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Home My WebLink About04-22-2013 __ « Planning and Community cinof. �� ,, � Development � ,� : Apri122, 2013 - 5:00 PM WASHING70N Annex Conference Room 2 MINUTES I. CALL TO ORDER Vice-Chair Holman called the meeting to order at 5:00 p.m. in Annex Conference Room No. 2 located on the second floor of one main Professional Plaza, One East Main Street, Auburn, Washington. Chair Nancy Backus arrived at 5:47 p.m. A. Roll Call Chair Nancy Backus, Vice-Chair John Holman, and Member Largo Wales were present. Also present were Mayor Pete Lewis, �Plannmg and Development Interim Director Jeff Tate, Planning Manager Elizabeth Chamberlain, Environmenfal Protection Manager Chris Andersen, Economic Development Manager poug Lein, and Planning and Development Secretary/Scri6e Tina Kriss. Members of the audience present inclu.ded: Planning Commissioner Yolanda Trout and Citizen ScotPondelick. B. Announcements There were no announcements: C. Agenda Modifications There were no agenda modifications. II. CONSENT AGENDA A. April 8, 2013 (Tate) Member Wales moved and Vce-Chair Holman seconded to approve the April 8, 2013 minutes as written. Motion Carried Unanimously. 2-0 III. ACTION A. Ordina.nce No. 6461- Electric Fence Code Updates (Tate) Committee to review and recommend forwarding proposed Ordinance No. 6461 to full City Council for approval. Page 1 of 5 Planning and Development Interim Director JeffTate provided background information on Ordinance No. 6461, proposed amendments to Section 8.12.060 and 18.31.020 of Aubum City Code relating to Electric Fences. On April 2, 2013, the Planning Commission scheduled a public hearing for the proposed code amendments. Following the public hearing, the Planning Commission voted unanimously to recommend to City Council that the proposed amendments to City Code be adopted. Ordinance No. 6461 was presented as a discussion item at today's (April 22, 2013) Municipal Services Committee Meeting. The Committee had no objections and was supportive of moving the ordinance foruvard to full City Council. Vice-Chair Holman moved and Member Wales seconded to recommend that City Council adopt Ordinance No. 6461.. Motion Carried Unanimously. 3-0 Note: This item was delayed until Chair Backus arrived at the meeting. IV. DISCUSSION ITEMS A. City of Aubum Floodplain Management (Andersen) Staff will provide an overview of the various floodplain management activities in Auburn and present information regarding the costs and coverage of flood insurance in tfie City. Environmental.P�otection Manager Ch�is'Andersen reviewed the City of Auburn's Floodplain Managemenf program'and provided an ovenriew of the recent floodplain updates and anticipated changes ahead. Committee and staff discussed flood insurance costs, the national flood insurance program, and ratings system that the Ci4y par4icipates in and proposed future floodplain changes. Staff explained thatboth local and national-scale development related to floodplain management in the City have a direct effect on land use, economic development, and municipal resource allocations that require policy planning. Staff anticipates providing future briefings to the Committee on the following Floodplain Management topics: • May 13, 2013 - Focus: Flood insurance in auburn, the National Flood Insurance Program (NFIP), and the Community Rating Page 2 of 5 System (CRS). • May 28, 2013 - Focus: Flood risk mapping, flood control, and flood response in Aubum. • June 10, 2013 - Focus: Flood risk management, land use, and floodplain policy in Auburn. B. Student and Rental Housing (Tate/Chamberlain) Continue to discuss ideas and issues pertaining to student and rental housing. Planning Manager Chamberlain reported,that in the shortterm, as it relates to Student Rental Housing, staff will be taking forward a request to the Planning Commission to modify the definition of family to remove the "or group of eight orfewer residents who are not �elated by blood ormarriage customarily living together as a single housekeeping unit and using common cooking facilities". As part of the larger discussion on student rental housing, at its April 8, 2013 meeting the Committee requested staff bring back a matrix of regulations from other jurisdictionsfor discussion on what might work best for the City of Aubum. Committee and staff reviewed th'e matrix. To begin addressing issues of student housing near the:college campus, Committee provided the following feedback: e The Committee was supportive of cha.nging the definition of family to remove the "or group of eight or fewer residents who are not related by blood or marriage customarily living together as a single housekeeping unit and using common cooking facilities". . The Committee was unsure about distance limitation for student housing and wanted staff to research further. . The Committee was supportive of having an occupancy standard of 3-4 people per dwelling. ' • The Committee would like staff to explore utilizing the City's existing rental housing license program and expand it to include a local contact; "contract" for the landlord to follow, and identify the current code applicable to property maintenance. Page 3 of 5 • The Committee emphasized that City Code currenUy has measures in place to manage rental properties and the City should be cautious in being too prescriptive by creating additional regulations. • The Committee recommended staff meet with Green River Community College to present these ideas and recommend the college hold public outreach meetings to introduce these concepts before going before the Planning Commission for discussion. C. City of Auburn Strategic Plan/Comprehensive Plan Update (Tate/Chamberlain) Continuation of previous PCD and Committee of the Whole discussions on next steps and schedule. Jeff Tate, Planning and Development Interim Director, explained that pursuantto RCW 36.70A.130(5), the City of Auburn is required to have completed an update to its Comprehensive Plan by June 30, 2015. During the February 28, 2013 Committee of the Whole meeting, City Council reviewed several examples of Strategic Plans enacted by other jurisdictions and expressed an interest in developing such a plan for Auburn. The Comprehensive Plan and Strategic Plan are two stand-alone documents; however, it is necessary that they be consistent and supportive of each other. Staff believes, in order to be consistent and supportive of each other, the two documents need to be updated/created in a parallel process; Committee concurred. In answer to several questions from staff, pertaining to the development strategy for outreach, visioning, target audiences, and other strategies, Committee provided the following feedback: • A community and nei�hborhood visioning exercise should be included (staff to prov�de the framework that includes all necessary state requirements). • The Committee would like City staff and/or Department Directors included in the process. • ' The Committee would like to hold full Council work sessions to obtain guidance on planning the documents. • The Committee is supportive of holding a late winter of 2014 City Council retreat to finalrze the vision and begin working on policy direction. Page 4 of 5 • The Committee would prefer to provide matrices to highlight features of the Comprehensive'Plan and Strategic Plan. D. Director's Report (Tate) Planning and Development Interim Director Jeff Tate provided the following updates to Committee: Landmark Development Gro,up is slated:for submittal of application on June 30, 2013; the Pre-Applicaf'ion meeting on the project was held April 17; 2013. Five of the six screens at the Valley 6 Drive-In Theater have been removed as part of the demolition for the Robertson Property Group (RPG) project. Last year at this time, 73 new single family home permits were issued compared to 130 this year. Last year at fhis time, 66 commercial permits were issued with a construction value of$11,200,000.00; this year 86 permits have been issued with a construction value of $82;500;000.00. ., , Last year at this time, City'staff perFormed, 1,888 inspections and this year staff, have performed 3,637.• This includes approximately 180 inspections�perFormed on behalf of the Cityof Enumclaw. E. PCDC Matrix (Tate)_ Committee reviewedthe matrix and requested no changes or additions. V. ADJOURNMENT There being no further businessto come before the Planning and Communiry Development Committee, the meeting was adjoumed at 6:24 p.m. DATED THIS �_day of , 2013. ancy cl s - Chair ' a Kriss - Planning Secretary Page 5 of 5