HomeMy WebLinkAbout-YMCA of Greater Seattle - Alive & Free CITY OF AUBURN -AGREEMENT FOR SERVICES
THIS AGREEMENT made and entered into this ���day of d-�+e ,
�b/3
-�943, by and between the CI7Y OF AUBURN, a municipal corporation of t e State of
Washington, hereafter referred to as the "CITY", and "YMCA OF GREATER SEATTLE-ALIVE
8� FREE" which is located at•909 Fourth Avenue Seattle. WA 98104, a non-profd corporation
organized under the laws of the State of Washington, hereafter referred to as the "AGENCY."
WHEREAS, the AGENCY provides a valuable service to the CITY and its residents
through the provision of services forhigh risk youth and community safety; and
WHEREAS, the CITY is interested in continuing support,of the Alive & Free prog�am,
including development of additional resources and service sites;
WHEREAS, the CITY entered into a Joint Funding Memorandum of Understanding with
the cities of Renton, Tukwila, Kent, Algona, Pacific, Fife, Puyallup and Sumner (collectively, the
°Cities") that allows the City to jointly fund and monitor a single contract with Alive & Free for
gang prevention and intervention services; and
, WHEREAS, it is the CITY'S responsibility to enter into an agreement with the YMCA's
Alive & Free Program on behalf of the Cities which are party to said Memorandum of
Understanding;
NOW, THEREFORE, In consideration of the covenants and conditions of this
Agreement, the parties agree as follows:
I. PURPOSE
The purpose of this Agreement is to provide for an appropriation to the AGENCY in
exchange forthe Agency's provision of the services set forth in this Agreement to participating
city's residents during the term.
11. SCOPE OF SERVICES
The AGENCY agrees to provide services, as described in the Exhibits incorporated
herein by this reference as if fully set forth.
City of Aubum Agreement:YMCA of Greater Seattle—Alive&Free progrem
July 1,2012 . -
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III. TERM
7he term of this Agreement shail commence on July 1, 2012 and shall expire on
December 31, 2012.
IV. PERFORMANCE REPORTS AND COMPENSATION
A. The AGENCY shall provide to the CITY within .15 days of the close of each
calendar quarter a status report containing program statistics regarding the type
and level of services provided to the participating cities, as well as financial
information pertaining to the contract agreement and expenditures. Format and
contents of these reports are set forth in Exhibits 1 to 5 to thisAgreement, which
are incorporated herein by this reference.
B. The AGENCY shall prepare and submit to the CITY two program evaluation
reports in the format commonly referred to as "outcomes reports° which will
show the intended linkages between the activities conducted and the changes
the activities will produce. These reports shall contain information as set forth in
Exhibit5 to this Agreement, and shall be submitted to the CITY at the end of the
first and last quarters.
_ C. As full and total payment for the services provided under this Agreement, the
CITY aarees to aav the AGENCY uo to 560.000 oer a vear as set forth in the
Exhibits. The CITY will pay an amount equal to one-quarter of the total amount
within thirty (30) days following the CITY's receipt of quarterly invoices. The
required format and content of quarterly invoices is set forth in the Exhibits to
this Agreement,and is incorporated herein by this reference.
V. INDEMNIFICATION
AGENCY shall defend, indemnify and hold the CITY and the Cities, their officers,
officials, employees and volunteers harmless from any and all claims, injuries, damages, losses
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City of Aubum Agreement:YMCA of Greater Seattle—Alive&Free program
July 1,2012 �
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orsuits induding attorney fees, arising out of or resulting from the acts, errors or omissions of
the AGENCY in performance ofthisAgreement, except for injuries and damages caused by the
sole negligence of the CITY or Cities. Should a court of competent jurisdiction determine that
this Agreement is subject to RCW 4.24.115, then, in the event of liability for damages arising
out of bodily injury to persons or damages to property caused by or resufting from the
concurrent negligence of. the AGENCY and the CITY or Cities, their officers, officials,
employees, and volunteers, the Agency's liability hereunder shail be only to the extent of the
Agency's negligence. It is further specifically and expressly understood that the indemn�cation
provided herein constitutes the Agency's waiver of immunity under Industrial Insurance, Title 51
RCW, solely for the purposes of this indemnification: This waiver has been mutually negotiated
by the parties. The provisions of this section shall survive the expiration or termination of this
Agreement:
INDEPENDENT CONTRACTOR/ASSIGNMENT
The parties agree and untlerstand that the AGENCY is an independerrt contractor and
not the<agent or employee of the CITY or any of the Cities, and that no liability shall attach to
the CITY or any of the Cities by reason of entering into this Agreement except as prodided
herein. The services required of the AGENCY under this Agreement may not be assigned or
subcontracted by the AGENCY without the prior written consent of the CITY.
VI: INSURANCE
The AGENCY shall procure and maintain for the duration of this Agreement insurance
against claims for injuries to persons or property which may arise from or in connection with
serJices provided by the AGENCY, it agents, employees or volunteers underthis.Agreement.
The AGENCY agrees to provide comprehensive general liability insurance and shall maintain
liability limfts of not less than ONE MILLION DOLLARS ($1,000,000) combined single limit
coverage per occurrence for bodily injury, personal injury and property damage. Where
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City of Aubum Agreement: YMCA of Greater Seattle—Alive 8 Pree program
� July 1�,�2012.
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.
professional services are provided as part of the services rendered pursuant to this Agreement,
as shown in Exhibit 1, the AGENCY shall also provide and maintain professional liability
coverage including ercors and omissions coverage in the minimum IiabilRy amount of ONE'
MILLION DOLLARS ($1,000,000) combined singie limit per occurrence for bodily injury,
personal injury and property damage. Any deductible"s or self insured retentions in either policy
must be declared to and approved by the CITY and the Cities. At the option of the CITY, and
the Cities, either. The insurer shall reduce or eliminate such dedudibles_ or seif insured
retentions as respects the CITY and the Cities, their officials and employees; or, the AGENCY
shall procure a bond guaranteeing payment of losses and reiated investigations, claim
administration and defense expenses. The policies are to contain or be endorsed to contain the
following provisions:
1) GENERAL LIABILITY C�VERAGE
The CIN and the Cities, their elected and appointed officials, employees and agents
are to be covered as additionai insured as respects: liability arising out of services and
activities performed by or on behalf of AGENCY, its employees, agents and volunteers.
The coverage shall contain no special limitations on the scope of protection afforded to
the_CITY, their elected and appointed officials, employees or agents, or its contract
partners-the CRies.
2) GENERAL LIABILITY AND PROFESSIONAL UABILITY COVERAGES
(a) The AGENCY's insurance coverage shali be primary insurance as respects the CITY
and the Cities, their officiais, empioyees and agents. Any insurance or self
insurance maintained by the CITY and the Cities, their officials, employees oragents
shall be in excess of the AGENCY's insurance and shall not contribute with ft.
{b) Any failure to comply with reporting provisions of the policy shall not affect coverage
provided to the CITY and the Cities, their officials, employees or agents.
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City of Aubum Agreement: YMCA of Greater Seattfe—Alive&F2e program
July 1,2012
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` . .
(c) Coverage shall state that the AGENCY's insurance shali apply separately to each
insured against whom a claim is brought or suit is brought except with respect to the
limits to the insurer's liability.
(d) Each insurance policy required by this clause shall be endorsed to state that
coverage shall not be suspended, voided, canceled or reduced in coverage, o� in
limits unless prior written notice has been given to the CITY, and the Cities, by
certified mail retum receipt requested at least thirty(30) days in advance of anjr such
suspension voiding, cancelation or reduction'in coverage, or in limits. The AGENCY
agrees to provide copies of the Certificates of Insurance to the CITY, and the Cities,
at the time that this Agreement takes effect.
(e) The AGENCY shall fumish the CITY, and the Cities, with Certificates of Insurance
and with original endorsements affecting coverage required by this clause. The
certificate and endorsements for each insurance policy are to be signed by a person
authorized by that insurer to bind coverage on its behatf. The CITY, and the Cities,
reserve the right to require complete, certified copies of all required insurance
policies at any time. ,
(� The AGENCY shall include all volunteers, employees and agents under fts policies or
shall furnish separate certificates and endorsements for each. All coverage for
volunteers shall be subject to all the requirements stated herein.
VII. NONDISCRIMINATION
The AGENCY shall not discriminate in any services or programs to which this
Agreement may apply directly or through contractual orother arrangements on 4he grounds of
any protected class status as defined by any national, state or local laws or ordinances
including but not limRed to race, color, creed, religion, national origin, sex, sexual orientation,
age, or the presence of any sensory, mental or physical handicap.
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City of Aubum Agreement:YMCA of Greater Seattle—Alive 8 Free program
July 1,2012
Page 5 of 8
VIII. BOOKS AND RECORDS .
The AGENCY agrees to maintain separate acoounts and records in accordance with
State Auditor's prooedures, including personnel, property, financial and programmatic records
which sufficiently reFlect direct and indirect costs and services performed under this Agreement.
The AGENCY agrees to maintain all books and records relating to this Agreement for a period
of three (3) years following the date that this Agreement is expired or otherwise terminated..
Ttie parties agree that the CITY may insped such documents upon good cause at any .
reasonable time within the three (3) year period.
IX. . TERMINATION OF AGREEMENT
This Agreement may be terminated by either party upon thirty (30),days.written nofice
should the other party fail substantially to perform in accordance with its terms through no fauft
of the other. •
X. SEVERABILITY AND SURVIVAL
If any term, condition or provision of this Agreement is declared void or unenforceable or
limited",in its application or effect, such event shall not affect any other provisions hereof and all
other provisions shall remain fully enforceable. The provisions of this Agreement, which 6y
their sense and context are reasonably intended to survive the completion, expiration or
cancellation of this Agreement, shall survive termination of thisAgreement.
XI. ENTIRE AGREEMENT: MODIFICATION.
This MOU, together with attachments or addenda, represents the enfire and integrate,d
agreement between the CITY and the AGENCY and supersedes all prior negotiations,
rep'�esentations, or agreements written or oral. No amendment or modification of this MOU
shall be of any force or effect uniess it is in writing and signed by the parties.
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City of Aubum AgreemenC YMCA of Greater Seattle—Allve 8 Free progrem
.luly 1,2012
Page 6 of S
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XII. ' GENERAL PROVISIONS
A. The AGENCY agrees to submit a report to the CITY no later than the last
quarterly invoice date, describing the progress and activities performed for the
previous year's scope of services.
B. This Agreement shall be governed by the laws, regulations and ordinances of i
She City of Auburn, the State of Washington and where applicable, Federal laws.
C. The AGENCY agrees to conduct its activity in such a manner as to coincide with
the goals identified in the attached Memorendum of Understanding. The
AGENCY understands tFiat the performance indicators established in the
Memorandum will be used by the City as a measurementtool in determining if
the goals have been achieved.
D. The CITY and the AGENCY respectively bind themselves, their successors,
volunteers, assigns and legal representatives to the other party to this
Agreement and with respect to all covenants to this Agreement.
E. This Agreement represents the entire and integrated Agreement between the
CITY and the AGENCY and supersedes all prior negotiations. This Agreement
may be amended only by written instrument signed by both the CITY and the
AGENCY.
F. Should it become necessary to enforce any term or obligation of this Agreement,
then ali costs of enforcement including attorney's fees and expenses and court
costs shall be paid to the substantially prevailing party.
• G. The AGENCY agrees to comply wiEh all local, state and federal laws applicable
to its performance under this Agreement.
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City of Aubum Agieement:YMCA of Greater Seattle—Alive&Free program
Juy1, 2012
Page 7 of 8
, .
�
DATED this �'� � day of ,843.
CITY BUR � .
�
��
PETER B. LEWIS
MAYOR
ATTEST.
��
Danie e E:Daskam,
City Clerk
APP D S RM:
_ ie B. eid,
City Attorney
YMCA O GREATER SEATTLE
BY:
TITLE: Glmn . sugawa,$Vpdt(�0
STATEOFWASHINGTON )
)ss
COUNTY OF KING )
On this �a� day of �JaU�V1A-�� , 2012, before me, the undersigned, a
Notary Public in and for the State of Washington, personally appeared �.e � 4�.
to me known to,be the �IGD of theYMCA, the.non-proft co oration
that executed the within and foregoing instrument, and acknowledged said instrument to be the
free and 4oluntary act and deed'of said non-profit corporation for the uses and purposes therein
mentioned„and on oath stated that he/she is authorized to execute said instrument on behalf of
said non-profit corporation.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed my o�cial seal the
date he�����ejf�orth. / �
; �.� pN�.....• a1,q �i� /6L(it-[-c? �- ��CLC-Q.�'+'lQ-��
```�����i`o,�Ml{ilOqf+!I,�r���� C7E1ZlZ�r H. ST�AAYYVIAI
; pp�� 'r�;�; NOTARY PUBLIC in and for the.State of
_ � � °�s= Washington, residing in I�=1K�
=o,� e ~' _ •MYCOMMISSION expires: a— 9 �/ 6
x �,;,�f GB��� �
.
����,9f'"o:a, se�°• o+,.•``�
,����t`�A3N'NOS����
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City of Aubum Agreement:YMCA of Greater Seattle—Alive&Free progrem
July 1,2012.
Page 6 of 8
CI'I'YOF �1* *
EXHIBIT COVER PAGE
` VJASHINGTON
SERVICE AGREEMENT
2012 INVOICE FOR CONTRACTED SERVICES
To: CITY OP AUBURN, ATTN: Michael Hursh
25 WEST 11AAIN STREET, AUBURN WA 98001
Ageney: YMCA of Greater Seattle
909 Fourth Avenue
Seattle,llVA 98104
Program: YMCA Aliye &Free Contact,TiGe: Eleuthera Lisch, Director
Phone: 206-382-5245
Emafl: elisch@seattleymca.org
AmouM Requested: $
Invoice for. 0 Julv to Seotember 2012.
� October to December 2012
p{tachments: ❑ Quarterly Service Report- Exhibit 1
___ ..
❑ Quarterly Financial Report-Exhibit 2
0 Demographic Report(4'" Quarter only)- Exhibit 3
❑ Service Unit Report- Exhibit 4
❑ Outcomes Report(4"'Qtr. data due)- Exhibit 5
❑ Proof of Insurance
I_cerGfy to the best of my knowledge that this invoice and attachments reflect actual service provided to
Aubum residents.
-'-- ----
� Signatu�e ofAuthorized Representative D�
The Qity of Aubum will issue payment upon this invoice within forty-five (45) business days of receipt To
ensure prompt payment, please submit this form and all required attachments by the date Iisted above.
FOR CITY OF AUBURN USE ONLY:
Contract Amount: $
Payments Year to Date:
Payment this invoice: Contract Balance:
Authorized to Pay:
signature o�
CITY.OF AUBURN
2012 Exhibit 2
COVER PAGE— MUST BE SIGNED AND SUBMITTED WITH EACH PAYMENT REQUEST
CITY OF AUBURN
2012 Quarterly Financial Report
Agency: YMCA of Greater Seattle Date:
Prbgram: Alive S Free
Report for _July-Sept _Oct-Dec
Cost Categories Budget This Cumulative Award
Award RequesY to date Balance
� Personnel/Agency Services, $
Crisis Line and 2-1-1
2 Office/Operating Supplies
3 ConsultanYor Purchased
Services
4 Direct Client Assistance
5 Communications
6 Travel&Training
7 Intra-Agency Support
8 Other per Detail
Grand Total $
Requested
Reimbursement:
Soutfi'King County YMCA Alive & Free Program Funding
Punding Source Outreach Workers South King A Better Seattle!
County Seahawks Match
CooMinator
Ci_ty_ofAubum $15,000 $15,000
Cityof Kent, $15,000 $15,000
City of Renton $15,000 $15;000
City of Tukwila $15,000 $15;000
Kin Coun Su erior Court S40 �00
2012 Exhibit 3
cinr oF ausuRN
2012 Demographic Report
Agency: YMCA of Greater Seattle Date:
Program: AI'rve& Free
0 1 � a rotal YTD
Ciient Aubum
ResiCence" KeM
ReMOn
���� Tukwila
senred in thie Uninco ra0ed.Kin Cou
�BmY� OThar.
!n a0 ofher
�re9ones nu u��,�m
��„e rora�
�fNes' enertls
onty.
ClieM 30%M median or below
Incane 50%of rt�edhan or below
Leuel 80%of inetlfan w below
Above 80%of inedian
Unknown
TOTAL
Client Famale
Oender Male
Client 0.4
Age S12
13-t�
78-34
35-54
55-74
75+
Unknown
TOTAL
Ethnicity/ Asien/Paciflc Islander
CuRursl Blaek/AfBcen AmeAcan
Badcground His anitlLatino
Netive AmeAcen!Alasken Nadve
Whtte/Caueeslan
Other
Unknoxm
TOTAL
Candttlon Dbablin ConaKlon
ESL Limited En lish S akln
HousehoW Female-Heeded Houaehold
Male-Headed Household
CITY OF AUBURN -YMCA ALIVE 8 FREE SERVICE AGREEMENT
2012 SCOPE OF'SERVICES 2012 Exhibi4 4
_
CITY OF AUBURN -JOINT HUMAN SERVICE AGREEMENT
2012 SCOPE OF SERVICES AND QUARTERLY SERVICE UNIT REPORT
- _
Agency Information:
YMCA of Greater Seattle (208) 382-5245
909 Fourth Avenue (206) 382-7894 fax
Seattle, WA 98104
Contact: Eleuthera Lisch Title: Program Director Einail: elisch�seattleymca.org
Contract Information:
Contrad Amount: $60,000
Program Name: Alive & Free
Description of Services: Reduction of youth 8 gang violence and increase community safety in the South King County region
2012 Outreach Workers (Hours)
Service Unit Tota1 Projected AIIFundin Sources
Description: _C_lients ..
(miniinurri dients 1�Qtr. 2nd Qtf: 3r°Qt�. 4�Gltr: ',
served bY.cify} . . _ : I
S@NICE U�It . . � WA . - .
/Performance Measure
Aubum _ 25i ,wn
_,
Kent 25 i wA
Renton � 25 wn _
Tukwila 25; 'wA
- - - _ - - -_ — — __
Note: Year 1 numbers I wA _
low with intention to �'
increase each yea� ' '
once staffing is in place i 100�
i
Totals f ;
CITY OF AUBURN —YMCA ALIVE 8 FREE SERVICE AGREEMENT
2072 SCOPE OF'SERVICES
The City of Aubum, on behaH of the Valley Cities Association, is entering into an agreement with the YMCA of Greater Seattle (YMCA) to
manage Street Outreach Services including"Critical Incident Response and Management and WaRant Reduction, to'high risk youth in the
south King County cities of Auburn, Renton, Kent and Tukwila as described herein.
YMCA Responsibilities
The YMCA will assume direct respansibility for managing street outreach team and achieving targets for Warrant Reduction and Street
Outreach Services. The YMCA will be responsibie for routine supervision, on-going training, support and evaluation of all YMCA Alive &
Free staff.
The YMCA will hire and manaae personnel as follows:
. Hire and train South King County Alive & Free Program Supervisor
• Hire, train and supervise 4 PT outreach workers as funded by the partnership.
• Ensure staff collaborate with South King County partner agencies/service providers to share information, resources and
opportunities for youth
• Dedicate the South King County Alive 8� Free Coordinator to be the primary point of contact between law enforcement and outreach
workers.
• Ensure all outreach workers have received training in protocols for working with law enforcement
The YMCA will oversee all critical incident management and response, warrant reduction, street outreach/in-reach and community building
activities of the YMCA Aliye & Free program as follows:
Critical Incident Manastement and Resaonse
YMCA Alive 8 Free wilf respond.to major incidents of yiolence involving,youth by providing on-scene support and post incident follow-up:
Alive & Free will provide coordination of safety planning and staffing for major community events to prevent violence.
Critical Incident Management and Response includes:
CITY OF AUBURN YMCA ALIVE& FREE SERVICE AGREEMENT
2012 SCOPE`OF SERVICES
. Notification: Police, community partners or youth notify Alive& Free staff of critical incident in progress.
• Dealovment and On-Scene Suoport: Outreach Workers are deployed to the scene to manage nimors and provide:de-escalation and
mediation to prevent retaliation.
• Post Scene Suaaort: Outreach Workers go to the hospital with the family and provide mediation and de-escalation as needed:
Outreach Workers also provide In-reach to youth detained at King County Juvenile Detention as a resuft of incidents.
• Follow-ua Suaaort:. The Alive & Free Outreach Network hosts Critical Incident Debriefs with Outreach Team and appropriate
community partners within 24 hours of incident to plan strategies to diffuse further tension. Alive & Free also provides support
services to victims, perpetrators, and their families, including accompanying family to hospitals, supporting planning of inemorial, vigil
and funeral, and conducting in-reach to detained youth
• MaiorEvent Saferi Plannina provided in partnership with key community stakeholders to strategize and promote safety at large
events attended by youth where there is a precedent of violenoe.
• SnoNCheckina-OuVeach workers regularly visiClocations where high risk;youth are known to congregate and engage youth, de-
escalating and mediating tension when needed,and notifying law enforcement when appropriate to prevent Critical Incidents of
violence.
Warrant Reducdon CooMinaHon:
YMCA Alive 8 Free will partner with King County Superior Court to provide outreach services to youth residing in South King County with
upcaming court hearings to ensure youth attend court and are not issued warrants for failure to appear.
. Alive 8 Free South King County Coordinator will receive and coordinate referrals for and supervise Outreach Workers
, . OuUeach Workers will contact and ensure pre-adjudicated youth attend their court hearings by helping youth and family idenfrfy and
, overcome barriers to youth attending each court hearing until youth's case is resolved
• Outreach Workers will,continue to have contact with highest risk youth to ensure they are connected to services that reduce future
contactwith tfie justice system
I� Street Outreach/InsHtutional In-reach and�!Communitv Buildina
Alive& Free will meet high-risk youth where they are in the community; including in schools and institutions, and partner with South King
County youth-serving organizations!to identify and b�idge youth to servicesthat reduce their risk factors for violence.
I
CITY OF AUBURN -YMCA ALIVE & FREE SERVICE AGREEMENT
2072 SCOPE OF SERVICES
Outreach Workers will:
• Meet and identify youth in the community who require services to reduce their riskfactors for violence, gang, and juvenile justice
system involvement
• Build caseloads of youth clients in contracted South King County cities (Auburn, Renton, Tukwila, Kent) based strategic hot-spot
monitoring, school- and community-based outreach, Gritical Incident Response, response to community concems and court
referrals for Warrant Reduction
• Provide information about services to youth and their families
• Serve as advocates for youth to secure appropriate services; education or other opportunities
• Complete regularly scheduled community Outreach "Spot-Checks°
. Provide in-reach to Gients in school and juvenile justice facilities
• Identify appropriate partner schools serving highest risk youth in South King County to support the reduction of incidents of violence
in their schools
• Provide safe passage and support school security staff and school emphasis officers 'rf there is an incident of violence at the target
schools
CITY OF AUBURN —YMCA ALIVE 8 FREE SERVICE AGREEMENT
2072 SCOPE OF SERVICES
CITY OF AUBURN OUTCOMES REPORT— �H�B�Ts
Funder Reporting Date Form
to: Ci of Auburn Re ortin Period: Com leted:
Agency: Program:
Contact Person: E-mai1: Phone:
Due Dates:
• 1s�Qtr of Service: Outcome identified, indicators ctiven, data collection method(s1 explained
• Final Qtr. Due: Outcome results
OUTCOME: (What change do you expect to see?)
In this first year of service Alive& Free will:
Hire and Train Street Outreach team (1 program supervisor and 4 PT street outreach workers)
Work with South King County Law Enforcement partners to design and implement a Critical lncident Response system
Provide Warrant Reduction Coordination Services for up to 150 South King County Youth
Strategically engage highest risk youth
Build relationships with South King County service providers and law enforcement and schools
Identify mutually agreed upon outcomes and indicators for youth clients
,
CITY OF,AUBURN —YMCA ALIVE& FREE;SERVICE A(iREEMENT
2012+SCOPE�OF SERVICES
MEASURABLE INDICATORSt (How will you know change has occuned?)
Number of high risk youth strategically engagediby Outreach Team within Auburn, Renton, Kent and Tukwila
Critical Incident Response to 100%.police notifications of violent incidents involving youth or gang members
Major EvenUPost Incident Events safety planning and coordination with key partners
DATA COLLECTION METHOD(S�:
Warrant Reduction project data; King County High Impact Offender List (HIO), YMCA Alive 8� Free risk assessments once
individual youth indicators are finalized
OUTCOME RESULTS: (Nairative) highlight your data, include your interpretation of the data and attach any graphics if
available.
Submitted after 7�'Quarber of Service
Use additional pages as needed