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Home My WebLink About02-11-2013 * Munici al Services Committee cmroF,=��, P � `T February 11, 2013 - 3:30 PM �� City Hall Council Conference Room . 'wnsHiNCTOn� MINUTES I. CALL TO ORDER Ghair Peloza called the meeting to order at 3:30 p.m. in the Council Conference Room of City Hall, 25 West Main Street, Auburn, WA. A. Rop Call Members present: Chair Bill Peloza, Vice Chair Wayne Osbome, Member John Partridge. Staff present: Mayor Pete Lewis, Chief of Police Bob Lee, Public INorks Director Dennis Dowdy, Finance Director Shelley Coleman, Parks, Arts and Recreation Director Daryl Faber, City Attorney Dan Heid, Assistant City Attorney Steven Gross, Solid Waste and Recycling Supenrisor Joan Nelson and Police Secretary/Scribe Tecry Mendoza. Others present: Auburn Reporter representative Robert Whale and citizens Scot Pondelick, Virginia Haugen, Sandra Dolge, Peggy Candill, Luis Lopez, Skee Goforth, Allen Sang Van, Jason Letran, Thai Pham, Thom Stoddert, Tony Ton and Roger Olson. B. Announcements C. Agenda Modifications II. CONSENT AGENDA A. January 28, 2013 Meeting Minutes Vice Chair Osborne moved to accept the Minutes as presented. Member Partridge seconded. ChairPeloza concurred. MOTION PASSED: 3-0 III. ACTION A. Ordinance No. 6428 (Dowdy) An Ordinance of the City Council of the City of Auburn, Washington, amending sections 2J5.040 and 2:75.060 of the Aubum City Code relating to the Director of Emergency Management. The City recently reorganized and Emergency Management is now under Public Works; however, in orderto have an effective Emergency Management Page 1 of 4 Committee you need to have the Chief of Police involved and updates to this Ordinance provide the City more flexibility in the code allowing for the Mayor to determine and appoint the Director of Emergency Management. Committee discussion followed. Vice Chair Osborne moved to forward to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 B. Resolution No. 4907 (Coleman) A Resolution of the City Council of the City of Auburn, Washington, authorizing the Mayor and City Clerk fo execute an amended and restated Interlocal Agreement between the City of Auburn and King County forSolid Waste Management: This extends the ILA outto 2040 for debt service and capital 'improvement purposes mainly. This was previously discussed at a meeting of the Municipal Senrices Committee. Vice Chair Osborne moved to forward to full Council for consideration. Member Partridge seconded. Chair Peloza concurred. MOTION PASSED: 3-0 " IV. DISCUSSION ITEMS A. Ordinance No. 6398 Pull Tabs (Heid) At the request ofilast year's Municipal Services Committee this item was brought back for discussion to determine if any changes need to be made to this Ordinance based on the status of the economy. Dan Heid, City Attorney advised that our Ordinance is identical to the State's statute on the amount of taxes that can be imposed on pull- tab games. Finance Director Shelley Coleman reported that there has been approximately a fifty percent (50%) reduction in revenue which is what was projected when the changes were implemented. No changes were recommended at this time since our Ordinance is in line with the State law. Committee discussion followed. B. Bad Debt Write Off'- Rarks, Arts & Recreation (Faber) Daryl Faber, Directorfor Parks, Arts and Recreation advised that after a financial review of the Park's department it was decided that they needed to write off their bad debt that has been accumulated over the last decade. Chair Peloza asked why it has taken so long fo take action on this bad debt. Staff response was that the debt had been overlooked. Thetotal amount was$3,641.00 and indudes fecility fees, program fees, NSF and bankfees. Committee discussion Page 2 of 4 followed. C. Vietnamese Veterans Memorial (Faber) Daryl Faber, Director for Parks, Arts and Recreation, advised the committee on a preliminary project for a joint American Vietnamese War Memorial that would potentially be located in Aubum Veterans Memorial Park. Thom Stoddert; retired military member who works closely with the Vietnamese corrimunity and is a freela,nce w�iterfor Washington State Veteran's Affairs; along with Roger Olson, Chaplain and past Commander, Auburn American Legion Post 78, were introduced and provided inpuf on what has been discussed to dafe on the project. Mayor Lewis commented that details need to be worked out so as not to be in conflict with any current memorials in place at the park and City Council committees will be part of the efforts, as well. Committee discussion followed. D. Animal Controf and Rescue (Lee) Police Chief Bob Lee presented an overview on activity statistics for the first month of Animal Control operations. The focus was on education for Auburn citizens on.the new program. Total calls for service received were 83; 25 of the calls were dispatched through 911, 45 were initiated by direct phone calls to Animal Control Officer Winner, 1 call was for a wildlife response, 4 incidents were Officer assists, and 5 were to assist with the removal of deceased animals. Additionally, 25 written wacnings were issued. Committee discussion followed. E. Concealed Pistol Licenses (Lee) Police Chief Bob Lee provided the committee with information on the processing of Concealed Weapons Permits (CPL) by the Police Records Unit. The number ofiCPL's processed relafed to the cosfs for staff to process and the fees that are charged results in an approximate $9.68 cost to the Aubum Police Departmenf for each new ' CPL (this cost does not include City legal review). As a result Police Records Manager, Chris James, has been researching ways to be more efficient in the processing of these applications. It is anticipated that thetime saved in CPL processing could be reduced by fifly percent,(50%) if "latest technology" equipment can be acquired and new procedures implemented, Councilmember John Partridge, also Chair of the King County Regional Law Safety and Justice Committee (RLSJ), will bring this item#orward as a discussion item at afuture RLSJ meeting. Committee discussion followed. F. Project Matrix The following updates were made to the Project Matrix: Page 3 of 4 Item 20P: Review date changed to 4/8N3. Status updated. Item 41: Review date updated to 1/13/14. Item 71: Lead changed to Councilmember Partridge. Review date changed to 1/13/14. Status updated. V. ADJOURNMENT The meeting was adjoumed at 4:15 p.m. ?he next meeting ofthe Municipal Services Committee is Monday, February 28, 2013 at 3:30 p.m. in the Council Conference Room, City Hall, 25 W. Main Street; Aubum, WA. Signed this ys� day of February, 2013. �� - �lt��b � Bill Peloza, C r Terry v ndoza; ice Secretary/Scri6e Page 4 of 4