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Home My WebLink About04-26-2013 (2) ��.7�'i �.,,,,..�., �.,� � � R�-•��•�� Auburn International Farmers Market Advisory Board Meeting Minutes Friday, April 26, 2013 Auburn City Hall Annex Room #1 - 3:00 pm Mission Statement: The mission of the AIFM is to provide a forum for the purchase of a variety of healthy and locally grown products to area residents, a convenient marketplace for local farmers and artisans, and a vibrant gathering place for the community to enjoy downtown Auburn. I. Call to Order The meeting was called to order by Trudy Ginther at 3:03 pm. Advisory Board Members present: Trudy Ginther, Maggie Greenslit, Christian McLendon, Linda Morris and Mark Wayne. Not in attendance: Trenity Walker (excused), Ronnie Roberts (unexcused). City Staff/Council present: Market Manager Joanne Macnab, City Council member Bill Peloza and Parks Secretary Julie Mehl. Citizen present: Scot Pondelick. II. Minutes Linda Morris moves to approve March minutes, noting that Mark Wayne was excused from the March meeting, Mark Wayne seconds. III. Market Manager Report— Joanne Macnab We currently have 29 registered vendors 17— Farmers 1 — Prepared Foods 1 — Processed Foods 10— Craft We have 8 demonstrations/presentations booked for the season and Gabrielle, the chalk artist is coming back on July 2151 Our 2013 posters have arrived. We have 250. Due to the City of Auburn utilizing a new vendor, the paper quality is much thinner, making the posters less durable. 1 The bookmarks have been ordered. We will be getting 10,000. They should arrive before the next votunteer meeting which is scheduled for May 9. The first postcard mailer is scheduled to go out the first week of June. In 2012, we disposed of two damaged fence line banners. That left us with a total of three. Using KCD Grant marketing funds, we have ordered four new fence line banners. Our fence line banners will be going up mid May and the banner that goes on the North Side of the Auburn Way Rail Bridge is scheduled for May 20"'. On Tuesday, April 23rd, we received 10 lightweight, plastic "Simpo Sign"A-frames. These signs were ordered for use in church parking lots. We had a digital print decal and a clear film coating applied to both sides of the A-frames. They look good and they are waterproof. The volunteers are getting approval from their various churches. Volunteer meetings are now bi-monthly and all future meetings until the market opens have been scheduled. I have a new contact at Sound Transit for facilities operations and repairs. I have contacted him regarding some electrical tower repairs. Repairs should be complete by the end of April and the water was scheduled to be turned on April 19�". I will check everything during clean sweep. Sound Transit has agreed to participate in Clean Sweep at the Plaza on Saturday, May 4'". If anyone here would like to volunteer to pull weeds and pick up garbage at the Plaza location, please let me know. Clean Sweep 2013 begins at 7:30am at City Hall with a pancake breakfast. Volunteer projects begin around 9:OOam. AHS had their field trip to Pike Place Market today. Diane Sarr e-mailed me on the ride home and said they had a good trip. They arrived as many vendors were still setting up. She will have the list of participating students to be by the end of next week. Tuesday, April 16�h, I spoke at the Senior Center Advisory Board meeting. I gave a presentation on how and when our market began and why farmers markets are so vital to our farmers and communities. It was a good opportunity to talk about our Senior Appreciation Day and possibly recruit new volunteers. The Auburn WIC office has asked me to speak at a future meeting and I have agreed. The date has not been set. Due to budget cuts in 2012, WIC was only able to distribute client checks at the market one time. This season, they have asked to distribute client checks at the market twice, possibly three times. As promised at our March meeting, I have contacted Coastal Farm and Ranch regarding sponsorship opportunities. They are taking our request to their donations committee for review. Update on Bill to permit wine tasting at farmers markets: Earlier this week the Senate voted to concur with the House-amended bill. It is expected that the Governor will sign the bill into law in the next three weeks. The Washington State � ' Farmers Market Association is in contact with the LCB to discuss their plans once the tiill becomes law. The cities of Puyallup, Renton and Roslyn have eliminated their Sunday marKets. The closest fartners market now operating on a Sunday is South Tacoma to the South and West Seattle to the North. There are currently 19 farmers markets in the State of Washington that operate on Sunday. At the February Advisory Board meeting, I mentioned that the Shadow Lake Nature Preserve, in partnership with King Conservation District, has offered us the opportunity to tour the Preserve. The Preserve is 92 acres surrounding Shadow Lake that is under protection. This preserves a rare and valuable habitat including a 5,000 year old peat bog. If we want a tour, May would be optimal time. My contact is ayailable on Tuesday, Thursday, Friday and Saturciay. The tour of the boa�dwalk is about 30 minutes. If we want to tou�the upland section, the tour would last a little over an hour. Joanne reminds the board about Clean Sweep on Saturday May 4, we will be pulling weeds and cleaning up garbage at the Sound Transit Plaza. It begins wi4h a pancake breakfast at 7:30 am arid projects begin at 9.'00 am. IV. Council report— Bill Peloza Bill has not been able to come up with anything for Waste Management to donate this year but feels we should not let them off the hook, Trudy would like table cloths. Joanne recommends a wireless microphone system, prices look like $300 - $400. Joanne will send Bill details. Bill suggests we order and send Waste Management the invoice: Guest Scot. . _ Pondelick s.uggests w.e get in on the University of Washington contract with the Auburn Golf Course and City Hall. Bill suggests checking with IT Director Ron Tiedeman. Bill asks if we have a credit/debit card swipe machine that we can use at the market for selling our promotional items. We do not but Joanne will look into. Trudy uses one for Kiwanis and says iYs very easy to use and yo.0 can also easily retrieve various rep:orts. Bill asks if we will be attending Petpalooza, Joanne says we haven't in the past. Bill feels we should attend as there are 10,000 people who attend but admits that it fakes voluhteers. V. Correspondence/Public Input Linda Morris and Joanne Macnab met withthe chef at Aubum Riyerside High School, he is excited about.providing two demonstrations at.tfie market this season. He will hold one in the Summer without students, and one in the Fall with students. Green River Community College has also expressed interest in holding a demo at 4he market this season. Christian McLendon has contacted Emerald Downs and they are not able to donate cash tiut they may donate bags for"Emeralcl Downs" day; hopefully including tickefs. Joanne adds she was hoping to receive bags from the SuperMall again this year bu4 they won't be able to because of their name change, we will be getting bags from Auliurn Wine & Caviar. 3 _.., Christian attended the Aubum Downtown Association meeting and they are planning an Auburn Bitthday Party for June 14. They would like a booth at the market on certain promotional days, such as Ciscoe and Firefighter Day, Joanne will follow up. VI. Old Business Trudy Ginthe�has not contacted Multica�e for a sponsorship yet, but she promises that she will. Maggie.sent an email regarding Intemational Days to Duanna Richards in Community Se.rvic.es, she was reluctant but will let Diana Johnson, Community Diyersity Assisfant know about Inte�national Days. SteVe Cowger, Chair of the KenUAu6urn Japanese Sister Gities has a group of kids who like to perform. Joanne adds that on International Day, Children's Dance Theater is pertorming from 11:00 am to noon, and a demonstration will occur from noon to 1:00 pm. Ghristian states the ATM machine at Oddfellas is will be installed by opening day. Joanne uVants to make a list of ATM's for customers. VII. New Business Joanne asKs Bill who she should confact at Sound Transit regarding chalk art. Bill s.uggests having Lisa coordinate, she has taken a very active role recently. Mlaggie asks 'rf it is a"one 4ime only" event and Joanne answers "yes". Maggie as.ks if the bathrooms will be cleaned on Saturday, Bill suggests having Lisa determine. Maggie asks if we have contacted the flower store on 29"' 8 A, "English Garden": Joanne has not actively pursued as we have plenty of flower vendors at the market. Christian asks about the shrub beds at the plaza. Do they belong to the City or Sound Transit. Bill believes they belong to fhe city. Christian recommends the shrubs be trimmed. VII. Board Recommendations/Input Adjournment There being no further business, the meeting was adjourned at 3:45 pm; Approved this� Day of / , 2013 i�_ I Trudy Ginther, Cha� 4