is initiated to enforce-the terms of this Easement, the prevailing party in such
lawsuit shall be entitled to recover reasonable attorney's. fees and costs incurred in
prosecuting or defending against such lawsuit, in addition to any-other remedy or relief
obtained. The CITY, at its option, may take action'to preserve and protect the,Wetland
Property or its wetland function, after-first giving the .COUNTY the foregoing written
notice and opportunity to cure, and,in such case, the reasonable expenses incurred by the
CITY, to preserve and protect the Wetland Site shall also be recoverable from the
COUNTY if the COUNTY is found to be in violation of this Easement.
In the event the COUNTY determines that the CITY is in violation of the terms of this
Easement,the COUNTY may,at its option,give the CITY written.notice thereof,and the
CITY shall have sixty (60) days from receipt of said notice to cure the violation. If a
lawsuit is initiated to enforce the terms of this Easement, the prevailing party in such
lawsuit shall be entitled to recover reasonable attorney's fees and costs incurred in
prosecuting or defending against such lawsuit, in addition to any other remedy or relief
obtained. The COUNTY, at its option,.may take action to preserve and protect the
Ocedecke North—Wetland Maintenance Easement
Page 4.of 8
RES.C Page 110 of 132
rrvvvr-r rr..vvwvv
Wetland Property,or-its wetland function, after first giving the CITY the foregoing
written notice and opportunity to cure, and, in such case, the reasonable expenses
incurred .by the COUNTY to preserve and protect the Wetland SIte shall also be
recoverable from the CITY if the CITY is found io be in violation of this Easement.
10. NON.WAIVER OI+'BREACH.
No omission or-failuie by the COUNTY to exercise or enforce any of.its rights under this
Basement or to require the CITY to cuire any breach hereof,nor any forbearance granted
by the COUNTY, shall be deemed or construed as a waiver by the COUNTY of such
rlghts or a discharge of liability for any breach by the.CITY of the terms hereof. Nor
shall any delay by the COUNTY in the exercise or enforcement of its rights and remedies
limit or impair such right or remedy,or be-construed as a waiver of the COUNTY'S right
to pursue its remedies.
11. - COSTS AND LIABILITIES.
Except as otherwise provided in this Easement, the CITY retains all responsibilities and
will bear all costs and liabilities of any kind related to or incidental to the ownership of
the Wetland Site. •The.CITY shall pay all assessments and taxation (if any) against said
Wetland Site assessed by any governmental authority as they become due.'.
12. HOLD HARMLESS AND INDEMNIFICATION.
Washington.State Law shall govern the respective liability between the parties to this
Easement-for any loss due to property damage or injury to persons arising out of the
activities conducted pursuant to-this Easement.
To the extent allowed by law, the COUNTY shall defend, indemnify and hold harmless
the CITY,its elected officials,'employees and agents from and against any and all suits,
claims, actions, losses, -costs, expenses of litigation, attorney's fees, penalties, and
damages.of whatsoever kind or nature arising out of, in connection with or incident to
any act or omission of the COUNTY, its employees, agents, and 'contractors in the
exercise of the rights granted and conveyed to the"COUNTY by this Easement. This
indemnification obligation shall include,but is not limited to, all claims against the CITY
by an employee or former employee of the COUNTY or its contractors and, as to such
claims, the COUNTY expressly waives, as respects the CITY only, all immunity and
limitation of liability under Title 51 RCW.
To the extent allowed by law, (he.0 rY shall defend, indemnify and hold harmless' the .
COUNTY,its elected officials,employees.and agents-from and against any and all suits,
claims, actions,• losses, costs, expenses of litigation, attorney's fees, penalties, and
damages of whatsoever kind or nature arising out of, in connection with or incident to
any act or omission of the CITY, its employees, agents, and contractors in the
performance of the- CITY'S obligations under this Basement. . This indemnification
obligation shall include, but is not limited to, all claims;against the COUNTY by an
employee or former employee of the CITY or its contractors and, as to*such claims, the
CITY expressly waives, as respects the COUNTY.only, all immunity and limitation of.
liability under Title 51 RCW.
Goedecke North—Wetland Maintenance Basement
Page 5of8
RES.C Page 111 of 132
cauaVVS4VVUao wYO
13. RECORDATION.' • '
The CITY agrees to incorporate the terms of this Maintenance Easement in any deed, .
lease or other Easement, which divests the CITY of any interest in any portion of the
Subject Property. The COUNTY shall record this Easement.against the Subject Property,
immediately upon, execution by both parties, in the Office of the King County
Department of Records and.Elections.
14. CONSTRUCTION.
This Easement shall be liberally construed to effect the purpose and intent hereof. '
15. SEVERABILITY.'
If any provision of this Easement Is ruled invalid or unenforceable for any reason.by a
court of competent jurisdiction,the remaining provisions hereof shall remain In force and
effect if such remainder would-continue-to serve the purpose and intent of the parties in
entering into this Easement.
16. ENTIRE EASEMENT.
This Easement contains 'the' entire, Easement of the parties concerning the matiers
contained herein'and any representations or understandings, whether oral or written;not
incorporated herein are excluded,
i
17. NO THIRD-PARTY RIGHTS.
Nothing contained herein is intended to,nor shall be construed to,create any rights in any
person or entity not a signatory to.this•Easement, or to form the basis for any liability on
the- part of the CITY, the COUNTY,• or their officials,. employees, agents or
representatives,to any person or entity not a signatory to this Easement,
IN WITNESS WHEREOF,the CITY has executed this easerri&it,effective as of the date
first written above.
GRANTOR: GRANTEE:
CITY OF AUBURN, KING COUNTY .
Dennis Selle,City Engineer Linda Dougherty, 11t1tltUl/
Road Services Division Director 06 On
Z z 0 3645 OTARy'Date T ' Res# N
S0* PUBLIC •
Attest9 F' R
l/
WAS
1
Danielle Daskam,City Clerk
Goedecke North—Wetland Maintenance Easement
Page 6 of 8
RES.C Page 112 of 132
2005o324U00SS3_007
Approved to:fo Approved as to form:
Dahfkh. Heid eputy Prosecuting Attorney
STATE OF WASHINGTON)ss
COUNTY OF KING
On this day before me;a Notary Public in and for the State of Washington,duly
commissioned and sworn,personally appeared Dennis Selle,to me known to be the City
Engineer of the CITY OF AUBURN,the city that.is described in and executed the .
foregoing instrument,and acknowledged the said instrument to be the free and voluntary
act"of said city,for the uses and purposes therein mentioned,and on oath said person
stated that said person was authorized to.execattethe said instrument.
Given under my hand and official seal this ZZL4ay of October,2003.
A.
bQ;. ,6Stpy'• `
Pt
t+ NOTARY PUB in and for the State of Washington
Nti 91- M- Printed Name: (a tic•-ta(34 r'
y
t :,•.
r:
9,pQ . r',Residing at:C
ISMN ,`
w.: y commission expires:
Goedecke North—Wetland Maintenance Basement
Page 7 of 8
RES.C Page 113 of 132
6WOVJiGFVVVOOJo.YYtf
STATE OF WASHINGTON.-)ss
COUNTY OF KING
On this day before me,a Notary Public in'and for the State of Washington,duly-
commissioned and sworn,personally appeared Linda.Dougherty,to me known to be the
Director of the Road Services-Department of KING COUNTY,the county that is
described in and executed the foregoing instrument,and acknowledged the said
instrument tb be the free and voluntary act of said county,for the uses and purposes
therein mentioned,and on.oath said person.stated that said person was authorized to
execute the said instrument.'
Given under my hand and official seal-this day of 2003.
bt 'CA
NOTARY PUBLIC in and for the Slate of Washington
aty ARy`
Printed Name: Yl
t, 'o Residing at: rtc Z22
My commission expires: a 0c q
Goedecke North—Wetland Maintenance Easement
Page 8 of 8.
RES.C Page 114 of 132
L.VVVVV4YVVVVYJ VV.7
Attachment 'A'
Legal Description for.Maintenance.Easement
THAT PORTION OF THE SOUTHEAST QUARTER OF.SECTION 14,TOWNSHIP 21 NORTH,
AMOB 4 EAST,W.M.,DESCRIBED AS FOLLOWS:
COMMENCING AT THE NORTHEAST CORNER OF SAID SOUTHEAST QUARTER:
THENCE NORTHA89°55'39"WEST ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER
956.68 FEET TO THE INTERSECTION WITH THE CENTERLINE OF WEST MAIN STREET AT
HIGHWAY STATION 0+72.96 P.C.,ACCORDING TO THE HIGHWAYPLANS FOR STATE '
ROUTE 167 APPROVED•OCTOBER 23, 1969 AND RECORDED WITH THE KING COUNTY
RECORDER'S OFFICE UNDER RECORDING NUMBER 7311280308;THENCE CONTINUING
NORTH 89 055'39"WEST,ALONG SAID CENTERI1NH OF WEST MAIN STREET A DISTANCE'
OF 12.47 FEET.TO THE INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF WEST i
VALLEY HIGHWAY,STATE ROUTE NO 181,ACCORDING TO THE SURVEY FILED UNDER
RECORDER'S NUMBER 8101279002;THENCE SOUTH 12°54'54"WEST ALONG SAID EAST
RIGHT-OF-WAY LINE OF STATE ROUTE NO.181,A DISTANCE OF 61.54 FEET TO TJM
INTERSECTION WPTH THB SOUTH RIGHT-OF-WAY.LINE OF REALIGNED WESTwAW
STREET AND THE POINT OF BEGINNING OF THIS PARCEL DESCRIPTION;TFMNC13 SOUTH
89 055'39"EAST ALONG SAID SOUTH RIGHT-OF-WAY LINE,BEING A LINE PARALLEL WITH
AND LYING 60 FEET RIGHT OF SAID REALIGNED WEST.MAIN STREET,A DISTANCE OF
26.15 FEET TO THE BEGINNING OF A CURVE TO THE LEFT HAVING A RADIUS OF 2920.00
FEET;THENCE EASTERLY ALONG SAID CURVE TO THE LEFT THROUGH A CENTRAL
ANGLE OF 06433'06",AN ARC DISTANCE OF 333.96 FEET TO A POINT 60 FEET RIGHT OF
HIGHWAY STATION 4+00'-REALIGNED WEST MAIN STREET,THENCE SOUTH
40°31'23"EAST A DISTANCE OF 84.03 FEET TO A POINT 130 FEET RIGHT OF HIGHWAY
STATION 4+40,REALIGNED WEST MAIN STREET;.THENCE SOUTH 49°52'56"WEST A
DISTANCE.OF 9.95 FEET;THENCE NORTH 40°36'2 "WEST A.DISTANCE OF 37.41 FEET;
THENCE SOUTH 31009'49"WEST A DISTANCE OF 77.64 FEET;THENCE SOUTH 02026'35"
WEST A DISTANCE OF 213.37 FEET;THENCE SOUTH 24°39'14"WEST A DISTANCE OF 107.86
FEET TO A POINT ON THE NORTH LINE OF A 20 FOOT WIDE'SANITARY SEWER EASEMENT,
AS RECORDED UNDER KING COUNTY RECORDING NUMBER 8109100300;THENCE NORTH
85040'28".WEST ALONG SAID EASEMENT A DISTANCE OF 74.49 FEET;THENCE SOUTH
04°19'32"WEST A DISTANCE OF 50.98 FEET;THENCE SOUTH 88°41'26"WEST A DISTANCE
OF 148.69 FEET;THENCE NORTH 64°14'40"WEST A DISTANCE OF 99.75 FEET;THENCE
NORTH 14°29 '40"WEST A DISTANCE OF 30.55 FEET TO THE NORTH LINE OF THE
f HEREINBEFOREMENI`IONED SANITARY SEWER EASEMENT;THENCE NORTH 85°40'56"
WEST ALONG SAID EASEMENT A DISTANCE OF 65.25 FEET TO THE EAST RIGHT-OF-WAY
LINE OF WEST VALLEY HIGHWAY,BEING A POINT ON A CURVE TO THE LEFT,THE
CENTER POINT OF WHICH BEARS NORTH 71°04'01"WEST A DISTANCE OF 2895.00 FEET;
THENCE NORTHERLY ALONG SAID CURVE TO THE LEFT THROUGH A•CENTRAL ANGLE
OF 06 001'05"AN ARC DISTANCE OF 304.08 FEET;THENCE CONTINUING NORTH'12054'54"
EAST ALONG SAID EAST RIGHT-OF-WAY LINE,A DISTANCE OF 81.47 FEET TO TIM POINT
OF BEGINNING. 6 VC6.9
CONTAINING 3.803 ACRES,MORE OR LESS 1A '
Attachment'A'
1x288 9'
Goedecke North—Construction/Maintenance Easement,j• ""'
Page I of 2 OVAL LAp
cxe ttes o'
RES.C Page 115 of 132
SMMEAST 1A SECnmx%.•:m16NSIiIP 21.NORTH. RANGE 4 EAST YI.M.
i g Yvt.$T MAIN
STREET
12 47'
ICD
100 {
CENJEWHE
0
NORTH UN E SOUTHEAST 1/4 14089'55'39'W / N89a5'3TW o S'SECTION i4 13
956.68'
rO 26.15' R-2920.00 7. Iw
S 89 5.39' E L=333.90:. sr
Z
en
4=6 33'06'
rev`
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jc Co
S:49'52'56—W 9.95'
N 40*3625' W 37.41'
MAINTENANCE, EASEMENT
AREA 3.803 ACRES M,i
osS
N o wN GRAPHIC !SCALE
SEPTEMBE.l6 ZOo3
loo o .50 loo 200
IN FEET.
v
3a'30. N 56'w er
65: NEiS`ip'S. 277TH STREET--WEST LEG, PH. 228"w o GOEDECKE'NORTH PROPERTYEXIST_ a
2D'
SENT, 74.49 yry
loxc WOM PROPERTY SER
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REC. NO. 81091 w
N 14'29'40' js g r N8$40'2-8`'W30:55
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MAINTENANCE EASEMEJTS84' 26"W"14$69 104'19'32" W 50.98 I ROAD SMCES DjVIMON, SURVEY& MAPPINGwecouarWTmm" IaCrMoopo ms Aar xae=nro 1 er 1
Attachment`A'
PGoedeckeNorth_Construction/Maintenance Easement c
cPage2of2c
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CCCc
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RES.C Page 116 of 132
LVVi7VJL4VVVOOJeV'1'1
Attachment `BI
Legal Description for
King County. Mitigation Tract
GOEDECKE NORTH LEGAL DESCRIPTION
South2771b Street West Leg Phase 2 Mitigation Tract)
That portion of the Southeast Quarter of Section 14,Township 21 North,Range 4 East,W.M.,
described as follows:
Commencing at the Northeast corner of said Southeast Quarter; thence North 89 055'39" West
along the north line of said Southeast.Quarter for a distance of 956.68 feet to the intersection
with the Centerline of West Main Street at Station 0 .72.96 P.C., according to the highway plans
for State Route 167 approved October 23, 1969 and recorded with the King County Recorder's
Office under recording number 7311280308; thence continuing North 89 055139".West along
said Centerline of West Main Street a distance of 12.47 feet to the intersection with the East
Right-4-Way line of West Valley Highway, State Route No. 181, according to the survey filed
under recorder's number 8101279002; thence'South 12 154'54"West along said East Right-of-
Way line of State Route No. 181 for a distance of 139.57 feet;thence South 77°05'06"East for a
distance of 147.11 feet to the True Point of Beginning, thence North 00 100'00" East for a
distance of 34.34 feet; thence North'23°24'02" East for a distance of 78.06 feet; thence North
87°00'09"East for a distance of 187.71 feet;thence South 40 031'23"East for a distance of 31.09
feet;th6riee North 83 141'25"East for a distance of 22.98 feet; thence South 31 109'51"West for
a distance of 883 8.feet;thence South 02°26'35"West-for a distance of 213.37 feet;thence South
24 139'14" West for a distance of 107.86 feet to a point on the north line of a 20 foot wide
sanitary sewer easement, as recorded under King County Recording Number 81091Q0300;
thence North 85 040'28"West along said easement line for a distance of 5.34 feet;thence North
66 027'58" West for a distance of 88.13 feet; thence South 76°15'31" West for a distance of
93.49 feet returning to the north line of the hereinbefore described sanitary sewer easement;
thence North 85 040'28"West along said easement line for a distance of 36.15 feet;thence North
61 007'08 1"West for a distance of 69.40 feet; thence North 57°44'49" West for a distance of
35.23 feet; thence North 05125'14" East for a'distance of 41.14 feet; thence North 37003'32",
East for a distance of 228.80 feet to the True Point of Beginning..
Containing 103,05 square feet,or 2:378 acres Zj
h ' •'
NAL LAN9
SXP R89S 10
Attachment'B'
Qoedecke North—Construction/Maintenance Easement
Page] of 2
RES.C Page 117 of 132
90E!{HEg5T.1/4.SEC710Ii M T091SISbflP 2f.RORTff, FAST. W 11,RANG'F.4
EEC... •
47' i 1,C) t
eEt SZti sE. t°: l . ... ts;'3281H S-
cam-- 7_H. ..W. E.S U7H A^'T 1/4 ..a•4
SECTM 14 ... ..956.68'.
13
187oN'
4 NS,i'00'09'E ~.Tt 1..
07 pS4t331'23"E-31.09--1
to y..-•
yl N8341'25"E"22.88 ... Al
f No0'dt ocm
tiff KING cou fT1
y 2.378 ACRES
N05"W'.14-E 41.14
4'-•
44'49"1K 35.23 g
ro7d8'W d%40
85.40'28"W 36.15 GftAPF ][C.'`SCALE
As*:~.. - •3 iy 100 .
too' 200
st 28
003pp
Fm
Id85'{U'28"W 5.34 5. 277TH NEST- lEG,•;•PSI::
c nEc 1 3Ft mcaTfb i 7RACr
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1• aF f •
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Attzcent`8' cGoedecke'Nordi-Construction/Maintenance Basement•.
c
Page 2 of 2
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RES.C Page 118 of 132
Attachment `C'
Legal ]Description for
Right of Entry and Access
LEGAL DESCRIPTION
S.277THST. West Leg Ph,2 ACCESS ROAD BASEMENT)
THAT PORTION OF THE SOUTHEAST.QUARTER OF SECTION 14,TOWNSHIP 21 NORTH,
RANGE 4 EAST,W.M.,DESCRIBED AS FOLLOWS:.
COMMENCING AT THE NORTHEAST CORNER OF SAID SOUTHEAST QUARTER;
THENCE NORTH 89 055'39"WEST ALONG THE NORTH LINE OF SAID SOUTHEAST QUARTER
956,68.FEET TO TIM INTERSECTION WITH THE EAST RIGHT-OF-WAY LINE OF WEST
VALLEY HIGHWAY,STATE ROUTE NO 181,ACCORDING TO THE SURVEY FILED UNDER
RECORDER'S NUMBER 8101279002;THENCE SOUTH 12°54154"•WEST ALONG SAID EAST
RIGHT-OF-WAY LINE OF STATE ROUTE NO.181,A DISTANCE OF 143.01 FEET TO THE
BEGINNING OF A CURVE TO 77M RIGHT HAVING A RADIUS OF 2895.00 FEET,THENCE
SOUTHERLY ALONG SAID CURVE TO'THE RIGHT THROUGH A CENTRAL ANGLE OF
06 001105",AN ARC DISTANCE OF 304.08 FBET TO THE INTERSECTION WITH THE NORTH
LINE OF A 20 FOOT WIDE SANITARY SEWER EASEMENT,AS RECORDED UNDER KING
COUNTY RECORDING NUMBER 8109100300;THENCE SOUTH 85 040'56"EAST ALONG SAID
NORTH 1ASEMENT LINE A DISTANCE OF 65.25 FEET;THENCE SOUTH 14029'40"EAST A
DISTANCE OF.30:55 FEET;THENCE SOUTH 64 014'40"EAST A DISTANCE OF 6.21 FEET TO
THE POINT OF BEGINNING OF THIS PARCEL DESCRIPTION,
THENCE CONTR40ING SOUTH 64 014'40"EAST A DISTANCE OF 32.32 FEET;THENCE SOUTH
37 002'58"WEST A DISTANCE OF 5.69 FEET;THENCE SOUTH 12°03'29"BAST A DISTANCE OF
176.67 FEET;THENCE SOUTH 74°33'58'WEST A DISTANCE OIL•121.09 FEET;THENCE SOUTTH
64 033'35"WEST A DISTANCE OF 95.91 FEET,THENCE NORTH 73°55'.04"WEST A DISTANCE
OF 34.71 FEET TO THE EASTERLY BOUNDARY OF A TRACT OF LAND CONVEYED TO THE
CITY OF AUBURN UNDER RECORDING NO.0303080455;THENCE NORTH 16°39'06"EAST
ALONG SAIL}EASTERLY BOUNDARY A DISTANCE OF 40.03 FEET;THENCE SOUTH
73°55'04"EAST A DISTANCE OF 27.92 FEET;THENCE NORTH 63°42'05"EAST A DISTANCE
OF 131.93 FEET;THENCE NORTH 19°31'37"EAST A DISTANCE OF 63.94 FEET;.THENCE
NORTH 08°23'02"WEST DISTANCE OF 80.02 FEET;THENCE'NORTH 16 019'42"EAST A
DISTANCE OF 27.81 FEET TO THE POINT OF BEGINNING.
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CONTAINING 0.367 ACRES,'MORE OR LESS
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Page 1 of 2
I
RES.C Page 119 of 132
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AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4941
Date:
April 29, 2013
Department:
Public Works
Attachments:
Resolution 4941
Map
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4941.
Background Summary:
Resolution No. 4941 authorizes the Mayor to execute documents necessary to acquire
property related to the Auburn Way South and M Street SE Intersection Improvements
project. This project is partially funded by a State Transportation Improvement Board
(TIB) grant.
The property needs for this project include the partial acquisition of 1305 17th Street SE
(Zion Lutheran Church) and may include a partial acquisition of 1414 M Street SE.
The total estimated project costs are $705,000.00.
The right of way phase is anticipated to cost $120,000.00 and will be funded with
Transportation Improvement Board (TIB) grant funds and local matching funds.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:RES.D
AUBURN * MORE THAN YOU IMAGINEDRES.D Page 121 of 132
RESOLUTION NO. 4 9 4 1
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, AUTHORIZING THE MAYOR TO
NEGOTIATE AGREEMENTS AND EXECUTE DOCUMENTS
NECESSARY TO ACQUIRE PROPERTY RELATED TO CITY
PROJECT CP1024 — AUBURN WAY SOUTH AND M STREET SE
INTERSECTION IMPROVEMENT
WHEREAS, the City is committed to constructing project CP1024 —
Auburn Way South and M Street SE Intersection Improvements; and
WHEREAS, this project requires the acquisition of real property, including
partial acquisition of property; and
WHEREAS, this project requires the establishment of permanent
easements for roadway and utilities, and temporary easements for construction;
and
WHEREAS, real property acquisition costs for this project are included in
the approved City budget; and
WHEREAS, negotiation and purchase of these properties in an
expeditious manner is imperative to the success of this project, and delay in the
process would not be in the best interest of the City.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF
AUBURN, WASHINGTON, HEREBY RESOLVES as follows:
Resolution No. 4941
May 1, 2013
Page 1
RES.D Page 122 of 132
Section 1. The Mayor is hereby authorized to negotiate agreements and
execute all documents necessary to complete the acquisition of real property
required to complete City project CP1024 — Auburn Way South and M Street
SE Intersection Improvements, consistent with budgeted funds.
Section 2. That the Mayor is hereby authorized to implement such
administrative procedures as may be necessary to carry out the directives of
this legislation.
Section 3. That this Resolution shall take effect and be in full force
upon passage and signatures hereon.
Dated and Signed this day of 2013.
CITY OF AUBURN
PETER B. LEWIS
MAYOR
ATTEST:
Danielle E. Daskam,
City Clerk
nbg'niel
E O FO M:
Heid,
City Attorney
Resolution No. 4941
May 1, 2013
Page 2
RES.D Page 123 of 132
i
M ST SE
17TH ST SE
17th ST SE
AUBURN WAY SOUTH AND M STREETCITYOF
RN SE INTERSECTION IMPROVEMENTS Property MapAll"BI
WASHINGTON
NOT TO SCALE
RES.D Page 124 of 132
AGENDA BILL APPROVAL FORM
Agenda Subject:
Resolution No. 4946
Date:
May 1, 2013
Department:
Public Works
Attachments:
Resolution 4946
Budget Impact:
$0
Administrative Recommendation:
City Council adopt Resolution No. 4946.
Background Summary:
Resolution No. 4946 authorizes the Mayor to grant an easement to Puget Sound Energy,
Inc. (PSE) for the purpose of installing underground power facilities on a City owned
parcel for the Academy Booster Pump Station Project. The easement is needed for PSE
to install and maintain the underground power facilities needed to serve the project.
The purpose of the Academy Booster Pump Station project is to construct a new water
booster pump station in the Academy Water Service Area in order to meet fire flow
demands and to provide adequate domestic water service, as identified in the 2001
Comprehensive Water Plan and the 2009 Comprehensive Water Plan. The new
Academy Booster Pump Station will provide approximately 300 gpm domestic supply,
2,500 gpm fire flow supply, and will include emergency power. Work also includes the
decommissioning of the existing Janssen’s Addition Pump Station.
Reviewed by Council Committees:
Finance, Public Works
Councilmember:Wagner Staff:Dowdy
Meeting Date:May 6, 2013 Item Number:RES.E
AUBURN * MORE THAN YOU IMAGINEDRES.E Page 125 of 132
RESOLUTION NO. 4 9 4 6
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF AUBURN, WASHINGTON, , AUTHORIZING THE
MAYOR TO GRANT AN EASEMENT TO PUGET SOUND
ENERGY FOR THE PURPOSE OF INSTALLING
UNDERGROUND POWER FACILITIES FOR THE
ACADEMY BOOSTER PUMP STATION PROJECT
CP0909)
WHEREAS, the City is committed to constructing project CP0909-
Academy Booster Pump Station project, hereinafter referred to as the "Project";
and
WHEREAS, the Project is constructing a water pump station in the City's
Academy service area that will meet projected water demands, satisfy fire flow
requirements for current and project land uses, and to comply with service
policies established by the City; and
WHEREAS, Puget Sound Energy, Inc. requires an easement to construct
and maintain underground power facilities needed to serve the Project; and
WHEREAS, there is a mutual benefit to the City and Puget Sound
Energy, Inc. in establishing the easement as the underground facilities will
provide power to the new water pump station.
NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF AUBURN,
WASHINGTON, HEREBY RESOLVES as follows:
Section 1. The Mayor is authorized to grant to Puget Sound Energy,
Inc. and record with the offices of the King County Recorder the easement in
Resolution No. 4946
May 1, 2013
Page 1 of 2
RES.E Page 126 of 132
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RES.E Page 127 of 132
RETURN ADDRESS:
Puget Sound Energy, Inc.
Attn: R/W Department(HMP)
PO Box 90868/EST-06W
Bellevue,WA 98009
EASEMENT
REFERENCE#:
GRANTOR: CITY OF AUBURN,a Washington municipal corporation
GRANTEE: PUGET SOUND ENERGY, INC.
SHORT LEGAL: SW27-21 N-05E
ASSESSOR'S PROPERTY TAX PARCEL: 272105-9106
For and in consideration of One Dollar($1.00) and other valuable consideration in hand paid, CITY OF AUBURN,a
Washington municipal corporation ("Grantor" herein), hereby conveys and warrants to PUGET SOUND ENERGY,
INC.,a Washington Corporation ("Grantee" herein),for the purposes hereinafter set forth,a nonexclusive perpetual
easement over, under, along, across, and through the following described real property("Property" herein) in King
County,Washington:
THAT PORTION OF GOVERNMENT LOT 6 IN SECTION 27, TOWNSHIP 21 NORTH,
RANGE 5 E.W.M.,DESCRIBED AS FOLLOWS:
BEGINNING AT THE NORTHWEST CORNER OF GOVERNMENT LOT 6, SECTION 27,
TOWNSHIP 21 NORTH, RANGE 5 E.W.M.; THENCE SOUTH 140.00 FEET; THENCE
SOUTH 57°13'00"EAST 312.40 FEET;THENCE NORTH 45°43'00"EAST 352.119 FEET,
MORE OR LESS, TO THE STATE ROAD NO. 5; THENCE NORTH 4414'00" WEST
ALONG SAID STATE ROAD 90.00 FEET, MORE OR LESS, TO THE NORTH LINE OF
SAID GOVERNMENT LOT; THENCE NORTH 89°44'52" WEST, ALONG SAID NORTH
LINE 460.00 FEET,MORE OR LESS,TO THE POINT OF BEGINNING.
Except as may be otherwise set forth herein Grantee's rights shall be exercised upon that portion of the Property
Easement Area" herein)described as follows:
SEE EXHIBITS "A"AND "B"ATTACHED HERETO AND BY THIS REFERENCE MADE
A PART HEREOF.
1. Purpose. Grantee shall have the right to use the Easement Area to construct, operate, maintain, repair,
replace, improve, remove, and enlarge one or more utility systems for purposes of transmission, distribution and sale
of electricity. Such systems may include, but are not limited to:
Underground facilities. Conduits, lines, cables, vaults, switches and transformers for electricity;
fiber optic cable and other lines, cables and facilities for communications; semi-buried or ground-
mounted facilities and pads, manholes, meters, fixtures, attachments and any and all other facilities
or appurtenances necessary or convenient to any or all of the foregoing.
Following the initial construction of all or a portion of its systems, Grantee may, from time to time, construct
such additional facilities as it may require for such systems. Grantee shall have the right of access to the Easement
Area over and across the Property to enable Grantee to exercise its rights hereunder. Grantee shall compensate
Grantor for any damage to the Property caused by the exercise of such right of access by Grantee.
2. Easement Area Clearing and Maintenance. Grantee shall have the right to cut, remove and dispose of
any and all brush, trees or other vegetation in the Easement Area. Grantee shall also have the right to control, on a
continuing basis and by any prudent and reasonable means, the establishment and growth of brush, trees or other
vegetation in the Easement Area.
3. Grantor's Use of Easement Area. Grantor reserves the right to use the Easement Area for any purpose
not inconsistent with the rights herein granted, provided, however, Grantor shall not construct or maintain any
buildings, structures or other objects on the Easement Area and Grantor shall do no blasting within 300 feet of
Grantee's facilities without Grantee's prior written consent.
4. Indemnity. Grantee agrees to indemnify Grantor from and against liability incurred by Grantor as a result
of Grantee's negligence in the exercise of the rights herein granted to Grantee, but nothing herein shall require
Grantee to indemnify Grantor for that portion of any such liability attributable to the negligence of Grantor or the
negligence of others.
5. Abandonment. The rights herein granted shall continue until such time as Grantee ceases to use the
Easement Area for a period of five (5) successive years, in which event, this easement shall terminate and all rights
ACADEMY BOOST PUMP STATION
UG Electric 11/1998
WO#105065489/RW-083323
Page 1 of 4
RES.E Page 128 of 132
hereunder, and any improvements remaining in the Easement Area, shall revert to or otherwise become the property
of Grantor; provided, however,that no abandonment shall be deemed to have occurred by reason of Grantee's failure
to initially install its systems on the Easement Area within any period of time from the date hereof.
6. Successors and Assigns. Grantee shall have the right to assign, apportion or otherwise transfer any or
all of its rights, benefits, privileges and interests arising in and under this easement. Without limiting the generality of
the foregoing,the rights and obligations of the parties shall inure to the benefit of and be binding upon their respective
successors and assigns.
DATED this day of 2013.
GRANTOR:
CITY OF AUBURN,a Washington municipal corporation
BY:
ITS:
STATE OF WASHINGTON )
SS
COUNTY OF
On this day of 2013, before me,the
undersigned, a Notary Public in and for the State of Washington, duly commissioned and sworn, personally appeared
to me known to be the person(s)who signed
as of CITY OF AUBURN,the Washington municipal corporation
that executed the within and foregoing instrument, and acknowledged said instrument to be free and
voluntary act and deed and the free and voluntary act and deed of said Washington municipal corporation for the
uses and purposes therein mentioned; and on oath stated that was authorized to execute the said
instrument on behalf of said a Washington municipal corporation.
IN WITNESS WHEREOF I have hereunto set my hand and official seal the day and year first above written.
Signature of Notary)
Print or stamp name of Notary)
NOTARY PUBLIC in and for the State of Washington, residing
at
My Appointment Expires:
Notary seal,text and all notations must be inside 1°margins
ACADEMY BOOST PUMP STATION
UG Electric 11/1998
WO#105065489/RW-083323
Page 2 of 4
RES.E Page 129 of 132
EXHIBIT"A"
PUGET SOUND POWER EASEMENT
That portion of Government Lot 61n the Southwest quarter of Section 27,Township 21 North, Range 5
East of the Willamette Meridian,Lin King County,Washington,said portion being an-easement 10.0 feet
in width lying 5.0 feet on both sides of the following described centerline:
Commencing:at the Southwest corner of Lot A_(Westerly Portion)of Auburn Boundaryiine Adjustment
8LA06-0005 as recorded under recording number'20070626900013, records of King County,WA,said
southwest:corner being identified as the West Quarter corner of Section 27,Township 21 North,Range
5 East of'the Willamette Meridian and marked'by a concrete monument with a2"brassie'with"X"
according to said BLA06-0005;
Thence S 880 42' 13"E,440.01 feet along the south line.of said;Lot A(Westerly Portion)to'.the
southwesterly margin of Auburn Way South,.also known as State Highway 164;.
Thence S 450 37'27" E,78.71.feet along the said southwesterly margin of Auburn Way South,also
known-as State Highway no.,164,to the True Point of Beginning;
Thence S 440 55'29."W,58.33 feet;
Thence W860 43'07"W,15.11 feet;,
Thence N 730 47'33"W,19.52 feet;
Thence N.856 03'11"W,55.49 feet;
Thence'N 710 43'4b"W,105.66 feet;
Thence N,87°.02'22"W,55.70 feet;
Thence S 780 30'48"W,101.35 feet to the terminus of the Easement.
The sidelines of this easementare to be shortened or lengthened so as to intersect in themselves and
terminate at the southwesterly margin of Auburn Way South;State Highway 164.
This easement contains.4129 square feet,(0.095 Acres)more or less. R gb
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ACADEMY BOOST PUMP STATION
UG Electric 11/1998
WO#105065489/RW-083323
Page 3 of 4
RES.E Page 130 of 132
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CITY OF AUBURN PSE EASEMENT 04122/2013 m v
PUBLIC WORKS DEPARTMENT CITY OF AUBURN ACADEMY RESERVOIR SITE SCALE:N.T.S.c o wWASHINGTON
King County Tax Parcel 272105-9106 DRAWN BY:BLM w w o
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RES.E Page 132 of 132