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Home My WebLink About04-22-2013 �m,�, �""�*, Municipal Services Committee �� L\l�l, April 22, 2013 - 3:30 PM , City Hall Council Conference Room wnsHin�G7oN MINUTES I. CALL TO ORDER Chair Peloza called the meeting to order at 3:30 p.m. in the Council Conference Room of City Hall, 25 West Main Street, Auburn, WA. A. Roll Call Members present: Chair Bill Peloza, Vice Chair Wayne Osborne, Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Assistant Chief ofPolice Bill Pierson, Finance Director Shelley Coleman, Acting Planning and Development,Director Jeff Tate, Public Works Director Dennis Dowdy, Parks, Arts and Recreation Director Daryl Fa6er, Public Affairs and Marketing Manager Glenda Carino, Administrative/Business Services Manager Darcie Hanson and Police Secretary/Scribe Tecry Mendoza. Others present: Citizen Scot Pondelick and Auburn Reporter represenfative Robert Whale. B. Announcements C. Agenda Modifications II; CONSENT AGENDA A. April 8, 2013 Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 III. DISCUSSION ITEMS A. Ordinance No. 6461 - Electric Fence Code Updates (Tate) Acting Planning and Development (P&D) Director, Jeff Tate provided the Committee with the background for Ordinance No. 6461. P&D was approached by by CEVA Logisfics, locafed in North Auburn, regarding the electric fence that was installed on their property due to their intricate warehousing•;and storage ofsensitive materials. After an annual inspection by the VRFA they leamed that electric fences under Page 1 of4 Aubum City Code are not allowed. As such, the property owner and staff from the fencing company met with P&D staffto discuss code amendment and rationale behind city ordinance for the dis allowance of electric fences for that type of facility. Staff resea.rched and found thatthe prohibition of electric fences was enacted in 1957 by the City. This Ordinance removes the designation of electric fences as a public nuisance, establishes locations where this type of security would be allowed, adds standards in the City's plan use code for fencing, and standards for the management of technology. This Ordinance has been reviewed by the Legal deparfinenf, a public hearing was held, and all necessary environmental studies have been completed. Committee discussion followed: B. Mountain View Cemetery Update (Faber) Parks, Arts and Recreation Director Dary6 Faber updated the Committee on the Cemetery's finances for first quarter 2013. There has been a $35,000.00 increase in revenue over this same period in 2012. This success can be attributed to changes that have been implemented including a ten percent (1.0%) adjustment across the board to the Endowed Care, Lot and other sales fees, reduction in office staff by one FTE, and delayed the hiring of seasonal s4aff by a few weeks. Vice Chair Osborne commended Director Faber on the work that has been done. Member Partridge inquired about signage and Director Faber stated they will take a look at all signage to make sure nothing is too outdated and worn out. Committee discussion followed. C. Auburn Golf Course Financial Review (Coleman) Finance Director Shelley Coleman provided the Committee with a financial report on the Auburn Golf Course operations for first quarter of 2013. The GC operations are up by $27,000.00 in revenue versus this same time period last yeac. The weather has been far better this year and staff also aerated in March as opposed to April. Overall, the total operating expenses are below twentyfive percent (25%) of the budget. Chair Peloza inquired about the $50,000.00 payback discussed in a previous MSC meeting and Director Coleman advised that the payment has been made but does not show up on this quarterly report as it was paid in the month of April. Member Partridge stated it would be helpful to view the financiel information in a month- to-month (Pro Forma) format as opposed to looking at it in a quarterly format against theannual 6udget.: Director Coleman will provide the new report format af a MSC meeting in May. Committee discussion followed. D. Animal Control Licensing Program (Coleman) Page 2 of 4 Finance Directoc Shelley Coleman presented a cost analysis between Auburn Valley Humane Society (AVHS)and King County Animal. Control (KCAC) as requested by Council. The comparison was 6ased on a "what-if' scenario sent to the City from KCAC in July 2012 showing 2013 costs for their services. The 2013/2014 City budget was used to determine the AVHS costs. Marketing costs were 'included in this comparison. No indirectadministrative costs are included in this report. The conclusion is that the budget savings to the City in 2013 is $19,700.00 and in 2014 it's estimated to be $164,000.00. Vice Chair Osborne wanted to know what the exact amount is that is coming outofthe General Fund for animal control. Mayor Lewis stated that Finance will provide the Committee a Pro Forma listing all the costs and the income for the first year. Director Coleman will provide tfiis information to Council. Committee discussion followed. E. SCORE Jail Stats (Coleman) Finance Director Shelley Coleman distributed SCORE jail statistics and costs to the Committee for informational purposes only. The costs for each member City for SCORE maintenance and operations (based on the Interlocal Agreement) is based on each Ciry's average daily population (ADP). The ADP is a 12-month average per City and the period runs from April 1 through March 31 of the preceding budget year. The significance of this information is the City of Auburn's ADP has decreased from the prior year and the 2014 SCORE budget is now set based on the ADP of 84 instead of 122. This represents a six and one half percent (6-1/2%) reduction oc a $1.17 million dollars in savings for the 2014 budget year. The decrease can be attributed to the change in court systems from Auburn Municipal to King County District and the sentencing philosophy. Committee discussion followed. F. Redflex Contract (Coleman) Mayor Lewis advised that based on the request at the previous Municipal Services Committee meeting Finance Director Shelley Coleman has met with Redflex regarding the extension of their current contract. Redflex responded'to the request and is willing to extend the contract for one year under the existing terms. The new expiration date would be May 31, 2014. King County District Court will bill the City for court services related to photo enforcement hearings during this time. The Committee's recommendation to do a Request for Proposals (RFP) will begin and will be brought back to the MSC within the next 90-120 days. Committee discussion followed. G. Red Light Photo Enforcement Update (Lee) Assistant Chiefiof Police Bill Pierson presented the first quarter 2013 Page 3 of 4 report on the Red Light Photo Enforcement program. The program was launched to assist in traffic safety and enforcement in the Ciry of Auburn on June 30, 2006. Since that time statistics show a consistent reduction of red light violations and associated collisions, along with 'incidents of speeding in designated school zones. The camera located at M Street SE and Auburn Way South is curcently inoperable due to construction and the camera system at this intersection is down while construction continues. Additionally, the camera at Arthur Jacobsen was installed at the school's request and is adjusted based on morning d.rop off and afternoon pick up times. Committee discussion followed. H. Project Matrix The following updates were made to the Project Matrix. Item 10P: Review date changed to 7/22/13. Item 20P: Review date changed to 7/8/13.. Item 24P: Status updated. Item 27P: Review date changed to 5/28/13. Status updated. Item 29P: Review date changed to 7/22/13. Item 31 P:: Review date changed to 7/22/13. Status updated. Item 51: Review of Cernetery Endowrnent Care fund was removed. Item 61: Review date changed to 6/24/13. Item number updated to 51. New Item of Interest added and assigned Item 61. Title is SCORE Jail Stats; lead is Director Shelley Coleman; review date is 7/22/13. Status included. IV. ADJOURNMENT The meeting wasadjourned at 5:21 p.m. The nextregular meeting is scheduled for May 13, 2013 at 3:30 p.m. in the Council Conference Room, City Hall, 25 W. Main Street, Auburn, WA. Signed this % 3�" day of May, 2013. � r �� Bill Peloza, C air Terry WI " oza, Pol' Secretary/Scri6e Page 4 of 4 I